2016-03-01 CC Minutes City Council Minutes March 1, 2016
7Z-6.0- City of Farmers Branch Farmers Branch City Hall
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Dodson Pkwy
V. Farmers Branch,Texas
75234
FARMERS Meeting Minutes
BRANCH
City Council
Tuesday,March 1,2016 6:00 PM Council Chambers
Study Session Meeting to be held at 4:00 PM in the Study Session Room
Presiding: 1 - Mayor Bob Phelps
Present: 5 - Mayor Pro Tern Kirk Connally, Deputy Mayor Pro
Tern Harold Froehlich, Council Member John
Norwood, Council Member Ana Reyes, Council
Member Mike Bomgardner
Staff: 15 - Gary D. Greer City Manager, Pete Smith City
Attorney, Amy Piukana City Secretary, John Land
Managing Director Operations, Shawna Eikenberry
Management Analyst, Charles Cox Managing
Director Administration, Brian Beasley Human
Resource Director, Stephanie Hall Administrative
'Assistant, Shane Davis Environmental Services &
Solid Waste Manager, Andy Gillies Director of
Community Services, Alexis Jackson Planning
Manager, Steve Parker Fire Chief, Tim Dedear
Deputy Fire Chief, Randy Walhood Public Works
Director; Melissa Thomas Tourism Manager
A. STUDY SESSION
Mayor Phelps called the meeting to order at 4:00 p.m.
A.1 16-056 Discuss regular City Council meeting agenda items.
Council Member Reyes asked for discussion regarding Agenda Item F.3,
Resolution No. 2016-028 awarding bid for reconstruction of a section of
retaining wall along Cooks Creek. Council Member Reyes expressed concerns
regarding the southern portion,of Cooks Creek noting the walls stability south
of Valwood are in need of repair. Public Works Director Randy Walhood
explained the Storm Water Committee is reviewing this area and will bring
forward the study results once the survey is completed. Council Member
Bomgardner had questions regarding bid price difference. Mr. Walhood
City Council Minutes March 1, 2016
explained the bid price difference is in his opinion, overhead costs. Council
Member Bomgardner asked for more discussion regarding Item G.1, a Public
Hearing regarding Ordinance No. 3359. Council Member Bomgardner advised
staff to include more information regarding the quality of the apartments with
more details. Council Member Bomgardner asked for staff's input regarding
types of restaurants, and how many can we support. He further requested all
landfill details be disclosed about this property. Council Member Bomgardner
asked Mr. Cox to verify the Developer's financial stability. He asked for a ratio
of number of single family houses versus number of apartments. Council
Member Bomgardner asked for staff's recommendation regarding Public
Improvement Districts, and the financial effects on bond projects. Council
Member Bomgardner asked for more Economic Development information to
include the impact of this type of development to our population, median
income, and poverty rate. He requested a summary and cost analysis of
additional city services necessary to service this development. Council
Member Reyes asked for cost of services to include Capital Improvement
Projects. Council Member Norwood asked to pull Agenda Item H.1, Ordinance
No. 3360, Solid Waste and Recycling recommending this item be tabled to
March 8, 2016, to allow more specific details be added to the Ordinance.
A.2 16-020 Discuss a proposed Business License Program.
Managing Director of Operations John Land and Deputy Fire Chief Tim
Dedear briefed City Council regarding this item. Deputy Chief Dedear
reviewed current inspection processes, explaining every building receives a
city inspection every 18 months, noting the goal is to inspect 65% of the base
buildings within that time frame. Deputy Chief Dedear stated the proposed
program would require an additional Fire Inspector along with an Economic
Development staff member. He noted businesses would be charged an
annual registration fee and penalties for non-compliance. He further stated
the fee would be based on the complexity of the inspection. He noted the
estimated annual revenue from the program would be $200,000. Mr. Land
noted more data would be collected from a survey, which would allow for better
business retention and overall public safety.
Deputy Mayor Pro Tern Froehlich asked if this would negatively impact
businesses. Mr. Land replied this program is an effort to gain more data,
information and retain businesses. Deputy Chief Dedear added that the city
works with businesses in an effort to educate the public on safety.
Council Member Norwood.expressed concern of creating a negative perception
of charging fees to companies in order to sustain cost of additional employees.
Council discussed the option of doing annual inspections versus two year
inspections and the option to utilize Police Department staff in the program.
Mayor Phelps advised City Administration to look at more options. Council
Member Reyes asked Deputy Chief Dedear what are the top three inspection
violations. He noted the most common violations are extension cords, sprinkler
systems, fire alarm systems, commercial kitchens, and obstruction of exits.
City Council Minutes March 1, 2016
A.3 16-063 Receive a presentation on City Marketing Plans.
Assistant to City Manager Rachael Loftus briefed City Council regarding this
item. Ms. Loftus reviewed past marketing strategies and noted this proposed
plan will be a more global marketing plan. Ms. Loftus introduced-John Beitter,
Principle and Founder of PYRO Agency. Mr. Beitter reviewed his company's
background and experience.
Ms. Loftus noted the marketing plan would be done in the following steps:
Step (1) Brand and Marketing Audit, Step (2) Brand and Messaging
Reposition/Evolution, and Step (3) Global Strategic Marketing Plans.
A.4 16-009 Discuss a proposed comprehensive False Alarm Reduction
Ordinance
Police Chief Sid Fuller briefed City Council regarding this item. Chief Fuller
noted the goal of the program is to reduce the number of false alarm calls. He
further reviewed the list of changes to the ordinance which include the
following: apartment complex fee of $100 for providing alarm systems within
individual units; service charge for repeat false alarms; requirements for alarm
companies to notify the city within 30 days of installation and activation;
increase in maximum fine amount to $500; exemption for local government
and school districts; and revocation of permits after eight plus false alarms
within a twelve month time frame.
After discussion, City Council thanked Chief Fuller for the presentation and
advised City Administration to move forward with the ordinance at a future
City Council meeting.
Mayor Phelps skipped to Agenda Item A.6:
A.6 16-065 Discuss recycling drop off locations for Oakbrook.
Environmental Services & Solid Waste Manager Shane Davis was present to
answer any questions. Council Member Bomgardner noted the Oakbrook
community does not have a place for bins, stating a drop off site that includes
a large recycling container would be beneficial. Mr. Davis noted the area has
limited space and it's difficult to select a location that is agreeable to all. Mr.
Davis explained that a meeting may be necessary with Oakbrook to discuss
all options.
Mayor Phelps asked Mr. Davis to meet with Oakbrook to discuss all options.
Deputy Mayor Pro Tern Froehlich asked Mr. Davis to obtain costs associated
with adding additional drop sites. Mayor Phelps asked City Administration to
bring this item back to the March 15, 2016, City Council meeting with the
recycling ordinance.
Mayor Phelps recessed from Study Session at 5:34 p.m.
Mayor Phelps asked that Study Session Items A.5 and A.7 be discussed
after regular session.
Mayor Phelps reconvened into Regular Session at 6:01 p.m.
City Council Minutes March 1, 2016
B. INVOCATION & PLEDGE OF ALLEGIANCE—
Mayor Pro Tern Connally provided the invocation and Deputy Mayor Pro Tern
Froehlich led the Pledge of Allegiance.
C. REPORT ON STUDY SESSION ITEMS —
Council Member Reyes provided a brief summary report regarding Study
Session items.
D. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
City Manager Gary Greer provided a report and reviewed the following items of community
interest:
• We are very excited to report that Farmers Branch Police and Fire
communications are the first agencies to be up and running on NTECC, the .
North Texas Emergency Communications Center.
• Camping Under the Stars, is set for Saturday into Sunday, March 12 & 13.
• The John F. Burke Nature Preserve in Farmers Branch remains closed as much
of the park is flooded.
• The City is always looking for civic-minded residents who want to give back by
donating their time to serve on one of our boards and commissions. Right now,
we have vacancies on the Community Watch Committee and one vacancy on the
Planning & Zoning Commission.
• Council Member Reyes announced Farmers Branch University of American
Women is hosting an event honoring Nancy Cline Thursday, March 31, 2016, at
7 p.m. at the Doubletree Hotel.
• Mayor Pro Tem Connally stated this weekend is the last production of
Thoroughly Modern Millie at the Firehouse Theatre.
E. CITIZEN COMMENTS
The following citizen wished to speak under citizen comments:
Former Mayor John Dodd spoke regarding Mayor Pro Tern Kirk Connally's
service to the community, expressing his gratitude for his service to District 4.
F. CONSENT AGENDA
F.1 16-059 Consider approving minutes of the Regular City Council
meeting held on February 16, 2016; and take appropriate
action.
F.2 R2016-024 Consider approving Resolution No. 2016-024 authorizing
the purchase of replacement cubicles and office furniture
for Public Works Department in the total amount of
$51,256.74 from Wilson Office Interiors through the State
of Texas Multiple Award Schedule; and take appropriate
action.
City Council Minutes March 1, 2016
F.3 R2016-028 Consider approving Resolution No. 2016-028 awarding
the bid for the reconstruction of a section of retaining wall
along Cooks Creek to Cam-Crete Construction, Inc.; and
take appropriate action.
F.4 R2016-030 Consider approving Resolution No. 2016-030 awarding a
contract to Fuquay, Inc. for sanitary sewer main cleaning ,
and inspection through the Local Government
Purchasing Cooperative Buy Board contract; and take
appropriate action.
F.5 R2016-025 Consider approving Resolution No. 2016-025 rejecting
the bid from Zenner Performance Meters and awarding
the 2015-2016 annual supply of small water meters in a
unit price purchase to Mueller Systems, LLC; and take
appropriate action.
F.6 R2016-029 Consider approving Resolution No. 2016-029 adopting
the City's 2016 Strategic Plan; and take appropriate
action.
Mayor Pro Tern Connally made a motion to approve Consent Items F.1.
through F.6, as presented. Motion seconded by Council Member
Bomgardner. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich,
Council Member Reyes, Council Member Norwood and
Council Member Bomgardner
G. PUBLIC HEARINGS
G.1 ORD-3359 Conduct a public hearing and consider adopting
Ordinance No. 3359 to change the zoning of -
approximately 268 acres from Planned Development No.
88 (PD-88) to Planned Development No. 99 (PD-99); and
take appropriate action.
Mayor Phelps opened the Public Hearing. Mayor Pro Tern Connally made a
motion to continue the Public Hearing to the March 15, 2016 City Council
meeting. Motion seconded by Deputy Mayor Pro Tern Froehlich. Motion
prevailed by the following vote:
Aye: 5 - Mayor Pro Tem Connally, Deputy Mayor Pro Tern Froehlich,
Council. Member Reyes, Council Member Norwood and
Council Member Bomgardner
City Council Minutes March 1, 2016
H. REGULAR AGENDA ITEMS
H.1 ORD-3360 Consider adopting Ordinance No. 3360 Amending
Chapter 66 of the City of Farmers Branch Code of
Ordinances related to solid waste and recycling; and
take appropriate action.
Council Member Norwood made a motion to table Ordinance No. 3360 to the
March 15, 2016,.City Council meeting. Motion seconded by Council Member
Reyes. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich,
Council Member Reyes, Council Member Norwood ,and
Council Member Bomgardner
Mayor Phelps skipped to Study Session Agenda Item A.S.
A.5 16-064 Discuss the Curbside Recycling Committee as a Standing
Committee to evaluate recycling sustainability.
Council Member Reyes asked that the committee be considered as a
Sustainability Committee and remove recycling from the name.
After discussion, City Council agreed to review this item at the March 8, 2016,
Work Session meeting.
A.7 16-057 Discuss agenda items for future City Council meetings.
Council Member Bomgardner asked for agenda items to discuss
communication of decisions, standards for communications internally with staff
and externally with citizens. Council Member Norwood added that once
executive session decisions have been made, we need have a clear
communication plan and process with residents.
Mayor Phelps recessed into Closed Executive Session at 6:32 P.M.
EXECUTIVE SESSION
1.1 16-062 Council may convene into closed Executive Session pursuant to
Section 551.074 of the Texas Government Code to deliberate
regarding: Personnel Matters - City Manager's 90 day progress
report.
J. RECONVENE INTO REGULAR SESSION AND TAKE ANY ACTION
NECESSARY AS A RESULT OF THE CLOSED SESSION.
City Council reconvened into a Regular Session at 8:46 p.m.
City Council took no action as a result of Executive Session.
City Council Minutes March 1, 2016
K. ADJOURNMENT-Motion made by Mayor Pro Tem Connally to adjourn. Motion
seconded by Council Member Bomgardner.
Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich,
Council Member Reyes, Council Member Norwood and
Council Member Bomgardner
The meeting adjourned at 8:48 p.m.
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Bob Phelps, Mayor
ATTEST:
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Amy Piukana, C'f Secretary