2016-06-21 CC Minutes City Council Minutes June 21, 2016
City of Farmers Branch Fanners Branch Crhe Har
13000 Warn Dodson Ph"
Fdmems Branch Texas
752
" Meeting Minutes
City Council
Tuesday.June 21,2016 6:00 PM Council Chambers
Study Session Meeting to be held at 3:00 PM in the Study Session Room
Presiding 1 - Mayor Pro Tern Harold Froehlich
Present: 4 - Council Member John Norwood, Council Member
Terry Lynne, Deputy Mayor Pro Tern Ana Reyes,
Council Member Mike Bomgardner
Absent: 1 - Mayor Bob Phelps
Staff: 20 - Charles Cox City Manager, John Land Managing
Director, Amy Piukana City Secretary, Pete Smith City
Attorney, Shawna Eikenberry Assistant to the City
"w Manager, Deputy Police Chief David Hale, LaJeana
Thomas Executive Assistant Administration,
Stephanie Hall Economic Development Assistant,
Andy Gillies Community Services Director, Randy
Walhood Public Works Director, Hugh Pender Building
Official, Shane Davis Environmental Services and
Solid Waste Manager, Rachael Johnson Assistant to
City Manager, Jeff Hailing Parks and Recreation
Director, Miguel Gauna Animal Services Manager,
Steve Parker Fire Chief, Gabe Vargas Deputy Fire
Chief, Tim Dedear Fire Marshall, Brian Beasley
Director of Human Resources
A. STUDY SESSION
Mayor Pro Tem Froehlich called the meeting to order at 3:00 p.m.
A.1 16-161 Discuss regular City Council meeting agenda items.
Council Member Norwood asked regarding Agenda Item H.1, if the applicant has
withdrawn his application permanently, or temporarily. Community Services Director
1
ir.n
City Council Minutes June 21, 2016
Andy Gillies explained he anticipates the applicant will come back in the next couple of
months, noting he is still working out details. Deputy Mayor Pro Tern Reyes asked
regarding Agenda Item G. 3, (appointing Faye Moses Wilkins to DART Board of
Directors), if Ms. Wilkins will attend the meeting and provide an update. Mr. Cox
explained Ms. Wilkins is unable to attend tonight, however; August would be the soonest
she could attend. City Council advised City Administration to table the item to the August
City Council meeting, when she is able to attend and provide an update. Mayor Pro Tem
Froehlich noted under Ceremonial Items, City Council will be appointing members to fill
vacancies noting the city received approximately 133 applicants to serve on various
board and commissions and that a slate list will be proposed tonight for action. Deputy
Mayor Pro Tern Reyes advised City Administration to amend the resolution to increase
the Sustainability Committee from 9 members to 10 members at the next City Council
meeting.
A.2 16-166 Receive a presentation from PYRO Brand Development on City marketing
and branding key findings and discuss future direction.
Assistant to City Manager Rachael Johnson introduced John Bedard with PYRO Brand
Development regarding the City marketing and branding. Mr. Bedard reviewed the mission,
process, brand audit report, brand audit focus, stakeholder interviews, strengths,
weaknesses, opportunities, threats, and secondary research (Generational Comparisons)
including target age groups. Mr. Bedard further reviewed a resident survey, brand
strategy, noting the characteristics of a strong brand promise. Mr. Bedard explained the
brand vision, positioning, and target audience. He further reviewed the role of
personality, traits, drivers, and brand affiliation (Ego Promise).
Mr. Bedard reviewed the City of Farmers Branch Brand Promise:
Brand Vision—Our highest calling
Brand Positioning — Our rational promise
Brand Personality— Our emotional promise
Brand Affiliation — Our ego promise
The City of Farmers Branch Brand Promise is:
Brand Vision —Nurturing a connected community.
Brand Positioning — To people who want to be surrounded by nature in the heart of the
city, Farmers Branch is the way of life that inspires a sense of community in a variety of
engaging settings.
Brand Personality— Vibrant and Creative.
Brand Affiliation —Family friendly, passionate and community focused.
Council Member Bomgardner asked about the demographic targets. Mr. Bedard replied
the demographic target range is the 25-44 year old age group.
Council discussed the steps, survey responses, age group response, and asked if metrics
have been determined, that will measure success.
Mr. Bedard noted currently the team is reviewing how metrics will be utilized to measure
success. He further stated he will follow up with the results, once obtained.
2 rrrit
City Council Minutes June 21, 2016
NNW Council Member Norwood asked if the branding would be utilized within the city's
website. Mr. Bedard confirmed, the plan is to coordinate this campaign with the city's
website, noting website review is scheduled to begin October 1, 2016.
A.3 16-169 Review and discuss Code Enforcement Issues.
Community Services Director Andy Gillies noted the City had a retreat and noted Code
Enforcement is now utilizing door hangers as notifications, adding more specifics to
violation notices and will work with software vendors to integrate photographs. Mr.
Gillies stated he will move forward with repeat offenders on a more aggressive
approach. He further stated Code Enforcement after hour presence would increase
during after-hours and weekends.
Resident Gail Airoldi spoke regarding her citation, stating she never received a notice
of violation. She asked that the City consider using door hangers and certified mail
notices. Ms.Airoldi explained the City has an older population, and asked City Council
to provide more compassion to elderly residents in regards to fines. She further stated
the City needs to provide information to those that need assistance.
Council Member Lynne provided a Beautify the Branch PowerPoint presentation. Mr.
Lynne explained the program would have code review, education, and
communication. He further stated the City could have a citizen review committee that
reviews and update codes, objectives, goals, priorities and measures success. He
further stated the City could have a Code Ambassador Program similar to the Citizens
moo on Patrol. Mr. Lynne asked that language on forms be updated to provide specific
needs on violations. Mr. Lynne asked that a proactive approach to include knocking
on doors to provide better customer service and to consider educating the public
through a Town Hall meeting. He asked that the City consider education booths at
special events,website information, water bill inserts, and provide available resources
for those in need of assistance with their property.
Mayor Pro Tem Froehlich asked that City Administration provide an update regarding
Code Enforcement. Mr. Gillies asked for Council's consensus regarding Code
Enforcement noting steps are being taken to make it better. Council Member
Bomgardner explained the program isn't broken and disagrees with the creation of a
committee. He further explained the City needs clear communication to fix these
issues and feels the steps Mr. Gillies mentioned will lead us in the right direction.
Deputy Mayor Pro Tern Reyes thanked Code Enforcement for their assistance,
agreeing with Council Member Bomgardner that we should increase communication
and education noting she wants to review the number of notices prior to citations being
issued. Mr. Cox explained the correction notice process, noting some of these cases
can take up to 60 days to reach court. He explained high grass (vegetation) can
quickly get out of control, noting one correction notice a year helps alleviate these
types of issues.
City Attorney Pete Smith explained common sense is the best approach. He noted the
3
ems
City Council Minutes June 21, 2016
City abides by State Law. He noted the City must treat everyone equal and cannot treat
rental properties differently.
Deputy Mayor Pro Tern Reyes asked if the correction notice is bold enough and explains
no other notices will be provided for this violation throughout the year. Mr. Pender
explained language can be added to the correction notice. The City Attorney explained
the Municipal Court can send out a direct notice regarding fees owed, however; costs
would be incurred with this option.
Council Member Bomgardner asked if vegetation fines could be reviewed by the City
Council. The City attorney explained the Ordinance sets the maximum fine and the Judge
sets the window fines. The City Attorney explained you can compare window fines on
various code violations to make sure you are not over charging.
Council agreed to review the Municipal Court window fines at a future City Council
meeting.
City Manager Cox agreed to provide an update at the July 12, 2016, City Council meeting.
City Council recessed at 4:50 p.m., for a break and reconvened at 4:55 p.m.
A.4 16-163 Receive an Update from Citizen Bond Committee Chairperson Michelle
Holmes.
Assistant to City Manager Shawna Eikenberry introduced Bond Committee Chair
Michelle Holmes. Ms. Holmes noted the Citizen Bond Committee was established by
the Mayor and City Council in February 2016 and consists of 17 appointees. Ms.
Holmes explained committees have met weekly and created six (6) subcommittees
that meet twice per month in addition to our monthly Bond Committee meeting. These
Subcommittees include Arts & Culture, Communications, Economic Development
Commercial, Economic Development Residential, Parks and Recreation, and Public
Safety. Initially, there were at least 40 projects for consideration. Many of those items
were determined to be program related vs. bond proposals/projects. Ms. Holmes
noted the Committee was able to reduce the number of projects to 15, and will reduce
again to 3-5 projects by August, 2016. Ms. Holmes announced two listening meetings
are scheduled July 19, 2016 at 2 p.m. at Farmers Branch Senior Center, and July 19,
2016, at 7 p.m. at the Farmers Branch Recreation Center. She further stated more
information is available online by visiting farmersbranchtx.gov/bond.
Mayor Pro Tem Froehlich thanked Ms. Holmes for her dedication and work with the
Bond Committee.
A.5 16-159 Discuss City Council FY '17 Budget Priorities.
City Manager Charles Cox confirmed with the City Council that the following are FY
2017 budget priorities: funding for trails, economic development and comp study. City
Council agreed these are the main budget priorities.
4
City Council Minutes June 21, 2016
Mayor Pro Tern Froehlich asked staff to consider reducing the tax rate by half cent or
UMW 3/4 of a cent. Council Member Bomgardner replied that we need to look at the economy
noting this could become an issue in the future with a setback that might cause us to
raise taxes. Council Member Bomgardner advised City Administration to change
language to infrastructure development and redevelopment. He further stated, he
would like a minimum of 10% of the increase be kept and put aside for future funding
for redevelopment when we need it.
Council Member Lynne asked if the EDC funds could be used for demo rebuild
projects. Mr. Cox replied, stating EDC funds can be used to attract businesses or can
be used for a demo rebuild project.
Council Member Norwood asked when the tax rate is set. Mr. Cox replied the tax roll
is certified July 25th, and the tax rate and budget are adopted at the second meeting
in August.
City Council advised City Administration to provide a tax rate graph showing history
of the past few years.
A.6 16-157 Discuss City Council liaison appointments.
City Manager Charles Cox reviewed the 2016-17 City Council Liaison Chart noting
the following:
vim TML Liaison — Mayor Phelps and Council Member Lynne
Metrocrest Social Services —Council Member Bomgardner
Senior Advisory Board —Council Member Lynne
Sister City Program — Council Member Norwood
Metroplex Mayors Committee — Mayor Pro Tern Froehlich
Municipal Judge Committee — Council Member Lynne
Travel Expense Review Committee — Council Member Lynne
Metrocrest Hospital Authority — Council Member Lynne
Metrocrest Medical Foundation — Council Member Reyes
Metrocrest Community Clinic— Mayor Pro Tem Froehlich
A.7 16-167 Discuss City Council meeting dates for Calendar Year 2016-17.
Council discussed City Council dates for January 2017. After discussion, City Council
advised staff to revise the meeting dates to January 10, 2017 and January 24, 2017.
A.8 16-162 Discuss agenda items for future City Council meetings.
Mayor Pro Tern Froehlich asked for a Code Enforcement update at the July 12, 2016,
City Council meeting. Council Member Norwood asked for an update regarding
Oakbrook. Council Member Norwood asked for Comp Study dates. Human Resource
5
tr..
City Council Minutes June 21, 2016
Director Brian Beasley stated the results will be provided at the August City Council 11111
meeting. Mayor Pro Tern Froehlich asked for an update regarding street lighting
coloring. Public Works Director Randy Walhood explained Oncor provides street lights
and noted they are using more energy efficient bulbs. He further stated they are on a
replacement system.
Mayor Pro Tern Froehlich skipped to Executive Session Agenda Item, J.1 and
convened into closed executive session at 5:38 p.m.
J.1 16-171 City Council may convene into executive session pursuant to Texas
Government Code Section 551.072 to deliberate regarding:
• Discuss the purchase, exchange, lease, or sale of real property
located north of 635, south of Valwood, east of 135 and west of Webb
Chapel.
Council may convene into a closed executive session pursuant to
Section 551.071 of the Texas Government Code to deliberate
regarding:
• Discuss contemplated and pending litigation and/or administrative
proceedings relating to Ana Henriquez verses Farmers Branch,
Texas, a municipality, Officer Ken D. Johnson, in his individual and
official capacity Civil Action No. 3-16CV0868-M United States District
Court for the Northern District of Texas; and
• Discuss contemplated and pending litigation and/or administrative
proceedings relating to Eva Arevalo v. City of Farmers Branch,Texas,
Civil Action No 3:16-cv-01540-D United States District Court for the
Northern District of Texas. rr
Mayor Pro Tem Froehlich recessed from Executive Session at 5:59 p.m. and called the
Regular Meeting to order at 6:03 p.m.
B. INVOCATION & PLEDGE OF ALLEGIANCE
Council Member Norwood provided the Invocation and Council Member Lynne led the
Pledge of Allegiance.
C. CEREMONIAL ITEMS
C.1 16-165 Consider annual Board and Commission appointments; and take
appropriate action.
Motion made by Council Member Bomgardner to appoint the following slate list of
Board and Commission members below.
Animal Adoption Committee:
Terry Ford, DVM
Roxann Lovseth
Louise Henning
6
City Council Minutes June 21, 2016
Community Watch:
Jeremiah Ellis
Mary Jo Francis
Bruce Gregory
Debbie Lehman
Lyndia Mills
Ray Mills
Al Owens
Family Advisory:
Ann Christman
Dawn Ramos
Lauren Rangel(Youth)
Elizabeth Seastrom (Youth)
Historical Preservation&Restoration Board:
Scott Ames
Ann Christman
Clare Connally
Marjorie Cutler
Carol Dingman
Connie Hardy
Imo Library Board:
Ginny Welch
Andy Olivo
Linda Curry
Jennifer Allen
Bonnie Potraza
Abby Rojas
Parks and Recreation:
Adriane Young
Robert Dye
Nic Rady
Ernest Tiller
Sarah Langhorst
Robert Stewart
*Margaret Young—Park Board Emeritus Position
Planning and Zoning Board:
Chris Brewer
David Moore
Cory Plunk
7
VIM
City Council Minutes June 21, 2016
Senior Advisory Board: mid
James Rice
Martha Talavera
Harry Currie,Jr.
Beth Ferrell
Jonette Henderson
Dale Shaffer
Sharon Aston-Alt
David Crozier-Alt
Sustainability Committee:
Craig Belanger
Jonas Greene
David Griggs
Micah Harleaux
Robert ter Kuile(Chair)
Charles Lawless
Patricia Link
Margie Marshall
Jeffrey Prutz
Zoning Board of Adjustment&Building Code Board of Appeal:
Mike Del Valle
Glenn Douglass
mai
Jonathan Smith
David Griggs-Alt
Motion seconded by Council Member Lynne. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
D. REPORT ON STUDY SESSION ITEMS
Council Member Bomgardner provided a report on Study Session items.
E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
City Manager Charles Cox provided the City Manager's report and announced the
following items of community interest:
The cities of Farmers Branch, Carrollton, Coppell and Addison were the recipients of the
North Central Texas Council of Government's William J. Pitstick Regional Excellence Award
for the many examples of regional cooperation, exemplified by the NTECC project.
The Tastes & Tunes summer food truck concert series has proved more popular than ever
with last week's big kickoff event. The food truck concert series returns to The Grove next
week on Thursday, June 30 with the Mowtown sounds of All Funk Radio Show." A variety
8 r.r
City Council Minutes June 21, 2016
of food trucks will be on hand during the event from 6 until 9 p.m. that evening. Admission
ileur is free. The series concludes July 21 with the Texas sounds of "Lone Star Attitude." Visit
fbspecialevents.com.
The Council-appointed Citizen Bond Committee is inviting residents to one of two —or both
—"Listening Meetings" scheduled for Tuesday, July 19 at 2 p.m. at the Senior Center and at
7 p.m. at the Community Recreation Center. The Committee is hoping to get insight from
residents on their preferences for possible bond issues for a 2017 ballot. Anyone with ideas
for a bond issue should visit farmersbranchtx.gov/bond.
The Farmers Branch Independence Day Celebration is coming up on Sunday, July 3 with
the annual Red, White and Blue festivities at the Farmers Branch Historical Park. Gates will
open at 6:30 p.m. and admission is free. There will be a concert from the band "Inside Out"
along with a free KidZone area, historical structure tours, Uncle Willie's Pie Eating Contest
and concessionaires selling fan favorites. The traditional low-level fireworks show will
conclude the festivities after dark. Please be aware that this is a popular event and if the
park reaches capacity, the gates will be closed so early arrival is recommended. Find out
more at fbspecialevents.com.
Please note that most Farmers Branch offices and facilities will be closed on Monday, July
4th for the Independence Day holiday, however;the garbage and recycling schedule will run
on the normal schedule. Facility exceptions include the Community Recreation Center and
Margaret Young Natatorium, both open from 6 a.m. until 5 p.m.; the Historical Park, open
from 8 a.m. to 5 p.m. and the Frog Pond, open from 12 noon until 6 p.m.
v.,, You can sign up for eNews at farmersbranchtx.gov to have current City news and
information delivered directly to your eMail box.
F. CITIZEN COMMENTS
There was no one that wished to speak under citizen comments.
G. CONSENT ITEMS
G.1 16-160 Consider approving minutes of the regular City Council meeting held on
June 7, 2016, and Special Called meeting held on June 10, 2016; and take
appropriate action.
G.2 16-170 Consider excusing the absence of Mayor Bob Phelps from the June 10,
2016, Special Called City Council meeting; and take appropriate action.
G.3 R2016-055 Consider approving Resolution No. 2016-055, re-appointing Faye Moses
Wilkins to the DART Board of Directors; and take appropriate action.
This item was tabled.
Motion made by Council Member Reyes to approve Consent Items G.1, G.2, and tabled
Item G.3. Motion seconded by Council Member Bomgardner. Motion prevailed by the
following vote:
9
wow
City Council Minutes June 21, 2016
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
H. PUBLIC HEARING
H.1 ORD-3377 Conduct a public hearing and consider adopting Ordinance No. 3377
amending Planned Development District 90 (PD-90) for Tract 3 and
adopting a Conceptual Site Plan for the property located at 4141 Blue
Lake Circle and 4020, 4040, and 4100 McEwen Drive; and take
appropriate action. (The Applicant has withdrawn the application, no
action will be taken on this item.)
No discussion or action was taken on this item.
REGULAR AGENDA ITEMS
1.1 16-172 Receive an update regarding Interstate 35 construction project.
Public Works Director Randy Walhood introduced Kimberly Sims Public Information
Manager for 135 Express. Ms. Sims provided a power point presentation and overview
of the 135 project.
Council Member Lynne asked if the online communication has been successful with
public outreach and if a team speaks at events. Ms. Sims replied they have a team that ..
attends events as requested, and noted online communication and social media has
been a huge success for their outreach program.
Deputy Mayor Pro Tern Reyes asked if the funding was for 1.4 million. Ms. Sims states
$4.8 is the total funding necessary for the project. She further explained, these funds
were not available, therefore; the project was broken into two phases. Phase 1 consists
of a $1.4 million dollar project and Phase 2 consists of a $3.4 million dollar project.
Deputy Mayor Pro Tern Reyes noted there are several overgrown median areas along
135 Highway. Ms. Sims replied she will follow up with her Maintenance Manager to
review the areas of concern.
Mayor Pro Tern Froehlich asked if citizens can link to TXDOT directly from the City's
website. Mr. Walhood explained the City has an online link for residents to obtain
updates.
City Council recessed into closed Executive Session, Agenda Item J.1 at 6:42 p.m.
J. EXECUTIVE SESSION
J.1 16-171 City Council may convene into executive session pursuant to Texas
Government Code Section 551.072 to deliberate regarding:
10
City Council Minutes June 21, 2016
• Discuss the purchase, exchange, lease, or sale of real property
located north of 635, south of Valwood, east of 135 and west of
Webb Chapel.
Council may convene into a closed executive session pursuant to
Section 551.071 of the Texas Government Code to deliberate
regarding:
• Discuss contemplated and pending litigation and/or administrative
proceedings relating to Ana Henriquez verses Farmers Branch,
Texas,A municipality, Officer Ken D. Johnson, in his individual and
official capacity Civil Action No. 3-16CVO868-M United States
District Court for the Northern District of Texas; and
• Discuss contemplated and pending litigation and/or administrative
proceedings relating to Eva Arevalo v. City of Farmers Branch,
Texas, Civil Action No. 3:16-cv-01540-D United States District
Court for the Northern District of Texas.
K. RECONVENE AND TAKE ANY ACTION AS A RESULT OF EXECUTIVE SESSION.
Motion made by Council Member Bomgardner to authorize the City Manager take such
action on behalf of the City as may be reasonable and necessary to purchase, or authorize
the purchase of Lot 5, Block C of Farmersdell an Addition to the City of Farmers Branch,
Dallas County, Texas also known as 12934 Harrisburg Circle, for a purchase price not to
exceed $105,000.00 plus standard closing and acquisition costs and to sign, and authorize
the City's agent to sign such other agreements,documents, and any amendments thereto,
as the City Manager, in consultation with the City Attorney, deems reasonable and
necessary with respect to the closing of said transaction. Motion seconded by Council
Member Norwood. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
Motion by Council Member Lynne that the City Manager be authorized to take such
action on behalf of the City as may be reasonable and necessary to purchase, or
authorize the purchase of Lot 9, Block B of Farmersdell, an Addition to the City of
Farmers Branch, Dallas County, Texas also known as 12904 Holbrook Drive, for a
purchase price not to exceed $115,000.00 plus standard closing and acquisition costs
and to sign, or authorize the City's agent to sign, such other agreements, documents,
and any amendments thereto, as the City Manager, in consultation with the City
Attorney, deems reasonable and necessary with respect to the closing of said
transaction. Motion seconded by Deputy Mayor Pro Tern Reyes. Motion prevailed by
the following vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
Mayor Pro Tern Froehlich reconvened into regular session at 8:26 p.m.
11
City Council Minutes June 21, 2016
L. ADJOURNMENT
Council Member Bomgardner made a motion to adjourn the meeting at 8:28 p.m. Motion
seconded by Deputy Mayor ProTem Reyes. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes,
Council Member Norwood,Council Member Bomgardner,
Council Member Lynne
The eti journed at 8:27 p.m.
ayor
City Secr`lry
.rrl
12