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1976-01-05 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEE'T'ING January 5, 1976 All members of the City Council were present: Mayor George G. Grimmer Mayor Pro Tem W. R. Linn Councilmen: John Dodd Bill McClung Ken Quevreaux Bill Binford Members of the City Administration present were: City Manager Paul M. West City Secretary J. W. Wade City Attorney Doug McCailon Director of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Grimmer called the City Council meeting of January 5, 1976 to order at 7:30 P.M.. AGENDA ITEM NO. 1. -INVOCATION Glenn Moore gave the invocation. AGENDA ITEM NO. 2. -APPROVAL OF MINUTES - December 15, 1975 After some consideration, a motion by Councilman Binford, a second by Council- man Quevreaux, all voting "aye", approved the minutes of the City Council meeting of December 15, 1975 with the following correction made: On page 6 under Agenda Item No. 11, add the following to the second paragraph, "The motion carried 4 to 1 with Councilmen Dodd, Linn, McClung and Binford voting "aye", and with Councilman Quevreaux voting "nay". AGENDA ITEM NO. 3. -PRESENTATION OF MERITORIOUS CITIZENS AWARD. Mayor Grimmer presented to Mrs. Maurine Pollard a meritorious service award for actions resulting in the saving of a Farmers Branch citizen by administering mouth to mouth resuscitation on December 4, 1975. Vol. 25, Page 10. AGENDA ITEM NO. 4. -PRESENTATION OF SERVICE AWARD Mayor Grimmer presented Mary Elders of the Public Works Department a 5 year service award for employment with the city. COUNCILMAN DODD MADE A MOTION TO HEAR PROGRAM OF ITEM NO. 6 ` BEFORE AGENDA ITEM NO. 5. COUNCILMAN LINN SECONDED THE MOTION, AND ALL VOTED "AYE". AGENDA ITEM NO. 6. -HEAR PROGRAM ON CLEAN-UP CAMPAIGN. A slide program was presented encouraging all citizens to participate in the March 15-27, 1976 Clean-Up Campaign. AGENDA ITEM NO. 5. -PRESENTATION OF CERTIFICATE TO EMPLOYEE FOR CLEAN-UP CAMPAIGN SLOGAN. Mayor Grimmer stated that to help promote the 1976 Clean-Up Campaign, a contest was held among City employees to compose the best slogan for the City's March Clean-Up Campaign. A committee composed of City employees reviewed each slogan without knowledge of its composer and determined the winner. The winning slogan is "Clean-Uy with "Spirit in 176", submitted by Pat Haase of the Library. Mrs. Haase was present and recognized. AGENDA ITEM NO. 7. -CONSIDER RESOLUTION 75-040 ESTABLISHING MARCH 15-27, 1976 AS THE 1976 CLEAN-UP CAMPAIGN FOR FARMERS BRANCH. City Manager Paul West stated that the period from March 15 to March 27, 1976 is proposed to be set aside for the annual Farmers Branch Clean-up Campaign. Resolution No. 75-040 is being presented which officially establishes March 15th thru March 27th as the Farmers Branch Clean-up Campaign. A motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", adopted Resolution No. 75-040 that sets the date of March 15 to March 27, 1976 as the Farmers Branch Clean-up Campaign. AGENDA ITEM NO. 8. -CONSIDER REQUEST FOR FINAL PLAT APPROVAL FOR THE VOCATIONAL BUILT ADDITION. REQUESTED BY THE CARROL- LTON-FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT. PROPERTY LOCATED ON SOUTH SIDE OF BROOKHAVEN CLUB DRIVE, EAST OF GOLFING GREEN DRIVE. Mayor Grimmer gave the following information from a memo to the City Council from the City Administration: The Vocational Built Addition is within an R-4 zoning district. The School District is platting a portion of their property into three (3) residential lots. Homes will be constructed by student members of the Vocational Department on the properties at some time in the future. The plat has been checked, and it meets the requirements of the City's zoning and subdivision ordinances. Vol. 25, Page 11. The Planning and Zoning Commission recommends that the plat be approved. City Manager Paul West stated that the City Administration recommends the name of the addition be changed to Brookhaven Addition No. 12 to correspond with the adjacent additions. The School District has given approval of the ` recommended change. After some discussion, a motion by Councilman Linn, a second by Councilman Dodd, all voting "aye", changed the name of Vocational Built Addition to Brookhaven Addition No. 12; and approved the plat as requested. AGENDA ITEM NO. 9. -CONSIDER ORDINANCE APPOINTING ADDITIONAL MEMBER TO BOARD OF DIRECTORS OF FARMERS BRANCH HOSPITAL AUTHORITY. After a brief discussion, a motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", moved this item for discussion to the Executive Session and if a decision is to be made, it will be in open meeting after the Executive Session. AGENDA ITEM NO. 10. -CONSIDER AGREEMENT WITH STATE DEPART- MENT OF HIGHWAYS AND TRANSPORTATION FOR OVERHEAD ILLUMINATED GUIDE SIGNS. City Manager Paul West stated that the agreement presented by the State Department of Highways and Public Transportation is to reimburse the City for the cost of electrical energy used in illuminating overhead guide signs on I. H. 35E. This method for reimbursing costs has been used in the past and has been satisfactory. The City will make the payments to Texas Power and Light on their monthly billing for other electrical service to the City. The City will then be reimbursed by the State for that portion of the cost which is allocated to the illumination of overhead guide signs. The Administration recommends that the City Council authorize the City Manager to execute the proposed agreement on behalf of the city by adopting proposed Resolution No. 76-001. After some discussion, a motion by Councilman Linn, a second by Councilman Binford, all voting "aye", adopted Resolution No. 76-001 authorizing the City Manager to execute the agreement with the State Department of Highways and Public Transportation. AGENDA ITEM NO. 11. -CONSIDER AWARDING BID FOR PAINTING ELEVATED TANKS. City Manager Paul West requested the City Council to table the awarding of the bid for the painting of elevated water tanks in order that the Administration may investigate further information received. A motion by Councilman Dodd, a second by Councilman Linn, all voting "aye", tabled the awarding of the bid for the painting of the elevated water tanks until the next meeting as requested by the City Manager. Vol. 25, Page 12. AGENDA ITEM NO. 12. -CONSIDER AWARDING BID FOR PIPE, FITTINGS AND VALVES FOR BELT-MARSH PUMP STATION. City Manager Paul West gave the following information: Five bids were received on December 29, 1975 for pipe, fittings and valves for the Belt- Marsh Pump Station. Four bidders bid on all items; one bid on couplings only. The apparent low bidder on all items is Bowles & Edens with a bid of $17,456.14. However, the next higher bidder, Trans-Tex Supply with a bid of $18, 037. 00, quoted an additional discount of $1, 023.32 if all items are purchased from them. The Trans-Tex bid would then be low at $17, 013. 68. The only bid for couplings which meet the specifications was submitted by Industrial and Refrigeration Supply. Their bid is $598.41. It will be less costly to purchase the couplings proposed by Trans-Tex Supply and have special bolts made at an estimated additional $200.00 cost. Mr. West stated it was the recommendation of the Administration to award the bid for materials to Trans-Tex Supply in the amount of $17, 031. 68 and have bolts made when the couplings are delivered. After reviewing all bids, a motion by Councilman Binford, a second by Councilman Linn, all voting "aye", awarded the bid to Trans-Tex Supply in the amount of $17, 013. 68 for pipe, fittings and valves for the Belt-Marsh Pump Station. AGENDA ITEM NO. 13. -CONSIDER AWARDING BID FOR SECURITY LIGHTING MATERIAL. City Manager Paul West gave the following information: Three bids were received on January 2, 1976 for Security Light fixtures and appurtenances for Don Showman Park, Community Building, Mallon Park and Gussie Water- worth Park. The low bidder is AMFC Electrical Supply Company with a bid of $15, 995. 50 on all items as specified. After reviewing all bids, a motion by Councilman Linn, a second by Council- man Dodd, all voting "aye", award the bid to AMFAC Electrical Supply Co. in the amount of $15, 995. 50 for security lighting material as recommended by the City Manager. AGENDA ITEM NO. 14. -CONSIDER AWARDING OF BID FOR PORTABLE RESTROOM. FOR PARKS. City Manager Paul West gave the following information: Three bids were received for portable restroom for the Park Division. The bid from Enviro- West Sales Company took exception to bid form #4. Colt Industries was the low bidder, but also took exception to bid form #4. Bid form #4 states the vendor will meet all specifications or pay liquidated damages for item to be built as the cite wants it. Vaughn Associates met all specifications and did not take any exceptions, they had the second lowest bid. The low bidder has supplied a mail-gram stating the restrooms they will build will meet or exceed all specifications. Vol. 25, Page 13. Mr. West stated that the Administration recommends that the bid be awarded to Colt Industries in the amount of $25, 732.00 for bid items # 1 and #2. There was discussion of awarding the bid to the low bidder meeting the specifications and of those bidders taking exceptions to bid form #4. ` After more discussion, a motion by Councilman Linn and a second by Council- man Quevreaux, awarded the bid to Vaughn and Associates in the amount of $27,105. 00 for portable restrooms to be used in the parks. The motion carried 4 to 1 with Councilmen Linn, Quevreaux, McClung and Binford voting "aye", and with Councilman Dodd voting "nay". AGENDA ITEM NO. 15. -CONSIDER AWARDING OF BID FOR BOTANICALS. City Manager Paul West gave the following information: Three bids were received for botanicals for the Park Division. The bid from Nortex Whole- sale was delivered to the Recreation Center, by mistake, by 10:00 A. M. . The unopened bid was then delivered to the City Hall by 10:10 A.M.. Mr. West gave the following recommendation from the Administration: 1. Award bid items #3, 5, 9, 10, 11, 12, 22, 24, 32, 40, 41, and 51 to Jenco Wholesale Nursery for the amount of $6, 515. 05 2. Award bid items #4, 14, 18, 19, 20, 21, 23, 25, 26, 27, 28, 29, 30, 33, 34, 36, 38, 39, 42, 43, 44, 45, 46, 48, 49, 52, and 53 to Nortex Wholesale Nursery for the amount of $4, 249.15. 3. Award bid items #6, 7, 8, 13, 15, 16, 17, 31, 35, and 37 to Dallas Nurseries for the amount of $1, 362. 00. Items #47 and 54 were deleted from bid. Item #48 was changed from a quantity of 8, 500 to 7, 000. The total bid cost for all items is $12, 126.20. After reviewing all bids, a motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", awarded the bids to Jenco Wholesale Nursery for $6, 515. 05; to Nortex Wholesale Nursery for $4, 249.15; and to Dallas Nurseries for $1, 362. 00, a total cost of $12, 126. 20, as recommended by the Administration. AGENDA ITEM NO. 16. -CONSIDER AWARDING BIDS FOR RECREATION EQUIPMENT. City Manager Paul West gave the following information: On December 4, 1975, eight firms were notified that bids would be accepted for eleven items of recreation equipment. Five bids were received on December 23, 1975. No bids were received on Item 3, Miscellaneous Equipment and Item 2, Game Equipment. These items will be purchased at a later date. No one bidder gave bids for all of the bid items. All prices are for the lowest price quoted. Vol. 25, Page 14. Mr. West gave the following recommendation from the Administration: 1. Vaughn & Associates in the amount of $773. 00 for Items 2 and 3, Gymnastic Equipment. 2. Nissen Corporation in the amount of $682. 00 for Items 1 and 4, Gymnastic Equipment. 3. J. F. Clark Company in the amount of $850. 00 for Items I and 2, Miscellaneous Equipment; and Item 5, Gymnastic Equipment. 4. Stephen Sporting Goods in the amount of $84. 00 for Item 1, Game Equipment. 5. Haden Company in the amount of $3, 280.00 for Item 4, Miscellaneous Equipment. The total bid cost for all items is $5, 669. 50. After some discussion and reviewing all bids, a motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye", awarded the bids to Vaughn and Associates for $773. 00; to Nissen Corporation for $682. 00; to J. F. Clark Company for $850. 00; to Stephen Sporting Goods for $84. 00; and to Haden Company for $3, 280. 00, a total bid cost of $5, 669. 00, as recommended by the Administration. AGENDA ITEM NO. 17. -CONSIDER AWARDING BIDS FOR ROLL-ON; ROLL-OFF EQUIPMENT. City Manager Paul West gave the following information: Two bids were received on December 30, 1975 for one 50, 000 lb. tilt hoist frame; one 20, 000 lb, tilt hoist frame; three 20 cu, yd, dump containers; two 12 cu. yd, dump containers and one heavy duty flat-bed. An alternate bid was requested on the 50, 000 lb, hoist and frame. The alternate included all of the specifications as asked for on the base bid but included a sub-frame. The sub-frame will add strength to the unit and makes it easier to change from one chasis to another. Mr. West stated it was the recommendation of the Administration to award the bid to Industrial Disposal in Plano, Texas for all items and taking the alternate bid for the total bid price of $24, 981. 00. After reviewing all bids, a motion by Councilman Binford, a second by Council- man Quevreaux, all voting "aye", awarded the bid to Industrial Disposal Supply Company of Plano, Texas for all items and taking the alternate bid on the 50, 000 lb. Hydraulic Tilt Hoist Frame for the total bid price of $24, 981. 00. Vol. 25, Page 15. 1 1 7 1 L-J~ OTHER COMMENTS. Mrs. Susie Beighler of the Suburban Newspaper, and Mrs. Cynthia Stanaland of 12220 Brisbane, inquired about the additional appointment to the Hospital Board. MAYOR GRIMMER ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED AND THERE ARE ITEMS FOR DISCUSSION IN EXECUTIVE SESSION. THE MEETING WILL BE OPENED BACK INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. Mayor Grimmer explained that Article 6252-17, Section 2 of the open meeting law provided that such item as Personnel Matters may be discussed in closed session. AGENDA ITEM NO. 18. - EXECUTIVE SESSION Discuss Personnel Matters After discussing a complaint concerning the Police Department, City Manager Paul West stated he would like to institute a policy that at anytime a complaint Q.i. accusations are made against an employee, the .complainant mast Make his allegations in writing and must sign their name to the complaint before the employee or incident is investigated. There was discussion of securing a recommendation from the Hospital Board Directors before appointing a doctor to the Board. THE MEETING WAS OPENED BACK INTO GENERAL SESSION. Councilman McClung made a motion to request the Hospital Board Authority to be asked to consider if there is a need for a doctor to be on that Board, and if a need exists to submit a recommendation to the City Council; and, if a recommendation is made the doctor must reside in Farmers Branch. Councilman Dodd seconded the motion and .,all voted "aye". AGENDA ITEM NO. 19. -ADJOURNMENT Upon a motion by Councilman Quevreaux, a second by Councilman McClung, all voting "aye", adjourned the City Council meeting of January 5, 1976 at 8:58 P.M.. May 6r George , erlrminer a) City S y J. W. Wade Vol. 25, Page 16.