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2016-11-01 CC Minutes City Council Minutes November 1, 2016 City of Farmers Branch Farmers Branch City Hail `+ 13000 Wm Dodson Pkwy Cowie µ Farmers Branch.Texas 7`234 NI.RS Meeting Minutes s ; ,1 City Council Tuesday,November 1,2016 6:00 PM Council Chambers Study Session Meeting to be held at 3:00 PM in the Study Session Room Presiding: 1 - Mayor Bob Phelps Present: 5 - Mayor Pro Tern Harold Froehlich, Deputy Mayor Pro Tern Ana Reyes, Council Member John Norwood, Council Member Terry Lynne, Council Member Mike Bomgardner Staff: - Charles Cox City Manager, John Land Deputy City Manager,Amy Piukana City Secretary, Pete Smith City Attorney,Tom Bryson Communications Director, David Hale Police Chief, Allison Cook Economic Development Director, Andy Gillies Community Services Director, Randy Walhood Public Works ... Director, Hugh Pender Building Official, Shane Davis Environmental Services and Solid Waste Manager, Steve Parker Fire Chief, Tim Dedear Deputy Fire Chief/Fire Marshal, Brian Beasley Human Resource Director, Sherrelle Evans-Jones Finance Director, Mitzi Davis Parks and Recreation Project Manager, and Kevin Muenchow Fleet and Facilities Director A. STUDY SESSION Mayor Phelps called the meeting to order at 3:00 p.m. A.1 16-279 Discuss regular City Council meeting agenda items. Council Member Bomgardner asked for clarification regarding Agenda Item G.4 in regards to the standard rating. Fire Chief Steve Parker explained the rating meets Triple A standards. He further stated the purchase of this equipment provides equipment to be secured down within the ambulance and meets higher safety regulations. A.2 16-291 Discussion regarding a City of Farmers Branch 50th Anniversary Quilt presented to the City by Mary Immaculate School on December 16, 1995. 1 OEM City Council Minutes November 1, 2016 Fleet and Facilities Director Kevin Muenchow briefed City Council regarding this item. Mr. Muenchow explained on December 16, 1996 a 50th Anniversary Quilt was presented to roe the City by Mary Immaculate School and was dedicated in memory of Sara Murawski. Former City Employee Jerry Murawski spoke requesting the quilt be donated back to Mary Immaculate School if the City isn't currently displaying the quilt and agrees with this request. After discussion, the consensus of City Council was to allow the quilt to be given back to Mary Immaculate School. A.3 16-293 Discussion regarding the charter review process. City Secretary Amy Piukana briefed City Council regarding the charter review process. Ms. Piukana explained the City Charter may not be amended more than once every two years, noting the last charter amendment was November 5, 2013. Ms. Piukana explained the City Charter requires a Charter Committee to contain at least one representative from all voting precincts within the City, noting Farmers Branch has twelve precincts. After discussion, City Council directed staff to begin accepting applications for a Charter Review Committee for a target election date in May 2018. Council Member Norwood asked that the Charter Review discussion be a topic for the January City Council retreat. A.4 16-263 Receive an update regarding the City of Farmers Branch Demolition Rebuild Program. Economic Development Director Allison Cook briefed City Council regarding this item. vow Ms. Cook noted the City has had over 45 Demolition Rebuild projects noting the original improvement value totals were $3,979,894 and actual estimated new improvement value totals were$18,461,640. Ms. Cook noted$14,481,746 was an increase in values. Ms. Cook noted the current program has two Options. Approximately 41 applicants have chosen Option One, making it most popular. Ms. Cook explained Option One is an incentive that is based on the increase over the seven (7) years in the City property taxes paid on the difference between the original home appraised value prior to demolition and the value of the new constructed home. She noted this option includes a reimbursement of up to $5,000 of the cost of demolition of the original home following completion of the demolition. Ms. Cook explained Option Two has had 6 applicants. She explained this incentive is equal to 10 times the amount of the increase in the City property taxes paid on the difference between the original home appraised value prior to demolition and the value of the new constructed home. She noted, if requested, the City will pay up to one-half of the estimated incentive at the time the owner closes on the permanent financing of the new home following completion of construction based on the value set forth in the application for building permit prior to construction. Ms. Cook noted tonight's discussion is how to improve the program. Ms. Cook explained one option could be to increase the incentive to $10,000 which will assist with the demolition. She noted construction costs are high, and this might be more marketable. 2 rid City Council Minutes November 1, 2016 Council Member Bomgardner noted Option Two is not effective right now, and seems to be a slow process. He further stated that the City needs a strategy with more funds and specific target areas of distressed properties. Council Member Lynne explained you can incentivize and promote and market the program to accelerate it. Ms. Cook noted the City does have some funding to market the program, noting it is very limited. Deputy City Manager John Land noted Metro Study targeted distressed neighborhoods and the City could use this information to target areas. Mayor Pro Tern Froehlich asked that the program be a citywide effort. Council Member Norwood suggested targeting the distressed areas and researching the possibility of a higher funding amount to promote targeted areas. Deputy City Manager John Land stated he will bring forward a revised incentive agreement for City Council to review which will include a $15,000 upfront incentive with restrictions. He further stated the Economic Development 380 Agreement would need to be amended at a future City Council meeting. A.5 16-280 Discuss agenda items for future City Council meetings. Mayor Pro Tern Froehlich asked for an update regarding the Crime Prevention program. Deputy Mayor Pro Tern Reyes asked for an update regarding the Animal Adoption Center. City Council recessed at 3:58 p.m. for a break and reconvened into closed executive session at 4:03 p.m. to discuss the following items. J.1 16-294 Council may convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to deliberate regarding: • Consultation with City Attorney regarding Texas Commission on Environmental Quality(TCEQ) Report No. 119885 relating to TCEQ Permit Nos. 5383 and 5383A to Town of Addison for use of water in Farmers Branch Creek,pending TCEQ Complaint regarding Farmers Branch Creek. Council may convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code: • Deliberate regarding the purchase, exchange, lease, or sale, or value of real properties located east of 1-35,south of Valley View, west of Webb Chapel, and north of 635. City Council recessed fora break at 5:12 p.m. and reconvened into closed executive session at 5:17p.m. 3 City Council Minutes November 1, 2016 Council may convene into a closed executive session pursuant to Section 551.087 of the Texas Government Code: • Deliberation regarding an economic development incentive package for the Oakbrook Home Owner's Association. City Council recessed from Study Session at 5:50 p.m. and convened downstairs. Mayor Phelps called the meeting to Order at 6:00 p.m. B. JNVOCATION & PLEDGE OF ALLEGIANCE Mayor Phelps led the invocation and Pledge of Allegiance. Mayor Phelps asked everyone to keep former City Council Member Ben Robinson in their thoughts and prayers noting he was recently injured during an accident. C. CEREMONIAL ITEMS C.1 16-292 Presentation of awards for the Fire Prevention Poster Contest winners. Fire Chief Steve Parker and Fire Prevention Training Coordinator Wendi Kimpton announced the winners of the 21st annual Fire Prevention Poster Contest. The following Fire Prevention Poster Contest winners were recognized: Third Place Dave Blair Elementary- Mia Martinez (Art Teacher- Frances Powrie) William Cabell Elementary- Fernanda Martinez (Art Teacher-Abby Farmer) mai Farmers Branch Elementary - Zara Gomez (Art Teacher-Kathryn Weber) Mary Immaculate School - Brooke Hyams (Art Teacher- Cathy Carmack) Janie Stark Elementary - Guadalupe Robledo (Art Teacher- Taylor Rhodes) Westwood Montessori - Luke McRorie (Art Teacher-Kathleen Goree) Second Place Dave Blair Elementary -Andrew Contreras William Cabell Elementary - Kevin Alvarez Farmers Branch Elementary- Marcus Perez Mary Immaculate School - Hadley McManaway Janie Stark Elementary - Ella Bonneau Nancy Strickland Intermediate - Natalie Martinez Westwood Montessori - Olivia Brown First Place Dave Blair Elementary- Haylee Martinez William Cabell Elementary- Jadhira Jimenez Farmers Branch Elementary- Jenny Calderon Mary Immaculate School - Cara Kratovil Janie Stark Elementary- Thi Nguyen Nancy Strickland Intermediate - Bryan Perez Westwood Montessori - Nidhi Vankawala 4 rrrr City Council Minutes November 1, 2016 C.2 16-275 Presentation of a Proclamation declaring November 1-7,2016 as Animal .... Adoption Center Appreciation week. Mayor Phelps presented a proclamation to the Animal Adoption Committee declaring November 1-7, 2016 as Animal Adoption Center Appreciation week. C.3 16-280 Presentation of a proclamation declaring Wednesday, November 30, 2016 as the Carrollton-Farmers Branch Rotary Day in the City of Farmers Branch. Mayor Phelps presented a proclamation to the Carrollton-Farmers Branch Rotary Club members declaring Wednesday, November 30, 2016 as the Carrollton-Farmers Branch Rotary Day in the City of Farmers Branch. D. REPORT ON STUDY SESSION ITEMS Council Member Lynne provided a report on study session items. E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST City Manager Charles Cox announced the following items of community interest: • Early voting continues at Dallas County Early Voting locations, including Farmers Branch City Hall, through this Friday, November 4, from 7 a.m. to 7 p.m. Election Day is next Tuesday, November 8, with voting from 7 a.m.to 7 p.m. On Election Day, voters will cast ballots at their designated polling place for their voting precinct. Consult your voter registration card or log on at dallascountvvotes.org to look up your precinct. +••• • If you are in need of getting rid of old household documents, used checkbooks, outdated financial records and other similar stuff, you are in luck since the City of Farmers Branch will be offering the second of two shredding events this weekend on Saturday, November 5, from 9 a.m. to 12 noon here at City Hall. The event is limited to Farmers Branch residents with household documents for destruction only. Proof of Farmers Branch residency may be required. • Our annual Veterans Day Celebration is coming up on Friday, November 11 at 10:30 a.m. at the Farmers Branch Senior Center. Featured entertainment will be a return engagement from the World War II-era song and dance troupe, the Victory Belles. The traditional hot dog lunch will follow the celebration. Everyone is invited and admission is free. We should note that this is a very popular event so early arrival helps ensure better parking. • Don't forget that Daylight Savings Time ends this weekend when clocks "fall back" one hour at 2 a.m. on Sunday, November 6. The Farmers Branch Fire Department reminds you that this is the perfect time to change the batteries in your smoke detectors. • And please note that all Farmers Branch offices and facilities will be closed on Thursday, November 24 in observance of the Thanksgiving Day holiday.There will be NO garbage or recycling collection that day. Most facilities remain closed on Friday, November 25 with the exception of the Community Recreation Center, open 6 a.m. to 5 p.m. and the Historical Park, open 8 a.m. to 5 p.m. However, the annual Christmas Tour of Lights gets underway that evening at 6:30 p.m. • You can sign up for eNews @farmersbranchtx.gov to have current City news and information delivered directly to your eMail box. 5 City Council Minutes November 1, 2016_ F. CITIZEN COMMENTS The following citizens wished to speak under citizen comments: ..i Ms. Gretchen Cash, read a page from Dr. Gilbert's historical journal entry dated November 1, 1872 on behalf of the Historical Park and Preservation Board. G. CONSENT ITEMS G.1 16-278 Consider approving minutes of the City Council meeting held on October 18, 2016; and take appropriate action. G.2 R2016-098 Consider approving Resolution No. 2016-098 authorizing the City Manager to approve the purchase of five replacement patrol vehicles for the Police Department in an amount not to exceed $163,090, from Reliable Chevrolet through the Tarrant County Purchasing Cooperative; and take appropriate action. G.3 R2016-099 Consider approving Resolution No. 2016-099 authorizing the City Manager to approve the purchase of one(1) replacement asphalt paver for the Public Works Street Division in an amount not to exceed $102,207, from Romco Equipment Co. through Buy Board; and take appropriate action. G.4 R2016-100 Consider approving Resolution No. 2016-100 authorizing the purchase of Patient Transport and Loading Systems from Stryker Medical in the amount of $132,489.42; and take appropriate .r action. Motion made by Council Member Lynne to approve Consent Items G.1 through G.4, as presented. Motion seconded by Council Member Bomgardner. Motion prevailed by the following vote: Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne H. PUBLIC HEARINGS H.1 ORD-3397 Conduct a public hearing and consider adopting Ordinance No. 3397 relative to the Farmers Branch Youth Program Standards of Care in compliance with the Texas Human Resource Code, Chapter 42.041(b)(14); and take appropriate action. City Attorney Pete Smith explained Senate Bill 212 is reflected in the Texas Human Resource Code, establishing requirements to exempt recreational programs operated by municipalities for elementary age children from state child care licensing requirements if the governing body adopts Standards of Care by ordinance after holding a public hearing. 6 mug City Council Minutes November 1, 2016 There being no one present that wished to speak regarding this item. Deputy Mayor Pro Tem Reyes made a motion to close the public hearing and approve Ordinance No. 3397, as presented. Motion seconded by Mayor Pro Tern Froehlich. Motion prevailed by the following vote: Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tem Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne H.2 ORD-3398 Conduct a public hearing and consider adopting Ordinance No. 3398 granting a Specific Use Permit (SUP) allowing the construction of a detached accessory structure (exceeding 120 square feet in size) located at 2917 Ermine Way; and take appropriate action. Community Services Director Andy Gillies briefed City Council regarding this item. Mr. Gillies noted the applicant is requesting a specific use permit to construct a detached accessory building to be located in the rear lot of the residence located at 2917 Ermine Way. Mayor Phelps opened the public hearing. There were no citizens that wished to speak. Motion made by Mayor Pro Tern Froehlich to close the public hearing and adopt Ordinance No. 3398, as presented. Motion seconded by Council Member Norwood. Motion prevailed by the following vote: Aye: 5- Mayor Pro Tern Froehlich, Deputy Mayor Pro Tem Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne H.3 ORD-3400 Conduct a public hearing and consider adopting Ordinance No. 3400 designating a Tax Increment Financing Reinvestment Zone No. 3; and take appropriate action. City Manager Charles Cox briefed City Council regarding this item. Mr. Cox noted the applicant Centurion American Development has requested the designation of approximately 397.57 acres of land as Tax Increment Financing Reinvestment Zone, No. 3. Mr. Cox explained the next steps will be project review and financial plan proposals. Mayor Pro Tem Froehlich asked what staffs recommendation was on this item. City Manager Charles Cox replied staff recommends approval of this item. There were no citizens that wished to speak. Mayor Pro Tem Froehlich moved to close the public hearing. Motion seconded by Council Member Lynne. Motion prevailed by the following motion: Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne Council Member Lynne made a motion to adopt Ordinance No. 3400, as presented. Motion seconded by Council Member Bomgardner. Motion prevailed by the following vote: 7 City Council Minutes November 1, 2016 Aye: 4 - Mayor Pro Tern Froehlich, Council Member Norwood, Council Member Bomgardner, Council nrirl Member Lynne No: 1 - Deputy Mayor Pro Tern Reyes REGULAR AGENDA ITEMS 1.1 16-295 Receive a presentation of Findings and Recommendations of the Citizen Bond Committee from Chairperson Michelle Holmes. Citizen Bond Committee Chairperson Michelle Holmes briefed City Council regarding this item. Ms. Holmes noted Mayor and Council appointed a Bond Committee in February 2016. Ms. Holmes explained over 37 projects and programs were identified. Ms. Holmes explained six (6) subcommittees (Arts & Culture, Communications, EDC Commercial, EDC Residential, Parks & Recreation, and Public Safety) were created in April to review. Ms. Holmes noted the Committee did not focus on one project in particular. She explained various projects were reviewed which benefited the City as a whole. She further stated as a result, eleven projects were prioritized into three tiers. Tier 1 being the top recommendation, Tier 2 being the next proposals for future consideration, Tier 3 being the remaining six (6) proposals for future consideration in the long term. Ms. Holmes reviewed the following Tier 1 recommendations: (1)Trail Master Plan, Phase I, $5 million (2) Fire Station No. 2 relocation to Valley View & Alpha estimated at $5.5 million, (3) Station Area Development at $11.8 million. Ms. Holmes explained the following Tier 2 recommendations: (1) Housing Renewal at $4.1 million, (2) Library Renovation at $7.9 million Ms. Holmes explained the following Tier 3 recommendations: (1)Animal Shelter Expansion at$2.2 million, (2) Dog Park at$1 million, (3) Historical Park Improvements at $7 million, (4) Firehouse Theatre $1 million, (5) John F. Burke Nature Preserve at $5.7 million, (6) City Branding at$3 million Deputy Mayor Pro Tem Reyes thanked the Bond Committee for volunteering their time and commitment to the project. Mr. Cox explained the next steps will be a meeting to review the recommendations and calling a Bond Election. Mayor Phelps recessed into closed executive session at 7:38 p.m. to discuss Agenda Item J.1. J. EXECUTIVE SESSION J.1 16-294 Council may convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to deliberate regarding: • Consultation with City Attorney regarding Texas 8 tow City Council Minutes November 1, 2016 Commission on Environmental Quality(TCEQ) Report No. 119885 relating to TCEQ Permit Nos. 5383 and 5383A to Town .... of Addison for use of water in Farmers Branch Creek,pending TCEQ Complaint regarding Farmers Branch Creek. (Discussed during Study Session) Council may convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code: • Deliberate regarding the purchase, exchange, lease, or sale, or value of real properties located east of 1-35, south of Valley View, west of Webb Chapel, and north of 635. (Discussed during Study Session) Section 551.087 of the Texas Government Code: • Deliberation regarding an economic development incentive package for the Oakbrook Home Owner's Association. Council may convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code: • Deliberate regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee(City Manager's 6 month evaluation) Mayor Phelps reconvened into Regular Session at 8:58 p.m. K. RECONVENE INTO REGULAR SESSION AND TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED SESSION aro The following actions were taken as a result of the closed executive session: Council may convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code: • Deliberate regarding the purchase, exchange, lease, or sale, or value of real properties located east of 1-35, south of Valley View, west of Webb Chapel, and north of 635. Council Member Lynne made a motion to authorize the City Manager to sign and send to the Texas Department of Transportation a letter of intent exercising the City's priority right to purchase a 10.2758 acres tract located at the NW Corner of I.H. 635 and Josey Lane and an 11.7386 acre tract located at the NE Corner of I.H. 635 and Treeview Lane, such purchase being subject to negotiation and execution of a formal purchase and sale agreement with TxDOT. Motion seconded by Council Member Bomgardner. Motion prevailed by the following vote: Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne 9 r.. City Council Minutes November 1, 2016 Council Member Norwood made a motion to authorize the City Manager to negotiate and sign contracts and such other documents that are reasonable and necessary to sell to the .r Farmers Branch Local Government Corporation for the purpose of resale to Todd Bonneau Homes, LLC and/or assigns the property described as Lot 40, Block 12 of Johnston Park Addition, second installment, more commonly known as 13531 Challaburton, for a purchase and sales price of not less than $75,000, with the resale of said property to be subject to a restriction agreement requiring construction of a single family residence of not less than 2,300 square feet of air conditioned space with an assessed value of the property upon completion of construction, inclusive of both land and improvements, to be not less than $400,000. Motion seconded by Council Member Bomgardner. Motion prevailed by the following vote: Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne Deputy Mayor Pro Tern Reyes made a motion to authorize the City Manager to negotiate and sign contracts and such other documents that are reasonable and necessary to sell to the Farmers Branch Local Government Corporation for the purpose of resale to Todd Bonneau Homes, LLC and/or assigns the property described as Lot 25, Block 3 of Valwood Park Seventeenth Installment, more commonly known as 13611 Heartside Place, for a purchase and sales price of not less than $75,000, with the resale of said property to be subject to a restriction agreement requiring construction of a single family residence of not less than 2,500 square feet of air conditioned space with an assessed value of the property upon completion of construction, inclusive of both land and improvements,to be not less than$400,000. Motion seconded by Mayor Pro Tern Froehlich. Motion prevailed by the following vote: nod Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne Council Member Bomgardner made a motion to authorize the City Manager to negotiate and sign contracts and such other documents that are reasonable and necessary to sell to the Farmers Branch Local Government Corporation for the purpose of resale to Daryl and Natali Stroer and/or assigns the property described as Lot 7, Block H of Valley View Estates No. 1, more commonly known as 2953 Randy Lane, for a purchase and sales price of not less than $152,000 with the resale of said property to be subject to a restriction agreement requiring construction of a single family residence of not less than 2900 square feet of air conditioned space with an assessed value of the property upon completion of construction, inclusive of both land and improvements to be not less than $600,000. Motion seconded by Council Member Norwood. Motion prevailed by the following vote: Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne L. ADJOURNMENT Mayor ProTem Froehlich made a motion to adjourn the meeting at 9:02 p.m. Motion seconded by Deputy Mayor Pro Tern Reyes. Motion prevailed by the following vote: 10 City Council Minutes November 1, 2016 Aye: 5 - Mayor Pro Tern Froehlich, Deputy Mayor Pro Tern �... Reyes, Council Member Norwood, Council Member Bomgardner, Council Member Lynne The meeting adjourned at 9:02 p.m. Mayor Y ATTEST: Ci y Secr`l ry r.. 11 Oro r.r mai Sri