1976-11-17 CC MinutesCITY OF FARMERS BRANCH
CITY COUNCIL
MINUTES OF A SPECIAL MEETING
November 17, 1976
Members of the City Council present were:
Mayor George G. Grimmer
Mayor Pro Tern Bill Binford
Councilmen: John Dodd
Fred Johnson
Ken Quevreaux
W. R. Linn
The following members of the City
City Manager
City Attorney
City Secretary
Director of Staff Services
Secretary
Administration were present:
Paul M. West
Doug McCallon
J. W. Wade
Glenn Moore
Ruth Ann Parish
Mayor Pro Tem Binford called the City Council-meeting of November 17,
1976 to order at 5:10 p.m. .
AGENDA ITEM NO. 1. -INVOCATION
Glenn Moore gave the invocation.
DECLARING AN EMERGENCY
Upon a motion by Councilman Quevreaux, a second by Councilman Linn,
all voting "aye", declared an emergency and placed on the agenda as
Item No. 5. a. Consider Public Official and Employee Liability Insurance.
Mayor Grimmer arrived and conducted the rest _of the meeting.
AGENDA ITEM NO. 2. -CONSIDER. AWARDING THE BID FOR. CONTAINERS
FOR. THE SANITATION DEPARTMENT.
Five bids were reviewed by the City Council for twenty 6-yard and twenty
8-yard front loader containers. The City Administration recommended that
the bid be awarded to the low bidder, Duncan Equipment Company in the
amount of $13, 625. 00.
A motion by Councilman Quevreaux, a second by Councilman Binford, all
voting "aye", awarded the bid for the purchase of twenty .6-,yard and twenty
8-,yard containers to Duncan Equipment Company in the amount of $13, 625.00.
AGENDA ITEM NO. 3. -CONSIDER. AWARDING THE BID FOR. VEHICLES
Bids were reviewed on five automobiles, five pick-ups and six trucks by the
City Council. The recommendations d the City Administration were reviewed.
Vol. 26,, Page 70.
The recommendations by the City Administration are as follows:
Item # 1 - One 4 Door Sedan from Lee Jarmon Ford in Carrollton
for the bid of $5, 796. 60.
Item #2 - Four 4 Door Sedans from Graff Chevrolet in Grand
Prairie for the bid of $4, 694. 77 per unit for a total price
of $18, 779. 08.
Item #3 - One 1 Ton Crew Cab from Steakley Chevrolet in Dallas
for the bid of $5, 632. 97.
Item #4 - Two 3 /4 Ton Pick-ups from Lee Jarmon Ford in Carrollton
for the bid of $5, 633. 34 per unit for a total price of $11, 266. 68.
Item #5 - Two 3 /4 Ton Pick-ups from Steakleyy Chevrolet in Dallas
for the bid of $5, 532. 07 per unit for a total price of $11, 064.14.
Item #6 - One 1 Ton Truck from Metrol Ford in Dallas for the bid
of $4, 976.12.
Item #7 - Two 24, 000 G. V. W. Trucks from Steakley Chevrolet in
Dallas for the bid of $11, 161. 04 per unit for a total price
of $22, 322. 08.
Item #8 - One 24, 000 G. V. W. Truck from Metro Ford in Dallas for
the bid of $10, 913. 96.
Item #9 - One 34, 000 G. V. W. Truck from Metro Ford in Dallas for
the bid of $16, 875. 36.
Item # 10- One 32, 000 G. V. W. Truck from Metro Ford in Dallas for
the bid of $14, 912. 03.
A discussion was held between Councilman Dodd and the City Administration
concerning the size of the automobiles recommended for purchase. The
questionby Councilman Dodd concerned the economic aspects,, su611 as-
fuel, maintenance and resale value, of using V-8 -engine automobiles versus
the smaller compact automobiles. Councilman Dodd spoke of a report on
automobile economics that will be available in approximately 2 to 3 weeks;
and of his desire for the report before making a decision of purchasing the
automobiles.
City Manager Paul West explained that not only was fuel economics a factpr
to consider but also on the past experience in maintenance operation of
vehicles and the resale value aspect. Mr. West stated the Administration
feels the automobiles recommended will provide the best overall economy as
well as available dependability when needed.
After more discussion, Councilman Johnson made a motion to accept Items
1 thru 10 as recommended by the City Administration listed above for the
awarding of bids for the city vehicles.
Councilman Linn seconded the motion. The motion carried 4 to 1 with Council-
men Johnson, Linn, Binford and Quevreaux voting "aye", and Councilman
Dodd voting "nay". Councilman Dodd opposed the awarding' of the bid for the
automobiles because of'- his.-desire to receive and review the report which will
will be published on automobile economics.
Vol. 26, Page 71.
AGENDA ITEM NO. 4. -CONSIDER. AWARDING THE BID FOR. WATER.
MAIN REPLACEMENT MATERIALS.
Bids for the water main replacement materials were opened on the morning
of this date, November 17, 1976, and were presented to the Council at the
beginning of this .meeting.
After some discussion of not having the time to review and study the bids
on'the water main replacement materials, a motion by Councilman Quevreaux,
a second by Councilman Dodd, all voting "aye", tabled the awarding of the
bids until the December 6, 1976 Council meeting in order to have time to
study and receive more information on the bids.
AGENDA ITEM NO. 5. -CONSIDER. AWARDING THE BID FOR. SURVEY
EQUIPMENT.
Mayor Grimmer gave the following information from a memo to the City
Council from the City Administration: On November 10, 1976, bids were to be
received for an electronic distance meter to be used by the City's Survey
Party. One bid was received.. It was-. from Hewlett-Packard Company
for a total of $5, 110. 77, with a delivery time of 56 days. The City Admin-
istration recommended the bid be awarded to Hewlett-Packard Company.
After some discussion, the. Administration wag asked by the Cbdncil to_ check and
see if the'-equipment _oan be delivered earlier than -9pecified:,_ A m.otiop by Council-
man Linn, a second by Councilman' Dodd.,,, all, voting "aye' awarded the" bid of
Hewlett-Packard Company for the amount af' $5., 110. 77 for the-purchase of the
survey equipment.
AGENDA ITEM NO. 5, a. -CONSIDER. PUBLIC OFFICIAL AND EMPLOYEE
LIABILITY INSURANCE.
Mayor Grimmer gave the following information from a memo to the City
Council from the City Administration, The Administration has been seeking
a quote for Public Official and Employees Liability for some time and one
has been presented from Diversified Insurance Services, Inc.
City Manager Paul West explained that the quotation presented from Diversified
Insurance Services, Inc. , would only be good until December 10, 1976.
City Secretary J. W. Wade explained the provisions in the policy which covers
"wrongful acts". "Wrongful act" shall mean any actual or alleged error or
misstatement or misleading statement or act or omission or neglect or breach
of duty be an Insured, as public official or employee of the public entity.
The term "Wrongful Act" does not include any activity of the Insured practiced
or engaged in by members of licensed or certified professions. The policy
excludes prior acts, employee hiring, advancement, remuneration or termina-
tion of employment.
Vol. 26, Pagb 72.
A discussion was held between the members of the City Council and the
City Administration concerning a possible policy that will be available
after the first of the year sponsored by I. C. M. A. .
After more discussion, the City Council requested the City Administration
investigate further on the insurance policy to be sponsored by I. C. M. A. .
A motion by Councilman Binford, a second by Councilman Dodd, all voting
"aye", tabled this consideration for further study until the December 6,
1976 City Council meeting.
MAYOR. GRIMMER ANNOUNCED THAT THE ITEMS ON THE AGENDA
FOR. THE GENERAL SESSION HAD BEEN CONCLUDED. AFTER A
SHORT RECESS THE COUNCIL WILL RECONVENE FOR ITEMS IN THE
EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL
SESSION AFTER. THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE
SESSION.
Mayor Grimmer explained that Article 6252-17, Section 2 of the Open Meeting
Law provided that such item as discuss pending and contemplated litigation
may be discussed in the closed session.
AGENDA ITEM NO. 6. -EXECUTIVE SESSION.
Discuss Pending and Contemplated Litigation
City Manager Paul West gave a status report on the Panasonic and Honda
Tax Case and the water rate case with the City of Dallas.
THE MEETING WAS RECONVENED INTO GENERAL SESSION.
AGENDA ITEM NO. 7. -ADJOURNMENT.
A motion by Councilman Quevreaux, a second by Councilman Linn, all voting
"aye", adjourned the City Council meeting at 5;55 p.m. .
Mayor eorg G/ rimmer
"-a
City Srt~retary
Vol. 26, Page 73.