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1975-11-03 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING November 3, 1975 Members of the City Council present were: Mayor George G. Grimmer Councilmen: John D. Dodd Bill McClung Ken Quevreaux Bill Binford Member of the City Council absent was: Mayor Pro Tem W. R. Linn The Council recognized and excused the absence of Mayor Pro Tem Linn. The absence was due to Mayor Pro Tem Linn being out of town on business. Members of the City Administration present were: City Manager Paul M. West City Secretary J. W. Wade City Attorney Doug McCallon Director of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Grimmer called the City Council meeting of November 3, 1975 to order at 7:30 P.M.. AGENDA ITEM NO. 1. -INVOCATION. J. W. Wade gave the invocation. MAYOR GRIMMER RECOGNIZED THE MEMBERS OF BOY SCOUT TROUP #835 WHO WERE PRESENT FOR THE MEETING. AGENDA ITEM NO. 2. -APPROVAL OF MINUTES - October 20, 1975 After some discussion, a motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", approved the minutes of the City Council meeting of October 20, 1975 as submitted. AGENDA ITEM NO. 3. -PRESENTATION OF APPRECIATION TO CENTRAL BANK AND TRUST COMPANY. A slide presentation was presented on the Self Help Seminar that had been recently offered to the citizens of Farmers Branch by the Farmers Branch Police and Fire Departments with cooperation of Central Bank and Trust Company. Vol. 24, Page 106. Mayor Grimmer read Resolution No. 75-037 which had been prepared expressing appreciation to the Central Bank and Trust Company under the leadership of President Steve Jordan for their dedication to the goal of helping to make Farmers Branch a better place to live and work. Councilman Dodd made a motion to adopt Resolution No. 75-037. Councilman Quevreaux seconded the motion and all voted "aye". Mr. Steve Jordan accepted the framed copy of the resolution in behalf of Central Bank and Trust Company. The Council expressed sincere gratitude to Central Bank and Trust Company for the many, many things they do for the citizens of Farmers Branch. AGENDA ITEM NO. 4. - CONSIDER ORDINANCE NO. 1083 REVISED NO TRUCK TRAFFIC ORDINANCES. Mayor Grimmer gave the following information from a memo to the Council from the Administration: Because of having both enforcement problems and prosecution problems dealing with several ordinances prohibiting truck traffic on certain streets within the City of Farmers Branch, Ordinance No. 1083 has been prepared for consideration. The proposed Ordinance No. 1083 repeals those ordinances and places the truck traffic regulations in one uniform ordinance. Provision is made for trucks needed to provide essential services along those streets where thru truck traffic is prohibited. The section of Valwood Parkway from Denton Drive to Josey Lane has been omitted since continued enforcement of this prohibition has become practically impossible. A short section of Linville Drive has been added to prevent trucks from use of residential streets as they leave the Farmers Branch Shopping Center. After some. discussion, a motion by Councilman McClung, a second by Council- man Dodd, all voting "aye", adopted the following captioned Ordinance No. 1083: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROHIBITING TRUCK OR ANY TRAILER EXCEEDING MANU- FACTURERS RATED CARRYING CAPACITY OF 3/4 TON ON SPUR TRAIL, BROOKHOLLOW, SUNBECK CIRCLE, FARMERS BRANCH LANE BETWEEN DENTON ROAD AND JOSEY LANE, TOM FIELD ROAD BETWEEN FARMERS BRANCH LANE AND VALLEY VIEW LANE AND MARSH LANE BETWEEN VALLEY VIEW LANE AND BROOKHAVEN CLUB DRIVE, LINEVILLE DRIVE FROM FARMERS BRANCH SHOPPING CENTER TO HARRISBURG CIRCLE; PROVIDING EXCEPTIONS; PROVIDING PENALTY CLAUSE; AND PROVIDING AN EMERGENCY CLAUSE. Vol. 24, Page 107. AGENDA ITEM NO. 5. -DISCUSSION AND SLIDE PRESENTATION OF A STUDY ON SCHOOL CROSSINGS. A slide presentation was presented to the City Council containing information from a study of the various school crossings in the city that had been conducted by the FarmersBranch Police Department. There was a brief discussion between Councilman Dodd and City Manager Paul West concerning the school crossing facilities that will be available when the Valley View Bridge Project at Templeton Trail is completed. AGENDA ITEM NO. 6. -CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR CHAIN LINK FENCING MATERIALS. City Manager Paul West gave the following information: Several projects author- ized in the budgeted capital improvements program will require some chain link fencing. None of the projects involve a large amount of fencing. The quantity of fencing is significant when all projects are combined. The present scheduling requires the completion of these improvements at various times throughout the coming ,year. There should be a substantial saving in costs if the needed standard fencing items are purchased at one time. Individual items, such as gates and special fittings, will be purchased later as designs are completed. These items will comprise a minor portion of the cost. After some discussion, a motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", authorized the advertisement for bids for chain link fencing materials as requested by the City Administration. AGENDA ITEM NO. 7. -CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR PIPE, VALVES AND FITTINGS FOR THE WATER REPLACE- MENT PROGRAM. Information that was given to the City Council from a memo from the City Administration: The new Denton Road Pump Station will be ready to use by May 1, 1976. In order to more efficiently distribute the water from the pump station to areas north and east of the site, new and larger mains are required. The existing mains are old cast iron pipe which is scheduled to be replaced in the future. By replacing the mains now there will be improved system operation now and eliminate the problems caused by the old pipes remaining in service. The estimated cost of pipe and fittings for the replacement of existing mains in Springvale Lane, Albermarle Drive, and Bee Street is $70, 500.00. After some discussion, a motion by Councilman McClung, a second by Council- man Dodd, all voting "aye", authorized the advertisement for bids for pipe, valves, and fittings for the Water Replacement Program as requested by the City Administration. AGENDA ITEM NO. 8.- CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR PIPE, VALVES AND FITTINGS FOR THE BELT MARSH PUMP STATION. The following information was given to the City Council in a memo from the City Administration: The new Denton Road Pump Station will be ready to use by Vol. 24, Page 108. May 1, 1976. At that time the need for lower pressure plane pumps at the existing Belt-Marsh Pump Station will be eliminated. In order to prepare for the later removal of the existing lower pressure plane pumps and installation of new upper pressure plane pumps, certain alterations and modifications to existing intake and discharge pipe during lowest water demand periods must be accomplished. Some materials required for these alterations will require an unusually long delivery schedule and therefore should be ordered as soon as possible for installation later this winter. The estimated cost of the materials required is about $54, 250. 00. After some discussion, a motion by Councilman Dodd, a second by Council- man McClung, all voting "aye", authorized the advertisement for bids for pipe and fittings for the Belt-Marsh Pump Station as requested by the City Administration. AGENDA ITEM NO. 9. - CONSIDER THE PURCHASE OF A BACK-HOE FOR THE WATER MAIN REPLACEMENT DIVISION. City Manager Paul West gave the following information: Bids were received and opened on October 28, 1975 for one tractor with backhoe and loader to be used in the Water Main Replacement Division. Four request for bids were sent out and three bids were received. Only one bid met the specifications and that was Riverview Equipment Company in the amount of $19,171. 88. The Administration recommends that the bid be awarded to Riverview Equipment Company for the backhoe. After reviewing the bid tabulation sheet, a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", accepted the bid from Riverview Equipment Company in the amount of $19,171. 88 for the backhoe for the Water Main Replacement Division. AGENDA ITEM NO. 10. -CONSIDER THE PURCHASE OF A SEWER CLEANING MACHINE FOR. THE UTILITIES DEPARTMENT. City Manager Paul West gave the following information: Bids were received and opened on October 23, 1975 for one high-pressure hydraulic sewer cleaner - trailer mounted. Two bids were received. The low bid was Arlington Equipment Company in the amount of $10, 958. 00 After some discussion and reviewing the bid tabulation sheet, a motion by Councilman Binford, a second by Councilman Quevreaux, all voting "aye", accepted the bid from Arlington Equipment Company in the amount of $10, 958. 00 for the purchase of one high-pressure hydraulic sewer cleaner-trailer mounted. AGENDA ITEM NO. 11. -CONSIDER THE PURCHASE OF SHORING EQUIP- MENT FOR THE UTILITIES DEPARTMENT. City Manager Paul West gave the following information: Bids were received and opened on October 23, 1975 for shoring equipment. Three bids were received. Vol. 24, Page109. The low bid from Adrian & Griffith Equipment Company in the amount of $3,103. 70 did not meet the specifications. The Plank Company was the next lowest bid in the amount of $3, 381. 88 and did meet all the specifications. After some discussion and reviewing the bid tabulation sheet, a motion by Councilman McClung, a second by Councilman Dodd, all voting "aye", accepted the bid from The Plank Company in the amount of $3, 381. 88 for shoring equipment to be used in the Utilities Department. AGENDA ITEM NO. 12. - CONSIDER THE PURCHASE OF AN AIR COMPRESSOR FOR THE UTILITIES DEPARTMENT. City Manager Paul West gave the following information: Bids were received and opened on October 23, 1975 for one 185 CFM trailer mounted air compressor. Three bids were received for the air compressor, gasoline operated, and three alternate bids were received for the air compressor, diesel operated. The Bacrac Equipment Company was the low bidder for the gasoline operated compressor in the amount of $5, 069. 00 and also the low bidder for the diesel operated compressor in the amount of $6, 308. 00. The Administration recommended that the bid be awarded to the Bacrac Equipment Company for the alternate bid of $6, 308. 00 for the diesel operated compressor. After some discussion and reviewing the bid tabulation sheet, a motion by Councilman Dodd, a second by Councilman McClung, all voting "aye", accepted the alternate bid from the Bacrac Equipment Company in the amount of $6, 308. 00 for the purchase of one 185 CFM trailer mounted air compressor, diesel operated. AGENDA ITEM NO. 13. -CONSIDER THE PURCHASE OF AN INSERTER FOR THE STAFF SERVICES DEPARTMENT. City Manager Paul West gave the following information: Two bids were received and opened on October 30, 1975 for an inserter to be used in the City Print Shop. This inserter will replace the present one which is worn out. The low bidder is Bell & Howell in the amount of $8, 990. 70 with a delivery time of 60-90 days. After some discussion and reviewing the bid tabulation sheet, a motion by Councilman Binford, a second by Councilman McClung, all voting "aye", accepted the bid from Bell & Howell in the amount of $8, 990. 70 for the purchase of one inserter for the Staff Services Department. Vol. 24, Page 110. AGENDA ITEM NO. 14. -CONSIDER THE PURCHASE OF A VAN FOR THE BUILDING MAINTENANCE DIVISION. City Manager Paul West gave the following information: Bids were opened on October 28, 1975 for the purchase of one 1976 one ton cargo van for the Building Maintenance Division. Two bids were received. The cargo van will be used by the City Electrician of the Building Maintenance Division of the Public Works Department. The bids received were from Doran Chevrolet which does not meet the specifications and from Lee Jarmon Ford who does meet the specifications. The Administration recommended that the bid be awarded to Lee Jarmon Ford in the amount of $5, 314. 61 for the van. After some discussion and reviewing the bid tabulation sheet, a motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye", accepted the bid from Lee Jarmon Ford in the amount of $5, 314. 61 for the purchase of one 1976 van for the Building Maintenance Division. AGENDA ITEM NO. 15. -CONSIDER THE CONTRACT FOR THE ROSSFORD ROAD AND JOSEY LANE IMPROVEMENT PROJECT. City Manager Paul West gave the following information: Six bids were received and opened on October 31, 1975 for the construction of paving and drainage improvements on Rossford Road and a portion of Joseyy Lane. The low bidder is Uvalde Construction Company with a bid in the amount of $326, 954.35 with a completion time of 210 calendar days. It is proposed that a portion of the paving costs be assessed against the abutting property owners in accordance with City policy. The City assessment paving procedure requires that the contract be awarded by resolution which is presented at this time as Resolution No. 75-038. The newspaper failed to publish the first of two required adver- tisements for this bid on the date requested. This resulted in there not being the normal two weeks publication time prior to the award of bids. The notice to bidders was published twice within a ten day period. Contractors were notified 15 days prior to the date of bid opening. The Council has the author- ity to waive this formality. After some discussion and reviewing the bid tabulation sheets, a motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye", adopted Resolution No. 75-38 which awards the contract for the improvements to Rossford Road and a portion of Josey Lane to Uvalde Construction Company for the bid amount of $326, 954.35; and waived the 14 day publication require- ment. Vol. 24, Page 111. AGENDA ITEM NO. 16. -CONSIDER AWARDING THE CONTRACT FOR THE MIDWAY ROAD AND BRIDGE AND ALPHA ROAD IMPROVEMENT PROJECT. City Manager Paul West gave the following information: Eight bids were received and opened on October 31, 1975 for the construction of paving and drainage improvements for Midway bridges, a portion of Midway Road, and a portion of Alpha Road. The low bidder is J-N Construction Company with a bid in the amount of $232, 493. 34 with a completion time of 210 calendar days. It is proposed that a portion of the paving costs be assessed against the abutting property owners in accordance with city policy. The City assessment paving procedure requires that the contract be awarded by resolution which is presented at this time as Resolution No. 75-039. After some discussion and reviewing the bid tabulation sheets, a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", adopted Resolution No. 75-039 which awards the contract for the construction of paving and drainage improvements for Midway bridges, a portion of Midway Road, and a portion of Alpha Road, to J-N Construction Company for the bid amount of $232, 493. 34. OTHER COMMENTS. Mr, and Mrs. John Oechsner, Mr, and Mrs. Carl Montgomery, Mr, anal Mrs. Alvin Thomas, Mr. Walter Keyes, Mr. Bill Marcom, Mr. Junior Marsh, and Mr. L. L. Kammerer were present because of receiving a letter of information concerning the plans for the improvements to Ross- ford Road which they thought was a notice to appear before the City Council for a public hearing on this date. Comments from the persons mentioned above were made concerning: right-of-way needed, the cost of the improve- ments to the property owners, and the design plans for construction of the street. Mrs. Carol Dingman requested the installation of timers be set in the flashing school zone lights so as to flash for the time the kindergarten students get out of school in the mornings. Mrs. Dingman suggested that the audience be asked by the City Council on each item of the agenda if there is anyone wishing to speak on that particular item. Mrs. Dingman suggested that more information of explanation be left at the Police building with the resolutions and ordinances that are to be considered by the City Council. MAYOR GRIMMER ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED AND THERE ARE ITEMS FOR DISCUSSION IN EXECUTIVE SESSION. THE MEETING WILL BE OPENED BACK INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED Vol. 24, Page 112. IN THE EXECUTIVE SESSION. Mayor Grimmer explained that Article 6252-17, Section 2 of the open meeting law provided that such item as Land Acquisition may be discussed in closed session. AGENDA ITEM NO. 17. -EXECUTIVE SESSION. a. Discuss Land Acquisition City Manager Paul West gave a status report on the Alpha Road right-of-way negotiations. 'l HE MEETING WAS OPENED BACK INTO GENERAL SESSION. No action was needed on item of discussion in the Executive Session. AGENDA ITEM NO. 18. - ADJOURNMENT. A motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", adjourned the City Council meeting of November 3, 1975 at 9:22 P.M. May r Greorg6'(~.' G mer 10'. 'w_ri City ,~~retary J. W. Wade Vol. 24, Page 113.