2016-01-05 CC Minutes9
FARMERS
E RS
RANCI -I
Tuesday, January 5, 2016
City of Farmers Branch
Meeting Minutes
City Council
6:00 PM
Farmers Branch City Hail
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
Council Chambers
Study Session Meeting to be held at 4:00 PM in the Study Session Room
Presiding: 1 - Mayor Bob Phelps
Present: 3 - Mayor Pro Tern Kirk Connally, Deputy Mayor Pro
Tern Harold Froehlich, Council Member John
Norwood
Absent:
Staff:
A. STUDY SESSION
2 - Council Member Ana Reyes, Council Member Mike
Bomgardner
15- Gary D. Greer City Manager, Amy Piukana City
Secretary, Shawna Eikenberry Management
Analyst; John Land Managing Director Operations,
Pete Smith City Attorney, Brian Beasley Human
Resource Director, Allison Cook Economic
Development Manager, Shane Davis Environmental
Services & Solid Waste Manager; Andy Gillies
Director of Community Services, Alexis Jackson
Planning Manager, Jeff Harting Parks & Recreation
Director, Steve Parker Fire Chief, Randy Walhood
Public Works Director, Alexis Jackson Planning
Manager; Mark Young Assistant Police Chief
Mayor Phelps called the meeting to order at 4:02 p.m.
A.1 15 -189 Discuss regular City Council meeting agenda items.
There was no discussion regarding this item in Study Session.
A.2 16 -001 Receive an update regarding the Animal Adoption Center and
potential expansion plan.
L r-7
Managing Director John Land provided a PowerPoint presentation reviewing the history of
the Animal Adoption Center.
Dr. Gerald Pendery, Chairman of the Animal Advisory Board provided an Animal
Population Growth report noting the Center has never had to euthanize animals due to
capacity overload.
Managing Director John Land noted an assessment was done on the facility which results
indicated the need for shelter expansion. Animal Services Supervisor Miguel Gauna
briefed City Council reviewing current operating procedures.
A.3 16 -003 Discuss agenda items for January City Council retreat.
City Manager Gary Greer noted City Council Members will meet individually with Facilitator
Randy Pennington prior to the City Council retreat scheduled for January 21, 2016, and
advised City Council Members to submit any retreat topic items to the City Manager.
A.4 15 -190 Discuss agenda items for future City Council meetings.
There was no discussion regarding this item.
Mayor Phelps recessed into closed Executive Session at 4:36 p.m. to discuss the
following agenda items:
Council shall convene into a closed executive session pursuant to Section
551.072 of the Texas Government Code to deliberate regarding:
Discuss the purchase, exchange, lease, or sale of real property located
north of 635, south of Valwood Parkway and Brookhaven Club Drive, east
of 135, west of Marsh Lane.
• Discuss the purchase, exchange, lease, or sale of real property known as
a portion of the Robert J. West Survey, Abstract No. 1576, also known as
13605 Webb Chapel, Farmers Branch, Texas.
Mayor Phelps closed Executive Session at 5:25 p.m.
Mayor Phelps called the Regular Meeting to Order at 6:01 p.m.
Mayor Pro Tern Connally provided the invocation and led the pledge of allegiance.
C. CEREMONIAL ITEMS
CA 15 -188 Presentation of a proclamation recognizing Barbara McConnell
as the 2016 Farmers Branch Poet Laureate.
Mayor Phelps presented Ms. Barbara McConnell with a proclamation recognizing her
as the 2016 Farmers Branch Poet Laureate. Ms. McConnell read an original poem.
D. REPORT ON STUDY SESSION ITEMS
Council Member Norwood provided a brief overview regarding Study Session
items.
E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
City Manager Gary Greer provided a report regarding the following community events:
• The Annual Farmers Branch Christmas Tour of Lights concluded its 2015 run last week
by breaking the record for traffic. All total, 13,961 cars, trucks, vans and buses drove
through the half - million synchronized dancing lights this season. If you missed it, don't
worry because the 2016 edition opens in just 324 days, on November 25tH
• Chief Sid Fuller and the Farmers Branch Police Department will be holding a Public
Information Meeting on Texas' new'Open Carry' law on Tuesday, January 12 at 6:30
p.m. at The Branch Church, located at the corner of Valley View Lane and Webb Chapel
Road. Police representatives will be there to explain the complexities of the new law
and answer questions.
• No damage was reported in Farmers Branch as a result of the December 26 severe
weather outbreak in the area. However, a number of our employees from different
departments answered the call for providing emergency assistance to the stricken
areas of Rowlett in the immediate aftermath.
• The City is always looking for civic - minded residents who want to give back by donating
their time to serve on one of our boards and commissions. Right now, we have
vacancies on the Community Watch Committee. But even if your interest lies
elsewhere, we'd like to hear from you so we know who we can call when future spots
open up. Please call the City Secretary's office at 972.919.2503 or come by City Hall.
F. CITIZEN COMMENTS
There were no citizens present that wished to speak.
G. CONSENT AGENDA
G.1 15 -187 Consider approving minutes of the Special Called City Council
meeting held on December 7, 2015 and Regular City Council
meeting held on December 15, 2015; and take appropriate action.
G.2 15 -192 Consider accepting a donation in the amount of $10,000 to Public
Safety from Eric Affeldt, the President and CEO of ClubCorp; and take
appropriate action.
Mayor Pro Tern Connally made a motion to approve Consent G.1 through G.2, as
presented. Motion seconded by Deputy Mayor Pro Tern Froehlich. Motion
prevailed by the following vote:
[1
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
This item passed.
H. PUBLIC HEARINGS
H.1 ORD -3351 Conduct a public hearing and consider adopting Ordinance No. 3351 to
approve the amendment of the existing Specific Use Permit (SUP) for a
gasoline service station on the southeast corner of Luna Road and
1 -635 eastbound frontage road also known as 1600 LBJ Freeway; and
take appropriate action.
Mayor Phelps conducted a Public Hearing to consider adopting Ordinance No.
3351, SUP for property located at 1600 LBJ Freeway.
Community Services Director Andy Gillies briefed City Council regarding this item.
Mr. Gillies noted the Planning and Zoning Commission recommended approval of
the Specific Use Permit amendment which included five (5) special exceptions.
(1) Allow all structures on this site to be located further back than the Required
Building line (RBL) established for Luna Road and LBJ Freeway.
(2) Allow a modification of the Luna Edge Two (Workplace) Street Type design
as shown on the associated Site Plan.
(3) Allow the existing overhead electrical lines to remain along the Luna Road
frontage. All electrical lines along LBJ Freeway frontage (approximately
700 feet) will be placed underground as shown on the associated Site Plan.
(4) Allow a minimum building height of 22 feet.
(5) Allow a freestanding monument sign along Luna Road as shown on the
associated Site Plan.
There were no citizens that wished to speak regarding this item.
Deputy Mayor Pro Tem Froehlich made a motion to close the public hearing.
Motion seconded by Council Member Norwood. Motion approved by the following
vote:
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
Council Member Norwood made a motion to approve Ordinance No. 3351, as
presented. Motion seconded by Mayor Pro Tem Connally. Motion approved by
the following vote:
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
This item was approved.
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H.2 ORD -3352 Conduct a public hearing and consider adopting Ordinance No.
3352 to approve a Specific Use Permit amendment to allow the
reuse of the entire existing warehouse at 4250 McEwen as a
corporate storage facility; and take appropriate action.
Mayor Phelps conducted a public hearing to consider approving Ordinance No.
3352, a SUP to allow a corporate storage facility at 4250 McEwen.
Community Services Director Andy Gillies briefed City Council regarding this item.
Mr. Gillies noted the applicant is proposing to amend the existing Special Use
Permit (SUP) for a self- storage facility in an approved Light Industrial Zoning
District.
There were no citizens that wished to speak regarding this item.
Mayor Pro Tern Connally made a motion to close the public hearing. Motion
seconded by Deputy Mayor Pro Tern Froehlich. Motion approved by the following
vote:
Aye: 3 - Mayor Pro Tern Connally, Deputy Mayor Pro Tern
Froehlich, Council Member Norwood
Motion made by Council Member Norwood to approve Ordinance No. 3352, as
presented. Motion seconded by Mayor Pro Tern Connally. Motion prevailed by
the following vote:
Aye: 3 - Mayor Pro Tern Connally, Deputy Mayor Pro Tern
Froehlich, Council Member Norwood
This item was approved.
I. REGULAR AGENDA ITEMS
1.1 15 -196 Presentation and overview by US Corps of Engineers on the Lake
Lewisville Dam and associated safety assessments.
Mr. Tim MacAllister, Chief of Operations with the US Army Corps of Engineers
briefed City Council regarding the Lake Lewisville Dam. Mr. MacAllister
provided a power point presentation reviewing General Project Information
regarding Dam Safety, Study Framework, Potential Failure Modes, and
Alternatives.
1.2 15 -195 Consider Board and Commission appointments; and take appropriate
action.
After discussion, Council Member Norwood made a motion to appoint Mr. Nic Rady
to the Parks and Recreation Board, Place 9 for an unexpired term ending 6/30/16.
Motion seconded by Deputy Mayor Pro Tem Froehlich. Motion prevailed by the
following vote:
Aye: 3- Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
This item was approved.
1.3 15 -194 Consider and discuss City Council meeting dates for the 2016 calendar
year; and take appropriate action.
Council discussed 2016 City Council calendar meeting dates.
After discussion, Council Member Norwood made a motion to approve one
meeting in July being July 12, 2016. Motion seconded by Council Member
Connally. Motion prevailed by the following vote:
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
This item was approved
After discussion, Mayor Pro Tem Froehlich made a motion to approve one (1)
meeting in July to be on July 12, 2016, one (1) meeting in December, and move
the meeting date in October to Monday, October 3rd, 2016, due to National Night
Out. Motion seconded by Mayor Pro Tem Connally. Motion approved by the
following vote:
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
This item was approved.
J. EXECUTIVE SESSION
J.1 16 -005 Council shall convene into a closed executive session pursuant to
Section 551.072 of the Texas Government Code to deliberate regarding:
• Discuss the purchase, exchange, lease, or sale of real property
located north of 635, south of Valwood Parkway and Brookhaven
Club Drive, east of 135, west of Marsh Lane.
See action taken below, under Agenda Item K.
• Discuss the purchase, lease, or sale of real property known as a
portion of the Robert J. West Survey, Abstract No. 1576, also
known as 13605 Webb Chapel, Farmers Branch, Texas.
There was no action taken as a result of this item.
K. RECONVENE INTO REGULAR SESSION AND TAKE ANY ACTION NECESSARY AS A
RESULT OF THE CLOSED SESSION
Having received the report of the Chief Building Official, Council Member Norwood
moved that the building at 2953 Randy Lane be declared a dangerous structure
and that the City Manager be authorized to take such action on behalf of the City
as may be reasonable and necessary to purchase Lot 7, Block H of Valley View
Estates No. 1, an addition to the City of Farmers Branch, Dallas County, Texas for
a purchase price not to exceed $145,000 plus standard closing and acquisition
costs and to sign or authorize the city's agent to sign, such other agreements
documents and any amendments thereto, as the City Manager, in consultation with
the City Attorney, deems reasonable and necessary with respect to the closing of
said transaction made. Motion seconded by Mayor Pro Tem Connally. Motion
prevailed by the following vote:
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
This item was approved.
Having received the report of the Chief Building Official, Mayor Pro Tem Connally
moved that the building at 13531 Challaburton Drive be declared a dangerous
structure and that the City Manager be authorized to take such action on behalf of
the City as may be reasonable and necessary to purchase Lot 40, Block 12
Johnston Park Addition, Second Installment, an addition to the City of Farmers
Branch, Dallas County, Texas for a purchase price not to exceed $85,000 plus
standard closing and acquisition costs and to sign, or authorize the City's agent to
sign, such other agreements, documents, and any amendments thereto as the City
Manager in consultation with the City Attorney deems reasonable and necessary
with respect to the closing of said transaction made. Motion seconded by Council
Member Norwood. Motion prevailed by the following vote:
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
This item was approved.
L. ADJOURNMENT
Deputy Mayor Pro Tem Froehlich moved to adjourn at 7:17 p.m. Motion
seconded by Council Member Norwood. Motion prevailed by the following
vote:
Aye: 3 - Mayor Pro Tem Connally, Deputy Mayor Pro Tem
Froehlich, Council Member Norwood
4 /Z3 I
Bob Phelps, Mayor
ATTEST:
Amy M. Piuk na, City Secretary
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