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2012-12-04 CC MinutesCity of Farmers Branch City Council Meeting Agenda City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Tuesday, December 4, 2012 Study Session 4:00 P.M. Study Session Room Regular Meeting 6:00 P.M. City Council Chambers Study Session was called to order by Mayor Glancy at 4:00 p.m. with the following members of the City Council present: Mayor Mayor Pro Tem Deputy Mayor Pro Tem Councilmembers William P. Glancy David Koch Tim Scott Ben Robinson Harold Froehlich Jeff Fuller The following members of the Administration were present:. City Manager Gary D. Greer City Attorney Pete Smith City Secretary Angela Kelly Fire Chief Steve Parker Police Chief Sid Fuller Communications Director Tom Bryson Director of Parks and Recreation Jeff Harting Director of Economic Development & Tourism John Land Director of Planning & Zoning Andy Gillies Building Official Jim Olk Director of Information Services Mark Samuels Finance Director Charles Cox Director of Equipment Services Kevin Muenchow Assistant to the City Manager Rachael Johnson Street Superintendent Gary Spoerl Operations Manager Phillip Thomas Director of Environmental Health Stacy Wright Solid Waste Administrator Shane Davis And with a quorum present, the following items were addressed: STUDY SESSION City Council Meeting Minutes for December 4, 2012 Page 1 of 9 A.1 Discuss regular city council meeting agenda items. C.9 — Councilmember Fuller asked why an increase in the adoption fee was being proposed. Stacy Wright, Director of Environmental Health stated the change in fees and policy allows more flexibility in reducing adoption fees of less desirable animals, which can also help alleviate capacity issues at various times of year. Judi Hacker, Chair of the Animal Advisory Board spoke in favor of the fee update. EA — Councilmember Froehlich asked if funds would still be needed if the City of Carrollton did not enter into an agreement for shared public safety dispatch centers. Gary Greer, City Manager stated funding would still be required because the equipment is still needed. C.8 — Councilmember Robinson asked if the City would continue to use Tahoes for patrol vehicles. Chief Fuller stated they would continue to use them because they have a higher resale value. E.3 — Mayor Pro Tem Koch asked if the applicant had submitted a design plan. John Land, Director of Economic Development & Tourism stated he had requested a plan from the applicant, who would address this request at the city council meeting tonight. A.2 Discuss overview of the City Council retreat. Mr. Randy Pennington has been retained to conduct the annual City Council retreat. He presented a questionnaire for councilmembers to complete regarding the retreat. He proposed establishing goals & objectives at the beginning of the meeting and then moving to discussion items. Council was in agreement with the format. A.3 Receive presentation on the Mercer Crossing Market Analysis. Jason Claunch and Michael Latham from Catalyst Commercial presented findings from the recently completed Mercer Crossing Market Analysis. The presentation included information on the retail trade area, retail analysis, office market area analysis, entertainment market analysis, single family residential analysis, and multi - family housing analysis. Councilmember Fuller stated he was interested information relating to the saturation of apartments for the area since the City, in the near future, will have 5,000 apartment units and 7,000 homes. AA Receive an update on consolidation of dispatch services with the Cities of Carrollton, Addison, Coppell, and Farmers Branch. Mr. Greer reported the City of Carrollton is a member of DENCO, which is the provider for their 911 telephone system. The Cities of Farmers Branch, Addison, and Coppell have maintained their own 911 system or contracted with Council of Governments for a City Council Meeting Minutes for December 4, 2012 Page 2 of 9 cost much less than joining a provider such as DENCO. The consolidation project is on hold until the road block caused by the relationship between DENCO and the City of Carrollton can be resolved. A.5 Discuss requirements and appointment process for board and commission members. The City Secretary presented the following items for consideration: • Continue with staggered terms while establishing a "term year" as January 1 — December 31 • Establish that no person can serve concurrently on more than one (1) board /commission • Establish term limits — members may be reappointed to serve up to two consecutive terms • Establish requirement for members to complete Open Meetings Act training within ninety (90) days of appointment • Establish a consistent process for new appointments and reappointments regarding applications and background check consent forms There was a brief discussion regarding term limits and background checks. Mayor Pro Tern Koch requested the following be sent to members of the city council: List of board /commission members and their years of service, special training requirements for each board /commission, and a list of what information is covered in the background check. A.6 Discussion of items to be placed on a future city council meeting agenda (discussion is limited to determination of whether to place an item on a future city council meeting agenda). Mayor Pro Tem Koch requested a discussion regarding guidelines for the Residential Demo /Rebuild Program. Mayor Glancy read the Agenda Items for Executive Session. The Study Session Meeting concluded at 5:33 p.m. EXECUTIVE SESSION The City Council convened into Executive Session at 5:39 p.m. F.3 Discuss pending and contemplated litigation - Texas Government Code Section 551.071. (a) Contemplated litigation relating to the operation of the Camelot Landfill and the City's application to amend Texas Commission on Environmental Quality Permit No. MSW- 1312A. The City Council concluded Executive Session at 6:03 p.m. City Council Meeting Minutes for December 4, 2012 Page 3 of 9 REGULAR MEETING The Regular Meeting was called to order by Mayor Glancy at 6:07 p.m. B.1 Invocation and Pledge of Allegiance. Deputy Mayor Pro Tem Scott gave the Invocation and Councilmember Robinson led the Pledge of Allegiance. B.2 Consider Board and Commission appointments and take appropriate action. Motion by Councilmember Robinson appointing Bruce DeGrasse to the Senior Advisory Board; motion seconded by Mayor Pro Tem Koch. Motion passed with all ayes. Motion by Mayor Pro Tem Koch appointing Heather O'Hara to the Library Board; motion seconded by Councilmember Fuller. Motion passed with all ayes. B.3 Report on Study Session items. Councilmember Fuller reported on the following items: • Mr. Randy Pennington has been retained to conduct the annual City Council retreat that will be held on January 25 • Received a presentation regarding the Mercer Crossing Market Analysis • Update was presented on the consolidation of dispatch services with the Cities of Carrollton, Addison, Coppell, and Farmers Branch • City Secretary reported on possible updates to the appointment process for board /commission members B.4 Report on items of Community Interest. Pursuant to Section 551.0415 of the Texas Government Code the City Council may report on the following items: 1.) expression of thanks, congratulations or condolences, 2.) information about holiday schedules, 3.) recognition of individuals, 4.) reminders about upcoming city events, 5.) information about community events and 6.) announcements involving an imminent threat to public health and safety. Deputy Mayor Pro Tem Scott announced The Firehouse Theatre's Christmas Spectacular, which is a dinner theatre production that will be held at The Victoria Restaurant Event Hall on December 13 -16. For tickets please call (972) 620 -3747. Mr. Greer gave the City Manager's Report. CONSENT AGENDA CA Consider approval of minutes of city council meeting on November 6, 2012 and take appropriate action. City Council Meeting Minutes for December 4, 2012 Page 4 of 9 C.2 Consider authorizing the City Manager to enter into agreements with the following organizations for funding as approved in the 2012 -2013 fiscal year budget and take appropriate action: A. Farmers Branch Chamber of Commerce B. Metrocrest Chamber of Commerce C. Senior Adult Services D. The Family Place E. Metrocrest Social Services F. Metrocrest Family Medical Clinic C.3 Consider adopting Resolution No. 2012 -083 awarding the annual concrete supply purchase to Redi -Mix Inc. and authorizing renewals in an amount not to exceed $95,000 and take appropriate action. CA Consider adopting Resolution No. 2012 -085 authorizing an amendment to the Restriction Agreement with Todd Bonneau Homes, LLC relating to the use and development of property commonly known as 2659 Mount View, Farmers Branch, Texas, and authorizing negotiation and execution of a contract for the sale of property commonly known as 2663 Mount View, Farmers Branch, Texas and take appropriate action. C.5 Consider adopting Resolution No. 2012 -086 authorizing the City Manager to execute an amendment to the agreement with Redflex Traffic Systems for the continued provisioning of photographic red light enforcement services and take appropriate action. C.6 Consider adopting Resolution No. 2012 -087 authorizing the City Manager to execute a contract with Redflex Traffic Systems for the automated Scofflaw Program and take appropriate action. C.7 Consider adopting Resolution No. 2012 -090 authorizing the City Manager to execute an interlocal cooperation agreement with the Texas Department of Motor Vehicles to provide Scofflaw Program services, provide an effective date, and take appropriate action. C.8 Consider adopting Resolution No. 2012 -088 authorizing the City Manager to approve the purchase of four (4) replacement police patrol vehicles for the Police Department in the total amount of $107,842, providing an effective date, and take appropriate action. C.9 Consider adopting Ordinance No. 3212 updating fees charged for the adoption of animals at the City of Farmers Branch Animal Adoption Center and take appropriate action. Motion by Mayor Pro Tem Koch to approve Consent Agenda Items C.1 through C.9 as presented; motion seconded by Councilmember Froehlich. Motion passed with all ayes. City Council Meeting Minutes for December 4, 2012 Page 5 of 9 PUBLIC SESSION D.1 Public Hearing: Consider adopting Ordinance No. 3210 amending Planned Development No. 44 (PD -44) to allow additional signage on the existing building located at 5001 Spring Valley Road and take appropriate action. Andy Gillies, Planning & Zoning Director reported Transwestern was requesting a new tenant wall sign for the south side of the building located at 5001 Spring Valley Road. The proposed sign would be located in the mid section of the facade. The applicant was present for the meeting. Mayor Glancy opened the public hearing and with no one wishing to speak he closed the public hearing. Motion by Councilmember Robinson to adopt Ordinance No. 3210; motion seconded by Mayor Pro Tem Koch. Motion passed with all ayes. REGULAR AGENDA ITEMS E.1 Discuss summary of 2012 Citizen Satisfaction Survey results. National Survey Research owner, Andrea Thomas presented a summary of the results from the 2012 Citizen Satisfaction Survey results. The results are also available on the City's website. E.2 Discuss Golfing Green traffic calming devices and take appropriate action. Mr. Greer presented background information on the traffic calming devices and the recent options that have been considered. The following residents spoke at the meeting: Fred Harvey Jr, Richard Jones, and Luther Bernstein. City Administration is currently proposing removal of the current traffic calming devices on Golfing Green Drive between Webb Chapel and Brookhaven Club Drive and repurposing the light poles and plant material to other uses. Further, City Administration recommends implementing a modified version of Option I* at this time. The one modification that is recommended is to eliminate the proposed 5 foot on- street bike & pedestrian lane and add 2.5 feet to parking lanes on each side of the street. This will create two 9' 6" traffic lanes and two 9' 6" +/- parking /pedestrian /bike lanes. *Option 1 — After eliminating the traffic circles and repurposing the lights and plantings, the first option would restripe the street to create one 4 -5' bike & pedestrian lane, two 7' parking lanes and two 9'6" traffic lanes. This option removes non motorists from moving traffic and calms motorists due to the perception created by the narrow by -ways. After implementing the modified version of Option 1, and using the City's speed trailer and directed Police patrol of the area, a study should be completed with comparable data to determine the effect of the plan. At that time, if a speed problem exists, the neighborhood should determine through the City's road hump process if further traffic City Council Meeting Minutes for December 4, 2012 Page 6 of 9 calming measures such as road humps, raised roadways or the like should be employed. This proposed recommendation follows design standards currently present on other streets including Pebble Beach near Brookhaven Country Club. After much discussion between councilmembers, the following motion was made: Motion by Councilmember Robinson to accept City Administration's proposal; motion seconded by Councilmember Froehlich. Motion passed with all ayes. Councilmember Fuller thanked Mr. Jones for his help with the survey. He also voiced concern about the City's delayed action and funds spent on this project. E.3 Consider adopting Resolution No. 2012 -089 approving Economic Development Incentives pursuant to the Residential Demolition/Rebuild Program for the residence located at 13806 Lillard Lane and take appropriate action. John Land, Director of Economic Development & Tourism reported the applicant requested this item be moved to the next City Council meeting. EA Consider adopting Ordinance No. 3213 authorizing the issuance of City of Farmers Branch, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2012, in the aggregate principal amount of approximately $3,000,000; levying a tax in payment thereof; providing for the security for and payment of said certificates; authorizing the execution of a purchase agreement and a bond counsel engagement letter; enacting other provisions relating to the subject; declaring an effective date; and take appropriate action. Charles Cox, Finance Director reported the purpose of these funds is for paying contractual obligations to be incurred for public safety radio system upgrades and improvements and paying for professional services of attorneys, financial advisors and other professionals in connection with the Project and the issuance of the Certificates. He also reported the City received an interest rate of 1.69 percent. Motion by Councilmember Robinson to adopt Ordinance No. 3213; motion seconded by Mayor Pro Tem Koch. Motion passed with all ayes. E.5 Discuss proposed Alpha Road Extension. Mayor Pro Tern Koch reported he and the City Manager had attended a meeting regarding this project. Based on information he received at the meeting, he stated the Cambridge Crossing residents would be notified and kept informed on the project. Mayor Pro Tern Koch also stated Vitruvian, the City of Addison, and UDR would fund the project. Jesse Sprague, a resident of Cambridge Crossing, stated he wanted to make sure the community and school remained secure. EXECUTIVE SESSION City Council Meeting Minutes for December 4, 2012 Page 7 of 9 The City Council convened into Executive Session at 7:46 p.m. F.1 Discuss economic development incentives - Texas Government Code Section 551.087. Consider an incentive package for Project I'll Be Home for Christmas. F.2 Discuss real property transactions - Texas Government Code Section 551.072. Discuss purchase, exchange, lease, or value of real property in the following area: for the area generally bounded by the Dallas North Tollway, Valwood Parkway and Belt Line Road, I -635 and President George Bush Tollway. The City Council concluded Executive Session at 8:25 p.m. THE COUNCIL RECONVENES INTO OPEN SESSION The City Council reconvened into Open Session at 8:25 p.m. GA Consider necessary action on items discussed in the Executive Session. The following motion was made relating to Agenda Item F.1: Motion by Councilmember Froehlich authorizing the City Manager to negotiate and execute an economic development incentive agreement in relation to Project I'll Be Home for Christmas to provide an incentive of $200 per employee, not to exceed $50, 000, relocated to One Colinas Crossing, should the prospect elect to relocate its corporate headquarters to One Colinas Crossing. Motion seconded by Councilmember Fuller; motion passed with all ayes. Having received the report of the Chief Building Official, the following motion was made relating to Agenda Item F.2: Motion by Deputy Mayor Pro Tem Scott that the building at 13006 Holbrook Drive be declared a dangerous structure and that the City Manager be authorized to negotiate and sign on behalf of the City a contract to purchase, or take assignment of a contract to purchase, Lot 4, Block B, Farmersdell Addition, an addition to the City of Farmers Branch, Dallas County, Texas, more commonly known as 13006 Holbrook Drive and to sign such other agreements, documents, and any amendments thereto, as the City Manager, in consultation with the City Attorney, deems reasonable and necessary with respect to the closing of said transaction. Motion seconded by Councilmember Robinson; motion passed with all ayes. Having received the report of the Chief Building Official, the following motion was made relating to Agenda Item F.2: Motion by Deputy Mayor Pro Tem Scott that the building at 12927 Harrisburg be declared a dangerous structure and that the City Manager be authorized to negotiate and sign on behalf of the City a contract to purchase, or take assignment of a contract to purchase, Lot 35, Block B, Farmersdell Addition, an addition to the City of Farmers Branch, Dallas County, Texas, more commonly known as 12927 Harrisburg, and to sign such other agreements, documents, and any amendments thereto, as the City Manager, in City Council Meeting Minutes for December 4, 2012 Page 8 of 9 consultation with the City Attorney, deems reasonable and necessary with respect to the closing of said transaction. Motion seconded by Councilmember Fuller; motion passed with all ayes. No action was taken on Agenda Item F.3. G.2 Adjournment. Motion by Deputy Mayor Pro Tem Scott to adjourn; motion seconded by Mayor Pro Tem Koch. Motion passed with all ayes. The meeting adjourned at 8:27 p.m. f ,. t � � William P Glancy,Mayor� ATTEST: Angela KAy, City Secretary City Council Meeting Minutes for December 4, 2012 Page 9 of 9