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1976-12-06 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR. MEETING December 6, 1976 All members of the City Council were present: Mayor George G. Grimmer Mayor Pro Tem Bill B.inford Councilmen: John Dodd Fred Johnson Ken Quevreaux W. R. Linn The following members of the City Administration were present: City Manager Paul M. West City Attorney Doug McCallon Director of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Grimmer called the City Council meeting of December 6, 1976 to order at 7:30 p.m. . AGENDA ITEM NO. 1. - INVOCATION Councilman Johnson gave the invocation. EMERGENCY ITEMS DECLARED. After some consideration, A motion by Councilman Linn, a second by Councilman Dodd, all voting "aye", declared an emergency and placed on the agenda as Item No. 3. a. -Request that Farmers Branch Hospital Authority Consider the Feasibility of Furnishing Paramedic Emergency Service; and, 7. a. -Consider Lease Agreement to Permit a Part of Swimming Pool Deck to Extend over Utility Easement at 2924 Las Campanas Drive. AGENDA ITEM NO. 2. -APPROVAL OF MINUTES After some consideration, a motion by Councilman Dodd, a second by Councilman Quevreaux, all voting "aye", approved the minutes of the City Council meeting of November 1, 1976 as presented. A motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", approved the minutes of the City Council meeting of November 17, 1976. Vol. 26, Page 74. AGENDA ITEM NO. 3. - PRESENTATION OF SERVICE AWARDS Mayor Grimmer presented a 10 year service award to Albert C. Wagner of the Police Department and a 5 year service award to John T. Wilson of the Fire Department for their employment with the city. AGENDA ITEM NO. 3.A. REQUEST THAT FARMERS BRANCH HOSPITAL AUTHORITY CONSIDER. THE FEASIBILITY OF FURNISHING PARAMEDIC EMERGENCY SERVICE. This A'ni was- placed on the agenda at the request of Councilman Linn. Councilman Linn made a statement requesting the City Council members to give consideration on the possibility of requesting the Farmers Branch Hospital Authority to consider the feasibility of furnishing paramedic emergency service to the community. Councilman Linn listed the following reasons `considering ' the advantages of having the paramedical ambulance service furnished by Brookhaven Medical Center: -Brookhaven Medical Center is in the business of furnishing medical services. This could possibly be a further extension of the services now being offered. -Paramedical employees will have more opportunities for advancement in the medical services field if working for and with the Hospital. -A hospital will be in better condition to provide backup employees for the paramedics than the City possibly would be. -Hospital is set up to collect from health insurance companies where- as the City is not. Their percentage of collection should be considerably higher than that which -we have experienced.here iii'.the City. -The hospital could contract with other cities in the area to provide a truly community service so that the cost could be shared by all the cities in the area, preventing duplication that now exist. -Training should be simplified since the paramedics will be working with the Doctors and Nurses constantly. -It should be easier to maintain skills of the paramedics since they will be covering a wider area and will have more frequent opportunity to use their skills, thereby keeping them sharp, alert and up-to-date in their practice. -In figuring timewise which is always an essence in most of these cases. There should be little or no loss or reduction in response time in the City of Farmers Branch. After discussions of various subjects that would need to be answered in the feasibility study, Councilman Linn made a motion to request the Board of Directors of the Farmers Branch Hospital Authority consider the feasibility of furnishing paramedic emergency service to the Community. Councilman Dodd seconded the motion. Councilman Quevreaux asked to amend the motion to include that the Farmers Branch Hospital Authority work with the City Administration on the feasibility study. Councilman Linn and Councilman Dodd accepted the amendment. The motion and amendment carried with all voting "aye". Vol. 26, Page 75. AGENDA ITEM NO. 4. -DISCUSS REQUIREMENT OF INSTALLING SMOKE DETECTORS. REQUESTED BY CHARLES PATTON, 13015 GLENSIDE. This item was withdrawn from the agenda at the request of Mr. Charles Patton. AGENDA ITEM NO. 5. -PUBLIC HEARING: REQUEST OF LOGAN WRIGHT FOR. SPECIFIC USE PERMIT TO OPERATE A DRIVE-IN RESTAURANT IN AN LR.-2 ZONING DISTRICT. PROPERTY LOCATED APPROXIMATELY 450' WEST OF THE INTERSECTION OF DENNIS LANE AND JOSEY LANE, ON THE NORTH SIDE OF JOSEY LANE. _ Mayor Grimmer opened the public hearing to consider the request for Specific Use Permit to operate a drive-in restaurant in an LR.-2 Zoning District. Mr. Logan Wright was not present to represent the request as applied for. Mayor Grimmer stated that the Planning and Zoning Commission recommended that the request be denied. Mr. Howard Bile,y with Fidelity Union Trust Company was present in behalf of an owner of an adjacent piece of property. He stated that he was present to see the outcome of the request. Mayor Grimmer asked if there was anyone in the audience wishing to speak in favor of the request. No one spoke. Mayor Grimmer asked if there was anyone in the audience wishing to speak in oppostion of the request. No one spoke. Councilman Quevreaux made a motion to close the public hearing. Council- man Linn seconded the motion. The motion carried by all voting "aye". Councilman Dodd disqualified himself from voting on this item because of personal friendship with the realtor that sold the property. After some discussion, a motion by Councilman Johnson, a second by Council- man Quevreaux, denied the request for the Specific Use Permit for property located approximately 450' west of the intersection of Dennis Lane and Josey Lane, on the north side of Jose,y Lane. The motion carried with all voting "aye". Councilman Dodd disqualified himself as stated above. AGENDA ITEM NO. 6. - CONSIDER. REQUEST OF ANPH ARCHITECTS FOR SITE PLAN APPROVAL FOR THE UNITED STATES POSTAL FACILITY. PROPERTY LOCATED AT THE INTERSECTION OF JOSEY LANE AND DENNIS LANE. Mayor Grimmer stated that ANPH Architects has submitted a site plan for the United States Postal facility planned for the intersection of Josey Lane and Dennis. Lane. The site plan shows building locations; parking for employees, customer and service vehicles; screening walls; landscaping; and ingress and egress to the property. Vol. 26, Page 76. The Planning and Zoning Commission recommended the site plan be approved with the following conditions: 1. Egress only be allowed from the postal facility onto Josey Lane by postal carriers. 2. A 6' chain link fence with redwood slats be erected along the north property line, with the remainder of the screening fence being a 6' masonry fence. Mayor Grimmer stated that the City Administration recommended the site plan not be approved because of the traffic problems and hazards which will occur on Josey Lane when it is widened. Mr. Andy Nagurney of ANPH Architects presented the site plan and requested approval for the plan as submitted. Mr. Nagurney explained the site plan proposed by his firm provides a one-way entrance into the middle of the parking lot with one-way exits at each end. This would allow the south- bound traffic to be able to turn into the Post Office site, but would not enable traffic to exit and go south. The proposal shows no median cut in Josey Lane when it is widened, directly in front of the site. Truck traffic and employee traffic are provided on the proposal to enter and exit the facility on Dennis Lane. The two proposals discussed are attached to this page for record. The Council discussed with Mr. Nagurney various traffic problems which would exist if either of the plans presented were approved. Problems involved the following aspects: -Traffic stack-up in southbound left turn lane into the site on provision of the plan proposed by the City Administration. -Traffic circulation through residential areas involved on either plan. -Traffic circulation of customer, truck and employee vehicles through the site involved of either plan -Movement of traffic once on the site of the facility as proposed on the plans. The Council discussed other areas of concern such as: the proposed location being too far north of the city for a post office; location of customer entrance facing Josey Lane rather than off Dennis; that all of the land owned by the Post Office is not being developed at this time; number of parking spaces provided for the customer parking and that of the employee parking being provided; facilities that would be housed in the proposal; and of the fact that a study was not made on all aspects of locating the facility at this location. Vol. 26, Page 77. 4 googol CARRIER PARKING Z I r= Y Q N w w 0 J a 2 w POST OFFICE an* N W U 1 w z Q J N z z w o 1 t~l i -L - 30 '4'1 00*0 SPACES //-///Y 1 FNL\~~ A JOSEY LANE jf • RECOMMENDED PLAN BY CITY, FaR r t t t low r ~ C7 S' r-i I,. fJ'.xN M^avi.u. sE'W%9 r4 J4 ~1~ A ~Xh~ hCRGN ' ^ X1-1 , . ~g,, ` - r (1 ~ • f/~.,•.,.s. ...._+.'......1......._.+,.x.1 ,1.. ~ ~ . 71 SPACES 1 • SITE PLAN SUBMITTED BY • POST OFFICE • i 1 a +..vrct OsC W S N _ c = J V) N w w 47 r « 0 i~• ,auk 'U; ,al ND. >~r,wKi er [NECKED ISSVE DAT Mr. Nagurne,y stated that his:firm tried to come up with a plan which would create access to the site and be as convenient as possible but which would be the least dangerous, and to come up with a plan for the on-site movement of traffic. After more discussion, a motion by Councilman Dodd, a second by Council- man Quevreaux, all voting "aye", denied the request for the site plan approval as presented. After being asked by Mr. Nagurney on the procedure of submitting another site plan, City Manager Paul West suggested that he work with the Engineering Division for possible working plans to be presented for consideration. Mr. West stated that the plan discussed that was presented by the Engineering Division was based on the buildings being located as they were shown on the site plan originally presented. Councilman Quevreaux requested that the City Administration inquire as to what this facility would incorporate, would it mean that all other facilities in Farmers Branch would move to this location. AGENDA ITEM NO. 7. -CONSIDER. REQUEST FOR. SITE PLAN APPROVAL FOR. THE VILLA MARQUIS APARTMENTS. REQUESTED BY STANDARD INVESTMENTS COMPANY FOR. THE PROPERTY LOCATED AT 2730 FYKE ROAD. Mayor Grimmer gave the following information from a memo to the City Council from the City Administration: The Villa Marquis Apartments at 2730 F,yke has submitted a site plan showing the location of a 17' x 17' wood frame utility building on their property. The Villa Marquis Apartments are located in the ;PD-4 (MF-2, LR.-1) zoning district. Site plan approval is required before a building permit can be issued for the storage building. Construction of the structure was begun without a building permit, however, after contact with the apartment manager, an application for permit was filed. The building conforms with the City's building code standards. The building will be used for storage of bicycles, motorbikes, etc. The Planning and Zoning Commission recommends that the site plan be approved. After some consideration, Councilman Linn made a motion to approve the site plan as request by the Villa Marquis Apartments. Councilman Binford seconded the motion. The motion carried 4 to 1 with Councilmen Linn, Binford, Dodd and Johnson voting "aye", and Councilman Quevreaux voting "nay". Councilman Quevreaux voted against the approval because the securing of a building permit was not obtained before construction was begun. AGENDA ITEM NO. 7.A.-CONSIDER LEASE AGREEMENT TO PERMIT A PART OF SWIMMING POOL DECK TO EXTEND OVER. UTILITY EASEMENT AT 2924 LAS CAMPANAS DRIVE. Mayor Grimmer gave the following information from a memo to the City Council from the City Administration: Mr. J. Clinton Davies of 2924 Las Campanas Vol. 26, Page 78. Drive has requested permission to install a portion of a swimming pool deck only within an existing sanitary sewer easement. This deck will extend over the sanitary sewer line but,ho part of the pool itself will be constructed within the limits of the easement. The City does not surrender any of its rights in the easement by entering into this lease. A .re.presentative from the pool contractors was present in behalf of Mr. Davies' request. After some discussion, a mbtion..by Councilman Linn, , a second by Council- man Dodd, all voting "aye", authorized the City Administration to execute the lease agreement with Mr. Davies. AGENDA ITEM NO. 8. -CONSIDER. THE AWARDING THE BID FOR. WATER. MAIN REPLACEMENT MATERIALS. Bids on water main replacement materials were reviewed by the members of the City Council. Mayor Grimmer stated the City Administration recommended the bids be awarded to Trans-Tex Supply in the amount of $70, 988.46. The following representatives of various suppliers of the items on the bid specifications were present telling the Council the quality of their product: 1. Mr. Frank Kuenstler, Vice President of Trans Tex Supply - all items bid especially the Mueller valves and meters 2. Mr. Fred J. Valenta, Territory Manager of Johns-Manville - pipe materials 3. Mr. Bob Wagley of James-Jones Company - Brass fittings as bid by Industrial International 4. Mr. Greg Sealy, Vice President of Industrial Internationall - all items bid 5. Mr. Tom Heffington, District Manager of Kennedy Valve Mfg. Company, Inc. - Kennedy valves and meters as bid by Industrial International 6. Mr. Lyle Charbonneau, Branch Manager of ITT Grennell Corp. in Farmers Branch - Kennedy Valves and meters as bid by Industrial International. 7. Mr. Jack Shulster, of the Mueller Corporation - Mueller products. Mr. Tom Heffington of Kennedy Valves discussed various items that were included on a comparison of Mueller and Kennedy product features in~A report prepared by the City Administration. After some discussion, Councilman Dodd made a motion to award the bid for Items 1, 2, 3 and 4 on the bid tabulations to Johns-Mansville. After more discussion, Councilman Dodd withdrew his motion. Vol. 26, Page 79. Councilman Quevreaux made a motion to reject all bids and readvertise for bids. Councilman Linn second the motion. After some discussion of awarding various items to separate bidders, Councilman Linn withdrew the second to the motion and Councilman Quevreaux withdrew his motion. Councilman Johnson made a motion to award the bid on Items 1, 2, 3 and 4 to Industrial International in the amount of $49, 811. 75 ; Items No. 5, 6, 7 and 17 to Trans Texas Supply in the r.mount of $14, 597.42 ; and, Items No. 8, 9, 10, 11, 12, 13, 14, and 16 to Industrial International in the amount of $7, 064. 77. The grand total of the bids is $ 71, 473. 94. Councilman Quevreaux seconded the motion. The motion carried 4 to 1 with Councilman Johnson, Quevreaux, Binford and Linn voting "aye", and Councilman Dodd voting "nay". Councilman Dodd voted against this consideration because he desired the bid for the pipe be awarded to Johns-Manville and readvertise for bids for the other items. AGENDA ITEM NO. 9. - CONSIDER. PUBLIC OFFICIALS AND EMPLOYEES LIABILITY INSURANCE. Mayor Grimmer gave the following information from a memo to the City Council from the City Administration. The city received two quotes on public officials and employee liability. The quotes are from the same company but different agencies. The coverage is for the Mayor and Council, all Council appointed boards and all City employees. After some discussion of the question of the amount on the maximum award of a civil suit agains a municipality, Councilman Linn made a motion to table this item for further information. Councilman Binford seconded the motion. The motion carried. Councilman Dodd disqualified himself from voting on this item because of possible conflict of interest. AGENDA ITEM NO. 10. -DISCUSS PROPOSED CITY-COUNTY JAIL FACILITIES. A motion by Councilman Quevreaux, a second by Councilman Linn, all voting "aye", decided= to take no action on the consideration of - proposed City- County Jail facilities. OTHER. COMMENTS: Mr. Bob Blyth, 13832 Braemar Drive, appeared before the Council to tell of water breaks that occur in the street in front of his house. Mr. Blyth requested that this matter be investigated and see what relief can be done. Vol. 26, Page 80. MAYOR. GRIMMER. ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR. THE GENERAL SESSION HAD BEEN CONCLUDED. AFTER. A SHORT RECESS THE COUNCIL WILL RECONVENE FOR. ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER. THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. Mayor Grimmer explained that Article 6252-17, Section 2 of the Open Meeting Law provided that such items as discuss personnel matters and pending and contemplated litigation may be discussed in closed session. AGENDA ITEM NO. 11. EXECUTIVE SESSION. a. Discuss Personnel Matters Appointments to the Farmers Branch-Carrollton Flood Control District Board and the Farmers Branch Hospital Authority Board were discussed. b. Discuss Pending and Contemplated Litigation City Manager Paul West gave an up-to-date status report on the water rate case with the City of Dallas and on the Panasonic and Honda Tax Case. THE MEETING WAS RECONVENED INTO GENERAL SESSION. No action was needed on items discussed by the Council in the Executive Session. AGENDA ITEM NO. 12. -ADJOURNMENT. A motion by Councilman Quevreaux, a second by Councilman Linn, all voting "aye", adjourned the City Council meeting of December 6, 1976 at 10:45 p.m. . Ma or eo G e Grimmer City cretary I] Vol. 26, Page 81.