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1977-03-21 CC Minutes1 CITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR. MEETING March 21, 1977 All members of the City Council were present: Mayor George G. Grimmer Mayor Pro Tem Bill Binford Councilmen: John Dodd Fred Johnson Ken Quevreaux W. R. Linn The following members of the City City Manager City Attorney City Secretary Director of Staff Services Secretary Administration were present: Paul M. West John Boyle J. W. Wade Glenn Moore Ruth Ann Parish Mayor Grimmer called the City Council meeting of March 21, 1977 to order at 7:30 p.m. . AGENDA ITEM NO. 1. - INVOCATION Glenn Moore gave the invocation. DECLARING AN EMERGENCY A motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye declared an emergency and placed the following items on the agenda: 2.A. Presentation by Alvin Thomas 5. A. Discuss Mallon Park 17. A. Consider Joining and Participating with the Committee for Fair Water Rates and Authorizing the Payment of the City' Pro Rata Share of the Committee's Expenses. AGENDA ITEM NO. 2. -APPROVAL OF MINUTES - February 21, 1977 After consideration, a motion by Councilman Johnson, a second by Council- man Quevreaux, all voting "aye", approved the minutes as submitted of the City Council meeting of February 21, 1977. AGENDA ITEM NO. 2. A. -PRESENTATION BY ALVIN THOMAS Mr. Alvin Thomas, 2668 Leta Mae Lane, presented Mayor Grimmer and City Manager Paul West with an "Aggie" calendar. Vol. 27, Page 134. AGENDA ITEM NO. 3. -PRESENTATION AND RECOGNITION OF CLEAN- UP CAMPAIGN POSTER. CONTEST WINNERS. Mayor Grimmer stated that a poster contest was conducted again this year in each of the city's elementary schools as part of the activities for the annual Clean-up Campaign. First, second and third place ribbons were awarded to the winners in each grade at each school. All first place winners were then judged. Mayor Grimmer presented trophies to the first, second and third place winners. They were: 1st Place Marci R.osenbery 4th Grader - Janie Stark Elementary 2nd Place Kim Moore 6th Grader - Farmers Branch Elementary 3rd Place Stan Abbot 6th Grader - McLaughlin Elementary 0 AGENDA ITEM NO. 4. -PRESENTATION OF SERVICE AWARDS Mayor Grimmer presented service awards to Sidney Eads of the Fire Department for 10 years of service and to Don L. Moore of the Garage Division of the Finance Department for 5 years of service with the city. AGENDA ITEM NO. 5. - PRESENTATION OF HOME IMPROVEMENT PROGRAM. City Manager Paul West gave the following information: A slide program has been prepared dealing with the maintenance of homes in Farmers Branch. During enforcement of the substandard and minimum housing code of the city for the past two years, a few citizens have been found who cannot afford to make repairs or perform needed maintenance on their homes. In all cases the value of the homes and/or property would support a loan, however, the property owners are not financially able, due to ill health, age, etc. , to repay such a loan. It is suggested that a solution to the problem can be handled by civic effort, and that a Farmers Branch club serve as coordinating agency in an effort to organize other clubs and local financial institutions. A fund may be created from which to make grants and loans to needy persons. The sponsoring club may establish a screening committee to screen applicants for loans, grants, etc. The committee may make loans, assist in arranging for loans with financial institutions, outright grants, make loans with interest to accrue until the property is sold, obtain voluntary help in donations of labor and materials, or any other action they desire. The only function of the City of Farmers Branch will be to refer homeowners who seem unable to financially afford improvements to the screening committee. After the slide program was shown there followed a discussion by the members of the Council. Vol. 27, Page 135, Councilman Dodd expressed concern of individuals making a loan on a repair that will possibly be on something that will have to be done again in 3 or 4 years. Then, another loan would have to be applied and in some situations another loan later on. If this happens a person rather than have an asset will have a liability against the property. Councilman Dodd suggested consideration be given on contacting the vocational programs of the high schools in the area which may can take some of these jobs on as projects. Councilman Dodd also suggested consideration be given of approaching various civic clubs and scout groups on a voluntary basis, to see if they might adopt a certain house and fix it up. Councilman Dodd suggested that if the Mayor presents this program to particular civic groups, he should request suggestions, ideas, etc. and not just limit the program of improvement to loans. Councilman Johnson stated that the self help program concept presented by the Administration has tremondous merit for a worth while program of improving the community. Councilman Johnson stated he thought the idea of Councilman Dodd's of contacting the high schools was a good suggestion. Councilman Johnson suggested that as the slide program is shown about the city that the civic groups should be solicited for nominations for members to serve on the screening committee. The members of the City Council expressed commendation to the City Administration for coming up with a program such as this. Councilman Dodd made a motion to approve the self help concept and to study it further for discussion purposes. Councilman Johnson asked to add to the motion that the city is to encourage the showing of the slide program to interested civic groups. Councilman Dodd accepted the addition to the motion. Councilman Johnson seconded the motion and all voted "aye". AGENDA ITEM NO. 5.A. -DISCUSS MALLON PARK Mrs. Jimmy Adair, 2864 R.eedcroft Drive, appeared before the Council and presented a petition saying: "We the undersigned petition the Farmers Branch City Council to prohibit parking on the south side of R.eedcroft Drive between Jose,y Lane and the west end of Mallon Park. " The following signed the petition: Odie Harrelson Joe McD anie 1s Mr. & Mrs. Billy Gilespie Wanda Leach Mr. & Mrs, Sam Owens Jane Moore Mr. & Mrs. Jimmy Adair Vol. 27, Page 136. Mrs. Adair stated that the citizens on Reedcroft have a problem. Patrons at Mallon Park park their cars on both sides of Reedcroft, sometimes doubled parked and parking down the center of the street. Mrs. Adair stated that the residents can not get in and out of their drives most of the time because of the cars being parked on both sides of the street and too close to their drives. She stated that the sign reading "Mallon Park - Parking east of Josey", is ignored. She suggested the posting of a sign imposing a fine amount on the sign would impress them not to illegally park. Mrs. Adair said that the park patrons leave their garbage in the park and throw it in their ,yards. The homeowners have to sweep the glass out of the streets where they have broken bottles in the street. Mrs. Adair stated that when the Police Department is called and comes out the park patrons will move the cars and leave, but come back after the police are gone. Mrs. Adair stated that this was a nuisance and requested help from the City Council. Mayor Grimmer stated that this was a same problem back in 1973 and at that time several alternatives were considered and resulted in providing the parking facility at the Janey Stark School. After discussion of the location of the existing signs directing to the parking facility at Janey Stark, Councilman Johnson stated that it might help to place a parking facility directional sign at approximately the Farmers Branch Lane intersection and maybe a sign north of the Farmers Branch Lane intersection on Josey Lane. Mrs. Adair agreed that Councilman Johnson's suggestion might help. Mr. odie Harrelson, 2888 Reedcroft, stated he lived on the corner of Reedcroft & Josey Lane and something was needed but hoped something could result other than the no parking require- ment. Mr. Harrelson suggested that perhaps an approximate 6feet could be painted for no parking on the north curb that would be directly across from the driveways in front of the park. Mr. Harrelson stated that he has had a problem of people parking in his driveway. Mrs. Sam Owens, 2872 Reedcroft, stated she would like to see "no parking" on the north side of Reedcroft Drive and leave the street free for parking in front of the houses. The City Council pointed out to Mrs. Owens that her request is the opposite from that of the petition. Mrs. Adair stated that the petition would have to be changed if this is what Mrs. Owens wishes. Vol. 27, Page 137. Councilman Linn suggested that the present ordinance on parking be strictly enforced. Councilman Binford stated that he would be agreeable to do what- ever the homeowners desired. Mr. Sam Owens requested more patrolling of the park by the Police Department. Mr. Harrelson suggested provisions for time parking, or parking during certain hours, or possibly to mark parking spaces on the curb. Micki Cantebury, 3549 Cloverdale, stated that it is difficult when you park at Janey Stark and walk under the bridge carrying a baby and leading a toddler. She suggested time parking or possibly parking meters. Councilman Dodd suggested that this problem be referred to the Administration with the collection of suggestions from the public and follow up on enforcing the present ordinance and further studying the situation and submit back to the Council for further consideration. Councilman Johnson made the following 4-part motion: 1. The city establish signs on the west side, or on the right of the south bound lane on Josey advising motorists that Mallon Park parking is on the left, and advising that in advance of the left turn lane shortly before you reach the bridge. Erect signs on the north bound side of Josey Lane in appropriate location directing to the parking facility. 2. Erect signs on Reedcroft and on Millwood as you enter each street and possibly a sign in the middle of the block that parking is within so many feet of driveways prohibited. 3. The Police Department is to step up their visual enforcement, or patrol frequently in the neighborhood. 4. That the Police Department enforce the City ordinance prohibiting possession or consumption of alcohol beverage in a public park. Councilman Linn asked to add to the motion that the problem be a continued study of the Administration. Councilman Johnson accepted the addition to the motion. Councilman Linn seconded the motion and all voted "aye" Vol. 27, Page 138, AGENDA ITEM NO. 6. -CONSIDER ACCEPTING GIFT FROM THE AMERICAN ASSOCIATION OF UNIVERSITY WOMEN. Mrs. Micki Cantebury, representing the American Association of University Women, presented a check in the amount of $10.00 for a donation toward plantings to beautify the city. The donation was made and presented in honor of Farmers Branch Clean-up week. Mrs. Cantebury stated that the Association would prefer blue- bonnet seeds for planting, if possible. A motion by Councilman Binford, a second by Councilman Dodd, all voting "aye", accepted the donation from the American Association of University Women. AGENDA ITEM NO. 7. -DISCUSS MUNICIPAL COURT. REQUESTED BY MR. W. L. TIMMONS, 13855 BIRCHLAWN Mr. W. L. Timmons, 13855 Birchlawn, appeared before the Council to inform them of some problems he has had with the Municipal Court employees. Mr. Timmons told of an incident where he had requested from the Municipal Court office for an Appeal Form and had been refused in receiving one. He stated that he was told to get the form from a stationery supply store Q,r from the City of Dallas. Another incident involved his son. Mr. Timmons stated that the Court office would not accept a money order for a bond from his son. Mr. Timmons stated that after checking with Judge Fitzhugh, he found he was given the wrong information by the Farmers Branch Court office. Mr. Timmons requested that Farmers Branch Municipal Court supply the appeal forms with all the information on the filing and filling out the form. There was discussion between the members of the Council and Attorney John Boyle of the proceedures of handling forms such as this with other cities. Mr. Boyle explained that it was the option of the courts to have the forms available. Councilman Dodd suggested that this be referred to the City Administration to come up with the best method of providing the appeal form and information of filing appeals in order to facilitate the citizens in the Municipal Court. AGENDA ITEM NO. 8. -CONSIDER FINAL REPLAT OF BROOKHAVEN JUNIOR COLLEGE. REQUESTED BY DALLAS COUNTY COMMUNITY COLLEGE DISTRICT. Mayor Grimmer gave the following information from a memo to the City Council from the City Administration: The original plat of the Brookhaven Junior College dedicated right-of-way along the eastern boundary line of the college for the extension of Alpha Road and the intersection of Alpha Road Vol, 27. Page 139. with Valley View Lane. A more detailed drawing of the inter- section of Alpha Road and Valley View Lane has recently been completed by the City of Farmers Branch. A replat of Brookhaven Junior College, conforming to the new Alpha Road/Valley View Lane intersection layout, has been prepared. The replat meets the requirements of the city subdivision ordinance for plat approval. The Planning and Zoning Commission recommended that the replat be approved. After some discussion, a motion by Councilman Quevreaux, a second by Councilman Linn, all voting "aye", approved the replat submitted by the Dallas County Community Co]]ege District. AGENDA ITEM NO. 9. -CONSIDER REQUEST FOR SITE PLAN APPROVAL FOR THE FARMERS BRANCH SHOPPING CENTER. REQUESTED BY FIRST FEDERAL SAVINGS & LOAN ASSOCIATION. Mayor Grimmer gave the following information from a memo to the City Council from the City Administration: First Federal Savings & Loan Association has presented a site plan of the FarmersBranch Shopping Center. The site plan indicates the proposed location of a 9' x 16' prefabricated drive-thru savings and loan building. The building will not house a full service savings and loan facility. A savings facility is intended only. Loans must be obtained at other locations. Farmers Branch Shopping Center is located in a planned development area number 8 (LR-1), and site plan approval is required prior to building permits being issued. The Planning and Zoning Commission recommended that the site plan be approved. A motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", denied the request of First Federal Savings & Loan Association for a site plan for the Farmers Branch Shopping Center. Mr. Robert Williams, Vice President in charge of Real Estate for First Federal Savings & Loan, appeared before the City Council inquiring as to the reasons why the site plan was not approved. He stated that they had complied with all the ordinances and codes of the city. Councilman Quevreaux stated that he objected to portable and prefabricated buildings being erected anywhere in Farmers Branch. Vol. 27, Page 140. Councilman Quevreaux also stated that the placing of this port- able building in the Farmers_Branch Shopping Center would hender the flow of traffic in and out of the shopping center. Mr. Williams stated that he was willing to meet any requirement the Council wished in order to get the site plan approved. Mr. Howard Decker, with the First Federal Savings & Loan Architect Division, stated that this building could be built on site be- cause it meets all construction requirements. He said the building is built elsewhere and assembled on site and that is why they have used the word 'portable' to describe the building. Mr. Williams stated that they have a five year lease, with an option, and the value of the building is approximately $40,000.00. He described the construction of the building. Mr. Williams told of having a large savings and loan facility located in Farmers Branch on Langley. Mayor Grimmer stated that the city is making efforts to beautify the intersection of Josey Lane and Valley View Lane, and by chopping it up with more small buildings certainly does not fall in the plans of the beautification program. Councilman stated that he was concerned because in the minutes of the Planning and Zoning meeting it mentions that this is the first building of this type to be erected by First Federal Savings & Loan. Councilman Dodd stated that he was concerned about the plans for the beautification of this area, and this building would not tie in with the plans. AGENDA ITEM NO. 10. - CONSIDER SITE PLAN APPROVAL FOR BROOKHAVEN MEDICAL PLAZA. PROPERTY LOCATED AT WEBB CHAPEL AND L.B.J. FREE- WAY. REQUESTED BY BROOKHAVEN MEDICAL PLAZA, INC. Mayor Grimmer opened the public hearing by giving the following information from a memo to the City Council from the City Admin- istration: Brookhaven Hospital is located in Planned Development Area Number 18, allowing office uses. A site plan of the western half of the property has been submitted showing existing facilities and the proposed location of two three-story office buildings, a parking area to service the office buildings and streets as required by the approved street plan. Site plan approval is required before permits can be issued for the two three-story office buildings. The site plan conforms with the developers contract on the property. Vol. 27, Page 141. The Planning and Zoning Commission recommended that the site plan be approved with two conditions: 1. A 6' chain link fence and screening shrubs of Japanese Ligustrums be required along the northern boundary between Maybrook Drive and the drainage channel. 2. Building setback along the center east/west street be incrdased so that the 8' dimension is increased to 12' and the 17' dimension be decreased to 13'. Mr. Jack Bailey, representing Brookhaven Medical Services Corporation,of the proposed professional building, presented the request for site plan approval. The site plan was displayed by Mr. Bailey. Mr. Bailey stated that Brookhaven Medical Services Corporation agreed and has made the changes on the site plan in accordance with the recommendation of the Planning and Zoning Commission. Mr. Bailey explained that the site plan included the professional office building that already has a guaranteed contract and the contractors are ready to start construction. The purpose for the new office building is to bring new physicians in the area and support the new medical center expansion. Mayor Grimmer asked if anyone in the audience wished to speak in favor of the request. No one spoke. Mrs. Carol Dingman questioned if this item was a public hearing because it was not shown on the Agenda as such; and, if advertise- ment of such had been followed. Mayor Grimmer stated that the Planning and Zoning Commission minutes indicated that a public hearing was called before the Commission and it is the procedure that the public hearing for the City Council is advertised at the same time. Attorney John Boyle stated that since the property has already been zoned under a Planned Development ordinance with site plan approval, the Council may call for input information from the audience on this consideration. Site Plan approval is not a zoning process which requires a public hearing. Mr. Bailey stated that the request was advertised as a public hearing. Mayor Grimmer declared that the consideration of this item will be continued as a public hearing. Vol. 27, Page 142. Mayor Grimmer asked if there was any one in the audience wishing to speak in opposition to the request. The following spoke: Mr. Fernando Aguilar, 3647 Morningstar Circle, spoke concerning the access to the proposed buildings. He asked whether the site plan included an access to Morningstar Lane. Mayor Grimmer replied that the site plan did not include any street going to Morningstar. Mrs. Carol Dingman, 3605 Tanglewood, spoke concerning the traffic circulation plan around the center's facilities. Mrs. Micki Cantebury, 3549 Cloverdale, opposed any plans for any street going into residential areas from the hospital. She asked whether this site plan, if approved, would obligate the City Council or the Planning and Zoning Commission in anyway to provide the hospital access to the Morningstar neighborhood. Mayor Grimmer replied that this site plan does not obligate the streets going in. There being no other persons wishing to speak, a motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye", closed the public hearing. There followed a discussion between the members of the Council and Mr. Jack Bailey. Councilman Dodd asked whether the Hospital Authority and this Medical Services Corporation have come to an agreement on a contract for trading air space for parking spaces for the Hospital Authority, as was mentioned at the Hospital Authority Board meeting. Mr. Bailey replied there wasn't any agreement for the air easement. He stated that the plans of the Hospital is to build a parking lot first in order that it can be utiliked for all parking. City Manager Paul West commented that the hospital meets more than the requirement on parking spaces. Councilman Dodd asked whether alternate plans on the streets have been considered and/or submitted to the city. Mr. Bailey replied that they were still working on alternate plans. Councilman Dodd stated that he was concerned about giving approval of'a site plan when the thoroughfare for this area is not resolved. Councilman Johnson discussed with Mr. Bailey the possibility of expanding the 20' fire lane into a 40' street. Vol. 27, Page 143. City Manager Paul West explained that the site plan presented is a revised site plan because the original site plan was approved some time ago. The purpose for the revision is the addition of the location of these two buildings and their parking area around them. Councilman Quevreaux questioned the discussion of swapping the air rights for parking spaces. Mr. Bailey stated that there were no plans for this. After more discussion, a motion by Councilman Linn, a second by Councilman Johnson, approved the site plan submitted by Brookhaven Medical Services Corporation as recommended by the Planning and Zoning Commission with the following conditions: 1. A 6' chain link fence and screening shrubs of Japanese Ligustrums be required along the northern boundary between Maybrook Drive and the drainage channel. 2. Building setback along the center east/west street be increased so that the 8' dimension is increased to 12' and the 17' dimension be decreased to 13'. The motion carried 4 to 1, with Councilmen Linn, Johnson, Binford, and Quevreaux voting "aye", and with Councilman Dodd voting "n.ay". Councilman Dodd opposed because of pre- vious statements concerning traffic pattern, traffic ingress and egress problems. Councilman Binford mentioned that one thing that the people are forgetting is that the existing road plan for that area calls for a street connecting to Morningstar. I~L Vol. 27, Page 144. AGENDA ITEM NO. 11. -DISCUSS REQUIREMENTS FOR. UNVENTED HEATERS IN THE SUBSTANDARD HOUSING ORDINANCE. Mayor Grimmer gave the following information from a memo to the City Council from the City Administration: The Substandard Housing Ordinance has been reviewed. The Building Official has met with Alvin Thomas to discuss the substandard housing ordinance, and particularly the vented heat requirement. The city admin- istration feels that due to the health and fire hazards of unvented heaters, the city must recommend that the requirement for unvented heaters not be deleted from the Substandard Housing Ordinance. It is felt that the requirement of Section VII, paragraph (1) for each dwelling unit to be provided with heating facilities capable of maintaining a room tempera- ture of 70 degrees Farenheit at a point 3' above the floor is not, for practical purposes, enforceable and should be deleted. Councilman Binford expressed concern of making people going back and forcing people to comply with this requirement. He suggested that the change could possibly be made when the property changes ownership, or the use of a building. Councilman Johnson made a motion to not delete the unvented heating requirements of Ordinance No. 1038, but to amend Section VII (1) so as to delete the requirement for heating facilities capable of maintaining a room temperature of 70 degrees Farenheit at a point 3' above the floor in all habitable rooms, and directing the City Administration to prepare such amending ordinance. Councilman Quevreaux seconded the motion. The motion carried 4 to 1 with Councilmen Johnson, Quevreaux, Dodd and Linn voting 'Faye", and Councilman Binford voting "nay". Mr. Alvin Thomas made a statement to the effect that this requirement would be an imposition to some of the property owners. Mr. John Oechsner made statements opposing the action passed by the Council. AGENDA ITEM NO. 12. -CONSIDER NEW DATE FOR THE CONTINUED HEARING ON THE TEXAS POWER & LIGHT RATE REQUEST. A motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye", set April 18, 1977 as the date for the continued public hearing on the Texas Power & Light rate request. AGENDA ITEM NO. 13. -CONSIDER SETTING DATE FOR PUBLIC HEARING FOR THE EXPENDITURE OF REVENUE SHARING FUNDS. A motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", set April 4, 1977 as the date for a public hearing to consider the expenditure of Revenue Sharing Funds. Vol. 27, Page 145. AGENDA ITEM NO. 14. -CONSIDER T.M.R.S. (TEXAS MUNICIPAL RETIREMENT SYSTEM) EMPLOYEE REINSTATEMENT. A motion by Councilman Quevreaux, a second by Councilman Dodd, tabled the consideration of this item for further study. The motion carried 4 to 1 with Councilmen Quevreaux, Dodd, Johnson and Linn voting "aye", and Councilman Binford voting "nay". AGENDA ITEM NO. 15. -CONSIDER AUTHORIZING THE SALE OF SURPLUS BREATHING EQUIPMENT. Information: Bids were taken on the sale of Fire Department surplus breathing equipment and air compressor, and opened on March 1, 1977. Bids were mailed to 74 fire departments in North Texas and an advertisement was placed in the Texas Town & City magazine. Ten bids were received. Highest bids received were as follows: Lot #1 $2,121.21 -submitted by City Lot #2 750.00 -submitted by Lake Lot #3 350.00 -submitted by City of Wichita F&ls Cities Fire Department of Everman After some consideration, a motion by Councilman Binford, a second by Councilman Quevreaux, all voting "aye", accepted the bid for Lot #1 in the amount of $2,121.21 from the City of Wichita Falls, for Lot #2 in the amount of $750.00 from the Lake Cities Fire Department, and for Lot #3 in the amount of $350.00 from the City of Everman, for the surplus breathing equipment and air compressor. The total of all bids accepted is $3,221.21 AGENDA ITEM NO. 16. -CONSIDER AWARDING HEATING AND AIR CONDI- TIONING SERVICE CONTRACT FOR THE MUNICIPAL BUILDINGS. After reviewing four estimates, a motion by Councilman Dodd, a second by Councilman Binford, all voting "aye", awarded the contract for heating and air conditioning service for the municipal buildings to Bridges Service Company and authorized the City Manager to sign the contract in the amount of $311.80 per month or $3,741.60 per year. AGENDA ITEM NO. 17. -CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR FENCING MATERIALS FOR PEPPER PARK. After consideration, a motion by Councilman Dodd, a second by Councilman Linn, all voting "aye", authorized the City Admin- istration to proceed with the development of Pepper Park by authorizing the City Administration to take bids for the ball field fencing. Vol. 27r Page 146. AGENDA ITEM NO. 17.A.-CONSIDER JOINING AND PARTICIPATING WITH THE COMMITTEE FOR FAIR WATER RATES AND AUTHORIZING THE PAYMENT OF THE CITY'S SHARE OF THE COMMITTEE'S EXPENSES. After some consideration, a motion by Councilman Dodd, a second by Councilman Linn, all voting "aye", authorized to join and participate with the Committee for Fair Water Rates and authorized the payment of the City's pro rata share of the Committee's expenses to the maximum amount of $4,000.00. MAYOR GRIMMER ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAD BEEN CONCLUDED. AFTER A SHORT RECESS THE COUNCIL WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. Mayor Grimmer explained that Article 6252-17, Section 2 of the Open Meeting Law provided that such items as personnel matter, land acquisition and pending and contemplated litigation may be discussed in closed session. AGENDA ITEM NO. 18. -EXECUTIVE SESSION a. Discuss Personnel Matters An appointment to the Parks & Recreation Board was discussed. Various appointments that will be up for reconsideration in the month of May were discussed. b. Pending and Contemplated Litigation City Manager Paul West gave an up to date status report on the Water Rate Case and the water legislation. C. Land Acquisition. City Manager Paul West reported that the land that had been investigated for the city's landfill property was too high in price but will continue to look for a site for the future. THE MEETING RECONVENED INTO GENERAL SESSION. a. Action of Discussion of Personnel Matters A motion by Councilman Johnson, a second by Councilman Binford, all voting "aye", declared a vacancy on the Parks and Recreation Board since by ordinance there exists a vacancy when a member misses more than 3 consecutive meetings without excuse, and since Jerry Singleton has missed more than the meeting requirement. A motion by Councilman Johnson, a second by Councilman Quevreaux, all voting "aye", appointed Dan Chrisman to serve the unexpired term on the Parks and Recreation Board conditioned upon his acceptance of the appointment. Vol. 27, Page 147. A motion by Councilman Quevreaux, a second by Councilman Dodd, all voting "aye", appointed Dick Thomas, Bob Gilbreath and Jerry Parks to serve on the Tax Board of Equalization, conditioned upon their acceptance of the appointment. The Council requested Mayor Pro Tem Binford to write a letter to each member on the various boards inquiring as to their desire to continue to serve on the board that they are on, or whether they would desire to serve on another board. City 7 cretary AGENDA ITEM NO. 22. - ADJOURNMENT. A motion by Councilman Binford, a second by Councilman Quevreaux, all voting "aye", adjourned the City Council meeting of March 21, 1977 at 11:05 p.m.. l ~ c- Ma r ~1. Vol. 27, Page 148.