2016-09-20 CC Minutes City Council Minutes September 20, 2016
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Meeting Minutes
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City Council
Tuesday,September 20,2046 6:00 PM Council Chambers
Study Session Meeting to be held at 3:00 PM in the Study Session Room
Presiding: 1 - Mayor Bob Phelps
Present: 5 - Mayor Pro Tern Harold Froehlich, Deputy Mayor Pro
Tem Ana Reyes, Council Member John Norwood,
Council Member Terry Lynne, Council Member Mike
Bomgardner
Staff: - Charles Cox City Manager, John Land Deputy City
Manager, Amy Piukana City Secretary, Braeden
Metcalf City Attorney, David Hale Police Chief,
Stephanie Hall Economic Development Assistant,
Andy Gillies Community Services Director, Randy
.... Walhood Public Works Director, Hugh Pender Building
Official, Shane Davis Environmental Services and
Solid Waste Manager, Steve Parker Fire Chief, Tim
Dedear Deputy Fire Chief/Fire Marshal, Brian Beasley
Human Resource Director, Sherrelle Evans-Jones
Finance Director, Jeff Harting Parks and Recreation
Director, Charles Cancellare Parks Superintendent
A. STUDY SESSION
Mayor Phelps called the meeting to order at 3:00 p.m.
A.1 16-241 Discuss regular City Council meeting agenda items.
Council Member Norwood asked if Agenda Item H.2 (Ord-3377) and Agenda Item 1.1
(R2016-058) could be combined into one motion. Mr. Gillies replied tonight City Council
will conduct a Public Hearing and vote on both Ordinance No. 3377 and Resolution
2016-058, the detailed site plan.
Council Member Bomgardner asked for clarification regarding Agenda Item G.7, (John
F. Burke Nature Preserve), asking if funding is being approved with tonight's plan.
Parks and Recreation Director Jeff Harting replied, explaining tonight the City is
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adopting the John F. Burke Master Plan explaining no funding is being authorized at
this time. He further stated the goal is to first adopt a plan, then apply for future grant _, _
funding opportunities.
Council Member Bomgardner had questions regarding masonry requirements and code
definitions. Mr. Gillies explained tonight's project is using 80% of either brick or stone,
noting PD-90 does not include stucco. Mayor Pro Tem Froehlich asked for future
discussion regarding masonry (stucco and stone) requirements.
Council Member Bomgardner noted he met with a Developer noting we may need to
ease restrictions, and allow a more alcohol friendly permitted use. Mr. Gillies noted
this will be a future agenda item for discussion.
Council Member Lynne asked for clarification regarding Agenda Item G.6, asking if this
is a new service. City Manager Charles Cox explained this agreement allows for an
annual maintenance agreement.
Deputy Mayor Pro Tem Reyes asked about the settlement timeline regarding the Harris
radio issues. Mr. Cox explained Harris will provide a final invoice, then the City will
negotiate off the price of the invoice, as a settlement.
A.2 16-239 Discuss the City Manager's balanced budget and organizational funding
requests related to the adoption of the Farmers Branch 2016-17 fiscal
year budget.
Council Member Bomgardner noted the following line items are big line items, the Bloomin
Bluegrass, Stars and Strings, and Independence Day event. Council Member Bomgardner
suggested charging for tickets to help offset costs.
Council Member Lynne suggested getting more businesses involved and to obtain
corporate partners to share in event costs. He further suggested using marketing to be
strategic. He noted you must identify businesses to help generate additional revenue
instead of charging a fee. He explained a fee might offset attendance of the event.
Mr. Harting explained a presentation will be brought forward regarding Special Events, to
establish philosophy and review ideas to generate revenue and discuss City Council
foundation and philosophy.
A.3 16-249 Discuss and receive an update regarding the construction status on the
Joint Fire Training Facility and discuss a request from Addison Fire
Department to become a partner in the Fire Training Facility project.
Fire Chief Steve Parker briefed City CounciLregarding this project, he noted everything is
on time and within budget. He noted the initial business plan included Carrollton, Coppell,
Farmers Branch, and Addison Fire Departments. He further stated three of the four cities
approved moving forward with the project; however,the Town of Addison at that time failed
to provide funding to allow their participation. He noted in 2014, this was considered a
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four (4) city project. Chief Parker noted with a new budget in place, the Town of Addison
has petitioned for re-inclusion on this project.The Carrollton, Coppell, and Farmers Branch
Fire Chiefs and City Managers are in support of this request. He noted if Addison is allowed
to buy in, it will allow us to have a total of$11,105.00 in savings. He noted capital costs
will go down.
After discussion, City Council agreed to move forward with the interlocal agreement to
incorporate the Town of Addison.
A.4 16-251 Receive an update from Community Services outlining the proposed
Implementation Plan for enforcement of the recycling cart screening
requirement.
Building Official Hugh Pender briefed City Council noting as of October 1, the City will
begin to enforce the screening requirements for recycling containers. He noted the
following implementation plan is being proposed.
Step one, in September the Code Officers are utilizing the existing two sided
(English/Spanish) door hangers to address the recycling carts that are improperly
screened.
Step two, a mass mailed letter will go out to every resident informing them about the
recycling program, its requirements and deadlines regarding set out and retrieval times
and the screening options.
Step three, the City will utilize the mobile LED message boards throughout the central
area of the City with a short message reminding everyone about the October 1st cart
screening deadline. Public Works will be the initial contact point for questions regarding
this program.
Step four, October 1st through 15th the Code Enforcement Officers will transition to a neon
yellow sticker placed directly on the carts.
Step five, October 16th through the 31st the Code Enforcement Officers will use a neon
red sticker placed directly on the carts. This sticker will serve as the final notice, and
specify that the cart will be picked up by a certain date if not screened. The pickup date
will be after October 31St. He noted the contractor will pick up carts.
Council Member Bomgardner noted a citation would also obtain the objective with the goal
of encouraging everyone to recycle. Mayor Pro Tern Froehlich stated he does not want,
citations issued. Council Member Lynne agreed that citations were too extreme, in his
opinion, we should provide bin pick up.
Mr. Cox explained Mr. Davis conducted a brief survey, noting approximately 1,500 recycle
bins were visible and need screening. Council Member Bomgardner suggested the City
work with ACE Hardware to assist with screening structures
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After discussion, Mayor Pro Tern Froehlich and Deputy Mayor Pro Tern Reyes approved
moving forward with the step process presented tonight. Council Member Lynne asked ,
that City Council review this item again in November to see if any tweaks are necessary.
A.5 16-242 Discuss agenda items for future City Council meetings.
Deputy Mayor Pro Tern Reyes asked for an update regarding a mulching program. Mr.
Davis noted the Sustainability Committee is currently reviewing and will provide an update
at a future City Council meeting. Council Member Norwood asked for a quarterly
Economic Development update to include the west side and any PID updates. Mayor Pro
Tern Froehlich asked to review the Demo Rebuild program at next City Council meeting.
Council Member Bomgardner asked that a School Board real estate discussion be set for
a future meeting. Mr. Cox noted he plans to invite the DISD Superintendent out to provide
an update on school renovations. Deputy Mayor Pro Tern Reyes asked if the City Council
could review the renewal of the Library Contract. Council Member Lynne asked for
discussion regarding decorative street lighting.
Mayor Phelps recessed for a break at 4:26 p.m. Mayor Phelps reconvened at 4:38 and
skipped to Agenda Item J.1, to deliberate in closed executive session for the following
item.
J. EXECUTIVE SESSION
J.1 16-228 Council may convene into a closed executive session pursuant to
Section 551.072 of the Texas Government Code to deliberate
regarding:
• Deliberate regarding the purchase, exchange, lease, or sale,
or value of real property located east of 1-35, south of Valley
View, west of Josey Lane, and north of 635.
City Council recessed from closed Executive Session at 5:21 p.m.
Mayor Phelps called the regular meeting to order at 6:00 p.m.
B. INVOCATION & PLEDGE OF ALLEGIANCE
Mayor Pro Tern Froehlich led the invocation and provided the Pledge of Allegiance.
C. CEREMONIAL ITEMS
C.1 16-245 Consider accepting a donation from the Walmart Community Grant
Program in the amount of $10,000 for the Farmers Branch Firehouse
Theatre; and take appropriate action.
Mayor Phelps announced the City of Farmers Branch received the following awards. The
Walmart Community Grant Program awards grants through Walmart stores, Sam's Clubs
and Logistics facilities to eligible nonprofit organizations operating within the service area
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of the facility from which they are requesting funding. Walmart considers it a responsibility
.... to make a positive impact in the communities they serve, and it is with great honor that
the Walmart Community Grant Program has awarded $10,000 to the Farmers Branch
Firehouse Theatre.
Motion made by Mayor Pro Tem Froehlich to accept a donation in the amount of$10,000
for the Farmers Branch Firehouse Theatre project. Motion seconded by Council Member
Lynne. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
C.2 16-248 Presentation by Mayor Phelps on behalf of the City-County
Communications& Marketing Association (3CMA) awards to the City
of Farmers Branch,and presentation of the 2016 Communicator of the
Year Award to Communications Director Tom Bryson.
Mayor Phelps announced the City of Farmers Branch received the following 3CMA
Awards: Third place in the USA for Economic Development Update Series (Regular
Scheduled Series), Police Recruiting Video (Promotional), and Branch Bulletin (Digital
Interactive). The City of Farmers Branch won Savvy (Best in Nation) for Farmers Branch
is Excited About Recycling PSA.
Mayor Phelps presented Communications Director Tom Bryson with 2016 3CMA
Communicator of the Year Award.
D. REPORT ON STUDY SESSION ITEMS
Council Member Lynne provided a report on study session items. Mayor Phelps asked for
prayers for the family of former City Council Member Fred Johnson who passed away this
week.
E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
City Manager Charles Cox announced the following items of community interest:
• Date Night in the Park is coming back to the Farmers Branch Historical Park on
Saturday, September 24. Gates open at 5:30 p.m. and admission is free. Live music
from Statesboro Revue will serenade daters while they peruse the anticipated 15 food
trucks that will be on site for dinner and snack offerings. After dark, the outdoor screen
will come alive with the feature film "Me Before You." Find out more at
fbspecialevents.com.
• National Night Out is coming on Tuesday, October 4 and all neighborhoods are invited
to get together and spend the evening outdoors to present a united front against crime
in our residential areas. Block parties are encouraged to register at 972.919.9304.
Registered parties will have members of the Police and Fire Departments along with
elected officials and members of the City staff come by to say hello.
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• And, because National Night Out is Tuesday, October 4, the City Council meeting
regularly scheduled for that day will be moved up 24 hours to Monday, October 3, 6 woo
p.m., here at City Hall in this room.
• On the front page of the City's website at farmersbranchtx.gov is a new link, labeled
"City Records Archive" where employees and members of the community can access
all manner of City records online. City Council packets, dating back to 1961, are
available for perusal. Also, hand written minutes going back to the first-ever meeting of
the Farmers Branch Town Council in 1946 can be found there. Other information
includes ordinances, resolutions, Planning &Zoning agenda packets and minutes, along
with Zoning Board of Adjustment packets and minutes. For more information, call the
City Secretary's office at 972.919.2503.
• Vouchers are still available for the Dallas County Household Hazardous Waste
collection event to be held in Farmers Branch, October 8. Residents can pick up
vouchers here at City Hall on a first-come, first-served basis until they are gone. Call
Public Works for more information at 972.919.2597.
• You can sign up for eNews at farmersbranchtx.gov to have current City news and
information delivered directly to your eMail box.
F. CITIZEN COMMENTS
The following citizen spoke under Citizen Comments:
Former Mayor John Dodd spoke regarding his approval of the City budget, TMRS
Retirement, and suggested a tax rate decrease for the middle class.
G. CONSENT ITEMS
G.1 16-240 Consider approving minutes of the special called City Council meeting
held on August 29, 2016 and the regular meeting held on September 6,
2016; and take appropriate action.
G.2 16-244 Consider excusing the absence of Deputy Mayor Pro Tem Ana Reyes
from the August 16, 2016 City Council meeting; and take appropriate
action.
G.3 ORD-3391 Consider adopting Ordinance No. 3391 approving the 2016 tax roll
certified by the Dallas Central Appraisal District; and take appropriate
action.
G.4 TMP-1901 Consider a request for final plat approval of Commercial Equipment
Addition, Lot 1, Block A; and take appropriate action.
G.5 ORD-3396 Consider adopting Ordinance No. 3396 amending the City of Farmers
Branch Code of Ordinances, Chapter 82,Traffic and Vehicles,Article II,
Division 6, Section 82-95, establishing a no parking zone on the 2200
block of Delegate Drive; and take appropriate action.
G.6 R2016-084 Consider approving Resolution No. 2016-084 authorizing the City
Manager to enter into an agreement with Harris Corporation for
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terminal maintenance of all Harris portable and mobile radios for the
City of Farmers Branch; and take appropriate action.
41=0
G.7 R2016-086 Consider approving Resolution No. 2016-086 adopting the John F.
Burke Nature Preserve Master Plan; and take appropriate action.
Mayor Pro Tern Froehlich moved to approve Consent Items G.1 through G.7, as
presented. Motion seconded by Council Member Bomgardner. Motion prevailed by the
following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
H. PUBLIC HEARINGS
H.1 ORD-3390 Conduct a public hearing and consider adopting Ordinance No. 3390
amending Planned Development District 88 (PD-88) for Tract 3 and
adopting a Conceptual Site Plan for the property located at 4100 and
4141 Blue Lake Circle and 4020,4040 and 4100 McEwen Drive; and take
appropriate action.
Mayor Phelps announced the applicant has requested to continue the Public Hearing to
the October 3, 2016 City Council meeting.
Motion made by Mayor Pro Tern Froehlich to continue the public hearing at the October
lamp 3, 2016 City Council meeting. Motion seconded by Council Member Norwood. Motion
prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
H.2 ORD-3377 Conduct a public hearing and consider adopting Ordinance No. 3377
amending Planned Development District 90 (PD-90)for Tract 3 and
adopting a Conceptual Site Plan for the property located at 4100 and
4141 Blue Lake Circle and 4020, 4040 and 4100 McEwen Drive; and
take appropriate action.
Mayor Phelps announced this is a continued Public Hearing from the September 6, 2016
City Council meeting. Community Services Director Andy Gillies briefed City Council
regarding this item together with Agenda Item 1.1, R2016-058 (Detailed Site Plan). Mr.
Gillies noted PD-90 district was created in 2007 to allow residential uses in the entire
40.4898 acres south and east of Alpha Road,west of Midway Road and north of Blue Lake
Circle and to foster the development of a mixed-use community of urban-style multifamily
residential, retail and office uses. He noted the entire area of PD-90 allows the
development of up to 2,000 apartment units or condominium homes and requires a
minimum of 33 square foot of retail spaces for every dwelling unit throughout the district
and a minimum of 30,000 square feet of retail concentrated in the heart of the project,
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within Tract 3-approximately 16 acres between McEwen Drive and Blue Lake Circle. The
PD-90 Conceptual Site Plan illustrates the future development as a live-work multi-family 110110
residential community with a required commercial component.
Mr. Gillies noted the current zoning amendment is referring only to Tract 3, a rectangle
shaped tract bordered by Blue Lake Circle and McEwen Drive. The intent of this proposed
amendment is to adjust the Conceptual Site Plan to accommodate the proposed Detailed
Site Plan for a new mixed-use development project known as "Midway Urban Village".
Midway Urban Village is a proposed mixed-used community containing: 586 multifamily
dwelling units and 17,840 sf of retail. Mr. Gillies noted the two main differences between
the existing and proposed Conceptual Site plans are: The proposed alignment of the new
internal east-west private street would be modified. The proposed new street would have
a direct configuration, going straight from both sides of McEwen Drive and extending
Greenview Boulevard southward. This new alignment eliminates the artificial water
feature. Mr. Gillies explained PD-90 zoning requires a minimum of 30,000 square feet of
retail for Tract 3. The applicant is proposing to develop 17,840 square feet of retail in the
first floors of two buildings and in the proposed clubhouses. Additionally, the applicant is
proposing 5 'retail-ready" units (4,567 square feet) that will be built to commercial
standards. The units could be converted to retail use if needed in the future, but would be
allowed to be used as dwelling units until such time. The proposed amendment would
establish a requirement of minimum 30 square feet of retail for every proposed dwelling
unit within Tract 3, reducing the required retail for Tract 3 to 17,840 square feet. Mr. Gillies
outlined other minor changes which will include commercial and retail that would not be
restricted only to street level. Individual leasing offices and clubhouses will be permitted
and allowed to be one or two stories in height. The requirement for installing street
landscaping on the opposite sides of the streets bordering Tract 3 would be waived. vie
Surface parking would be allowed to exceed 10% of the required parking. Requirements
for screening the off-street loading areas would be waived. The standards for signage
would be determined by the Detailed Site Plan. Increasing masonry requirements to 75%
for all buildings. The requirement for a minimum clear width of 8 feet for all sidewalks
would be waived. Mr. Gillies explained all these changes are included in the chapters for
Building Volume Regulations, Site Coverage and Landscape, Parking, Loading, Signs and
Exterior Materials to better accommodate the proposed Detailed Site Plan. Sixteen (16)
zoning notification letters were mailed to the surrounding property owners on August 10th,
2016. Three (3) zoning notification signs were also placed on the site on the same day. A
public notice was published in Dallas Morning News on August 19th, 2016. As of
September 13th, no letters of opposition have been received by the City.
Council Member Lynne moved to close the Public Hearing. Motion seconded by Council
Member Reyes. Motion approved by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tem
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
Council Member Norwood made a motion to adopt Ordinance No. 3377, as presented.
Motion seconded by Council Member Bomgardner. Motion prevailed by the following vote:
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Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
REGULAR AGENDA ITEMS
1.1 R2016-058 Consider approving Resolution No. 2016-058 for a Detailed Site Plan for
a mixed-use development located at 4100 and 4141 Blue Lake Circle and
4020, 4040 and 4100 McEwen Drive; and take appropriate action.
Community Services Director Andy Gillies briefed City Council regarding this item. This
16.140 acre site is comprised of 5 lots, 4 corner lots and one lot around Blue Lake. The
site is located within Planned Development Distract No. 90 (PD-90). In 2007, the City
approved the Planned Development No. 90 (PD-90) for an approximately 40-acre area
between Alpha Road, Midway Road and Blue Lake Circle to be completely redeveloped
into a mixed-use community. The Conceptual Site Plan for PD-90 illustrates the future
development as a combination of live-work multi-family residential community with a
required commercial component. This original Site Plan included 500 to 900 dwelling units
and 30,000 sf of retail space. The applicant, Leeds Real Estate Services Inc., is proposing
to remove the four existing office buildings and create a new mixed-use development
called "Midway Urban Village" in two phases. Phase One will include the north and east
tracts. Phase Two will include the south west corner. Three buildings (Lot B, C and D)will
be wrapped around 2-level garage structures/ parking facilities and one lot(Lot A) will be
designed as a rentable townhome community with individual garages for each unit. There
are also two information centers/clubhouses proposed on this site. The overall proposed
"r site coverage is 74%. The Site Plan places the four buildings around a new interior private
street that cuts through the tract north of Blue Lake connecting McEwen Drive on both
sides parallel with Blue Lake Circle. The primary design element for Tract 3 is the existing
water feature known as "Blue Lake".
The applicant, Leeds Real Estate Services Inc., is proposing Midway Urban Village to be
constructed in two phases. Mr. Gillies noted Phase I, will consist of approximately 12.014
acres and three lots (Lot A, B and C) plus an information center with a clubhouse. Phase
I, includes 351 dwelling units.
Mr. Gillies explained Lot A, has a special layout being a community of rentable 3-story
townhomes with individual units and mixed use buildings with first floor retail and
apartment units in two extra upper floors. Lot A will contain 70,036 sf of multifamily and
5,679 sf of first-floor retail. He noted 66 units (96% one bedroom) are proposed: 52
rentable townhomes (1,238 sf in area) and 14 apartment units (690 sf to 1,250 sf in area)
are proposed for this area. The townhomes will take full advantage of lake views and
frontage along Midway Road. Mr. Gillies explained Lot B is located at the northeast corner,
consists of one building containing 145,057 sf of multifamily and 5,161 sf of retail,wrapped
around a 2-level parking garage(191 parking spaces)and a courtyard (4,382 sf). 163 units
(67% one-bedroom) are proposed for Lot B. In addition to the dedicated 5,161 sf of retail,
the applicant is proposing 5 "retail-ready" units (4,567 square feet) to be built to
commercial standards and will be ready to be used under a potential retail demand in the
future. The initial use of these 5 units will be residential. The retail portion is distributed
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along the interior street, on the southern side of the building. Mr. Gillies noted Lot C will
consist of one building at the northwest corner, containing 99,878 sf of multifamily wrapped
around a 2-level parking garage(167 parking spaces)and a courtyard (2,577 sf). 122 units
(79% one bedroom) are proposed for Lot C. No retail space is proposed within this
building.
Mr. Gillies noted Phase II, will consist of 4.126 acres on the southwest corner of the block
and contains one building (Building D) plus an information center with a clubhouse. The
lot coverage for this Phase will be 83%. Phase Two will include 235 dwelling units. Mr.
Gillies noted Lot D will contain 211,436 sf of multifamily and 235 units(48%one bedroom).
The building on Lot D will be wrapped around a 2-level parking garage (298 parking
spaces) and an internal courtyard (7,256 sf). No retail space is proposed within this
building. This building will take full advantage of the lake view. Two additional semi-open
courtyards are proposed to face the lake. To the south east corner of this building is placed
the clubhouse with the information center for Phase Two (3,500 sf). All exterior building
facades will be at least 80% masonry product (brick). Estimated cost for this proposed
development is $85 million. He noted Midway Urban Village will incorporate both
structured and on-street parking. Mr. Gillies explained the 920 on-site parking spaces are
proposed (1.56 spaces per dwelling unit), meeting City parking requirements. He noted
82.6% of the proposed on-site parking is within structured parking or individual garages
(760/920 spaces): 104 parking spaces for Lot A are within individual garages for each
townhome unit, 191 parking spaces for Lot B, 167 parking spaces for Lot C and 298
parking spaces for Lot D. He noted all parking garages will have access from the interior
street. Lot A, C and D will have two access points including access points from McEwen
Drive and Blue Lake Circle in addition to the new interior street access point.
roil
Mr. Gillies reviewed the PD Amendments noting the major amendments are the alignment
of the new East-West Street and Greenview Boulevard, and the reduction of retail
requirement to 30sf/DU and minimum 17,840 sf. He noted the minor amendments include
an office and retail not limited to street level, leasing office/clubhouses permitted to be one
or two story, surface parking allowed to exceed 10% (DSP proposed 20%), increase
masonry requirements to 75% (PD-90 requires 60%), 8' sidewalk requirement waived for
some areas, establish special sign package for Midway Urban Village.
Mr. Gillies explained the Midway Urban Village proposed a mixed-used community of 586
multifamily units (alone and two bedroom apartments) 3 and 4-story high buildings, and
17,840 sf of first floor retail in the two eastern buildings. The total number of trees on this
site will be 380.
Council Member Lynne asked if a payday loan would be a permitted use and if the parking
spots would be head in parking places or parallel. Mr. Gillies replied payday loans are not
currently permitted in PD-90. However; City Council could amend if necessary. He further
stated the parking is head in parking not parallel.
Mayor Pro Tern Froehlich asked about safety and security when accessing this property,
noting his concerns with the possibility of thefts with the freeway location. Mr. Gillies
replied that a security gate has not been proposed.
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Deputy Mayor Pro Tern Froehlich asked if the Developer has requested a reduction in
retail percentage. Mr. Gillies confirmed the Developer has asked for a minimal reduction
IOW
to the retail percentage.
Deputy Mayor Pro Tern Reyes asked if the site would allow for future events. Mr. Gillies
replied that the site is very tight, however; we could work with management to adjust the
parking spaces to allow food trucks.
The applicant Jason Leeds with Leeds Real Estate Services, Inc., briefed City Council
regarding this item. Mr. Leeds provided a brief bio of his family, education, and career
overview including development projects.
Council Member Lynne asked Mr. Leed if he will oversee the management. Mr. Leed
noted he will oversee construction management and marketing. Council Member Lynne
asked how to assure residents are utilizing appropriate parking. Mr. Leed noted resident
parking stickers could be issued to manage parking.
Council Member Bomgardner asked what rent prices will be charged. Mr. Leeds replied
$1,600 per month, is the targeted rent price.
Mayor Pro Tem Froehlich explained he has two concerns 1) the structured parking on the
second level being utilized during summer time, and 2)the non-climate hallway entrances
only have one door to an open hallway. He noted this would be very hot in the summer
and cold in the winter months. Mr. Leed explained Block A has tuck under garages. He
noted residents that use the upper parking will have the benefit of a reduced rental rate.
imp
Council Member Bomgardner asked if a key card would be required to use the elevator
and gate. Mr. Leeds explained it is required to access these areas.
Deputy Mayor Pro Tern Reyes asked what the reasoning was to not air condition or heat
the hallways and if security cameras would be available. Mr. Leeds explained one big
solid wall would be architecturally unpleasing, and difficult to maintain. He further stated
cameras would be centered on pools and retail areas offering some security.
Council Member Norwood asked about the completion timeline. Mr. Leeds explained 24
months is the estimated timeline.
Deputy Mayor Pro Tern Froehlich asked if pets are allowed and how they are managed.
Mr. Leeds replied pets are allowed and the property management provides pet bags for
waste disposal. He further stated it's up to the management company to enforce pet
regulations.
Council Member Bomgardner asked if alcohol sales is available at this site. Mr. Gillies
explained special overlays can be created and explained City Council will receive an
update regarding alcohol overlays at the next City Council meeting.
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Motion made by Council Member Bomgardner to approve Resolution No. 2016-058, as
presented. Motion seconded by Mayor Pro Tem Froehlich. Motion approved by the IMO
following vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
1.2 ORD-3393 Consider adopting Ordinance No. 3393 amending the City's
Operating and Capital Improvement Program Budget for the 2015-16
fiscal year; and take appropriate action.
City Manager Charles Cox briefed City Council regarding this item noting Ordinance No.
3393 amends the 2015-16 fiscal year operating and capital budget to a level that is
consistent with the City's most current estimate of revenues and expenditures.
Council Member Lynne noted there is an increase in red light revenue, asking if the City
plans to expand the red light cameras. Mr. Cox replied explaining the red light cameras
are not expanding and are used to increase public safety.
Deputy Mayor Pro Tern Reyes made a motion to approve Ordinance No. 3393, as
presented. Motion seconded by Council Member Lynne. Motion prevailed by the following
vote:
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
1.3 R2016-089 Consider adopting Resolution No. 2016-089, authorizing the City
Manager to execute an agreement with the City of Lewisville
regarding future payment for the construction of Huffines Road as
part of the Special Use Zoning application for the expansion of
Camelot Landfill; and take appropriate action.
Environmental Services and Solid Waste Manager Shane Davis briefed City Council
regarding this item. Mr. Cox noted this is part of the SUP application with City of Lewisville
to expand Camelot Landfill, noting the City is required to participate in the construction of
Huffines Road in Lewisville.
Motion made by Council Member Bomgardner to approve Resolution No. 2016-089, as
presented. Motion seconded by Mayor Pro Tern Froehlich. Motion prevailed by the
following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
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City Council Minutes September 20, 2016
1.4 ORD-3392 Consider adopting Ordinance No. 3392 amending the Farmers Branch
Code of Ordinances, Appendix A—Fee Schedule, relative to fees
established pursuant to Chapter 50 "Parks and Recreation," Section 50-
41 "Parkes and Recreation User Fees,"and Chapter 86 "Utilities,"
Article IV"Service Rates and Billing Procedure," Section 86-276 "Water
Service Rates" and Section 86-277 "Sewer Rates," and take appropriate
action.
Mr. Cox briefed City Council regarding this item. Mr. Cox noted City Administration has
reviewed the City's fees for the Historical Park facility and has determined a need to
assess a fee for school tours of the facility of$3.00 per person to help offset staff costs in
providing the tour(s). This fee will not be assessed to a school located in Farmers Branch
or the Carrollton/Farmers Branch ISD.
City Administration has also reviewed the City's current water and sewer rate structure
and has determined that it is not sufficient to address annual operating, capital and reserve
requirements. The proposed budget contains a water and sewer rate increase of 9%
included in revenue projections,which is necessary to help offset increases by both Dallas
Water Utilities and the Trinity River Authority for the contracted purchase of treated water
and wastewater disposal. Mr. Cox noted this rate increase is necessary to maintain the
financial stability of the Water& Sewer Fund.
The monthly utility bill of an average residential customer with 10,000 gallons of water
consumption, considering both the water and sewer rate change, will increase from $88.03
to $95.94 for a change of$7.91 per month.
Council Member Lynne asked if the rate increase is due to negotiations between Dallas
and Trinity River Authority. Mr. Cox explained the increase is due to negotiations and
litigation between Dallas Water Utilities and Sabine River Authority.
Council Member Lynne asked if after the litigation settles, if outcome favors
reimbursement, will those funds go back to the City. Mr. Cox explained after the
settlement and depending on the results, these funds could be refunded back to Dallas
Water Utilities and reallocated to the cities in the form of a rate decrease. He further stated
it would depend on the case.
Mayor Pro Tem Froehlich noted these rates are passed on to the cities and all cities are
having to participate in the waste water charge.
Council Member Norwood asked if $3.00 Historical Park fee goes to a special account.
Mr. Cox explained currently these monies are allocated to the General Fund. Council
Member Norwood asked if we could allocate the$3.00 fee to the Historical Park fund. Mr.
Cox explained they could be allocated to the Hotel Motel Fund for this purpose.
Council Member Norwood made a motion to approve Ordinance No. 3392, as presented.
Motion seconded by Council Member Bomgardner. Motion prevailed by the following vote:
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City Council Minutes September 20, 2016
Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member owl
Bomgardner, Council Member Lynne
1.5 ORD-3394 Consider adopting Ordinance No. 3394 approving and adopting the
Operating and Capital Improvement Program Budget and Strategic Plan
for the 2016-17 fiscal year; and take appropriate action.
City Manager Charles Cox briefed City Council regarding this item, noting tonight City
Council will approve and adopt a budget and strategic plan for the fiscal year beginning
October 1, 2016 and ending September 30, 2017.
Mayor Pro Tern Froehlich made a motion to approve Ordinance No. 3394, as presented.
Motion seconded by Council Member Norwood.
Motion prevailed by the following roll call vote:
Deputy Mayor Pro Tem Reyes—Aye, Mayor Pro Tern Froehlich—Aye,Council Member
Norwood -Aye, Council Member Bomgardner-Aye, Council Member Lynne—Aye.
Motion approved 5-0.
1.6 R2016-083 Consider approving Resolution No. 2016-083 ratifying the property
tax revenue increase reflected in the 2016-17 fiscal year budget;
and take appropriate action.
Mr. Cox briefed City Council regarding this item. Texas Local Government Code Section
102.007(c) requires that adoption of a budget that raises more property tax revenue than
was generated the previous year requires a record vote of the City Council to ratify the
property tax revenue increase reflected in the budget in addition to and separate from the
votes to approve the ordinance adopting the annual budget and the ordinance adopting
the tax rate for the current tax year.
Public hearings concerning the proposed tax rate were held on August 16, 2016 and
September 6, 2016. A public hearing concerning the proposed budget was also held
September 6, 2016.All applicable laws and City Charter provisions necessary for adoption
of the budget have been followed.
Motion made by Deputy Mayor Pro Tern Froehlich to approve Resolution No. 2016-083.
Motion seconded by Deputy Mayor Pro Tern Reyes.
Motion prevailed by the following roll call vote:
Deputy Mayor Pro Tem Reyes —Aye, Mayor Pro Tern Froehlich —Aye, Council Member
Norwood - Aye, Council Member Bomgardner-Aye, Council Member Lynne—Aye.
Motion approved 5-0.
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City Council Minutes September 20, 2016
1.7 ORD-3395 Consider adopting Ordinance No. 3395 to levy and adopt the tax
rate for Fiscal Year 2016-17; and take appropriate action.
Mr. Cox briefed City Council regarding this item. Mr. Cox noted the calculated effective
tax rate for the City is $0.590846. The calculated effective maintenance and operations
rate for the City is $0.502822. The calculated rollback tax rate for the City is $0.630047.
The calculated rollback maintenance and operations rate for the City is $0.543047. The
calculated debt rate under this section is $0.087000.
Adopting a proposed rate of $0.6056 to support debt related to Justice Center
improvement bonds issued in May 2016 represents a $.003333 (1/3 of one-cent) tax rate
change from the previous tax year. It was originally determined that if this rate were
approved, the entire increase would be used to support debt service and calculations were
based on this assumption. If this rate is adopted and the entire increase is used to support
debt service, the tax rate will exceed the effective rate calculated under Tax Code —
Chapter 26 by 2.50% and will raise more taxes for maintenance and operations than last
year's tax rate. The maintenance and operations portion of the tax rate will effectively be
raised by 2.20% and will raise taxes for maintenance and operations on a $100,000 home
by approximately $0.00. Under this scenario, the $0.6056 tax rate will be distributed as
follows: $0.513897 per $100 of assessed value for general fund maintenance and
operations distribution and $0.091703 per $100 of assessed value for debt service
distribution. [Note: If a rate of$0.6056 is adopted and funds are used for maintenance and
operations instead of debt service, the tax rate will raise more taxes for maintenance and
operations than last year's tax rate by 3.14% and will raise taxes for maintenance and
vow operations on a $100,000 home by approximately $4.70. Distribution of the $0.6056 tax
rate under this scenario, is: $0.5186 per $100 of assessed value for general fund
maintenance and operations distribution and $0.087 per $100 of assessed value for debt
service distribution.
After discussion, Council Member Lynne moved that the property tax rate be increased by
the adoption of a tax rate of $0.592267, which is effectively a 0.24% increase in the tax
rate. Motion seconded by Mayor Pro Tern Froehlich. Motion prevailed by the following
roll call vote:
Deputy Mayor Pro Tern Reyes — Nay, Mayor Pro Tern Froehlich — Aye, Council Member
Norwood - Nay, Council Member Bomgardner- Nay, Council Member Lynne—Aye.
Motion failed 2-3 vote.
Council Member Bomgardner noted the City needs monument entrance signs, a
marketing person and has had to provide raise increases to Police and Fire Personnel.
He explained he does not support a tax reduction in this minimal of an amount, which he
believes to be around $1, a month.
Deputy Mayor Pro Tern Reyes asked if the proposed budget includes the Police
Department security costs. Mr. Cox explained the proposed budget absorbs the Police
Department security upgrades.
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City Council Minutes September 20, 2016
Mayor Phelps agreed with Council Member Bomgardner noting the City needs to use the
funds to invest in the City's future. woo
Council Member Lynne explained dollars add up noting water bills are increasing and the
School District is proposing higher tax rates. Council Member Lynne suggested reducing
rates and re-evaluating the budget at mid-year.
Council Member Bomgardner explained if the tax rate is reduced, the cut would be in
Economic Development. He noted other cities have resources, it's very difficult for
Farmers Branch to compete for businesses, and the City needs a marketing person.
Council Member Norwood explained consultants have recommended adding a marketing
person, and noted the landfill is expanding and an additional trained employee is
necessary to move the City forward. He noted we could review again at mid-year
Mayor Pro Tem Froehlich explained we have $3 million dollars in our Economic
Development fund. He further stated you are not taking away from current City services
and any changes could be reviewed at mid-year budget.
After discussion, Council Member Norwood moved that the property tax rate be increased
by the adoption of a tax rate of$0.602267, which is effectively a 1.93% increase in the tax
rate. Motion seconded by Deputy Mayor Pro Tern Reyes. Motion approved by the
following roll call vote:
Deputy Mayor Pro Tem Reyes —Aye, Mayor Pro Tern Froehlich — Nay, Council Member
Norwood - Aye, Council Member Bomgardner-Aye, Council Member Lynne— Nay. ' o
Motion passed by 3-2 vote.
K. RECONVENE INTO REGULAR SESSION AND TAKE ANY ACTION NECESSARY AS A
RESULT OF THE CLOSED SESSION
L. ADJOURNMENT
Deputy Mayor Pro Tern Froehlich made a motion to adjourn the meeting at 8:27 p.m.
Motion seconded by Council Member Lynne. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern
Reyes, Council Member Norwood, Council Member
Bomgardner, Council Member Lynne
Th- m-eti g a•journed at 8:27 p.m.
ayor ATTEST.
City Secreta
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