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1978-05-01 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING MAY 1, 1978 COUNCIL CHAMBER POLICE BUILDING The following members of the City Council were present: Mayor Bill Binford Councilmen: John Dodd Fred Johnson Pat Haggerty Gene Matthews The following member of the City Council was absent: Mayor Pro Tem Ken Quevreaux The absence of Mayor Pro Tem Quevreaux was recognized and excused because he was out of the city on business. The following members of the City Administration were present: City Manager Paul M. West City Attorney John Boyle City Secretary J. W. Wade Director of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Binford called the City Council meeting of May 1, 1978 to order at 7:30 p.m.. AGENDA ITEM NO. A.1 -INVOCATION Councilman Johnson gave the invocation. DECLARING AN EMERGENCY FOR ITEM TO BE PLACED ON THE AGENDA. After consideration, a motiony Councilman Johnson, a second by Councilman Dodd, all voting "aye", declared an emergency and placed on the agenda as item No. D.5 - Consider Lifting Moratorium on Issuing Certificates of Occupancy for Existing Indoor Theater Buildings. AGENDA ITEM NO. A.2 -APPROVAL OF MINUTES OF APRIL 17, 1978. A ter some discussion, Counci man Do made a motion to approve the minutes of April 17, 1978 meeting after the following additions were made; in Vol. 29, Page 36 under Agenda Item No. D.5, let the last paragraph include the following sentence: "Mr. Lee Tench, Executive Director of the Chamber of Commerce, also advised that the City of Farmers Branch is entitled to five representatives to the Chamber of Commerce." Also, in Vol. 29, Page 38 under F.2 the names of the five representatives to the Chamber of Commerce from the City should be included. Councilman Johnson seconded the motion. There was discussion that the five representatives to the Chamber were not specifi,ed'in a motion by the Council. The Council expresses? Vol. 29, Pagp 39. that the five representatives should. be named ip a motion by the Council for official record, and that this could be done when the Council reconvenes after the Executive Session of this meeting. After this portion of discussion, Councilman Dodd withdrew the portion of the motion to inclLide the names of the representatives to the minutes of April 17. Councilman Johnson withdrew the second to this portion of the motion. The motion passed unanimously of approving the Council meeting of April 17,J1978 with the add Vol. 29; under Agenda Item No. D.5 relating to Executive Director of the Chamber of Commerce, the Citv of Farmers Branch is entitled to five the Chamber of Commerce.". minutes of the ition on Page 36; "Mr. Lee Tench, also advised that representatives to AGENDA ITEM NO. B.1 -CONSIDER PROCLAMATION PROCLAIMING MAY 7 THROUGH MAY 17, 197 AS HOSPITAL WEEK IN FARMERS BRANCH. Mayor Bi_nford read and signed a proclamation proclaiming May 7 through May 17, 1978 as Hospital Week in Farmers Branch AGENDA ITEM NO. C.1 -PUBLIC HEARTNG: DETERMINE WHETHER A SPECIFIC USE PERMIT SHOULD BE GRANTED FOR A GENERAL, BUSINESS SIGN IN A PD-1 0; MF-2 ZONING DISTRICT. REQUESTED BY BROOKHAVEN UFFICE PARK, FOR THE PROPERTY LOCATED AT 2915 ND L.B.J. Since Federation Sign Company as requested a continuation of the public hearing because the City's zoning ordinance requires that a sign be posted on the property advertising the public hearing and the sign was not posted, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", continued the public hearing to determine whether a specific use permit should be granted for a general business sign in a PD-14 (0, MF-2) Zoning District, as requested by Brookhaven Office Park until May 15, 1978. AGENDA ITEM NO. C.2 -CONSIDER REQUEST FOR SITE PLAN APPROVAL. REQUESTED BY PURDY-McGUIRE FOR THE PROPERTY LOCATED AT 12827 VALLEY L+rai.vii uciivL 114 larL r1J-44 lL.1J 6Wq-Liqu UlalKll 1. The Council reviewed a site plan request rom Purdy-McGuire for a building for NHT Industries. NHT Industries manufactures hand tools. The property is located along Valley Branch Lane within the PD-24 (LI) Zoning District. The site plan indicates building locations, parking areas, and landscaping. The Planning and Zoning Commission recommended that the site plan be approved with the condition that the refuse container location and its screening be shown on the site plan in a location approved by the City Administration. After consideration, a motion by Councilman Dodd, a second by Council- man Matthews, all voting "aye", approved the site plan request of Purdy-McGuire for the property located at 12827 Valley Branch Lane as recommended by the Planning and Zoning Commission with the condition that the refuse container location and its screening be shown on the site plan in a location approved by the City Administration. Vol. 29, Page 40. AGENDA ITEM NO. C.3 -CONSIDER REQUEST FOR SITE PLAN APPROVAL. QUESTED BY LUBY S ROMANA~C FETERI FOR THE PROPERTY LOCATEI AT McEWEN DRIVE AND MIDWAY ROAD IN THE PD-1 O,LI) ZONING The Council reviewed a request for site plan approval from Luby's/ Romana Cafeteria for property located at McEwen Drive and Midway Road. The property is within PD-1. PD-1 is being developed as an office park complex, the Centre Addition. The Romana's Cafeteria site plan indicates building location, parking areas, landscaping, and one pole sign. The Planning and Zoning Commission recommended that the site plan be approved with the following conditions. 1. There be no storage whatsoever on the loading dock on the north side of the building. 2. The pole sign be made a part of the site plan approval. Mr. Paul Gowen of the construction project, Mr. Don Gooch of Romana's office in San Antonio, and Mr. Herbert Knight, the Dallas-Ft. Worth area manager for Romana's were present in behalf of the request. Mr. Gowen described the site plan request and the pole sign that is included on the site plan. Mr. Gowen stated they would comply with the recommendations of the Planning and Zoning Commission. After some discussion concerning the pole sign, a motion by Council- man Johnson, a second by Councilman Matthews, all voting "aye approved the site plan request of Luby's/Romana Cafeteria as recom- mended-by the Planning and Zoning Commission with the following conditions: (1) There be no storage whatsoever on the loading dock on the north side of the building; and (2) The pole sign be made a part of the site plan approval. AGENDA ITEM NO. C.4 -CONSIDER REQUEST FOR SITE PLAN APPROVAL. REQUESTED BY STB ARCHITECTS-PLANNERS FOR PROPERTY LOCATED ALONG WEST V LWOOD PARKWAY IN THE PD-22 ZONING DISTRICT.- The Council reviewe t e request o site plan approval of STB Architects- Planners for the property located along west Valwood Parkway. The property contains approximately 1 acre and is within a- PD-22 Zoning District, which allows light industrial uses. The site plan proposes a building for Blair Engineering, Inc. The building will house offices and a small storage area. The site plan indicates the building loca- tion and parking lot layout. The only landscaping shown on the site plan is grass and 4 trees. The Planning and Zoning Commission recommends that the site plan be approved withthe condition that a landscape plan be submitted and approved prior to the building being occupied. Mr. Rick Fisher of STB Architects-Planners was present in behalf of the request. Vol. 29, Page 41. Mr. Fisher stated that they would comply with the recommendation of the Planning and Zoning Commission. After some discussion, a motion by Councilman Matthews, a second by Councilman Dodd, all voting "aye", approved the site plan request of STB Architects-Planners as recommended by the Planning and Zoning Commission with the condition that a landscape plan be submitted and approved prior to the building being occupied. AGENDA ITEM NO. C.5 -CONSIDER REQUEST FOR SITE PLAN APPROVAL. REQUESTED BY LARRY COLE FOR THE PROPERTY LOCATED AT 13980 JOSEY Mayor Binford gave the following information from a memo to the City Council from the City Administration: The property at 13980 Josey Lane is within PD-3. PD-3 allows Local Retail-2 uses. Existing improvements on the property consist of a Quick Wash Laundry and a Quick Wash Auto Laundry. Mr. Cole was the original owner of both facilities. Mr. Cole has recently sold the laundry building and surrounding property. Mr. Cole has retained ownership of the Auto Laundry. The original site plan allowed a pole sign advertising the car wash to be located along the north wall of the laundry building. The pole sign is now on the new owners property and in violation of city ordinances. Mr. Cole is requesting site plan approval to allow relocation of the existing sign to a new site. The new site is within the requirements of the City's sign and Zoning Ordinance, provided the site plan is approved. The Planning and Zoning Commission recommended that the site plan be approved with the condition that the shrubbery originally planted along the north property line of Mr. Cole's property be re-planted and maintained. Mr. Larry Cole was present in behalf of the request, and described all properties involved. Mayor Binford stated that the City Administration recommended that the site approval requesting relocation of a carwash sign not be approved until the property is replatted or that it be approved with the condition that permits for relocating the sign not be issued until a specific commitment has been made from Mr. Cole committing himself to replatting the property. Following a discussion between the Council members and Mr. Cole concerning the site plan, a motion by Councilman Johnson, a second by Councilman Haggerty, all voting "aye", approved the site plan request for the relocation of the carwash sign to be located.at 13980 Josey Lane subject to approval of replatting of the property, and the recommendation of the Planning and Zoning Commission that the shrubbery originally planted along the north property line of Mr. Cole's property be re-planted and maintained. Vol. 29, Page 42. AGENDA ITEM NO. C.6 -CONSIDER REQUEST FOR FINAL PLAT APPROVAL. REQUESTED BY COMPUTER LANGUAGE. The Council reviewed the request of Computer Language Research for a final plat of the property at the southeast corner of Midway Road and Spring Valley Road. The property is within a LI Zoning District. The property is being platted in order to create a building site. The final plat dedicates flood plain areas to the City of Farmers Branch for park and open space. The plat has been reviewed and it complies with the City's requirements for final plat approval. The Planning and Zoning Commission recommended that the final plat be approved. After some discussion, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", approved the request for final plat as requested by Computer Language Research as recommended by the Planning and Zoning Commission. AGENDA ITEM NO. C.7-CONSIDER REQUEST FOR SITE PLAN APPROVAL. J Mayor Bin or ~ gave they following information yrom a memo to the Council from the City Administration: On April 17, 1978 Mr. Stephens submitted a site plan of the subject property to the City Council. The item was tabled with the understanding that Mr. Stephens would meet with the City Staff, no fencing in the City right-of-way, and that a parking plan be worked out. On April 26, 1978,-a new site plan of the property was submitted. The site plan proposes to relocate the building at the north end of the property, and place the storage area at the intersection of Bee and Sable Streets. The storage area will be enclosed fenced area. The refuse container is located within the enclosed fenced area. The fence and the building is located approx- imately 1 ft. from all property lines. Mr. Cub Amos, the Contractor with A.B.S. Construction Company and representing the property owner Mr. Frank Stevens, was present in behalf of the request. A-discussion was held between the members of the Council and Mr. Amos relating to the recommendation of the City Staff. Mr. Amos stated that he understood the conditions and agreed to comply with them. conditions : 1. Following the discussion, a motion by Councilman Dodd, a second by Councilman Matthews, all voting "aye", approved the request of the site plan for the property located at the northwest corner of Bee Street and Sable Street owned by Mr. Frank Stevens with the following 2. ments. 3. A landscape plan be submitted for approval prior to con- struction. Shrubbery be placed along the chain-link fence around the outside storage area. The fence design and shrubbery location to be approved before construction commences. Bee Street and Sable Street be paved and a right-of-way be dedicated per the City Subdivision Ordinance require- Vol. 29, Page 43. L 4. Filling of the flood plain be approved by the Corp of Engineers and the City's Engineering Department. 5. The building and fence be set back at least 5 feet from the property lines along Bee Street and Sable Street. The set back will allow a landscape area of approximately 15 ft. from the street curb to the improvements on Mr.Stephens' property. 6. Site plan be redrawn to show all conditions and re- visions and submitted to the City Administration prior to construction. AGENDA ITEM NO. C.8 -CONSIDER REQUEST FOR CIVIC AND PHILANTHROPIC ASSOCIATION. Mrs. Snappy Bershawn Association presented stand at Cox Park. of the Farmers Branch-Carrollton Girls Softball a request for permission to place one concession A motion by Councilman Dodd, a second by Councilman Matthews, all voting "aye", adopted Resolution No. 78-008 that grants the Farmers Branch-Carrollton Girls Softball Association to place one concession stand at Cox Park. AGENDA ITEM NO. C.9.-DISCUSS THE REVISED INTERNAL DRAINAGE PLAN OF THE •.v iL aivL 111E iciiuu~aw .U t~.CILV Vi7. -\,t11tLtVLL1VLV 1'LVVlJ VV1V lICVL 1J1Jlt~.l 1.1 BOARD. AND AGENDA ITEM NO. 9.1 --CONSIDER PASSING AN-ORDINANCE ESTABLISHING GUIDELINES FOR DEVELOPING PROPERTY IN THE FLOOD PLAIN. Mr. Charles Page, General Manager o the Farmers ranc - arro ton Flood Control District, was present to discuss with the City Council the revised internal drainage plan of the Flood Control District and to request a ,study session between the City Council and the Flood Control District Board. Mr. Page requested that Agenda Item Nos. C.9 and D.1 be combined for discussion. After some discussion, a motion by Councilman Johnson, a second by Councilman Haggerty, all voting "aye", combined Agenda Item Nos. C.9 and D.1 in order to discuss all ramifications of the internal drainage plan and the proposed ordinance at the same time. Councilman Dodd seconded the motion and all voted "aye". Points of discussion by Mr. Page concerned: phasing of construction for the Flood District's plans, requirements of Ordinance 1172 and 1181-A, differences of street and curb elevations proposed by the city and the Flood Control District, removing land from the flood plain in Cell "A" and Cell "B", sump and pump capacities for drainage facilities, etc. After the lengthy discussion, Councilman Johnson made a motion to adopt Ordinance No. 1181-A which stipulates in Article 3 that the minimum curb elevations be 429.4 above MSL and that slab elevations be at 431 above MSL in Cell ~"B" , and in Cell "A" the slab elevations would be a minimum of 432 above MSL and curbs at 430 above MSL. Councilman Dodd seconded the motion. Vol. 29, Page 44. Councilman Haggerty made a substitute motion to table the motion made and to conduct a work session with the City Staff, the Flood Control District Board and the appropriate engineers present. Councilman Matthews seconded the substitute motion. The substitute motion passed 3 to 2 with the following vote: Councilmen Haggerty and Matthews voting "aye", Councilmen Dodd and Johnson voting "nay" and Mayor Binford voting "aye" breaking the tie. After some discussion, Councilman Dodd made a motion to set the date of May 8th at 8:00 P.M.at the Farmers Branch Community Building for the Council to hold a work session with the Farmers Branch Flood Control District Board. Councilman Haggerty seconded the motion. The motion passed 3 to 1 with Councilmen Dodd, Haggerty and Matthews voting "aye", and Councilman Johnson voting "aye". AGENDA ITEM NO. D.2 -CONSIDER REQUESTING THE CITY ADMINISTRATION TO DEVELOP INFORMATION ON PARAMEDIC EMERGENCY SERVICES. Councilman Dodd requested this item be placed on the agenda. Councilman Dodd presented a request to the Council for discussion to request the Administration to up-date the study on Paramedic Emergency Services that had been done by the Administration, in order that this service may be included for consideration in the City's budget proposals for the fiscal year 1978-1979. Mr. Dodd asked that this study include the following: the cost of various paramedical programs; the length of time involved before a paramedical program could be available to the citizens; the feasibility of a public hearing to determine the citizens interest in such a program; the involvement of such program with the recip- rocal agreement with neighboring cities for backup service; and the proficiency of the paramedic program being maintained; and if the city has an adequate number of calls to warrant the program. A discussion between the members of the Council was held concerning the up-dating of the staff's report and of the fact that the Council of Governments is conducting a report on paramedic emergency services. Mr. Ray Flaherty, a member of the Farmers Branch Hospital Authority Board of Directors was in the audience and varified that the Council of Governments is conducting the study. After more discussion, Councilman Dodd made a motion to instruct the City Administration to update the previous study with all the ramifi- cations involving paramedical services. Councilman Haggerty second the motion. Councilman Johnson asked to modify the motion as to instruct the Administration to bring up for the Council's review the study pre- viously made relative to the Paramedical Emergency Services and to augment it with any information they can derive from the neighboring cities who are now engaged in these programs, along with the Council of Governments study, but to restrict the Administration so-that no consulting or outside fees are to be incurred in the study. Vol. 29, Page 45. Councilman Haggerty and Councilman Dodd accepted the modification to the motion. The motion carried with all voting "aye". AGENDA ITEM NO. D.3 -CONSIDER ADOPTING RESOLUTION NO. 78-006 INITIATING IMPROVEMENTS ON A PORTION OF MIDWAY ROAD FROM SPRING VALLEY ROAD TO THE NORTH CITY LIMITS. The Council reviewed Resolution No. 78-006 that provides that the northbound lane of Midway Road, from the south right-of-way line of Spring Valley Road, to the north city limits line shall be improved with 8" 3,000 PSI reinforced concrete pavement, with 6" lime treated subgrade. This shall include the widening of Midway Road to its ultimate width of six-lane divided. This resolution is the initial step required by State Law for approval of scope and content for paving assessment projects. A motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", adopted Resolution No. 78-006 initiating improvements on a portion of Midway Road from Spring Valley Road to the north city limits. AGENDA ITEM NO. D.4-CONSIDER PASSING RESOLUTION NO. 78-007 REMOVING BLAIR DEVELOPMENT LOCATED ON V LWOOD PARKWAY FROM THE FLOOD PLAIN. Mayor Binford gave the following information from a memo to the City Council from the City Administration: Article 3, Section G of Ordinance No. 1172 provides that the flood plain designation may be removed for certain pieces of property by resolution of the City Council. Resolution No. 78-007 being presented for consideration resolves that the flood plain designation be removed from that area known as Blair Development. The Director of Public Works has deter- mined that the flood hazard has been alleviated by the construction of levees within Cell "B" of the Carrollton-Farmers Branch Levee District which the Blair Development property is located. After some consideration, a motion by Councilman Matthews, a second by Councilman Dodd, all voting "aye", adopted Resolution No. 78-007 that removes the Blair Development property located on Valwood Park- way from the flood plain. AGENDA ITEM NO. D.5-CONSIDER LIFTING MORATORIUM ON-ISSUING CERTIFI- CATES OF OCCUPANCY FOR EXISTING INDOOR THEATER BUILDINGS. Mayor Binford gave the following information from a memo to the Council from the City Administration: There is one existing indoor theater building in Farmers Branch. The building is located in the Corner Shopping Center at Valley View and Josey Lanes. The property is with- in a LR-2 Zoning District. The building was constructed approximately 3 years ago and the Showcase Theater operated for approximately 1 year. The chairs, screen and projection equipment have been removed and the building is vacant. Mr. W. T. Farmers would like to reopen the Showcase Theater. A Certificate of Occupancy for the operation cannot be issued due to the moratorium issued by the City Council on April 3, 1978. The Administration recommends that the moratorium be lifted prohibiting the issuing of certificates of occupancy for existing theater buildings. Mr. W. T. Farmers and Mr. Ed Bachinaske of Bailey's Maintenance were present in behalf of the consideration. Vol. 29, Page 46. A discussion was held between the members of the City Council, Mr. Farmers and Mr. Bachinaske relating to the types of films that will be shown and the operation of the theater. Following the discussion, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", that the moratorium prohibiting the issuance of certificates of occupancies be lifted for existing buildings which have previously housed indoor theater uses only and continue in effect for all other previously listed uses. AGENDA ITEM NO. E.1 -CONSIDER PUBLIC LIABILITY INSURANCE FOR THE POLICE DEPARTMENT. The Council reviewed the one quote received for public liability insurance for the Police Department. It was received from Unimark- McDonald, Inc. The coverages for the police officers are as follows: (1) false arrest, (2) bodily injury, including assault and/or battery, (3) malicious prosecution, and, (4) defamation, libel, slander or violation of privacy. This policy and coverage was deve- loped by the National League of Cities and Unimark-McDonald, Inc. The maximum coverage if $1,000,000.00. The deductable is $500.00 per person and $2,500.00 per accident. The annual premium including Police Chief's endorsement is $10,007.00. After some discussion, a motion by Councilman Matthews, a second by Councilman Dodd, all voting "aye", authorized the City to purchase the public liability insurance for the Police Department from Unimark- McDonald. AGENDA ITEM NO. E.2.a.-CONSIDER AWARDING THE BID FOR THE FOLLOWING: a. Hot Mix sphalt for the Street Division The Council reviewed three bids received for hot mix asphalt for the Street Division. Marriott Brothers, Inc. was the lowest and best bid in the amount of $12.95 per ton. This is a guaranteed bid price for a nine month time limit. A motion by Councilman Johnson, a second by Councilman Haggerty, all voting "aye", awarded the bid to Marriott Brothers, Inc. for a price of $12.95 per ton for hot mix asphalt for the Street Division. b. Backfill Material for Water Line Replacement The Council reviewed two bids received for backfill material for the Water Line Replacement Program. Vulcan Materials Company was the lowest and best bid in the amount of $4.28 per ton and on a three month basis. A motion by Councilman Johnson, a second by Councilman Haggerty all voting "aye", awarded the bid to Vulcan Materials Company for a price of $4.28 per ton for backfill material for the Water Line Replacement Program. Vol. 29, Page 47. AGENDA ITEM NO. E.3 -CONSIDER AUTHORIZING THE CITY ADMINISTRATION TO PURCHASE STORM SEWER MATERIALS FROM DALLAS COUNTY. Mayor Bin or gave the following information rom a memo to the Council from the City Administration: Dallas County has an annual contract for supplying storm sewer materials. This contract was obtained through State required competitive bidding procedures. The prices contained in the contract are equal to, or less, than prices that could be obtained through competitive bidding performed by the City at this time. To expedite the procurement of storm sewer materials for some street construction projects in the City of Farmers Branch, the Council is requested by the Administration to grant per- mission to purchase these materials from Dallas County. After some consideration, a motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", authorized the Administration to purchase storm sewer materials from Dallas County. AGENDA ITEM NO. E.4 -CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS OR THE FOLLOWING: a. Storm Sewer Construction for Various Street Construction Projects A motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", authorized the advertisement for bids for storm sewer construction for various street construction projects. b. Subgrade Stabilization Materials for Various Street Construction Projects. A motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", authorized the advertisement for bids for subgrade stabilization materials to be used on various street construction projects. C. Concrete for Various Street Projects A motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", authorized the advertisement for bids for concrete for various street construction projects. MAYOR BINFORD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAD BEEN CONCLUDED. AFTER A SHORT RECESS THE COUNCIL WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDED THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION, AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. AGENDA ITEM NO. F.1 -EXECUTIVE SESSION a. Discuss Personnel Matters A discussion was held among the members of the Council relative to notifying all persons who have advisory board applications on file with the city whose applications are out dated, be sent a copy of the new application along with a letter inquiring whether they still wish to serve the city. Vol. 29, Page 48. A discussion was held to appointing young p, A discussion was held lines for the Council meetings representing amount of money to be among the members of the Council relative eople to serve on appropriate advisory boards. by the Council concerning establishing guide- to follow in regards to attending various the City and the method of determining the expended by the Council at the meetings. b. Pending and Contemplated Litigation City Attorney John Boyle gave an up to date status report relative to the T's and Things law suit. City Manager Paul West gave an up to date status report on the Water Rate Case with the City of Dallas. THE MEETING WAS RECONVENED INTO GENERAL SESSION. AGENDA ITEM NO. F.2 -NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Bi.n or state that various board appointments will be made at a later time when all members of the Council would be present. Councilman Johnson made a motion that no city personnel is instructed to attend the study session between the Council and the Flood Control District Board; and, further that the proposed study session be cancelled. The motion died for the lack of a second. After some discussion, Councilman Matthews made a motion that if such study session does occur that no city personnel is required to attend. Councilman Dodd seconded the motion and all voted "aye". The Council expressed a desire for the Mayor to contact with a letter the particular high school principals who recommended students"to serve on various advisory boards and send an appropriate application for each student to respond to the city if they desire to serve on a board. AGENDA ITEM NO. F.3 AND F.4. There was no necessary action needed on Pending and Contemplated Litigation and Land Acquisition discussed in the Executive Session. AGENDA ITEM NO. G.1 -ADJOURNMENT. Kmotion by Councilman Dodd, a second by Councilman Johnson, all voting "aye", adjourned the City Council meeting of May 1, 1978 at 11:15 P.M.. Mayor Bi in Ci Secretary Vol. 29, Page 49.