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2015-10-20 CC MinutesTuesday, October 20, 2015 City of Farmers Branch Meeting Minutes City Council Farmers Branch City Hall 13000 Wm Dodson Pkwy Farmers Branch, Texas 75234 6:00 PM Council Chambers Study Session Meeting to be held at 4:00 PM in the Study Session Room Presiding: : 1 - Mayor Bob Phelps Present: 5 - Mayor Pro Tem Kirk Connally, Deputy Mayor Pro Tem Harold Froehlich, Council Member Ana Reyes, Council Member John Norwood, Council Member Mike Bomgardner Staff: 18 - Gary D. Greer City Manager, Amy Piukana City Secretary, Charles Cox Managing Director Administration, John Land Managing Director Operations, Pete Smith City. Attorney, Brian Beasley Human Resource Director, Tom Bryson, Communications Director, Allison Cook, Economic Development Manager, Mitzi Davis Special Projects Manager, Shawna Eikenberry Management Analyst, David Hale Deputy Chief, Sidney Fuller Police Chief, Andy Gilles Director of Community Services, Jeff Harting Parks & Recreation Director, Steve Parker Fire Chief, Mark Samuels Information Services Director, Randy Walhood Public Works Director, Alexis Jackson Planning Manager Mayor Phelps opened the Study Session at 4:01 p.m. A. STIMYSESSION A.1 15 -138 Discuss regular City Council meeting agenda items. Council Member Bomgardner asked City Administration to explain the process used in selecting the consultant for Consent Item G.5 (LaTerra Studio). Planning Manager Alexis Jackson explained a request for quote which was sent to (15) planning firms, noting the city received four (4) vendor responses. Ms. Jackson further stated that all four (4) firms were interviewed, however; LaTerra had recent comprehensive plan experience and has teamed with local firms to bring a quality comprehensive plan and vision to the area. Deputy Mayor Pro Tem Froehlich asked about the cost for professional services. Ms. Jackson explained the City Council had recently approved funding in an amount not to exceed $95,000. Council Member Bomgardner asked what guidelines and information was provided to the consultants in order to create the plan. Ms. Jackson explained the State of Texas regulates what is included in the comprehensive plan. She further stated that the consultant was advised to stay flexible with an adaptive use, and to consider redevelopment and incorporate trails. A.2 15 -150 Review of Farmers Branch Economic Development and Tourism Department video update for the third quarter of 2015. Managing Director John Land provided a third quarter video update on Economic Development and Tourism. A.3 15 -146 Receive an update.on progress of the 2015 Strategic Plan. Management Analyst Shawna Eikenberry, briefed City :Council regarding the process of the 2015.Strategic Plan. Ms. Eikenberry reviewed benchmarks and goals stating 97% of the Strategic blocks are on schedule. Council Member Norwood had questions regarding the metric and weight system used to measure blocks. Ms. Eikenberry explained the metric system used is based on the type of project noting "on time" and "within budget" are the goals. Deputy Mayor Froehlich asked why Code Enforcement is not, listed as a strategy block. Ms. Eikenberry explained Code Enforcement is measured by operational procedures which is separate from the strategy blocks. Council Member Bomgardner asked if the 90 percentile of reporting statistics are average. Fire Chief Steve Parker explained this is above average. Council Member Reyes asked if an operational tool measurement similar to the strategy block measurement is available. Ms. Eikenberry explained at this time, operational procedures are managed at the Director level and recommends keeping operational measurements separate from strategy blocks. City Manager Gary Greer explained there is a standard operating procedure for each Department noting the strategy blocks are tools used to aid in time management and productivity measurement in order to meet the City Council's strategic goals. Deputy Mayor Pro Tem Froehlich stated Study Session Item A.4, and Item A.5 will be discussed at a future retreat and asked if a date had been chosen. City Council reviewed their calendars and selected October 27, 2015 as the date to hold a City Council retreat at the Recreation Center from 8 a.m. to 4 p.m. Council Member Reyes asked for an update regarding bullet proof Police vehicles. City Manager Gary Greer explained the city is currently seeking bids for that item and a report will be provided once bids are complete. Council Member Bomgardner asked for more information regarding Code Enforcement fines. Deputy Mayor ProTem Froehlich asked that the City Council meet with the. Judge to discuss processes. City Attorney Pete Smith reminded City Council of the separation of power. Council Member Bomgardner asked if informational material could be provided regarding fines. Deputy Mayor Pro Tem Froehlich asked that the Judge explain the process and speak at a future meeting. Managing Director Charles Cox replied that the. Judge will be scheduled at a future City Council meeting. Agenda Items A.4 and Item. A.5 were not discussed. A.4. 15 -143. A.5 15 -152 A.6 15 -139 Discuss releasing :Hotel Motel funds to provide payment for .a study analysis of a:possible Visitor Center. (No discussion), Discuss possible Bond Issues. (No discussion) Discuss agenda items for future City Council meetings. Council Member Norwood asked for an update regarding the new Warrant Officer position. City Manager Gary Greer explained the position has recently been filled and updates will be provided in the next quarter. Council Member Reyes asked for an update regarding curbside recycling. Managing Director Charles Cox explained this item will be discussed at the October 27th City Council retreat and will also be added to the November 17, 2015 City Council meeting. Deputy Mayor Pro Tem Harold Froehlich asked for an update regarding the sales tax reporting process. Mayor Phelps concluded Study Session at 5:03 p.m. Mayor Phelps called the Regular City Council meeting to order at 6:00 p.m.. B. INVOCATION 8 PLEDGE OF ALLEGIANCE Council Member Bomgardner gave the Invocation and led the Pledge of Allegiance. C: CERF VINIAL.ITEMS C.1 15 -145 Recognition of the Farmers Branch Sister City anniversaries with Bassetlaw, England; Garbsen, Germany; and Schonebeck, Germany. Mayor Phelps presented a proclamation to Kathleen Sutton from Bassetlaw, Dieter Roggenkamp from Garbsen; and Hans -Peter Wannewitz from Schonebeck who were in attendance. A ceremony recognizing and celebrating the Farmers Branch Sister City was conducted. Farmers Branch hosted 24 visitors from Garbsen, 8 visitors from Schonebeck and 2 visitors from Bassetlaw. Mayor Phelps received an award from the Sister City .visitors. The following list of Sister City visitors were .recognized and .received certificates of honorary citizens: BASSETLAW Sutton,John; Sutton, Kathleen GARBSEN Baathe; FranZ- Walter Ferdina; Baathe, Ingeborg Jutta; Gehrke; Astrid Maria; Gehrke, Norbert Erich Fritz; Gottner, Jens Holger; Grundmann, Barbel; Grundmann, Georg Fritz Ranier; Meyer, Dr. Klaus- Dieter; Meyer, Gitta; , Paschek, Jolanta; Paschek, Martin; Roggenkamp, Gudrun Helene; Roggenkamp, Hans Dieter Adolf; Trautmann, Annemarie; Van Well, Cedrick Joshua; Van' Well, Michelle Sarita; Van Well, Michael; Van Well, Nicole; Weber, Ann - Christin; Weber, Melanie; Wehner, Monika Hedwig Maria SHONEBECK. Baudisch, Markus; Huppertz, Helmut Erich; Jung, Christian; Jung, Ilona; Schulz, Jorg Michael; Wannewitz, Hans - Peter; Werner, Micheline; Wunneburg, Harald Kurt GERMAN STUDENTS Cedric AbkenLeon Vies; Gloria Buckendahl; Jennifer Froscher; Malyn Drager; Sascha Engel; Luisa Gensink; Romina Gutzmer; Marleen Kalberloh; Gina Koster; Marcel Meyer; Phillip Patzold; Bryan Seraphin;Aaron Schmidt; Marie Scholzel; Charleen Schulz; Luisa Strufe; Jasmin Wilke]; Ege Yetim; Venice Zimmermann; Locco Patrick Walter; Herr Tobias Schreiber; Herr Arwed Pietsch; Frau Claudia Hartje A group photo was taken with the City Council. Mayor Phelps thanked everyone who provided assistance with the program. C.2 15 -147 Presentation of a service award to Tony Derrick for twenty years (20) of service to the City of Farmers Branch. Mayor Phelps awarded Tony Derrick with a twenty (20) year pin for dedication and service to the citizens of Farmers Branch. C.3 15 -148 Presentation of the Manske Library Summer Reading Club Traveling Trophy to Janie Stark Elementary School. Mayor Phelps presented the third annual winner of the Summer Reading Club Traveling Trophy to Janie Stark. C.4 15 -110 Consider Board and Commission appointments and take appropriate action Motion made by Council Member Reyes to appoint,the following Board and Commission. members: Senior Advisory Board AI Owens - Regular Member Tom Wooldridge — Regular Member Either V. Beth Ferrell — Alternate Member: Harry A. Currie Jr. — Alternate Member Comrriuniity. Watch Committee Brennan Crowe -- Regular Member Family :Advisoni Board.. Eunide Ann Christman — Regular Member Robert Griffin — Regular Member Motion seconded by Council Member Bomgardner. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood D. .9EPORT.ON STUDY SESSION ITEMS Council Member Bomgardner provided a brief overview regarding the Study Session Items which included an Economic Development video reviewing the third quarter Strategic Plan, and announced the City Council retreat has been rescheduled for Tuesday, October 27, 2015, from 8 a.m. - 4 p.m. at the Recreation Center. CITY MANAGER'S REPORT AND ITEMS OF COIVVMUNITY INTERpIST City Manager Gary Greer provided.the following report and items of community interest: SHREDDING & HOUSEHOLD HAZARDOUS WASTE The second of our two opportunities for document shredding occurs this Saturday, October 24 from 9 am until 12 noon at City Hall. Farmers Branch residents may shred old documents at no cost to them. The next opportunity will be in the spring of 2016. In the meantime, there will be a Household Hazardous Waste Collection event on November 14, from 9 to 3 at Oran Good Park. HALLOWEEN IN THE PARK October closes out with Halloween in the Park on Saturday, October 31 from 5 until 10 p.m. at the Farmers Branch Historical Park. The infamous Haunted Hedge opens at 7:30 p.m. that evening. Admission is free. VETERANS DAY Our annual celebration of those who have served is coming up with Veterans Day ceremonies on Wednesday, November 11 at 10:30 a.m. at the Farmers Branch Senior Center. The Manhattan Dolls will make a return appearance to serenade the expected capacity crowd, so be sure to get there early. BOARDS & COMMISSIONS The City is always looking for civic - minded residents who want to give back by donating their time to serve on one of our'boards and commissions. Right now, we have vacancies on the Family Advisory Board and the Community Watch Committee. But even if your interest lies elsewhere, we'd like to hear from you so we know who we can call when future spots open up. Please call the City Secretary's office at. 972.919.2503 or come by City Hall. F. CITIZEN COMMENTS: There were no citizens that wished to speak. G. CONSENT AGENDA G.1 15 -137 G.2 R2015 -097.. G.3 R2015 -080. G.4 R2015 -106. G.5 R2015 -103 Consider approval of minutes of the City Council meeting held on October 5, 2015, and take appropriate action. Consider approving Resolution No. 2015 -097 authorizing the purchase of a 2016 ambulance from the Houston- Galveston Area Council of Governments contract in the amount of $176,700.00 and take appropriate action. Consider approving Resolution No. 2015 -080 adopting a policy for the naming of City parks and other facilities and take appropriate action. Consider approving Resolution No. 2015 -106 appointing Carl King to serve on the board of Metrocrest Hospital Authority in Place 7 and take appropriate action. Consider approving Resolution No. 2015 -103 approving an agreement with La Terra Studio for professional services associated with the preparation of the Eastside Comprehensive Plan. Motion to approve Items G.1 through G.5 made by Mayor Pro Tem Connally, second by Deputy Mayor Pro Tem Froehlich. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner H. PUBLIC HEARING H.1 ORD -3346 Conduct a public hearing and consider adopting Ordinance No. 3346_ granting a Specific Use Permit (SUP) for a Corporate Storage Facility for a portion of the property located at 4250 McEwen Road and take appropriate action. Development Director Andy Gillies briefed City Council regarding this item explaining the applicant has agreed to improve the exterior of the existing building, adding additional awnings and several facade improvements which include landscaping improvements. Council Member Reyes asked if hazardous material would be stored at this location. Mr. Gillies explained the materials being stored will not be hazardous. Mayor ProTem Froehlich asked about hours of operation. Mr. Gillies explained the hours of operation are 6 a.m. to 9 p.m. • Council Member Bomgardner asked if the use would affect the long range plan for the area. Mr. Gillies explained the use will nothave a negative impact to the area. Mayor Pro Tem Connally asked for a City Administration recommendation. Mr. Gillies replied; City Administration recommends approval. Mr. Gillies further stated that the Planning and Zoning Commission recommended approval at the September 28, 2015 Planning and Zoning meeting. Mayor Phelps opened the public hearing. There were no citizens that wished to speak. Motion by Deputy Mayor Pro Tem Froehlich to close the public hearing, second by Council Member Bomgardner. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner Motion by Council Member Norwood, second by Mayor Pro Tem Connally to approve. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner L REGULAR AGENDA ITEMS 1.1 R2015 -098 Consider approving Resolution No. 2015 -098 authorizing the Purchase of playground equipment for the Rotary Club Playground at Gussie Field Watterworth Park from GameTime through the National Purchasing Cooperative (BuyBoard) and take appropriate action. Special Programs Manager Mitzi Davis briefed City Council regarding this item. Ms. Davis explained the Rotary Clubs of Farmers Branch and Carrollton- Farmers Branch have conducted a fund raising effort to create the Rotary Playground at Gussie Field Watterworth Park. This all- inclusive playground equipment is being constructed for all children, including children.with disabilities. Mr. Scott Smith with the Carrollton Farmers Branch Rotary spoke stating the project was a partnership with the city and very successful. Mr. Jerry Halliburton, President of the Farmers. Branch Rotary Club, thanked everyone for assisting with the project. Motion to approve made by Council Member Reyes, second by Mayor Pro, Tem Connally: Motion prevailed' by the following' vote: AYE: 5 - Mayor Pro Tem Connally; Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council.Member:'Bomgardner 1.2 ',82015 -104 Consider approving Resolution No. 2015 -104 authorizing the, Purchase and installation of replacement athletic field lights at Cox Soccer Complex Fields 1, 2 and 3 from Groves Electrical Services, Inc. through the Buy Board Purchasing Cooperative; authorizing execution of agreements as needed and providing an effective date. Parks and Recreation Director Jeff Harting briefed City Council regarding this item stating the condition of the Tight poles have deteriorated over the past thirty (30) years. Mr. Harting explained an engineering firm was hired to assess the structural condition and recommended replacement. Mr. Harting noted a multiyear plan has been put in place to fund the lighting replacement. Council Member Reyes asked if the new lighting would be solar. Mr. Harting explained the lighting chosen is not solar, however; was the most economic value based on the timing of the product and the cost of using LED lighting. Motion to approve made by Mayor ProTem Connally, second by Deputy Mayor Pro Tem Froehlich. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner 1.3 R2015-108 Consider approving Resolution No. 2015 -108 authorizing execution of a Facade Grant Program for the owner of the property located at 3380 Beltline Road and take appropriate action. Economic Development_ Manager Allison Cookbriefed City Council regarding this item. Council Member Reyes asked if the request tonight includes authorizing 10% of the total building project Ms. Cook confirmed the amount is 10% or $46,794.00. Motion made by Council Member Norwood, second by Council Member Bomgardner. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner 1.4 R2015 -107 Consider approving Resolution No. 2015 -107 authorizing execution of a Residential Demolition /Rebuild Program Incentive Agreement for the owner of the property located at 14127 Tanglewood Drive and take appropriate action. Economic Development Manager Allison Cook briefed City Council regarding this item noting this is a former Demo Rebuild explaining the home was demolished and sold and the new current owner is requesting the incentive agreement. Motion made by Mayor Bob Phelps to approve, second by Deputy Mayor- Pro Tem Froehlich. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner 1.5 R2015- 110. Consider approving Resolution No. 2015 -110 authorizing execution of a Residential Demolition /Rebuild Program incentive Agreement for the owner of the property located at 13610 Tang lewood Drive and take appropriate action. Economic Development Manager Allison Cook briefed City Council regarding this item noting the applicant is applying for the Demolition /Rebuild Option Two. Motion to approve made by Mayor Pro Tem Connally, Second by Council Member Bomgardner. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner ADJOURNMENT Motion to adjourn made by Mayor Pro Tem Connally, second by Council Member Norwood. Motion prevailed by the following vote: AYE: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood, and Council Member Bomgardner The meeting adjourned at 7:50 p.m. Bob Phelps, Mayor ATTEST: Amy M. Piukjna, City Secretary