2016-06-07 CC Minutes City Council Minutes June 7, 2016
Fanners Branch City Hall
City of Farmers Branch 13000 Wm Dodson Pkwy
Farmers Branch,Texas
75234
KNIERs Meeting Minutes
BRANcH
City Council
Tuesday.June 7.2016 6:00 PM Council Chambers
Study Session Meeting to be held at 3:00 PM in the Study Session Room
Presiding: 1 - Mayor Bob Phelps
Present: 5 - Mayor Pro Tern Harold Froehlich, Council Member
John Norwood, Council Member Terry Lynne, Deputy
Mayor Pro Tem Ana Reyes, Council Member Mike
Bomgardner
Staff: 20 - Charles Cox City Manager, John Land Managing
Director, Amy Piukana City Secretary, Pete Smith City
Attorney, Shawna Eikenberry Assistant to the City
`ow Manager, Police Chief Sid Fuller, Deputy Police Chief
David Hale, LaJeana Thomas Executive Assistant
Administration, Allison Cook Economic Development
Manager, Stephanie Hall Economic Development
Assistant, Andy Gillies Community Services Director,
Randy Walhood Public Works Director, Hugh Pender
Building Official, Shane Davis Environmental Services
and Solid Waste Manager, Mitzi Davis Parks and
Recreation Project Manager, Jeff Harting Parks and
Recreation Director, Miguel Gauna Animal Services
Manager, Steve Parker Fire Chief, Gabe Vargas
Deputy Fire Chief, Tim Dedear Fire Marshall, Brian
Beasley Director of Human Resources
A. STUDY $ESSIQN
Mayor Phelps called the meeting to order at 3:00 p.m.
A.1 16-143 Discuss regular City Council meeting agenda items.
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Mayor Pro Tern Froehlich asked for discussion regarding Agenda Item G.2, to consider orit
approving Resolution No. 2016-055, reappointing Faye Moses Wilkins to the DART
Board of Directors. Mayor Pro Tern Froehlich asked if all City Council would be able to
meet Ms. Wilkins prior to reappointment. City Manager Charles Cox explained Ms.
Wilkins is the Farmers Branch Representative who is seeking reappointment to the
DART Board of Directors, noting this item can be tabled and he will ask Ms. Wilkins to
attend the next City Council meeting and provide City Council with an update during
Study Session. City Council agreed to table this item to the June 21, 2016, City Council
meeting.
A.2 16-152 Discussion regarding live entertainment for special events.
Parks Special Projects Manager Meredith Dowdy briefed City Council regarding the
calendar year end 2016 Special Event Live Entertainment Calendar. Ms. Dowdy reviewed
the schedule for the remainder of 2016. Ms. Dowdy noted entertainment is planned but
not booked for the Farmers Market on the remaining first Saturday of each month as well
as Food Truck Saturdays at the Farmers Market, July 30 and October 29.
Council discussed food trucks, event attendance, restroom facilities, cost for events,
marketing of events, and music venues.
Council Member Bomgardner asked staff to include cultural events for all residents to
include different cultures and nationalities.
Council Member Norwood asked staff to be creative and consider all events, not just rt
musical events, that would attract people. He noted Fair Park has a great tiny
house exhibit, that attracts a very large crowd.
A.3 16-144 Discuss agenda items for future City Council meetings.
Council Member Bomgardner asked that discussion regarding 2016-17 City Council
Calendars be brought back for discussion, noting he would like to request moving a
Council meeting in January 2017. Council Member Reyes asked for an update regarding
the Interstate 35 construction project be provided to City Council. Mayor Pro Tern
Froehlich asked for a legal update regarding the creek. Council member Norwood asked
about the status regarding the comp study. Human Resource Director Brian Beasley
replied that the data is currently being analyzed. He further stated preliminary numbers
will be wrapped up prior to July 30th. Mayor Pro Tern Froehlich asked for an update
regarding the Health Clinic. Managing Director John Land noted this Friday, updates
will be provided regarding Economic Development.
Mayor Phelps announced a 10 minute recess would be taken at 3:44 p.m.
Mayor Phelps skipped to Agenda Item J.1, Executive Session at 4 p.m.
J. EXECUTIVE SESSION
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J.1 16-148 City Council may convene into executive session pursuant to Texas
Government Code Section 551.076 deliberation regarding security
devices:
- Briefing by Deputy Chief Hale regarding the deployment, or
specific occasions for implementation, of security personnel or devices.
City Council may convene into a closed executive session
pursuant to Section 551.072 of the Texas Government Code to
deliberate regarding:
- Discuss the purchase, exchange, lease, or sale of real property
located at 2712 Mount View.
Mayor Phelps recessed from Executive Session at 5:02 p.m.
Mayor Phelps called the Regular Meeting to order at 6:00 p.m.
B. INVOCATION & PLEDGE OF ALLEGIANCE
Council Member Mike Bomgardner provided the Invocation and Zachary Jutras with Boy
Scout Troop 59 led the Pledge of Allegiance.
C. CEREMONIAL ITEMS
C.1 16-153 Presentation of the Farmers Branch Fire Department's 2016 Fire and Life
Safety Excellence Award.
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Mayor Phelps introduced Fire Chief Steve Parker and Deputy Chief Tim Dedear who
presented the 2016 Fire and Life Safety Excellence Award to Mr. Mark Floyd, Chief
Building Engineer for Providence Towers. Deputy Chief Dedear explained Mr. Floyd
spends most of his time maintaining a Class A 12-story high rise building and a 5-story
parking garage in the City of Farmers Branch, noting the Providence Towers building
safety requirements go above and beyond any typical commercial asset safety program.
C.2 16-154 Consider accepting a donation for the Farmers Branch Senior Center from
the Farmers Branch Woman's Club; and take appropriate action.
Mayor Phelps recognized the Farmers Branch Women's Club who were in attendance.
Ms. Bitsy Laney spoke providing Ed Toliver and Mayor Phelps with a check payment in
the amount of $2,500.000 to the Parks and Recreation Department for the Farmers
Branch Senior Center. Parks and Recreation Director Jeff Harting thanked the Women's
Club for being an exceptional partner with the city expressing his appreciation for their
support.
Motion by Mayor Pro Tern Froehlich to accept the donation in the amount of$2,500.00,
Motion seconded by Council Member Lynne. Motion prevailed by the following vote:
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Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
D. REPORT ON STUDY SESSION ITEMS
Council Member Lynne provided an update regarding Study Session items.
E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
City Manager Charles Cox provided the following report and community interest items:
• Don't forget the all-new Farmers Branch Market is up and running every Saturday
from 8 a.m. to 12 noon through the end of October. A fresh take on the traditional
Farmers Market concept, the market features produce, meat and egg vendors
along with arts, crafts and specialty items for sale. Farmers Branch Market can be
found at The Grove @ Mustang Crossing at the corner of Bill Moses Parkway and
Denton Drive. Visit farmersbranchmarket.com.
• The popular Tastes & Tunes summer food truck concert series returns to The
Grove next week on Thursday, June 16 with The Beatles tribute band, "Hard
Night's Day."A variety of food trucks will be on hand during the event from 6 until
9 p.m. that evening. In addition, craft beer and wine will be available for sale. Lawn
chairs and blankets are recommended for lawn seating, but the Friends of the
Farmers Branch Historical Park will be there to rent chairs for $2 each. Admission
is free. Also, please note that last month's Taste & Tunes event — that was god
canceled due to weather— has been rescheduled for Thursday, June 30 and that
will feature the Mowtown sounds of "All Funk Radio Show." Visit
fbspecialevents.com.
• The Council-appointed Citizen Bond Committee is inviting residents to one of two
— or both — "Listening Meetings" scheduled for Tuesday, July 19 at 2 p.m. at the
Senior Center and at 7 p.m. at the Community Recreation Center. The Committee
is hoping to get insight from residents on their preferences for possible bond
issues for a 2017 ballot. Anyone with ideas for a bond issue should visit
farmersbranchtx.gov/bond.
• Farmers Branch will celebrate Independence Day with a bang on Sunday, July 3
with the annual Red, White and Blue festivities at the Farmers Branch Historical
Park. Gates will open at 6:30 p.m. and admission is free. There will be a concert
from the band "Inside Out" along with a free KidZone area, historical structure
tours, Uncle Willie's Pie Eating Contest and concessionaires selling festival
favorites. The traditional low-level fireworks show will conclude the festivities after
dark. Please be aware that this is a popular event and if the park reaches capacity,
the gates will be closed so early arrival is recommended. Find out more at
fbspecialevents.com.
• You can sign up for eNews at farmersbranchtx.gov to have current City news and
information delivered directly to your eMail box.
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moo F. CITIZEN COMMENTS
The following citizens wished to speak under Citizens Comments:
Steven Morrison, 2909 Bergen Lane, spoke regarding his concerns with Code
Enforcement regarding his neighbor and expressed concerns regarding Oncor
equipment being stored on private property.
Becky Fisher, 13935 Stardust Lane, spoke expressing her concern regarding
unlicensed vendors selling food items from a bicycle within her neighborhood.
Pat Edmiston, 14215 Tanglewood, spoke regarding Code Enforcement, specifically
trash concerns, advising enforcement of ordinances pertaining to trash related issues.
Robin Bernier, 13830 Heartside Place, spoke regarding Code Enforcement regarding
partially painted houses and mobile food carts throughout the neighborhood.
Heather Adcox, 2946 Valwood Parkway, spoke regarding safety concerns, asking that the
speed limit on Valwood Parkway be reduced, and requested additional stop signs at Bee
Street.
G. CONSENT AGENDA
G.1 16-135 Consider approving minutes of the May 3, 2016, and Special Called
mow meeting held on May 24, 2016; and take appropriate action.
G.2 R2016-055 Consider approving Resolution No. 2016-055, re-appointing Faye Moses
Wilkins to the DART Board of Directors; and take appropriate action.
(Tabled June 21, 2016 meeting.)
G.3 ORD-3375 Consider adopting Ordinance No. 3375, amending the City of Farmers
Branch Code of Ordinances, Chapter 82, Traffic and Vehicles, Article II,
Division 2, Section 82-34, amending speed limits on Valwood Parkway
and Division 5, Section 82-73, adding stop signs along Valwood Parkway;
and take appropriate action.
G.4 16-146 Consider amending the City Council meeting dates for the month of
October and December 2016; and take appropriate action.
Motion made by Mayor Pro Tern Froehlich to approve Consent Items G.1, G.3, and G.4,
as presented. It was noted Agenda Item G.2 will be tabled to the June 21, 2016, City
Council Meeting. Motion seconded by Council Member Bomgardner. Motion prevailed
by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
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H. PUBLIC HEARINGS „rrj
H.1 ORD-3373 Conduct a public hearing and consider adopting Ordinance No. 3373
granting a Specific Use Permit for a church located at 2001 Academy
Drive; and take appropriate action.
Community Development Director Andy Gillies briefed City Council regarding this item.
Mr. Gillies explained the current zoning is, PD-77 (Planned Development District No.
77). He noted this zoning includes a provision for Church and Rectory uses be permitted
with a Specific Use Permit. He further noted the applicant is requesting special
exceptions in regards to building setbacks at Senlac Drive and Hutton Drive. Mr. Gillies
reviewed the 2003 West Side Plan noting the Comprehensive Plan for the western
portion of the City, has designated this area as a future Employment District. He noted
that with the introduction of new residential development south of the site (including the
Brickyard multi-family community and the new Centurion American master-planned
residential community) the West Side may need more community oriented land uses.
Council Member Norwood asked who owns the 60 acres site nearby and if the GNB Site
is located nearby. Mr. Gillies replied Centurion American owns the 60 acre property
stating the GNB site is nearby.
Mayor Pro Tern Froehlich asks if there are any restrictions in dealing with religious
organizations. Mr. Gillies explained the City has zoning districts which allow churches
by right, however noted some zoning districts require a SUP to allow churches. Mr.
Gillies explained this site requires a SUP for this type of use.
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Council Member Lynne asked if the parking plan is sufficient for this type of use. Mr.
Gillies replied that the parking should be sufficient, noting surrounding businesses are
closed during the hours of operation which would allow more parking during service
times.
Council Member Reyes asked with redeveloping the West Side what type of impact
would a church at this location affect alcohol sales with a future restaurant. Mr. Gillies
explained this would not affect the future development of a restaurant.
Council Member Bomgardner asked if other churches are located in this area. Mr. Gillies
noted several churches are located in the area, however; denominations differ.
Mayor Phelps opened the public hearing. There were no citizens present that wished to
speak. Motion made by Mayor Pro Tern Froehlich to close the Public Hearing. Motion
seconded by Council Member Bomgardner. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes,
Council Member Norwood, Council Member Bomgardner,
Council Member Lynne
Council Member Reyes made a motion to adopt Ordinance No. 3373, as presented.
Motion seconded by Council Member Bomgardner. Motion prevailed by the following
vote:
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City Council Minutes June 7, 2016
`ow Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor ProTem
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
H.2 ORD-3374 Conduct a public hearing and consider adopting Ordinance No. 3374,
approving a Specific Use Permit for the construction of a detached
accessory structure (exceeding 120 square feet in size) located at
14304 Olympic Court; and take appropriate action.
Community Services Director Andy Gillies briefed City Council regarding this item. Mr.
Gillies explained the property is located in a single family Residential Zoning District (R-2)
which is comprised of single-family homes. The applicant is requesting a Specific Use
Permit to build a detached accessory building, approximately 336 square feet, located in
the rear yard on the northwestern portion of the lot. Article 15 of the Comprehensive
Zoning Ordinance dictates that any residential accessory building that is larger than 120
square feet requires a Specific Use Permit. Mr. Gillies explained the accessory building
has a 42 ft. setback from the rear property line and 76 ft. from the side property line.
Mayor Phelps opened the Public Hearing. There being no one present that wished to
speak, Council Member Norwood made a motion to close the Public Hearing and approve
Ordinance No. 3374, as presented. Motion seconded by Council Member Lynne. Motion
prevailed by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
"m Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
REGULAR AGENDA ITEMS
1.1 16-155 Receive a Report on Findings and Recommendations from DMOProz on
Highest and Best Use of Available Hotel Occupancy Tax Fund Revenue.
Assistant to the City Manager Shawna Eikenberry briefed City Council regarding this item.
Ms. Eikenberry noted the City went through a request for proposal process and selected
DMOproz to conduct marketing studies and recommendations. Ms. Eikenberry introduced
Mr. Bill Geist who briefed City Council regarding Hotel Motel Funds. Mr. Geist reviewed
the following destination advantages: Occupancy is up to 71.3% for hotels with meeting
space, Brookhaven Country Club, Dr.Pepper Starcenter and the Firehouse Theatre Offer
unique off site opportunities for meeting planners, and public parks and community
aesthetics are exceptional. Mr. Geist reviewed the following destination challenges: Lack
of a destination defining attraction, Lack of independent destination restaurants, Lack of a
critical mass of sports facilities, and the Historical Park is understaffed to serve as a
heritage site and event venue. Mr. Geist reviewed the Texas HOT Statutes and the Return
on Investment Comparisons recommending increasing investment into destination
marketing by hiring 3 new contractors, 1) Destination Marketing Specialist, 2) Content and
Event Specialist, and 3) Contract Salesperson. Mr. Geist further recommended
dramatically increasing Digital and Social Media marketing. Mr. Geist explained the
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City Council Minutes June 7, 2016
Historical Park needs more staff in order to maximize opportunities, identify new revenue
streams, and begin to remove Historical Park from the Tourism fund.
No action was taken on this item.
1.2 R2016-056 Consider approving Resolution No. 2016-056 authorizing an agreement
with Freese and Nichols for Professional Engineering Services for the
Farmers Branch Creek Watershed Project; and take appropriate action.
Public Works Director Randy Walhood briefed City Council regarding this item. Mr.
Walhood explained based on the recommendation of the Storm Water Advisory
Committee, the City sent out request for qualifications in December 2015 to several firms
within the Metroplex for a study to be conducted regarding storm water issues within the
Farmers Branch Creek watershed. Mr. Walhood further explained Staff received seven
responses, of which four were interviewed. After thorough review Staff and the Storm
Water Advisory Committee members agreed to recommend Freese and Nichols to
conduct the study on the Farmers Branch Creek watershed issues. Mr. Walhood
explained that an Engineering Services Agreement has been negotiated with Freese and
Nichols for a Farmers Branch Creek watershed study in the amount of$343,268.00. The
study of the creek is scheduled for completion within 365 calendar days and will be funded
by the Storm Water Utility Fee revenue, which has a balance of approximately $900,000.
Council Member Reyes asked if the study includes all creeks. Mr. Walhood explained
Cooks Creek, Rawhide Creek and Farmers Branch Creek were included, noting funding .n
has been approved for these projects.
Council Member Lynne asked about costs for dredging. Mr. Walhood explained
approximately $550,000 is the cost for dredging.
After discussion, motion made by Mayor Pro Tern Froehlich to approve Resolution
2016-056, as presented. Motion seconded by Council Member Lynne. Motion
approved by the following vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
1.3 ORD-3376 Consider adopting Ordinance No. 3376, approving an amendment to the
TIF Zone No. 2 project and Financing Plan; and take appropriate action.
Managing Director John Land briefed City Council regarding this item. Mr. Land noted the
TIF Board met on Thursday, May 26, 2016, and approved Resolution No. 2016-057-T2,
to amend the Plan to add the City Restaurant Park Project to authorize the necessary
public infrastructure, approving the Project and Financing Plan. The Project Plan for TIF
Zone No. 2, includes the Restaurant Park Project. Mr. Land explained Public
infrastructure, including but not limited to streets, alleys, sidewalks, parking, lighting, public
plaza and fountain and other project costs authorized by Tax Code, Chapter 311, are
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necessary for the Restaurant Park Area. Mr. Land explained that the City intends to
improve and widen the existing Bee Street between Valley View and Pepperwood as a
two lane divided street with street(angle) parking on both sides of each lane of traffic. He
noted a developer intends to develop a retail center along Bee Street in two (2) phases
consisting of one or more free standing buildings containing approximately 35,000 square
feet of retail space in the aggregate for occupancy by restaurants and other retailers.
Mayor Pro Tem Froehlich asked how funds accumulate over the first five years. Mr. Land
explained $550,000 in TIF funds are currently available.
Council Member Lynne asked about this type of use in relation to the West Side
Development Plan. Mr. Land explained this use is complimentary to the West Side
Development noting the market study supports this type of development.
Deputy Mayor Pro Tern Reyes stated great project, asking about the time frame. Mr. Land
replied his estimate date would be June 2017, noting it will develop in phases.
After discussion, Council Member Norwood made a motion to approve Ordinance No.
3376, as presented. Motion seconded by Council Member Bomgardner. Motion prevailed
by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
K. RECONVENE AND TAKE ANY ACTION AS A RESULT OF EXECUTIVE SESSION.
Motion made by Council Member Norwood to authorize the City Manager to negotiate
and sign contracts and such other documents that are reasonable and necessary to
sell to the Farmers Branch Local Government Corporation for the purpose of resale of
the property described as Lot 6, Block F, Farmersdell Addition, City of Farmers
Branch, Texas, more commonly known as 2712 Mount View with the resale of said
property to be subject to a restriction agreement requiring construction of a single
family residence of not less than a minimum agreed amount of square feet of air
conditioned space with an assessed value of the property upon completion of
construction, inclusive of both land and improvements, to be not less than an agreed
minimum value. Motion seconded by Mayor Pro Tern Froehlich. Motion prevailed by
the following vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
L. ADJOURNMENT
Council Member Bomgardner made a motion to adjourn the meeting at 6:55 p.m. Motion
seconded by Council Member Lynne. Motion prevailed by the following vote:
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City Council Minutes June 7, 2016
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern owl
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
The eeting adjour'ed at 7:31 p.m.
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