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1977-10-03 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR. MEETING October 3, 1977 All members of the City Council were present: Mayor George G. Grimmer Mayor Pro Tem Bill Binford Councilmen: John Dodd Fred Johnson Ken Quevreaux Gene Matthews The following members of the City Administration were present: City Manager Paul M. West City Attorney Ray Hutchison City Secretary J. W. Wade Director of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Grimmer called the City Council meeting of October 3, 1977 to order at 7:30 p.m.. AGENDA ITEM NO. 1. -INVOCATION. Glenn Moore gave the invocation. DECLARING AN EMERGENCY. After some consideration, a motionby Councilman Dodd, a second by Council- man Johnson, all voting "aye", declared an emergency to add to the Agenda as Item No. 15. a. -Consider Request for Civic and Philanthropic Use. Requested by the Farmers Branch Jaycees. A motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", declared an emergency to add to the Agenda as Item No. 22. s. -Consider Awarding Bid for Poles and Lighting for Soccer Field at Farmers Branch Elementary. AGENDA ITEM NO. 2. -APPROVAL OF MINUTES - September 12, 1977 After some consideration, Councilman Matthews made a motion to approve as submitted the minutes of the City Council meeting of September 12, 1977. Councilman Quevreaux seconded the motion. The motion carried with all voting "aye", and Councilman Dodd abstaining. AGENDA ITEM NO. 3. -PRESENTATION OF SERVICE AWARDS. Mayor Grimmer presented service awards to the following employees: A five year award to Ron Hitt of the Police Department; A ten year award to Jerry Soward of the Fire Department; A ten year award to Donald Webster of the Fire Department; A twenty year award to Lee Wayne Darnell of the Street and Sanitation Divisions. Vol. 28, Page 44. AGENDA ITEM NO. 4. -PRESENTATION TO THE CITY FROM THE FRIENDS OF THE LIBRARY. Mrs. Roberta Wood, President of the Friends of the Library, presented a painting which is of several, painted by local artists, to be placed in the Library so they may be loaned out. AGENDA ITEM NO. 5. -HEAR REQUEST FROM THE LIBRARY BOARD. Mrs. Cynthia Stanaland, a member of the Library Board, requested that this item be placed on the agenda, and at this point in the meeting, Mrs. Stanaland was not present. A motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", moved this item be placed further down on the agenda giving Mrs. Stanaland a chance to appear if she comes in. AGENDA ITEM NO. 6. -DISCUSS TRAFFIC CIRCULATION IN AREA OF THE McLAUGHLIN ELEMENTARY SCHOOL. Mayor Grimmer stated that after the City Administration studied the traffic situations of the area around the McLaughlin school; the City Staff recommends that a traffic signal be installed at the intersection of Fyke Road and Webb Chapel R oad. The cost of this intersection would be approximately $3, 500. 00. The signal would be span wire mounted on wooden poles, and interconnected with the signal at Pebble Beach and Webb Chapel Road. After some discussion, a motion by Councilman Dodd, a second by Council- man Quevreaux, all voting "aye", authorized the installation of the signal at Fyke Road and Webb Chapel Road as recommended by the City Staff. BOY SCOUT TR.OUP #734 SPONSORED BY THE CHRIST UNITED METHODIST CHURCH WERE REPRESENTED AND RECOGNIZED BY THE CITY COUNCIL. AGENDA ITEM NO. 7. -PUBLIC HEARING: TO DETERMINE WHETHER THE ZONING SHOULD BE CHANGED FROM A LIGHT INDUSTRIAL ZONING DISTRICT TO A HEAVY INDUSTRIAL ZONING DISTRICT ON A 138,758 SQUARE FOOT TRACT OF LAND, LOCATED ALONG THE WEST SIDE OF MARSH LANE, APPROXIMATELY 250 FEET SOUTH OF THE CENTERLINE OF BELT LINE ROAD. REQUESTED BY HOKE SMITH DEVELOPMENT COMPANY. Mayor Grimmer opened the public hearing. Mr. B. Robert Baker, an attorney representing Hoke Smith, presented a request to change the zoning from a Light Industrial Zoning District to a Heavy Industrial Zoning District on a 138, 758 sq. ft. tract of land. The property is located approximately 250' south of Belt Line Road and west of Marsh Lane. The property owners of Hoke Smith Development Company would like to construct 548 mini-warehouse units. The Planning and Zoning Commission recommended the request be denied. Vol. 28, Page 45. Mr. Baker displayed a rendition showing the location-and layout of the proposal. Mr. Baker stated that the entrance would be off Marsh Lane and that very little traffic would be generated in and out of this type of operation. The proposal would have an apartment and office facility that- would provide for 24 hour security. The construction would be out of aggregate and landscaped with the natural trees existing on the prop- per ty. Mr. Lawrence Whittington, partner in Realty Development Corporation who proposes to be the developers of this piece of property, stated that his company has been in the warehouse building for several ,years. He stated that the operation and functional management have never been a problem nor has there been any traffic problems. Mr. Whittington explained that the walls of aggregate will be well constructed and attractive. He stated that the building would be a Class "A" building and that there would be nothing in the structure that is combustible. Mr. Baker stated that the Corporation is willing to deed restrict the property to Light Industrial Uses plus mini warehouses so that it can be used only for that in the future. He stated that it was his opinion that this is a good use for this property. Mayor Grimmer asked if there was anyone in the audience wishing to speak in favor of the request? No one spoke. Mayor Grimmer asked if there was anyone in the audience wishing to speak in opposition to the request? No one spoke. A motion by Councilman Quevreaux, a second by Councilman Matthews, all voting "aye", closed the public hearing. At this point, the members of the Council held a discussion with Mr. Hoak Smith concerning plans for the surrounding area for retail development; and the cost of development and improvements to the tract in question. Mr. Smith stated that the estimated cost for the building is $500, 000. Following more discussion, Councilman Quevreaux made a motion to deny the request for the change,of zoning. Councilman Dodd seconded the motion. The motion carried 3 to 2, with Councilmen Quevreaux, Dodd and Binford voting "aye", and Councilmen Johnson and Matthews voting "nay". AGENDA ITEM NO. 8. -PUBLIC HEARING: CONSIDER. A REQUEST FOR. A SPECIFIC USE PERMIT FOR ADDITIONAL APPROACH DRIVEWAYS EXCEEDING TWO (2) IN A LIGHT INDUSTRIAL ZONING DISTRICT. REQUESTED BY HINES INDUSTRIAL CORPORATION, FOR THE PROPERTY LOCATED AT 12855 VALLEY BRANCH LANE. Mayor Grimmer opened the public hearing and gave the following information: Vol. 28, Page 46. Hines Industrial Corporation is building a 210, 000 square foot building on Valley Branch Lane. Haggar Container will occupy 60, 000 square feet of this addition. The remaining 150, 000 square feet will be lease space. Hines Industrial has proposed four driveways for the buildings. Section 9-502(L) of the city's zoning ordinance states that in light industrial zoning districts, two approach driveways, not exceeding 40' in width may be located in the front yard. Additional driveways may be allowed with a specific use permit. Hines Industrial Corporation is requesting a specific use permit so that they may be allowed four driveways on the property. Ms. Paula Stengel, representative of the builders Hawes-Garrett Building Contractors, the builders of Hines Industrial Corporation, was present making the request for the specific use permit for the four driveway approaches for truck accessibility along the front of the building at 12855 Valley Branch Lane. Mayor Grimmer asked if there was anyone in the audience wishing to speak in favor of the request? No one spoke. Mayor Grimmer asked if there was anyone in the audience wishing to speak in opposition to the request? No one spoke. A motion by Councilman Matthews, a second by Councilman Quevreaux, all voting "aye", closed the public hearing. The Planning and Zoning Commission recommends that the request be granted. After some discussion, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", approved the request by adopting the following captioned Ordinance No. 1163: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, AS HERETOFORE AMENDED; BY GRANTING TO HINES INDUSTRIAL PROPERTIES A SPECIFIC USE PERMIT FOR. THE INSTALLATION OF A THIRD AND FOURTH DRIVEWAY IN A LIGHT INDUSTRIAL (LI) ZONING DISTRICT; SAID DRIVEWAYS TO BE INSTALLED ON THE PROPERTY LOCATED AT 12855 VALLEY BRRANCH LANE ON A 8.4045 ACRE TRACT OF LAND; PROVIDING A PENALTY OF FINE NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS FOR. EACH OFFENSE; AND DECLARING AN EMERGENCY. Vol, 28, Page 47. AGENDA ITEM NO. 9. -PUBLIC HEARING: CONSIDER CHANGING THE ZONING OF THE PR.OPER.TY BOUNDED ON THE EAST BY THE CHICAGO, ROCK ISLAND & PACIFIC RAILROAD; ON THE SOUTH BY ROYAL LANE AND THE SOUTHERN CITY LIMITS OF FARMERS BRANCH; ON THE WEST BY THE TRINITY RIVER AND THE WESTERN CITY LIMITS OF THE CITY OF FARMERS BRANCH; ON THE NORTH BY THE NORTHERN CITY LIMITS OF THE CITY OF FARMERS BRANCH, FROM LIGHT INDUSTRIAL TO PLANNED DEVELOPMENT ZONING DISTRICT ALLOWING LIGHT INDUSTRIAL USES AND STANDARDS ESTABLISHED BY THE AMENDING ORDINANCE, AND ANY OTHER DISTRICT WHICH IS MORE RESTRICTIVE BY REASON OF LAND USE AND HEIGHT. Mayor Grimmer opened the public hearing and gave the following information: A public hearing has been called to consider rezoning the subject property from an existing zoning of light industrial to a new zoning classification of planned development zoning district allowing light industrial uses. The major change between a light industrial zoning district classification and a planned deve- lopment zoning district classifi-cation allowing light industrial uses is that a site plan will be required to be reviewed by the Planning and Zoning Commission and the City Council prior to building permits being issued for planned develop- ment zoning classification. Specific development guidelines have been pro- posed for the planned development zoning district. The guidelines cover items such as building setbacks, land coverage, parking ratios, landscaping and screening. Mayor Grimmer asked if there was any one in the audience wishing to speak in favor of the consideration? No one spoke. Mayor Grimmer asked if there was any one in the audience wishing to speak in opposition to the consideration? The following spoke: Mr. George McVay, 12060 Sage Lane in Richardson, representing the Hunt Investment Corporation which is an owner of approximately 300 acres of land in the area in question, stated that they had retained Mr. Peckham to do some land planning for them after the levees were constructed. He stated that Mr. Peckham had worked with the City Staff in developing stand- ards for this area and it is their opinion that if the language that was in the recommendation by the City Staff to the Planning and Zoning Commission were incorporated, would make it impossible for them to develop.. Mr. William Peckham, 3040 High Drive, Laguana Beach, California, representing the Hunt Investment Corporation only, stated that the Corporation could support the developmerit'standards recommended by the Planning and Zoning Commission. Mr. Peckham presented plans and drawings of proposed standards,which included building setbacks, landscaping, screening, parking and loading. Mr. Robert Medaris, 4468 Twin Posts in Dallas, and part-owner of approximately 41 acres in the area of question, stated he did not see the Vol. 28, Page 48. need for Planned Development and desired the zoning -to remain Light Industrial. He stated that the small development areas would be hurt substantially by the proposed standards. Mr. Ron Hanson, 4140 San Carlos in Dallas, representing Land of Motors, the owners of 4 acres in the area in question, stated that the pro- posal would have a great impact on the land owners of Land of.'Motors, for they have two acres developed at this time and would have difficulty in developing. the remaining two acres in the future. He stated that the proposal does not make exception for those owners of small partials which will be greatly affected. Mr. Hanson requested that the City Council consider an exception to this PD standards which are imposed for those owners of small tracts whose needs are inconsistant with those broad designs that are envisioned-by the PD system. Mr. Alvin Thomas, 2668 Leta Mae in Farmers Branch, pointed out areas that are now in a PD zoning which he thinks have problems. Mr. Joe Hollinswort413455 Rawhide in Farmers Branch, representing 4 property owners in the area in question, stated that the standards proposed are to restrictive and would hurt the owners of small partials. He stated that the standards set on the property as proposed would cause a delay in developing some tracts. He requested the zoning remain L. I. and opposed the change to PD. Mr. Phil Orr, representing the Henry S. Miller Company who is the ownership of approximately 330 acres, stated that a letter had been sent to the Council stating their objections to the change in zoning. Mr. Orr stated that the proposal will tend to curtail the development of this area and the proposed standards will affect the marketability of the property and have adverse affect on future growth and development of the area. Mr. Orr requested the Council not to approve the change of zoning. Mr. Pat Haggerty, 3330 Pebble Beach in Farmers Branch, spoke as an interested citizen. Mr. Haggerty stated that zoning does not assure good development and it is important to look for good faith in people for quality cannot be regulated. Mr. McVay reiterated that Hunt Investment Corporation believes they could not.li.ve with the language in the standards as recommended by the City Staff to the Planning and Zoning Commission. There being no one else wishing to speak, a motion by Councilman Dodd, a second by Councilman Johnson, all voting "aye", closed the public hearing. Vol. 28, Page 49. After some discussion between members of the City Council and Mr. George McVay, Councilman Binford made a motion to accept the Planning and Zoning Commission's recommendation and adopt the Planned Devel- opment for the area involved. Councilman Dodd seconded the motion. Councilman Quevreaux made a substitute motion to take the consideration under advisement until November 7, 1977. Councilman Matthews seconded Councilman Quevreaux's motion and the motion carried 4 to 1 with Councilmen Quevreaux, Matthews, Dodd and Johnson voting "aye", and Councilman Binford voting "nay". AGENDA ITEM NO. 10. - CONSIDER ENDORSING THE COUNTY BOND ISSUE. C.ouncilman Dodd made a motion that the Council endorse the Dallas County Bond Issue by supporting the program in its entirety in the amount of $215, 175, 000.00. The motion died for the lack of a second. Each proposition was discussed and action taken as follows: Proposition 1. - State Rights of Way - $25,279, 000 Councilman Dodd made a motion to support Proposition I. The motion died for the lack of a second. Proposition II. - Bridges and Thoroughfares - $110, 375, 000 Councilman Dodd made a motion to support Proposition II. Councilman Binford second the motion. The motion carried 4 to 1 with Councilmen Dodd, Binford, Johnson and Matthews voting "aye", and Councilman Quevreaux voting "nay". Proposition III. -Capital Improvements - $20,825,000 Councilman Dodd made a motion to support Proposition III which includes Crime Lab, Mental Diagnostic Center, Juvenile Rehabilitation Center and Human Support Services. The motion died for the lack of a second. Proposition IV. -Criminal Justice -$56, 700, 000 Councilman Dodd made a motion to support Proposition IV. The motion died for the lack of a second. Proposition V. -Open Spaces -$2,000,000 Councilman Quevreaux made a motion to suport Proposition V. Councilman Johnson seconded the motion. The motion carried 4: to 1 with Councilmen Quevreaux, Johnson, Dodd and Matthews voting "aye" and Councilman Binford voting "nay'-'. Mr. Pat Haggerty, 3330 Pebble Beach, spoke of the need for better jail facilities. Vol. 28, Page 50. AGENDA ITEM NO. 11. -CONSIDER REQUEST FOR. FINAL PLAT APPROVAL ■ OF THE GOOD ESTATES. PROPERTY LOCATED AT THE NORTHWEST CORNER. OF FORD ROAD AND FARMERS BRANCH LANE. REQUESTED BY JIMMY THOMAS. Mayor Grimmer gave the following information: A preliminary plat of the Good Estates was approved by the Planning and Zoning Commission on August 22, 1977. The property is in an R.-6 zoning district. The final plat has been prepared developing the property into 28 single family residential lots. The plat dedicates street right-of-way, utility easements, and a park site. The plat does conform with the city's thoroughfare plan for the area and to the city's subdivision ordinance for the requirements of final plat approval. The Planning and Zoning Commission recommended that the final plat be approved. Mr. Jimmy Thomas, owner of the property, was present representing the request for final plat approval. Following a discussion, a motion by Councilman Binford, a second by Councilman Johnson, all voting "aye", approved the final plat request of Mr. Thomas. AGENDA ITEM NO. 12. -CONSIDER AUTHORIZING THE CITY MANAGER. TO SIGN A DEVELOPER'S CONTRACT BETWEEN RENNER FINANCIAL CORPORATION AND THE CITY OF FARMERS BR.ANCH,AND ACCEPTANCE OF A HOLD HARMLESS AGREEMENT. A developer's contract was presented by the Administration to the City Council that provides for the installation of the required improvements for the Good Estates Addition in accordance with the current subdivision ordinance. This land is being platted, and the public improvements will be installed according to the provisions of the contract before issuance of a certificate of occupancy. After reviewing the contract, a motion by Councilman Quevreaux, a second by Councilman Dodd, with all voting "aye", authorized the City Manager to sign a Developer's Contract between Renner Financial Corporation and the City of Farmers Branch, and accepted a hold Harmless agreement. AGENDA ITEM NO. 13. -CONSIDER. REQUEST FOR FINAL PLAT APPROVAL FOR. THE PROPERTY LOCATED WEST OF MIDWAY ROAD AND NORTH OF THE TREASURY ADDITION. REQUESTED BY DAL-MAC DEVELOPMENT CORPORATION. Mayor Grimmer gave the following information: The Dal-Mac Development Corporation has submitted a final plat of the property located west of Midway Road and north of the Treasury Addition. The final plat complies with the site plan approved by the City Council. The final plat also complies with Vol. 28, Page 51. the preliminary plat approved by the Planning and Zoning Commission, and the city's thoroughfare plan and subdivision ordinance. The property is within a planned development zoning district. The Planning and Zoning Commission recommended that the final plat be approved. After some consideration, a motion by Councilman Dodd, a second by Councilman Binford, all voting "aye", approved the final plat submitted by the Dal-Mac Development Corporation. AGENDA ITEM NO. 14. -CONSIDER. AUTHORIZING THE CITY MANAGER TO SIGN A DEVELOPER'S CONTRACT BETWEEN DAL-MAC DEVELOPMENT CORPORATION AND THE CITY OF FARMERS BRANCH, AND ACCEPTANCE OF A HOLD HARMLESS AGREEMENT. The Council reviewed a developer's contract that provides for the installation of the required public improvements for the Dal-Mac Development Company in accordance with the current subdivision ordinance. This land is being platted, and public improvements will be installed according to the provisions of the contract before issuance of a certificate of occupancy. After some consideration, a motion by Councilman Binford, a second by Councilman Dodd, all voting "aye", authorized the City Manager to sign a Developer's Contract between Dal-Mac Development Corporation and the City of Farmers Branch, and accepted a hold harmless agreement. AGENDA ITEM NO. 15. -CONSIDER REQUEST TO WAIVE PERMIT FEE _REQUIREMENT OF THE ALARM ORDINANCE AND ANY SERVICE CHARGE ASSESSMENTS RESUL'T'ING FROM FALSE ALARMS FOR. THE DALLAS INDEPENDENT SCHOOL DISTRICT'S ALARM SYSTEM AT WILLIAM L. CABELL ELEMENTARY SCHOOL. There was no one present in behalf of this request from the Dallas Independent School District. After a brief discussion, Councilman Quevreaux made a motion that the ordinance not be amended to allow the exemption as requested for the William L. Cabell School. Councilman Johnson seconded the .motion. The motion carried 3 to 2 with Councilmen Quevreaux, Johnson and Binford voting "aye", and Councilmen Dodd and Matthews voting "nay". AGENDA ITEM NO. 15. a. -CONSIDER. REQUEST FOR. CIVIC AND PHILAN- THROPIC USE. REQUESTED BY THE FARMERS BRANCH JAYCEES. Mr. Mike Hill, 2804 Escada, president of the FarmersBranch Jaycees, requested permission to host a Jaycee Haunted House project in the Valley View Shopping Center, Suites 204 and 206, on October 24 through October 31. The hours of operation are to be from 7:00 P.M. until 10:00 P.M. on Sunday Vol. 28, Page 52. through Thursday nights; and from 7:00 P.M. until 12 Midnight on Friday and Saturday nights. _ After some discussion, a motion by Councilman Dodd, a second by Council- man Quevreaux, all voting "aye", granted the request for the Civic and Philanthropic Use by adopting Resolution 77-034 with the inclusion of the hours of operation to be from 7:00 P. M. until 10: 00 P. M. on Sunday through Thursday nights; and from 7:00 P.M. until 12 Midnight on Friday and Saturday nights. AGENDA ITEM NO. 16. - CONSIDER. AUTHORIZING THE CITY MANAGER TO ENTER. INTO AN AGREEMENT WITH THE COUNTY OF DALLAS TO OVERLAY CITY STREETS. City Manager Paul West gave the following information in a memo to the City Council: The County has offered to let their contractor overlay some existing city streets for approximately $12. 20 per cu. yd. The total amount to be expended will be approximately $135, 000. 00. The County has taken bids in accordance with State Law for this contracted .material. The streets marked on a map given to the Council that are proposed to be overlayed are as follows: Josey Lane from Valwood Parkway to Fyke Road Springvale Lane from Josey Lane to Bee Street Bee Street from Sable to Havenhurst Sable Street Josey Lane from Sunbeck Circle to Eric Lane Eric Lane from Josev Lane to Austell Pkwy. Randy Lane from Josey Lane to Austell Pkwy. Lavita Lane from Josey Lane to Austell Pkwy. Selma Lane from Josey Lane to Austell Pkwy. Maydelle Lane from Josey Lane to Austell Pkwy. Veronica Road from Maydelle Lane to Valley View Lane Emeline Drive Winterhaven Drive Glenside Drive from Webb Chapel to Longmeade Drive Longmeade Drive from E.meline to Castleton. Cloverdale Lane Amsterdam Road Myra Lane R.idgeoak Way from Templeton Trail to Marsh Lane Goldendale Drive . After some discussion, a motion by Councilman Matthews, a second by Councilman Dodd, all voting "aye", authorized the City Manager to enter into an agreement with the County of Dallas to overlay city streets. Vol. 28, Page 53. AGENDA ITEM NO. 17. -CONSIDER REQUEST OF THE NORTH TEXAS COM- MISSION FOR CONTINUED SUPPORT. The Council members reviewed a letter from the North Texas Commission requesting continued financial support in 1978 of the amount of $3, 217. 50. After some discussion, a motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", instructed the City Manager not to enter into a contract with the North Texas Commission. AGENDA ITEM NO. 18. -CONSIDER ORDINANCE NO. 1161 AMENDING SANITATION CONTAINER RATES. After some discussion, a motion by Councilman Binford, a second by Council- man Johnson, all voting "aye", adopted the following captioned Ordinance No. 1161: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING SECTION 14-23 AND 14-38 OF THE CODE OF ORDI- NANCES OF THE CITY OF FARMERS BRANCH, TEXAS; PRO- VIDING MONTHLY RATES FOR. THREE (3), FOUR. (4), SIX (6), AND EIGHT (8) CUBIC YARD CONTAINERS; DELETE SECTION 14-37; REGULATION AND ESTABLISHING CHARGES OF DUMPING GROUNDS; PROVIDING FOR. A PENALTY NOT TO EXCEED TWO HUNDRED ($200. 00) DOLLARS; AND PRO- VIDING FOR AN EFFECTIVE DATE. AGENDA ITEM NO. 19. -CONSIDER RESOLUTION CONCERNING E. P.A. ADMINISTRATION OF WATER. POLLUTION CONTROL ACT. A resolution had been prepared and presented to the Council for consideration which requested Congress to investigate the manner in which Public Law 92-500 is being administered by the Environmental Protection Agency and how it affects local units of government. After some discussion of sending a letter signed by the Council members rather than sending the 4 page resolution, Councilman Binford made a motion that the Administration prepare a letter to be sent to the individuals listed in Section 6 of the resolution and signed by the individual Council members. Councilman Quevreaux seconded the motion. The motion carried 4 to 1 with Councilmen Quevreaux, Binford, Johnson and Matthews voting "aye'', and Councilman Dodd voting "nay". Councilman Dodd opposed only to the method and not to the motion. AGENDA ITEM NO. 20. -CONSIDER RESOLUTION AUTHORIZING WORK- MEN'S COMPENSATION COVERAGE FOR ELECTED OFFICIALS, The following information was given to the Council in a memo from the Administration: Senate Bill #133 enacted by the Texas Legislature has authorized Workmen's Compensation Coverage for elected City Officials. This coverage is on a voluntary basis. The coverage applies when the Mayor or Councilmen are serving within the course and scope of their official municipal duties. The cost of the coverage is $15. 66 annually. X Vol. 28, Page 54. After some consideration, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", adopted Resolution No. 77-033 authorizing the Workmen's Compensation for the City's elected officials. AGENDA ITEM NO. 21. CONSIDER RESOLUTION OPPOSING MANDATING COMPULSORY PARTICIPATION IN SOCIAL SECURITY, A resolution had been prepared and presented to the Council for consideration that opposes further federal intrusion into local government financial affairs by mandating compulsory participation in the Social Security System. After some discussion, Councilman Binford made a motion that the Administration prepare a letter to be sent to the individuals listed in Section 3 of the resolution and signed by the individual Council members rather than sending a copy of the resolution. Councilman Johnson seconded the motion. The motion carried 3 to 2 with Councilmen Binford, Johnson and Matthews voting "aye", and Councilmen Quevreaux and Dodd voting "nay". AGENDA ITEM NO. 22. -CONSIDER AWARDING THE BID FOR. THE FOLLOWING ITEMS: a. One Front End Loader for the Street Division After reviewing the seven bids received, a motion by Councilman Dodd, a second by Councilman Johnson, all voting "aye", accepted the lowest and best bid of Ben Griffin in the amount of $21, 869, 00 for a front end loaderfor the Street Division. b. Fixtures, Lamps, and Poles for Tennis Court Lighting. After reviewing the two bids received, a motion by Councilman Quevreaux, and a second by Councilman Dodd, accepted the lowest bid of Cummins Supply Company in the amount of $25,136. 96 for lighting materials for tennis court Lighting. The motion carried 4 to 1, with Councilmen Quevreaux, Dodd, Binford and Matthews voting "aye", and Councilman Johnson voting "nay". c. Electrical Equipment for the Lighting of Oran Good Park After reviewing all bids received, a motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", accepted the bid of Watson Electric in the amount of $4, 205. 07 for Items 1 through 13; 16, 17, 18, 21 through 29, 37, 43, 44, 45, 48 through 58, 76, 77, 78, and 83 on the specifications. A motion by Councilman Quevreaux, a second by Councilman Matthews, all voting "'aye", accepted the bid of Summers Electric in the amount of $3, 730.43 for items 19, 46, 68 through 71, 73, 79 through 82 on the specifications. Vol. 28, Page 55 A motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", accepted the bid of the following for the items listed in the specifications: R.awlinson Electric in the amount of $5. 68 for Items 33, 59, and 60; Graybar Electric in the amount of $288. 93 for Items 20, 22, 30, 31, 32, 34, 35, 36, 38, 41, 42, 61, 62, 63, 67, and 72. Nelson Electric in the amount of $227. 35 for Items 47, 74 and 75. Dealers Electric in the amount of $73. 96 for Items 39, 40, 64, 65 and 66, d. Mowing Tractor for the Parks Division After reviewing the two bids received, a motion by Councilman Binford, a second by Councilman Dodd, all voting "aye", accepted the bid of Trinity Equipment Company in the amount of $8, 693. 00 for a mowing tractor for the Parks Division. e. Roll-Off - Roll-On Tilt Frame for the Sanitation Division After reviewing the two bids received, a motion by Councilman Binford a second by Councilman Matthews, all voting "aye", accepted the bid of I. D.S. in the amount of $9,930.00 for a roll off - roll on tilt frame for the Sanitiation Division. f. 6 Yard and 8 Yard Containers for the Sanitation Division. After reviewing the two bids received, a motion by Councilman Quevreaux, a second by Councilman .Johnson, all voting "aye", accepted the bid of I. D. S in the amount of $5, 641. 00 for five 6-yard and ten 8-yard containers for the Sanitation Division. g. One Ton Truck for the Street Division After Reviewing the three bids received, a motion by Councilman Johnson, a second by Councilman Binford, all voting "aye", accepted the bid of Lee Jarmon Ford in the amount of $6, 800. 53 for a one ton truck for the Street Division. h. (2) 35 c. y. Compactor For the Sanitation Division After reviewing the two bids received, a motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", accepted the bid of I.D. S in the amount of $35, 964, 00 for a 35 cu.yd. compactor for the Sanitation Division. i. 56, 000 GVW Truck for the Sanitation Division After reviewing the two bids received, a motion by Councilman Binford, a second by Councilman Johnson, all voting "aye accepted the bid of White Motor Company in the amount of $32, 734. 00 for a 56, 000 GVW commercial sanitation truck. Vol. 28, Page 56. j. 37, 000 GVW For the Sanitation Division - After reviewing the one bid received, a motion by Councilman Johnson, a second by Councilman Binford, all voting "aye", accepted the bid of Metro Ford in the amount of $24, 701. 00 for a 37, 000 GVW residen_ ial sanitation truck. k. 62, 000 GVW for the Sanitation Division After reviewing the three bids received, a motion by Councilman Johnson, a second by Councilman Quevreaux, all voting "aye", accepted the bid of White Motor Company in the amount of $34, 228. 00 for a 62, 000 GVW commercial sanitation truck. 1. Slip Form Paving Maching for the Street Division After reviewing the two bids received and discussion of the machine's capabilities, the cost and the need for doing a good job, Councilman Dodd made a motion to accept the bid of Plains Machinery Company in the amount of $99, 879. 00 for a slip form paving machine for the Street Division, Councilman Quevreaux seconded the motion. The motion carried 3 to 2 with Councilman Dodd, Quevreaux and Binford voting "aye", and Councilmen Johnson and Matthews voting "nay". m. Hot Mix Asphalt for the Street Department After reviewing the two bids received, a motion by Councilman Binford, a second by Councilman Johnson, all voting "aye", accepted the bid of Austin Paving Company in the amount of $24, 750. 00 for 2000 tons of Hot Mix asphalt at $12. 20 per ton for Type "A and $12. 40 per ton for Type "D n. Class "A" Concrete for the Street Department Ater reviewing the only bid received, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", accepted the bid of Custom Crete in the amount of $41, 850. 00 for 1500 c, y, of Class "A" concrete at $27. 90 per cubic yard. o. Transit Mix Concrete for the Street Division After reviewing the only bid received, a motion by Councilman Binford, a second by Councilman Dodd, all voting "aye", rejected the bid and authorized the readvertisement for bids for transit concrete. The Council suggested the Administration establish a policy that all bid notifications of specifications be mailed by registered with return receipt to insure the receipt of the bid notices. p. Fuel Tanks for the Service Center for the Warehouse Division After reviewing the only bid received, a motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye", accepted the bid of Dallas Pump Service and Supply Company in the amount of $10, 091. 60 for a fiberglass fuel tank for the Warehouse Division. Vol. 28, Page 57. q. Backhoe/Loader for the Utilities Department - At the time the Council was reviewing the bid from Case Power & Equipment Company, Mr. A. C. Pruitt of Case Power & Equipment Company was recognized. Mr. Pruitt stated that he had a backhoe/loader in stock with the factory colors on it which could be delivered within a few days. He stated that the bid his company submitted was with the colors specified in the specifications. After some discussion, Councilman Dodd made a motion to accept the bid of Case Power & Equipment Company in the amount of $17, 985. 61 for a backhoe / loader for the Utilities Department Councilman Johnson asked to amend the motion to authorize the acceptance of the backhoe /loader with the factory paint if a satisfactory discount can be given on not requiring the specified colors and delivery can be made in less than 10 days. Councilman Dodd accepted the amendment. All voted "aye". r. Watermain Replacement Materials - (1) Backfill Material After reviewing the five bids received, a motion by Councilman Binford, a second by Councilman Johnson, all voting "aye", accepted the bid of General Portland, Inc, in the amount of $71, 000. 00 for 20, 000 tons of backfill material at $3. 55 per ton. r. Watermain Replacement Materials - (2) Hydrants & Valves After reviewing the four bids received, a motion by Councilman Matthews, a second by Councilman Dodd, all voting "aye", accepted the bid of Bowles & Edens Company in the amount of $18, 266. 20 for hydrants & valves for the Water Replacement Program. r.. Watermain Replacement Materials - (3) Pipe & Fittings After reviewing the six bids received, a motion by Councilman Dodd, a second by Councilman Johnson, all voting "aye", accepted the bid of Trans-Tex Supply in the amount of $94, 081.05 for items 1 through 10 and 15 through 25 on the specifications and; accepted the bid of Gifford Hill American in the amount of $1,136. 52 for items 11 through 13 on the speci- fications for hydrants and valves. The total bid to be awarded is $95, 217. 57. s. Poles and Lighting for Soccer Field at Farmers Branch Elementary After reviewing the two bids received, a motion by Councilman Johnson, a second by Councilman Quevreaux, all voting "aye", accepted the bid of Cummins Supply Company in the amount of $34, 253.15 for poles and lighting materials for the Parks Division. Vol. 28, Page 58. AGENDA ITEM NO. 23. CONSIDER. AUTHORIZING THE ADVERTISEMENT FOR BID S. A motion by Councilman Matthews, a second by Councilman Quevreaux, all voting "aye", authorized the advertisement for bids for the following: City vehicles; Painting of Elevated Storage Tank on Valley View near Marsh; Gymnastics Equipment; a 3-Gang Reel Mower; a Memory Typewriter; and Water Meters. AGENDA ITEM NO. 5. -HEAR REQUEST FROM THE LIBRARY BOARD. Since Mrs. Stanaland did not appear, Councilman Johnson.made a motion to table this item. Councilman Binford seconded the .motion, and all voted "aye". MAYOR GRIMMER. ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR. THE GENERAL SESSION HAD BEEN CONCLUDED. AFTER. A SHORT RECESS THE COUNCIL WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER. THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. Mayor Grimmer explained that Article 6252-17, Section 2 of the Open Meeting Law provided that such items as personnel matters, land acquisition, and pending and contemplated litigation may be discussed in closed session. AGENDA ITEM NO. 24. EXECUTIVE SESSION a.Discuss Personnel Matters Mr. Mike Barnes, whom had requested to speak to the Council in the Executive Session on a personnel matter, was not present. Appointments to the Park and Recreation Board were not discussed. b. Discuss Pending and Contemplated Litigation Mr. John Boyle reviewed the information in the case between the owner of T''s and Things and the members of the City Council. Vol. 28, Page 59. THE MEETING WAS RECONVENED INTO GENERAL SESSION. AGENDA ITEM NO. 25. ACTION ON PERSONNEL MATTERS DISCUSSED IN EXECUTIVE SESSION. A motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", increased the annual salary of City Manager Paul West in the amount of $2, 500. 00 effective fiscal year October 1, 1977. A motion by Councilman Johnson' a second by Councilman Dodd, all voting aye „ rect~ rm ~ka~ed the same policy as last year that the city is to provide the City Manager with an automobile for his full use. AGENDA ITEM NO. 26 and 27. There was no action needed by the Council on land acquisition and litigation discussed in Executive session. AGENDA ITEM NO. 28. -ADJOURNMENT. A motion by Councilman Binford, a second by Councilman Quevreaux, all voting "aye", adjourned the City Council meeting of October 3, 1977 at 12:05 a.m.. 14(.40~4~4i Mayor ~-'J' '4 City Sec tary Vol. 28, Page 60.