2016-01-19 CC MinutesCity Council January 19, 2016
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Tuesday, January 19. 2016
City of Farmers Branch
Meeting Minutes
City Council
6.60 PM
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Council Chambers
Study Session Meeting to be held at 4:00 PM in the Study Session Room
Presiding: 1 - Mayor Bob Phelps
Present: 5 - Mayor Pro Tern Kirk Connally, Deputy Mayor Pro
Tern Harold Froehlich, Council Member John
Norwood, Council Member Ana Reyes, Council
Member Mike Bomgardner
Staff:
A. STUDY SESSION
16- Gary D. Greer City Manager, Pete Smith City
Attorney, Amy Piukana City Secretary, John Land
Managing Director Operations, Shawna Eikenberry
Management Analyst, Rachael Johnson Assistant to
City Manager, Mayve Strong Chief Accountant,
Brian Beasley Human, Resource Director, Allison
Cook Economic Development Manager, Shane
Davis Environmental Services & Solid Waste
Manager; Andy Gillies Director of Community
Services, Alexis Jackson Planning Manager, Jeff
Harting Parks & Recreation Director, Steve Parker
Fire Chief, Randy Walhood Public Works Director;
Mark Young Assistant Police Chief
Mayor Phelps called the meeting to order at 4 p.m.
A.1 16 -013 Discuss regular City Council meeting agenda items.
Council Member Bomgardner asked that Agenda Item C.1, (Consider appointing
members to the Citizen Bond Committee) be discussed. Council discussed the
number of committee members, options to use subcommittees, and the need for a
chair of the committee.
City Council
A.2
A.3
A.4
January 19, 2016
After discussion, Council decided eighteen members would be prioritized as finalists
for the Bond Committee by using a dot vote system at the City Council retreat meeting
on January 21, 2016 and noted no action would be taken tonight.
Council Member Reyes asked that Agenda Item A.4, Discuss Public Safety Bond
Projects for the May 7t" ballot be pulled for discussion. Council Member Reyes asked
if Police vehicle side door panels are bullet protected and if they had been budgeted.
Police Chief Sid Fuller explained more information is necessary in regards to vehicle
ratings. He further stated that at this time, it has not been budgeted, but noted he
would report back any findings.
City Council further discussed the timing of 2 separate bond election issues. Council
Member Norwood asked for more discussion regarding the May 2016 Public Safety
Bonds. City Council discussed the need to review options to use Certificate of
Obligations versus Bonds. Mr. Greer explained that the original plan was for a 2018
Fire Station and 2018 Animal Adoption Center. He further explained that upon City
Council's direction there was an urgency to move these items up, noting the May 2016
Bond items will be listed at City Council's discretion and separate measures.
16 -019 Discuss and receive an update regarding a Recycling Implementation
Plan.
Managing Director John Land provided an update regarding a Recycling
Implementation Plan. Communications Director Tom Bryson provided a presentation
regarding communications and marketing goals reviewing immediate messaging,
future and ongoing messaging. Mr. Bryson explained the city will use communication
through social media, Twitter postings, Nextdoor, median signs, by mail with
detachable post cards. Mr. Bryson further explained that information will be pushed
out through water utility billing inserts in February, March and April. He further stated
the city website would have an option for residents to opt out online and via email or
by phone. Environmental Waste Manager Shane Davis and Building Official Hugh
Pender provided proposed Ordinance amendments to incorporate the carts. Deputy
Mayor Pro Tern Froehlich asked City Administration to make sure the new ordinance
includes screening of carts when visible from the street.
16 -006 Receive an update regarding Justice Center improvements and
security enhancements.
Deputy Chief Mark Young briefed City Council regarding the Justice Center Security
and Renovation costs. Chief Young reviewed ballistic glass shielding for police
employee entrances, Municipal Court office space needs, jury room space, meeting
space, and police locker room space issues. Deputy Chief Young noted the total
estimated amount to improve the Justice Center is $4,030,481.00.
16 -026 Discuss Public Safety bond projects for the May 7th ballot.
City Manager Gary Greer noted City Administration will bring forward a May 2016
Bond Election discussion at the next City Council meeting.
City Council January 19, 2016
A.5 16 -002 Discuss use of Farmers Branch Park, Barney Wood Athletic Complex,
and Dallas Christian College.
Parks and Recreation Director Jeff Harting provided a presentation reviewing Farmers
Branch Park, Barney Wood Athletic Complex, Dallas Christian College and reviewed
youth sports.
A.6 16 -014 Present Economic Development Department Fourth Quarter Video
Update.
Managing Director John Land provided an Economic Development Fourth Quarter
video update.
A.7 16 -014 Discuss agenda items for future City Council meetings.
Mayor Phelps called the Regular meeting to order at 6:12 p.m.
B. INVOCATION & PLEDGE OF ALLEGIANCE—
Mayor Pro Tern Connally provided the invocation. Deputy Mayor Pro Tern Froehlich
led the pledge of allegiance.
C. CEREMONIAL ITEMS —
Mayor Phelps thanked applicants for signing up to serve on the Bond Committee
and noted finalists would be chosen at the Thursday, January 21, 2016 City
Council Retreat meeting. Mayor Phelps thanked Managing Director John Land,
Economic Development Manager Allison Cook, Building Official Hugh Pendor, and
Deputy Fire Chief Tim Dedear for assisting a Corporate Headquarters Company
and providing excellent customer service.
D. REPORT ON STUDY SESSION ITEMS —
Council Member Reyes provided a brief summary report regarding Study Session
items.
Council Member Reyes asked that Agenda Item A.2, Curbside Recycling be
considered as the first agenda item today.
E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
The Polar Plunge is a great opportunity for the brave to surrender their comfort and jump
into the icy cold water of the Aquatics Center's lagoon pool to benefit Special Olympics
Texas on Saturday, January 30. Individuals or teams can sign up with those raising the
most money becoming eligible for additional prizes. Walk -up registration begins at 8:30
that morning with the plunging starting at 10. For more information or to volunteer, call
214.943.9981.
• Tickets are now on sale for the annual Daddy- Daughter Dance, coming Saturday,
February 6 at the Community Recreation Center. The theme for this year is a
masquerade ball. The dance will feature a live DJ, refreshments, keepsake photos and
City Council January 19, 2016
more. Advance tickets are $5 for Farmers Branch residents and $8 for non - residents
Tickets at the door are $10 for everyone. Call 972.247.4607 for more information.
• There are spots available for the upcoming Citizen Fire Academy, set to begin March
17. The 10 -week program allows participants to actively learn about the Fire Department
through lectures, activities and hands -on demonstrations. For more information, call
972.919.2640.
The City is always looking for civic - minded residents who want to give back by donating
their time to serve on one of our boards and commissions. Right now, we have
vacancies on the Library Board & Community Watch Committee. But even if your
interest lies elsewhere, we'd like to hear from you so we know who we can call when
future spots open up. Please call the City Secretary's office at 972.919.2503 or come
by City Hall.
Mayor Phelps congratulated City Manager Gary Greer on the birth of his new
grandson,
F. CITIZEN COMMENTS
There were no citizens that wished to speak under this item.
G. CONSENT AGENDA
GA 16 -012 Consider approving minutes of the Regular City Council meeting
held on January 5, 2016 and Special Called meeting on January 14,
2016; and take appropriate action.
G.2 16 -024. Consider excusing the absence of Council Member Ana Reyes and
Council Member Bomgardner from the January 5, 2016
City Council meeting; and take appropriate action.
G.3 R2016 -012 Consider adopting the Dallas County Hazard Mitigation plan; and
take appropriate action.
GA ORD -3353 Consider adopting Ordinance No. 3353 amending the Project and
Financing Plan for Tax Increment Reinvestment Zone No. 1, City of
Farmers Branch, Texas, by adding public improvement projects, the
costs of which will be eligible for reimbursement with tax increment
funds; and take appropriate action.
G.5 R2016 -01 Consider approving Resolution No. 2016 -01 authorizing the City
Manager to approve the purchase of five replacement patrol
vehicles for Police Department in the total amount of $173,415 from
Reliable Chevrolet through the Tarrant County Purchasing
Cooperative; and take appropriate action
Motion to approve Consent Agenda Items G.1 thru G.5 made by Mayor Pro Tem
Connally, seconded by Deputy Mayor Pro Tern Froehlich. Motion prevailed by the
following vote:
City Council
January 19, 2016
Aye: 5- Mayor Pro Tem Connally, Deputy Mayor Pro
Tem Froehlich, Council Member Reyes,
Council Member Norwood and Council
Member Bomgardner
H. REGULAR AGENDA ITEMS
Mayor Phelps added Agenda Item A.2, as a discussion Item being considered as a
new item titled H.O.
H.0 16 -019 Discuss and receive an update regarding a Recycling Implementation Plan.
The following residents filled out speaker request cards to speak regarding Recycling:
• Emelio Garcia, 13510 Glenside Drive spoke in support
• Pat Edmiston, 14215 Tanglewood, spoke in opposition
• Mike DeValle, 3161 Whitemarsh, spoke in opposition
Council discussed opting in and opting out pros and cons of the recycling
program. Mayor Phelps explained the vendor has stated during the first 30 days,
CWD will pick up any unwanted and undamaged bins from residents that choose
not to have bins, free of charge.
H.1 R2016 -010 Consider approving Resolution No. 2016 -010 adopting the
Comprehensive Annual Financial Report for the fiscal year ending
September 30, 2015 as submitted by Grant Thornton, LLP, and take
appropriate action.
Chief Financial Officer Mayve Strong introduced Mr. Ben Kohnle with Grant
Thornton who presented a 2015 Presentation to the City Council related to the
FY 2015 Audit.
After discussion Council Member Norwood made a motion to approve, as
presented. Motion seconded by Council Member Bomgardner. Motion
prevailed by the following vote:
Aye: 5- Mayor Pro Tem Connally, Deputy Mayor Pro
Tem Froehlich, Council Member Reyes,
Council Member Norwood and Council
Member Bomgardner
H.2 R2016 -04 Consider approving Resolution No. 2016 -04 approving Economic
Development Incentives pursuant to the Commercial Facade Grant
Program for 14444 Midway Road, 14476 Midway Road, 14430
Midway Road; and take appropriate action.
City Council
January 19, 2016
Economic Development Manager Allison Cook briefed City Council regarding
this item.
After discussion Mayor Pro Tem Connally made a motion to approve Resolution
2016 -04, as presented. Motion seconded by Deputy Mayor Pro Tem Froehlich.
Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tem Connally, Deputy Mayor Pro
Tem Froehlich, Council Member Reyes,
Council Member Norwood and Council
Member Bomgardner
H.3 R2016 -07 Consider approving Resolution No. 2016 -07 authorizing execution
of a Residential Demolition /Rebuild Program Incentive Agreement
for the owner of the property located at 3225 Brookhaven Club
Drive; and take appropriate action.
Economic Development Manager Allison Cook briefed City Council regarding
this item.
Motion by Deputy Mayor Pro Tem Froehlich to approve Resolution No. 2016-
07. Motion seconded by Mayor Pro Tem Connally. Motion prevailed by the
following vote:
Aye: 5- Mayor Pro Tem Connally, Deputy Mayor Pro
Tem Froehlich, Council Member Reyes,
Council Member Norwood and Council
Member Bomgardner
HA R2016 -06 Consider approving Resolution No. 2016 -06 for two separate
Infrastructure Reimbursement and Economic Development
Agreements relative to Tax Increment Financing Number One, City of
Farmers Branch and an Amendment No. 2 to the Developer's
Agreement No. 8; and take appropriate action.
Public Works Director Randy Walhood briefed City Council regarding this item.
Mr. Walhood explained this amendment deletes Knightsbridge Road and Mathis
Avenue roadways from the agreement. He further stated the developer has
proposed two new agreements, one being a new alignment of Knightsbridge Road
and the other will establish for the purpose of development and construction of
public streets (Sandia Trail and Mira Lago Boulevard).
Deputy Mayor Pro Tem Froehlich made a motion to approve Resolution No.
2016 -06, as presented. Motion seconded by Council Member Reyes. Motion
prevailed by the following vote:
City Council
January 19, 2016
Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro
Tern Froehlich, Council Member Reyes,
Council Member Norwood and Council
Member Bomgardner
Mayor Phelps recessed into Executive Session at 7:10 p.m.
I. EXECUTIVE SESSION
1.1 16 -004 Council may convene into a closed executive session pursuant to
Section 551.071 of the Texas Government Code to deliberate regarding:
Consultation with City Attorney regarding Texas
Commission on Environmental Quality (TCEQ) Report No.
119885 relating to TCEQ Permit Nos. 5383 and 5383A to
Town of Addison for use of water in Farmers Branch Creek,
pending TCEQ Complaint regarding Farmers Branch Creek
and related mediation.
Mayor Phelps reconvened into Open Session at 8:12 p.m.
J. RECONVENE INTO REGULAR SESSION AND TAKE ANY
ACTION NECESSARY AS A RESULT OF THE CLOSED
SESSION
City Council took no action as a result of Executive Session.
K. ADJOURNMENT —
Deputy Mayor Pro Tern Froehlich made a motion to adjourn. Motion seconded by
Council Member Norwood. The meeting adjourned at 8:14 p.m.
Bob Phelps, Mayor
ATTEST:
Amy Piukana, City Secretary