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1974-09-24 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A SPECIAL MEETING September 24, 1974 Members of the City Council present were: Mayor George G. Grimmer Councilmen: Ray Flaherty Bill McClung Ken Quevreaux Bill Binford Member of the City Council absent was: Mayor Pro Tem 1 W. R. Linn The Council recognized and excused the absence of Mayor Pro Tem Linn He was out of town on business. Members of the City Administration present were: City Manager Paul M. West City Attorney Doug McCallon City Secretary J. W. Wade Director of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Grimmer called the City Council meeting of September 24, 1974 to order at 7:30 P. M. . J. W. Wade gave the invocation. AGENDA ITEM NO. 1. -INVOCATION AGENDA ITEM NO. 2. - APPROVAL OF MINUTES - August 19, 1974 After some consideration, a motion by Councilman McClung, a second by Councilman Flaherty, all voting "aye", approved the minutes of the August 19, 1974 meeting after the following corrections were made: 1. Page 919 - Let the third paragraph read: "Mr. Farra stated that the plan had been prepared based on a land use study and the wishes of the residents and, other standpoints. " - 2. Page 922 - Under the Agenda Item No. 18, in the first paragraph, correct the spelling of the word alleviated. AGENDA ITEM NO. 3. - RECOGNITION OF GIRL SCOUT TROUP # 1250 Mayor Grimmer recognized and welcomed Girl Scout Troup #1250 who were in attendance to learn more about city government. Page 929. AGENDA ITEM NO. 4. - PRESENTATION OF SERVICE AWARDS. Mayor Grimmer presented five year service awards to Antonio Saldana of the Street Division and for Jack He.mby of the Sanitation Division for their employment with the city. Mr. Hemby was unable to attend the meeting to receive his award. AGENDA ITEM NO. 5. -CONSIDER ESTABLISHING A NEW SERVICE BY THE SANITATION DIVISION. City Manager Paul West reported that a new service may be offered to the residents of Farmers Branch since the City Council authorized the purchase of the new truck mounted hydraulic unloader for the Sanitation Division. Mr. West explained that this truck can be used to pick up large, bulky items and large amounts of brush from residences, and also from commercial establishments. Mr. West stated that if the Council wishes to furnish this service, the Sanitation Division is ready to make this service effective as of November 1, 1974. It was discussed that this service would be available at no extra charge to the residents. Mr. West stated that the Administration is studying to see what the cost would be to commercial users and would come back to the Council when the study is completed. After more discussion, a motion by Councilman McClung, a second by Council- man Quevreaux, all voting "aye", authorized the Administration to furnish the new sanitation service effective November 1, 1974; and that the citizens be informed about the new service through the city newsletter and by the news media. AGENDA ITEM NO. 6. - CONSIDER REQUEST FOR VARIANCE FROM THOROUGHFARE PLAN ADOPTED IN 1958, AND OTHER THOROUGHFARE PLANS CONSIDERED BY THE CITY AND APPROVAL OF THE PRELIMINARY PLAT. REQUESTED BY BOB DYESS, ATTORNEY FOR IRVIN McKINNON. Mr. Bob Dyess, an attorney representing Mr. Irvin McKinnon, presented a letter to the City Council advising that all property owned by Mr. McKinnon within the city is shown on the preliminary plat which as been submitted to the Planning and Zoning Board and the City Council for approval. The letter stated that it is not now contemplated that such property will be developed, other than as shown on the preliminary plat, and that, the plat contains the general development plan of Mr. McKinnon's property. Mr. Dyess presented a plan for plat consisting of 10 lots for residential develop- ment. These proposed lots are located south and east of the Truitt Good property with one lot fronting onto Farmers Branch Lane and the east property line along Ford Road. This plat does not show preliminary plans for development of the entire property owned by Mr. McKinnon. The plan presented shows Leta Mae Page 930. and Danny Lane being extended to the west and dead ending. The plan proposed shows that Danny Lane is not lined up with the present Danny Lane, offset. Mr. Dyess reviewed the past history on trying to get the plans approved for development of the McKinnon property. Mr. Dyess requested a wavier of thoroughfare plans for this area in order to continue procedure for final plat approval. Mr. Dyess pointed out streets to be dedicated. There was discussion concerning Mr. McKinnon buying the Truitt Good property. Mr. Dyess stated that he knew of no definite plans of Mr. McKinnon buying the Good property. The Council discussed the need of a general development plan showing possible plans with conformity of the thoroughfare of the area. Mr. Dyess questioned that he did not believe plans could be proposed on property Mr. McKinnon does now own. There was discussion of the Administration preparing a general overall street plan or plans of the area in order for Mr. McKinnon to see if he could develop around the proposed plans. There was discussion of extending Danny Lane thru to Bee Street. Mr. Dyess stated that Mr. McKinnon has complied with all the ordinances and requested again a wavier of the thoroughfare plans. After more discussion, a motion by Councilman Quevreaux, a second by Council- man Binford, all voting "aye", denied the request of Mr. Robert Dyess, attorney for Irvin McKinnon, for variance from the Thoroughfare plan adopted in 1958 and other thoroughfare plans considered by the City and approval of the pre- liminary plat. After more discussion, a motion by Councilman Binford, a second by Council- McClung, all voting "aye", instructed the City Administration to prepare a street plan for the area in question and Mr. McKinnon prepare a general development plan according to the street plan for his property; and, one or more plans be presented at the next Council meeting. LJ Page 931. 1 1 F AGENDA ITEM NO. 7. -CONSIDER REQUEST FOR STOP SIGNS ON LONGMEADE. REQUESTED BY W. E. WAGGONER, 3137 LONGMEADE. Mr. W. E. Waggoner, 3137 Longmeade, requested a traffic control plan to slow down traffic on Longmeade from Webb Chapel east to Golfing Green Drive. Mr. Waggoner suggested a stop sign be placed close to Shahan Drive and two or three more speed zone signs on Longmeade. He stated the traffic and the speeding seems the worse in the evening between 5:00 P.M. to 10:00 P. M. . After some discussion, a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", instructed the Administration to make a traffic study and present a recommendation for consideration at the next Council meeting. AGENDA ITEM NO. 8. - CONSIDER REQUEST TO ERECT SPECIAL EVENT SIGNS. REQUESTED BY JOHNSTON OUTPOST Y. M. C. A. PLAY SCHOOL, 3317 VALLEY VIEW LANE. After a brief discussion, a motion by Councilman Binford, a second by Council- man Quevreaux, all voting "aye", approved the request of the Johnston Outpost Y. M. C. A. Play School, 3317 Valley View Lane, for permission to erect two 4'x4' signs advertising a garage sale from September 27th thru September 28th. AGENDA ITEM NO. 9. -CONSIDER APPROVAL OF A STREET THOROUGH- FARE PLAN CONCEPT FOR THE BROOKHAVEN MEDICAL COMPLEX PROPERTY LOCATED AT THE NORTHEAST CORNER OF WEBB CHAPEL ROAD AND I. H. 635. Mr. Jack Bailey, an associate with Brookhaven Medical Center, stated that the Medical Center is requesting the City Council to approve a proposed thoroughfare plan in concept, which has been approved by the Planning and Zoning Commission, so they can go to the State for approval. He stated they propose an additional exit ramp from L. B. J. Freeway, further east than the existing ramp, which will connect to the existing exit ramp by a road. The proposal will consist of dedicated streets at a right angle coming off the proposed exit ramp, and the extension of Morningstar running from Marsh Lane through the Hospital property connecting to Webb Chapel. He stated that because of the island situation on Webb Chapel they also propose a road running behind the Medical Center to Webb Chapel Road. Mr. Bailey stated that all of the expense for the streets would be by the Medical Center. Renditions of the proposal were displayed. After some Council discussion with Mr. Bailey, a motion by Councilman McClung, a second by Councilman Flaherty, all voting "aye", approved the Thoroughfare Plan concept for the Brookhaven Medical Center property as presented by Mr. Bailey. Page 932. AGENDA ITEM NO. 10. - PUBLIC HEARING: CONSIDER A REQUEST OF BROOKHAVEN MEDICAL CENTER FOR SITE PLAN APPROVAL OF THE PROPERTY LOCATED AT THE NORTHEAST CORNER OF WEBB CHAPEL ROAD AND I. H. 635. SAID PROPERTY BEING LOCATED IN THE PD-18 (O) ZONING DISTRICT. Mayor Grimmer opened the public hearing to consider a request for site plan approval by Brookhaven Medical Center on property located at the northeast corner of Webb Chapel Road and I. H. 635. Mr. Jack Bailey, an associate with Brookhaven Medical Center, presented the request for site plan approval. The plan proposes a new three-story addition to the south side of the existing hospital building and a new parking lot and maintenance building at the east side of the existing hospital building. Mr. Bailey explained that the hospital is growing and they are in need of more bed space. When the three-story building is constructed, they will have a total of 154 beds. They will have a total of 254 parking spaces to the east of the hospital building. He said the structure will be the same type structure as the existing building with the same brick design. Renditions of the proposal were displayed. Mayor Grimmer asked if there was anyone in the audience to speak in favor of the request. No one spoke. Mayor Grimmer asked if there was anyone in the audience to speak in opposition of the request. No one spoke. A motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", closed the public hearing. After some consideration, a motion by Councilman Flaherty, a second by Councilman McClung, all voting "aye", approved the site plan presented by Brookhaven Medical Center on property located at the northeast corner of Webb Chapel Road and I. H. 635. AGENDA ITEM NO. 11. -CONSIDER REQUEST FOR A GENERAL DEVE- LOPMENT PLAN FOR VALLEY VIEW PARK ADDITION. REQUESTED BY JOE HOLLINGSWORTH. This item was withdrawn from the agenda by a letter from Joe Hollingsworth dated September 23, 1974. 1 Page 933. AGENDA ITEM NO. 12. -CONSIDER FENCE AGREEMENT AND RELEASE AT 14614 CYPRUS POINT. City Manager Paul West gave the following information; Mr. Martin Honey- cutt is the property owner at 14614 Cyprus Point. Mr. Honeycutt has planned to construct a swimming pool at the rear of his property. Due to the odd shape of his lot, Mr. Honeycutt will have extreme difficulty in enclosing the swimming pool with a fence without fencing in a portion of a 10 foot utility easement running along the rear of his property. The only utility located in the easement is a power line, which extends onto his property but does not continue across it. The easement dedication for the Brookhaven Hills West Addition of which Mr. Honeycutt's property is a part, prohibits fences, buildings, shrubs and other improvements from being constructed in the utility easement. Mr. Honeycutt is aware of these restrictions, and has signed a release giving the City and other utility companies a right to remove any improvement that he constructs within the utility easement, if necessary. Mr. Honeycutt understands, and the agreement and release states that the City and other utility companies will not be responsible for, or be obligated to reimburse Mr. Honeycutt for the removal of improvements constructed in the utility easement. After some consideration, a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", authorized Mr: Honeycutt to make such reasonable use of the utility easement on the rear of his lot at 14614 Cyprus Point Drive. AGENDA ITEM NO. 13. - CONSIDER REQUEST OF MARK PISTORIUS TO SUBMIT A PROPOSAL FOR SETTLEMENT ON DRAINAGE PROBLEM OF ADLER AND MOORE. This item was withdrawn from the agenda by a telephone call to the City Attorney from Mr. Mark Pistorius on September 20, 1974. AGENDA ITEM NO. 14. -PUBLIC HEARING: CONSIDER THE ANNUAL BUDGET 1974-1975 FISCAL YEAR FOR THE CITY OF FARMERS BRANCH. Mayor Grimmer opened the public hearing to consider the annual budget 1974-1975 fiscal year for the City of Farmers Branch that had been prepared by the City Administration and studied by the City Council. Mayor Grimmer opened the public hearing by asking if anyone in the audience would like to ask questions or make any comments concerning the proposed budget. No one spoke. Councilman Binford made a motion to close the public hearing. Councilman McClung seconded the motion and all voted "aye". The Council commended the Administration for the preparation of the budget. Page 934. AGENDA ITEM NO. 15. -CONSIDER ORDINANCE NO. 1028 SETTING THE TAX RATE FOR FISCAL YEAR 1974-1975. After a brief discussion, a motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", adopted Ordinance No. 1028 which sets the tax rate at $1. 25 per $100. 00 to be levied for the year 1974 on all taxable property, real, personal or mixed, located within the City of Farmers Branch. AGENDA ITEM NO. 16. - CONSIDER ORDINANCE NO. 1029 ADOPTING THE 1974-1975 BUDGET FOR THE CITY. Upon a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", adopted the following captioned Ordinance No. 1029: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS PROVIDING FUNDS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1974 AND ENDING SEPTEMBER 30, 1975, BY APPROVING THE BUDGET FOR SAID PERIOD AND APPRO- PRIATING AND SETTING ASIDE THE NECESSARY FUNDS OLT OF THE GENERAL AND OTHER REVENUES OF THE CITY OF FARMERS BRANCH FOR SAID FISCAL YEAR FOR THE MAIN- TENANCE AND OPERATION OF VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; AND DECLARING AN EMERGENCY. AGENDA ITEM NO. 17. - CONSIDER ORDINANCE NO. 1030 AUTHORIZING T.M. R. S. PARTICIPATION. City Manager Paul West gave the following information: Ordinance No. 1030 would increase the employees participation in T. M. R. S. from 5% of total salary to 7%. The deposits made by the employees can only be withdrawn through retirement or if they leave the City employment, they can receive their deposits plus interest it has drawn. The increase of 2% employee deposits and 1% City deposits will give the employee an increase of approximately 40% in retirement benefits. This would become effective as of January 1, 1975. After some discussion, a motion by Councilman Binford, a second by Councilman Quevreaux, all voting "aye", adopted the following captioned Ordinance No. 1030: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROVIDING AN INCREASE IN THE RATE OF DEPOSITS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM BY THE EMPLOYEES OF THE CITY OF FARMERS BRANCH, TEXAS. AGENDA ITEM NO. 18. -DISCUSS THE CONSTRUCTION OF A FOOT BRIDGE ACROSS RAWHIDE CREEK BETWEEN WILMINGTON AND HEARTSIDE. City Manager Paul West gave the following information: On July 29, 1974, the Council requested that a study be made of the recommendation of the Parks and Recreation Board for constructing a foot bridge across Rawhide Creek between Wilmington and Heartside. The study has been completed. It is recommended that this structure be a dirt fill across concrete pipes with a 4' asphalt walkway, approximately 30' in length, and will be built with city forces. The only expendi- tures for materials will be the purchase of the asphalt, approximately $75. 00. Page 935. After some discussion, a motion by Councilman McClung, a second by Council- man Quevreaux, all voting "aye", approved the recommended plan by the Administration for the low level bridge across Rawhide Creek. AGENDA ITEM NO. 19. -DISCUSS MAINTENANCE OF COOKS CREEK FROM JOSEY LANE TO HOLLANDALE LANE. City Manager Paul West gave a slide presentation showing the maintenance problems and operation in the cleaning of the unlined earthened channel of Cooks Creek between Josey Lane and Hollandale Lane. Slides were also shown of water from the recent rains of various areas in the city. AGENDA ITEM NO. 20. -CONSIDER BIDS FOR CITY OWNED PROPERTY LOCATED AT 13200 NESTLE STREET. The City Council reviewed the four bids received for the property at 13200 Nestle Street. The high bid was an improper bid as the City did not receive a check in the amount of 5% of the bid price, and too, in the event the financing for the prospective buyer from the realitor is not available the contract would be void. Three bids were lower than what the city had paid for the property The property was purchased for $14, 000. 00 by the City in 1967 when Valley View was widened. The house had been rented to a city employee at $100. 00 per month until 8 months ago. The house now probably would rent for $150. 00. City Manager Paul West stated that it was the recommendation of the Administration to reject all bids and return the escrow checks. After some discussion, a motion by Councilman McClung, a second by Council- man Quevreaux, all voting "aye", rejected all bids received for the property of 13200 Nestle Street and to return all escrow deposits, and authorized the continuance of renting the property. AGENDA ITEM NO. 21. - CONSIDER RESOLUTION NO. 74-034 AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENTS WITH TEXAS HIGHWAY DEPARTMENT FOR ADJUSTMENT OF SANITARY SEWER ON I. H. 635. City Manager Paul West gave the following information: On April 1, 1974, the Council authorized the City Manager to execute a utility joint use agreement with the Texas Highway Department for the adjustment of the 301' Sanitary sewer crossing the right-of-way of L. B. J. Freeway. This project has become eligible as an Interstate Highway and Resolution No. 74-034 will authorize the City Manager to execute those agreements involved in this utility adjustment. The cost of this adjustment is reimbursable by the State. After some discussion, a motion by Councilman Flaherty, a second by Council- man McClung, all voting "aye", adopted Resolution No. 74-034 that authorizes the City Manager to execute agreements with the Texas Highway Department for adjustment of Sanitary Sewer on I. H. 635. Page 936. AGENDA ITEM NO. 22. - CONSIDER ORDINANCE NO. 1022, AMENDING SECTION 14-38 OF THE CODE OF ORDINANCES OF THE CITY OF FARMERS BRANCH, PROVIDING MONTHLY RATES FOR THREE (3), FOUR (4), SIX (6), AND EIGHT (8) CUBIC YARD CONTAINERS WITH CASTERS. City Manager Paul West gave the following information: Ordinance No. 1022 of the City of Farmers Branch would be an amendment to Section 14-38 of the Code of Ordinances, which establishes monthly charges for the collection, hauling and disposal of all garbage and trash from each business and establishment located within the corporate limits of the city of Farmers Branch. Ordinance No. 1022 would establish rates to be used for commercial sanitation containers having casters, and would in no other way affect the rate schedule in effect for commercial containers, as adopted in Ordinance No. 1008 of the City of Farmers Branch. After some discussion, a motion by Councilman Binford, a second by Council- man Quevreaux, all voting "aye", adopted the following captioned Ordinance No. 1022: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING SECTION 14-38 OF THE CODE OF ORDINANCES OF THE CITY OF FARMERS BRANCH, TEXAS; PROVIDING MONTHLY RATES FOR THREE (3), FOUR (4), SIX (6), AND EIGHT (8) CUBIC YARD CONTAINERS; PROVIDING FOR A PENALTY NOT TO EXCEED TWO HUNDRED ($200. 00) DOLLARS; AND PROVIDING FOR AN EFFECTIVE DATE. AGENDA ITEM NO. 23. - CONSIDER ORDINANCE NO. 1023 AMENDING TAXICAB ORDINANCE ALLOWING INTERGOVERNMENTAL AGREEMENT. City Manager Paul West gave the following information: Ordinance No. 1023 allows the City Manager to enter into intergovernmental agreements when the public interest of the City d Farmers Branch and the surrounding communities will be furthered, whereby the franchise requirements of the Taxicab Ordinance may be waived and/or modified subject to City Council approval. The City charter, which deals with franchises, states that, "an ordinance must be passed in order to allow a franchise to exist within the City of Farmers Branch. " By enacting this ordinance, this will allow the City Manager to enter into intergovern- mental agreements subject to the City Council's approval and in effect comply with the Charter and the Taxicab Franchise Ordinance requirements of the Code of Ordinances of the City of Farmers Branch. After some discussion, a motion by Councilman McClung, a second by Council- man Quevreaux, all voting "aye", adopted the following captioned Ordinance No. 1023: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, ALLOWING THE CITY MANAGER TO ENTER INTO INTERGOVERN- MENTAL AGREEMENTS IN THE PUBLIC INTEREST WHEREBY THE FRANCHISE REQUIREMENTS OF CHAPTER 26, ARTICLE II, TAXI- CABS MAY BE WAIVED AND/OR MODIFIED, SUBJECT TO CITY COUNCIL APPROVAL; PROVIDING A SEVERABILITY CLAUSE; PRO- VIDING A PENALTY CLAUSE AND EMERGENCY CLAUSE. Page 937. AGENDA ITEM NO. 24. -CONSIDER INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF DALLAS FOR TAXICAB SERVICE. City Manager Paul West gave the following information: Pursuant to Ordinance No, 1023, which allows the City Manager to enter into intergovernmental agree- ments with a surrounding city, the City of Dallas has asked the City of Farmers Branch to join it during the Ho.mebuilders Convention, January 19 to 23rd, so as to allow all taxicabs in the area to operate on a two way basis between the various cities. An agreement with the City of Dallas dated August 30, 1974 was sent to the city for consideration. Mr. West stated that it appears that it would be in the best public interest of the City of Farmers Branch to join with the City of Dallas and exempt the City of Dallas from the terms of our Taxicab Franchise Ordinance during the above period. After some discussion, a motion by Councilman Quevreaux, a second by Council- man McClung, all voting "aye", authorized the City Manager to enter into the agreement of August 30, 1974 with the City of Dallas. AGENDA ITEM NO. 25. - CONSIDER ORDINANCES ESTABLISHING SPEED ZONES: a. Ordinance No. 1024 Setting Speed Limit on a Portion of Rawhide Parkway. The Council reviewed the proposed Ordinance No. 1024 which sets a speed limit of 20 MPH on Rawhide Parkway from Valley View Lane to William Dodson Parkway. This Ordinance is necessary in order to enforce the speed limit of 20 MPH on Rawhide which already has signs posted. After some discussion, a motion by Councilman McClung, a second by Council- man Flaherty, all voting 'laye", adopted the following captioned Ordinance No, 1024: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, ESTABLISHING A SPEED OF TWENTY (20) MILES PER HOUR ON RAWHIDE PARKWAY, FROM VALLEY VIEW LANE TO WILLIAM DODSON PARKWAY; MAKING IT UNLAWFUL FOR ANY PERSON TO OPERATE ANY MOTOR VEHICLE ON SAID STREET AT A SPEED GREATER THAN TWENTY (20) MILES PER HOUR; PROVIDING A PENALTY; AND DECLARING AN EMERGENCY. AGENDA ITEM NO. 25, - CONSIDER ORDINANCES ESTABLISHING SPEED ZONES: b. Ordinance No. 1025 setting Speed Limit on Portions of Royal Lane The Council reviewed the proposed Ordinance No. 1025 which repeals Ordinance No. 597 and sets speed limits of 35 MPH on Royal Lane from east right-of-way line of the Chicago, Rock Island and Pacific Railroad to Luna Road and a 40 MPH speed limit from Luna Road to the west city limit line. After some discussion, a motion by Councilman Flaherty, a second by Council- man McClung, all voting "aye", adopted the following captioned Ordinance No. 1025: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, ESTABLISHING MAXIMUM SPEED LIMITS ON ROYAL LANE Page 938. FROM LUNA ROAD TO EAST RIGHT-OF-WAY LINE OF CHICAGO, ROCK ISLAND AND PACIFIC RAILROAD AND ROYAL LANE FROM LUNA ROAD TO THE ELM FORK OF TRINITY RIVER; REPEALING ORDINANCE NO. 597; AND PROVIDING A PENALTY. AGENDA ITEM NO. 26. -CONSIDER AUTHORIZING ACCEPTANCE OF WARRANTY DEED AND ACCESS EASEMENT FOR THE COOKS CREEK LIFT STATION. City Manager Paul West stated that the sanitary sewer lift station on the north bank of Cooks Creek at the Chicago Rock Island Railroad was built almost 20 years ago. He stated that Branch Properties, Inc. has executed a warranty deed for the property immediately around the lift station and access easement to the property along the north bank of Cooks Creek. Mr. West recommended that the deed and easement be accepted by the Council adopting Resolution No. 74-035. After some discussion, a motion by Councilman McClung, a second by Council- man Quevreaux, all voting "aye", adopted Resolution No. 74-035 that accepts the warranty deed and access easement for the Cooks Creek Lift Station from the Branch Properties, Inc. AGENDA ITEM NO. 27. -CONSIDER AUTHORIZING ACCEPTANCE OF ADDITIONAL STREET EASEMENT LOCATIONS ON INWOOD ROAD. City Manager Paul West gave the following information: In the course of planning for future improvements to Inwood Road, the Administration has become aware of the need for additional right-of-way at the intersections of Dallas Parkway, Alpha Road, and Spring Valley Road. The Cotton Belt Railroad has executed the street easement which includes five individual pieces of land at these three intersections. The cost to the City is One Dollar. After some discussion, a motion by Councilman Quevreaux, a second by Councilman Flaherty, all voting "aye", adopted Resolution No. 74-036 that accepts additional street easement locations on Inwood Road. AGENDA ITEM NO. 28 THRU ITEM NO. 34. - CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS OF VARIOUS EQUIPMENT. After some discussion, a motion by Councilman McClung, a second by Council- man Flaherty, all voting'&yeauthorized the advertisement for bids for the following: 1975 Pick-up for the Sanitation Division Pick-up Mounted Rear Loading Packing Unit Tractor for the Park Division Three Gang Rotary Mower for the Park Division Vehicles for the Police Department Boring Machine for the Utilities Department Ambulance for the Fire Department Page 939. AGENDA ITEM NO. 35. -CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR PAINTING THE WATER TOWER LOCATED AT BELT LINE ROAD AND MARSH LANE. City Manager Paul West stated that the 1. 5 million gallon overhead water tank at Belt Line and Marsh Lane is in need of painting. This would need to be completed before high demand in the summer of 1975 . The tank is in need of painting the inside and the outside. He reported that alternate bids would be requested for the inside and outside. After some discussion, a motion by Councilman Quevreaux, a second by Councilman Flaherty, all voting "aye", authorized the advertisement for bids for the painting of the water tower at Marsh Lane and Belt Line Road. AGENDA ITEM NO. 36. -CONSIDER DECLARING AN EMERGENCY TO PURCHASE TRUCK AND TRAILERS AND APPROPRIATING FUNDS FOR PURCHASE. City Manager requested the City Council to ratify their previous verbal permission for the purchase of the following items: 1. One 1968 International tractor with a fifth wheel and a 250 Detroit diesel engine for $3, 500. 00. 2. One 1968, 26 cubic yard aluminum body tandem trailer with hydraulic dump and wet kit for $4, 500. 00 . 3. One 1963, 14 cubic yard steel Clements hydraulic dump semi-trailer with wet kit for $3, 500. 00. Mr. West stated that the purchase of these items will give the city an additional hauling capacity of forty cubic ,yards, which is a 100% increase over an current hauling capacity of all of the trucks in the Street Department and the Water and Sewer Replacement Program combined. The International tractor and the 26 cubic yard trailer will be used by the Street Department as well as the 14 cubic yard trailer in connection with the existing International truck, and one of the existing tandem dumps will be transferred to the water and sewer replacement crew. After some discussion, a motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", whereas there is an urgency to purchase these items because of their availability at the low prices indicated and because following the usual bid procedures would result in these items not being available at these low prices, and because it is in the best interest, authorized the purchase of these items on an emergency basis, waiving the usual bid procedures; and, authorized the appropriation of funds for the purchase of these items. AGENDA ITEM NO. 37. -DISCUSS INCREASED COST ON SHU-PAK BODY. City Manager gave the following information: Bids were received on August 7, 1973 for a truck and a packer body. The truck and body were bid as separate items and not as one complete unit. The bid for the truck was awarded to Metro Ford and the bid for the packer body was awarded to Goode Inc. , (area representative for Maxom Industries). The amount bid on the truck was $13, 222. 73 and the amount bid on the packer body was $15, 031. 15. Due to strikes by suppliers of equipment Page 940. needed to build the truck, Ford has not been able to supply the truck yet and they are still not able to give any information as to when it will be ready. Goode Inc. (Maxom Industries) bid was based upon receiving the truck within a reasonable amount of time, usually 60-90 days. Because of the delay, they have had to increase their price to $18, 700. 00. This price is protected until January 1, 1975. This amounts to an increase of $3, 668. 85. Mr. West stated that because the' delay has not been caused by Good Inc. (Maxom Industries) but by Ford, the Administration recommends that the city agree to pay the additional cost. There was discussion on the possibility of taking legal steps to try to speed up the delivery of this equipment. After more discussion, a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", instructed the Administration to see if legal action could possibly speed up the delivery; and authorized the Administration to include the amount of $3, 668. 85 in the budget if the city can purchase by January 1, 1975. AGENDA ITEM NO. 38. -CONSIDER BIDS FOR THIRTY 6-CUBIC YARD, AND TWENTY 8-CUBIC YARD SANITATION CONTAINERS, AND AUTHORIZING THE APPROPRIATION OF FUNDS FOR PURCHASE. Three bids were reviewed by the Council for thirty 6-cubic yard and twenty 8-cubic yard sanitation containers. Industrial Disposal was low bidder for the amount of $16, 205. 00 with 30 days delivery after receipt of notification of being successful bidder. The Administration recommended that the low bid be accepted. After some consideration, a motion by Councilman Quevreaux, a second by Councilman McClung, all voting "aye", authorized the appropriation of funds and awarded the bid to Industrial Disposal in the amount of $16, 205. 00 for thirty 6-cubic yard and twenty 8-cubic yard sanitation containers. 1 AGENDA ITEM NO. 39. - CONSIDER BIDS FOR A GRADING AND EXCAVATING MACHINE. Five bids were reviewed by the Council for one excavating and grading machine. Hi-Way Machinery of Dallas was low bidder, meeting the specifications, for the price of $82, 600. 00 with 120 days delivery. The Administration recommended that the low bid, meeting the specifications, be accepted. After some consideration, a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", awarded the bid to Hi-Way Machinery of Dallas for one excavating and grading machine at the price of $82, 600. 00. Page 941. AGENDA ITEM NO. 40. - CONSIDER BIDS FOR A SELF-PROPELLED STREET STRIPING MACHINE. Two bids were reviewed by the Council for one self-propelled street striping machine. Martin Equipment Company was low bidder, meeting specifications, for the price of $10, 432.12. The Administration recommended that the low bidder, meeting the specifications, be accepted. After some consideration, a motion by Councilman Flaherty, a second by Councilman Binford, all voting "aye", awarded the bid to Martin Equipment Company for one self-propelled street striping machine for a price of $10, 432. 12. AGENDA ITEM NO. 41. -CONSIDER BIDS FOR AN ELEVATING SCRAPER. Two bids were reviewed by the Council for one elevating scraper to be used at the landfill. Waukesha-Pearce was low bidder with a bid price of $53,750. 00. The Administration recommended that the low bid be accepted. After some consideration, a motion by Councilman Flaherty, a second by Councilman McClung, all voting "aye", awarded the bid to Waukesha-Pearce for one elevating scraper in the amount of $53, 750. 00. AGENDA ITEM NO. 42. -CONSIDER BIDS FOR A TREE SPADE. One bid for a tree spade was reviewed by the Council. The vendor was A & G Vermeer Sales, Inc., and they meet the specifications. The Admin- istration recommended that the bid be accepted from A & G Vermeer Sales, Inc, in the amount of $8, 900. 00. After some consideration, a motion by Councilman Binford, a second by Councilman Quevreaux, all voting "aye", awarded the bid to A & G Vermeer Sales, Inc. for a tree spade for the amount of $8, 900. 00. RESOLUTION OF APPRECIATION TO REPRESENTATIVE AL KORIOTH Councilman McClung made a motion that a resolution of appreciation from the City of Farmers Branch be prepared for Representative Al Korioth for his assistance in obtaining legislation allowing access to Sales Tax records which permitted the City of Farmers Branch to receive taxes previously submitted to the City of Dallas. Councilman Flaherty seconded the motion and all voted "aye". MAYOR GRIMMER ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED AND THERE ARE ITEMS FOR DISCUSSION IN EXECUTIVE SESSION. Mayor Grimmer explained that Article 6252-17,Section 2(g) of the open meeting law provides items such as Personnel Matters to be discussed in closed session. Page 942. AGENDA ITEM NO. 43. EXECUTIVE SESSION a. Discuss Personnel Matters Appointments to the Zoning Board of Adjustment and Building Code Board of Appeals and appointments to the Dangerous Building Board were discussed. THE MEETING WAS OPENED BACK INTO GENERAL SESSION. Appointments to Various Boards. A motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye". appointed Darwin E. Ellett for position Place 4 and Robert G. Hoch for position Alternate Place 1 on the Zoning'Board of Adjustment and Building Code Board of Appeals. A motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", appointed Alvin Thomas, Ray Wright, Jr., Phil Ferrante, Nicholas Korba and Tom Prince to serve on the Dangerous Building Board conditioned upon their acceptance. AGENDA ITEM NO. 44. -ADJOURNMENT. A motion by Councilman Binford, a second by Councilman McClung, all voting "aye", adjourned the City Council meeting of September 24, 1974 at 11:00 P. M. . r May66 r G . ri.m.m er City 7S etary J. W. Wade 1 Page 943.