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1973-03-05 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING March 5, 1973 Members of the City Council present were: Mayor George G. Grimmer Mayor Pro Tern W. R. Linn Councilmen: Ray Flaherty Bill McClung Bill Binford Councilman Quevreaux was absent because of being out of town on business and this was recognized as an excused absence. Members of the Administration present were: City Manager Paul M. West City Attorney Doug McCallon City Secretary J. W. Wade Manager of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Grimmer called the City Council meeting of March 5, 1973 to order at 7:30 P.M. . Glenn Moore gave the invocation. APPROVAL OF MINUTES Upon a motion by Councilman Flaherty, a second by Councilman Binford, all voting "aye", approved the minutes as submitted of the City Council meeting of February 19, 1973. PRESENTATION OF CERTIFICATE OF APPRECIATION Mayor Grimmer presented a certificate of appreciation to Mrs. Nancy Johnson for her services for serving on the Library Board. REQUEST FOR SPECIFIC USE PERMIT FOR CIVIC AND PHILANTHROPIC USE BY ASSOCIATED SPORTS. Mrs. Linda Ott, president of the Women's Auxiliary of the Associated Sports, presented a request that the Associated Sports be permitted to operate concession stands on the following parks in the city: a. One concession stand at Jaycee Park b. One concession stand at Don Showman Park c. Two concession stands at William L. Cabell School d. One concession stand at Cox Park These concession stands are being requested to be operated from March until August of 1973. Page 589. There was a discussion of three stands being located at Showman Park. It was discussed of the possibility of sharing the stands. Mrs. Ott stated that the stand requested for Showman Park will be operated only on Saturday nights. The locations of the stands have been approved by the Park and Recreation Department of the City and the Dallas Independent School District. The Administration recommended that these stands be permitted on the City parks contingent upon the City obtaining written authorization from the Dallas Independent School District. After some discussion, a motion by Councilman Linn, a second by Councilman Binford, all voting "aye", granted the request of Associated Sports for concession stands as described by Mrs. Ott, subject to the city receiving written authorization from Dallas Independent School District for placing the stands on the William Cabell School property. ORDINANCE NO. 953 - FIRE PROTECTION AGREEMENT WITH DALLAS COUNTY. City Manager Pau West explained that the contract agreement with Dallas County presented is the same that has been approved in the past several years. The proposed ordinance executes a contract with Dallas County for answering fire calls in the County area adjoining the Farmers Branch city limits on the west side of the river. After some discussion, a motion by Councilman McClung, a second by Councilman Linn, all voting "aye", adopted Ordinance No. 953 that contracts with the County of Dallas for the City of Farmers Branch to furnish fire protection and to answer all fire calls in unincorporated areas adjoining the corporate limits of the City of Farmers Branch. Councilman Flaherty requested a map of Dallas County showing the area that is involved in this agreement. DEDICATION OF RIGHT OF WAY ON INWOOD ROAD BY COTTON BELT RAILWAY DISCUSSED. City Manager Paul West explained that Inwood Road was originally a 60' right of way. The Cotton Belt Railway has dedicated 20 feet of additional right of way on the east side of Inwood Road from L.B.J. to Spring Valley Road. This dedication was made with certain conditions. The conditions were that the land would revert to the Railway if it should cease to be used as a public street; that no paving assessments would be levied against the Cotton Belt Railway for paving abutting its remaining right of way on the east side of Inwood; and, that no paving assessments be levied against the property on the west side of Inwood for a period of 5 years from the date of the dedication. The 5-year period has expired and assessments may be levied against property on the west side of Inwood from L.B.J. to Spring Valley Road, without affecting the dedication. The Railway Company has been contacted and requested to dedicate a similar 20' strip on the east side of Inwood from Spring Valley Road to the north City limits. It was requested that the 5-year waiting period not be included in this dedication, since it is anticipated that Inwood will be widened and improved in less than a 5-year period. Page 590. The Railroad Company has agreed to forego the 5-year waiting period and to voluntarily accept an assessment on any land which the Railroad still owns on the west side of Inwood at the time the assessment becomes payable. The conditions which the Railroad has proposed for the requested dedication north of Spring Valley Road are that the additional dedicated right of way will revert to the.Railroad in the event that it is used for other than street purposes and that the Railroad not be assessed for the cost of paving the east one-half of Inwood Road, adjacent to its remaining right of way. The Railroad has requested the City to prepare a right of way dedication instrument containing these two conditions. After some discussion, a motion by Councilman McClung, a second by Councilman Flaherty, all voting "aye", approved the request of the Cotton Belt Railway Company and instructed the Administration to prepare a right of way dedication instrument containing the conditions described above. AGREEMENT WITH CITY OF ADDISON FOR THE CONTROL OF TRAFFIC AT THE INTERSECTION OF BROOKHAVEN CLUB DRIVE AND MARSH LANE. City Manager Pau West stated that the resolution and agreement presented formalized the verbal agreement with Mayor Melton Noel[ concerning the control of traffic at the intersection of Brookhaven Club Drive and Marsh Lane. This allows the City of Farmers Branch to control the traffic in the intersection. After some discussion, a motion by Councilman Binford, a second by Councilman McClung, all voting "aye", adopted Resolution No. 73-018 that authorizes the Mayor to execute an agreement with the City of Addison for the control of traffic at the intersection of Brookhaven Club Drive and Marsh Lane. CONTRACT AWARDED FOR AIR COMPRESSOR City Manager Pau West stated that three bids had been received for a 175 CFM Air Compressor. He stated that the Administration recommended that the City Council award the contract to Pool's Equipment Company for the low bid in the amount of $ 4,329.00. After some consideration and reviewing all bids, a motion by Councilman Binford, a second by Councilman Linn, all voting "aye", awarded the bid in the amount of $ 4,329.00 to Pool's Equipment Company for a 175 CFM air compressor. APPROPRIATING FUNDS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR A SCRUBBER-VAC DISCUSSED. City Manager Paul West explained that during the past several months it has become evident a more efficient method of cleaning the recreation building be discovered. In the past the building has been cleaned by three custodians, averaging 2 1/2 hours a day in the building. Most of the time has been used to wet mop, dry mop and buff the floors in the gymnasium, classrooms, halls, restrooms and offices upstairs. While this is going on, less attention has been paid, from time to time, to other cleaning duties, such as walls, windows, baseboards and general dusting. So a method had to be found to make the custodial crew more efficient while in the recreation building. Page 591. Mr. West stated that with the purchase of a scrubber-vac machine, one man will be able to do in 2 1/2 hours, that which had previoust,v taken three men to do. B.y using this method the other two custodians will be free to do the other cleaning duties that are necessary to keep the building in overall tip-top cleaning condition. This machine would also be used to wax and clean the new gymnasium, lobby areas and hallways to the added facility. Mr. West stated that the machine is estimated to cost $4,500.00 and there is not money in the budget for this. He stated that due to the need of this machine, it is requested that the Council waive the formality of prior advertising for bids, and, that authorization be granted to receive quotations through the Purchasing Agent. He stated that the only thing different from the normal procedure is that the machine would not be advertised in the paper. There was a discussion of handling this under the normal procedure of advertising for bids. After more discussion, Councilman McClung made a motion that the normal procedure for the advertisement for bids and the appropriation of funds should be followed for the scrubber-vac. Councilman Flaherty seconded the motion. The motion carried 3 to I with Councilmen Flaherty, McClung and Linn voting "aye" and with Council- man Binford voting "nay". ADVERTISEMENT FOR BIDS FOR REPLACEMENT OF FLOOR COVERING IN EXISTING RECREATION BUILDING AUTHORIZED. City Manager Paul West explained that new vinyl the is needed in the existing gymnasium and the class rooms at the Recreation Center for reasons of safety, usage, and appearance. The present tile in the lobby and gym is II years old and through its years of service has become scratched, chipped, cut, worn and faded in some areas. The tremendous use the building has seen has of course worn down the tile in some areas more than in others. New tile should help to provide for easier cleaning and create a healthier atmosphere for those using or working at the Center. Since there will be a new addition to the existing building completed in the near future with all new fixtures and a portion of the existing facilities are to be renovated, it would present a much better view to the public using the facilities to see and use new tile. The cost estimate will be between $8,000 and $9,000. The funds would come from the Bond Funds for the Recreation Building. After some discussion, a motion by Councilman Flaherty, a second by Councilman Binford, all voting "aye", authorized the advertisement for bids for replacement of floor coverning in the existing recreation building. ADJOURNMENT. Upon a motion by Councilman Flaherty, a second by Councilman McClung, all voting "aye", adjourned the City Council meeting of March 5, 1973 at 8:05 P.M.. Mayor eo ge G . Gri er City Se ary J. W. Wade Page 592.