2017-08-01 CC MinutesCity Council Minutes August 1, 2017
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City of Farmers Branch
City Council Minutes
3 p.m. Study Session
FARMERS
BRANCH
6 p.m. Regular Meeting
Farmers Branch City Hall
Tuesday, August 1, 2017 13000 William Dodson Pkwy Council Chambers
Farmers Branch,TX 75234
Presiding: 1 - Mayor Robert C. Dye
Present: 5- Mayor Pro Tern John Norwood, Deputy Mayor
Pro Tern Mike Bomgardner, Council Member
Ana Reyes, Council Member Bronson Blackson,
Council Member Terry Lynne
Staff: - Charles Cox, City Manager; John Land, Deputy
City Manager; Amy Piukana, City Secretary; Pete
Smith, City Attorney; Sara Egan, Records
Management Coordinator; Benjamin Williamson,
Assistant to the City Manager; Tom Bryson,
Communications Director; David Hale, Police
Chief; Andy Gillies, Community Services
Director; Marc Bentley, Public Works Director;
Steve Parker, Fire Chief; Brian Beasley, Human
Resources Director; Sherrelle Evans - Jones,
Finance Director; Allison Cook, Economic
Development Director, Kevin Muenchow Fleet
and Facilities Director; Shane Davis,
Sustainability & Public Health Director
A. STUDY SESSION
Mayor Dye called the Study Session meeting to order at 3:00 p.m.
A.1 17 -540 Discuss regular City Council meeting agenda items.
Deputy Mayor Pro Tern Bomgardner asked for clarification on Agenda Item K.4. Mr. Gillies
explained the applicant is proposing to develop three multi - family residential communities.
Deputy Mayor Pro Tem Bomgardner expressed concerns regarding Agenda Item 1.5,
(Resolution promoting English &) being on the Consent Agenda.
Council Member Lynne asked that Agenda Item 1.5, be removed from the Consent Agenda,
and asked that no action be taken tonight. Council Member Lynne asked for clarification
regarding Agenda Item 1.3, (Dallas County Health and Interlocal Agreement), asking how
many this program serves. Environmental Health Manager Katy Evans replied stating this
is an agreement with Dallas County to provide Health Services, noting it served
City Council Minutes August 1, 2017
approximately 250 residents last year. She noted the City has contracted with Dallas
County for the past 18 years.
Council Member Lynne asked for clarification about Agenda Item 1.4, (TXDot
Disadvantaged Business Enterprise Program). Mr. Bentley replied explaining this is a
grant- funding request, which will be used for Marsh Lane Bridge. Mr. Cox noted the match
comes from the Street Bond fund.
Mayor Pro Tern Norwood asked for more information on Agenda Item 1.2, (Abandoning an
easement in Addison). He asked about the impact if the easement is not conveyed and if
this creates leverage on the Farmers Branch Creek issue.
Mr. Bentley explained this is a tradeoff with an easement abandonment and a trail
easement. The City Attorney explained by not approving this item, it does not affect the
Town of Addison, but does impact the developer
Council Member Reyes asked if the easement was provided from the Town of Addison or
from the Developer. Mr. Bentley replied it was provided from the Developer.
A.2 TMP -2274 Receive a presentation on the City's marketing plan and a report
from the Pyro Agency on the progress and future plans for the
Discover Farmers Branch campaign.
Assistant to City Manager Rachael Johnson briefed City Council regarding this item. Ms.
Johnson reviewed the following: Guiding Principles, Marketing Mission, Farmers Branch
Brand promise, Marketing Plan organization, Community Marketing goals, Strategy
Highlights, External Marketing goals, and the marketing budget outline.
Council Member Lynne asked if the City is promoting Firehouse Theatre. Mr. Cox
explained the City does not do external marketing. Ms. Johnson explained the Firehouse
Theatre is include in package promotions. She noted it is not direct advertising, but does
promote it under things to do in Farmers Branch.
Mr. Matthew Chee -Awai with Pyro Agency briefed City Council on the proposed Marketing
Plan.
Deputy Mayor Pro Tern Bomgardner suggested adding information on public safety and
education. Ms. Johnson replied stating she plans to focus on public amenities and schools.
Mr. Chee -Awai reviewed the Key Performance Indicators (KPI's) and the following 2017
Plan Improvements:
• Homepage rotating banners
• Support PPC campaign with themed landing page portals
• New Demo /Rebuild emails and landing page content that encourages visitors to
extend their browsing experience.
Council Member Lynne suggested better promotion of the Demolition Rebuild program.
Council Member Bomgardner suggested tracking visitors that visit the page.
The 2018 Communication Objectives
• Foster Momentum for " &" Campaign
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• Increase visits to and around the City
• Align all social media content with overarching brand strategy
• Increase business expansion, retention and relocation to the City
Suggest Foster Momentum for " &" Campaign
• Business Community integration:
• Door decals for businesses in Farmers Branch
• " &" Murals Starting with Firehouse Theatre being the first installment.
• Retention and recruitment materials updated to include campaign elements.
Resident Activation:
• Pass the " &" program — video with a testimonial of residents in Farmers Branch.
• Endless Possibilities Photography Contest — challenge them to capture their
interpretation of the endless possibilities of Farmers Branch.
• " &" Themed Merchandise — including t- shirts, car decals, city pride yard signs.
Social Media Strategy
• Social listenening and consumer insight
• Contenty strategy framework
• Voice and personal strategy
Council Member Lynne suggested having more discussion to review fees. He preferred to
see in -house employees be utilized instead of paying a third party. He urged Pryo to be
cost efficient with the marketing budget.
Council Member Lynne suggested a photography contest among residents, schools and
the college to promote people, places and things.
Deputy Mayor Pro Tern Bomgardner asked to see a marketing breakdown to identify
priority items.
City Council asked that another meeting be set to discuss the marketing budget. Mr. Cox
suggested late September.
A.3 TMP -2284 Discuss the City Manager's balanced budget and
organizational funding requests related to the adoption of the
Farmers Branch 2017 -18 Fiscal Year budget
Finance Director Sherrelle Evans Jones briefed City Council regarding this item. Ms.
Evans -Jones reviewed key budget adoption dates:
August 8 — Budget published (newspaper & website)
August 15 — First Public Hearing
August 29 — Second Public Hearing
September 12 — Final adoption of Tax Rate
Ms. Evans Jones reviewed the General Fund Revenues, Water and Sewer Fund,
Hotel /Motel Fund, and Capital Project Funds.
Ms. Evans Jones explained the total proposed 2017 -18 Operating Budget as follows:
City Council Minutes August 1, 2017
General Fund Fixed Asset Fund Water & Sewer Fund Hotel /Motel Fund
2017 -18 Estimated Revenues 56,750,700 2,975,578 22,113,200 3,072,700
2017 -18 Estmated Expenditures 57,004,800 2,741,100 22,020,400 3,333,900
Changes to Fund Balance (254,100) 234,478 92,800 (261,200)
A.4 TMP -2274 Discuss and review applicants for Board and Commissions.
The City Secretary Amy Piukana conducted a Board and Commission slate preference
exercise with Council Members to narrow the list of applicants from sixteen to six
applicants.
A.5 TMP -2280 Discuss a Resolution promoting English &
Mayor Dye explained he directed to staff to draft a resolution amending Resolution No.
2006 -130 to help unify the City and bring change. He noted he placed the item on Consent
since it would be discussed during Study Session.
Council Member Lynne expressed concerns regarding the proposed resolution, stating this
should have been discussed prior to a resolution being drafted. He explained this could
reopen old issues and feels the City has moved on from the past. He stated there is not
much difference from the proposed resolution and the original, noting the State mandates
what is required to be posted in English and Spanish. He further stated this could require
the City to have a translator, which would be an additional cost to tax payers.
Deputy Mayor Pro Tern Bomgardner stated he does not feel the new resolution provides
anything different and suggests repealing Resolution 2006 -130. He asked what is the City
unable to do with this current resolution.
Mr. Cox replied stating, the City is limited for example, if the Library wants to advertise in
Spanish such as Children's stories, the City is prohibited from advertising in other
languages.
Mayor Pro Tern Norwood stated the Resolution interpretation is deemed too strict. He
stated paragraphs 2, (f) and (g) from the old resolution need to be removed.
Council Member Reyes stated old wounds still exist, noting the City is restricted to Public
Safety and Public Health and does not reach all residents. She asked why we should be
so restrictive.
Council Member Blackson stated the current Resolution prevents the City from reaching
everyone and does not want to preclude anyone. He stated the City needs to engage all
citizens and feels a new resolution would be symbolic in healing old wounds.
Mayor Pro Tern Norwood stated he supports repealing the Resolution. He also supports
amending the resolution and allowing the Hispanic Community to help amend the
Resolution. He urged everyone to read the 2006 Resolution and suggested appealing f
and g. He stated City official correspondence should be English only. He noted unofficial
correspondence could be provided in Spanish.
Mayor Dye explained the action is symbolic, to promote a new mind set, and bridge the
gap created by the past and encourage healing.
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Council Member Lynne asked to table the item to allow everyone additional time to review
the resolution and discuss with his constituents.
City Council discussed the option to repeal the Resolution, and agreed to discuss again at
a future City Council meeting.
Mayor Dye skipped to Agenda Item B.1, to recess into closed executive session at 5:42
p.m.
B.1 17 -544 Council may convene into a closed executive session pursuant to
Section 551.071 of the Texas Government Code to deliberate regarding:
• Consultation with City Attorney regarding Texas Commission on
Environmental Quality (TCEQ) Report No. 119885 relating to TCEQ
Permit Nos. 5383 and 5383A to Town of Addison for use of water
in Farmers Branch Creek, pending TCEQ Complaint regarding
Farmers Branch Creek.
• Consultation with City Attorney regarding application for
Amended Permit to Expand Camelot LF (Texas Commission on
Environmental Quality MSW Permit Application No. 1312B)
Council may convene into a closed executive session pursuant to
Section 551.072 of the Texas Government Code to deliberate
regarding:
• Discuss the purchase, exchange, lease, or sale of real property
known as property located north of 635, south of Valley View, east
of Denton Drive, and west of Webb Chapel.
Council may convene into a closed executive session pursuant to Section
551.087 of the Texas Government Code to deliberate regarding:
• Economic Development Incentives for Project Team(s).
City Council adjourned from Executive Session at 6:00 p.m.
C. CALL REGULAR MEETING TO ORDER (6 P.M.)
Mayor Dye called the regular meeting to order at 6:06 p.m.
D. INVOCATION & PLEDGE OF ALLEGIANCE
The invocation was provided by Father Daniel with Mary Immaculate Catholic Church.
Boy Scout Troop 874 led the Pledge of Allegiance. Mayor Dye led the Pledge to the Texas
Flag.
E. CEREMONIAL ITEMS
EA TMP -2267 Presentation of a service award to Rotha Crump for fifteen (15) years
of dedicated service to the City of Farmers Branch.
Mayor Dye and Director of Parks and Recreation Jeff Harting presented Rotha Crump with
a fifteen (15) year service award pin for her dedicated service to the City of Farmers
Branch.
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E.2 TMP -2266 Presentation of a service award Melanie Luce for ten years (10) of
service in the Parks and Recreation Department.
Mayor Dye and Director of Parks and Recreation Jeff Harting presented Melanie Luce with
a ten (10) year service award pin for her dedicated service.
E.3 TMP -2269 Presentation of a service award to Will Tosch for ten years (10) of
service in the Parks and Recreation Department.
Mayor Dye and Director of Parks and Recreation Jeff Harting presented Will Tosch with a
ten (10) year service pin for his dedicated years of service in the Parks and Recreation
Department.
EA TMP -2266 Presentation of a service award to Juvenal Padron for five years
(5) of service in the Parks and Recreation Department.
Mayor Dye and Director of Parks and Recreation Jeff Harting presented Juvenal Padron
with a five (5) year service pin for his dedicated service in the Parks and Recreation
Department.
E.5 TMP -2272 Presentation of a service award to JD Arnold for five years (5) of
service in the Parks and Recreation Department.
Mayor Dye and Director of Parks and Recreation Jeff Harting presented JD Arnold with a
five year (5) service pin for his service in the Parks and Recreation Department.
F. REPORT ON STUDY SESSION ITEMS
Council Member Reyes provided a report on Study Session items.
G. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
The City Manager provided the following report:
• Good news from the world of traffic. The 35Express group, responsible for the makeover of
1 -35E from LBJ to U.S. Highway 380 in Denton County, reports that the four -year, $1.4
billion project will be substantially completed by the end of August. Through the month,
motorists should expect periodic lane closures at night as they work to complete the
resurfacing of all lanes. Find out more at 35express.org.
• The Farmers Branch Animal Adoption Center is running a `Dog Days of Summer' special
with lower adoption fees in an effort to reduce the population of the shelter. Through the
end of the month, dogs and cats can be adopted for $20 with kittens and puppies for $45.
Find out more and come visit adoptable pets at 3727 Valley View Lane or call the staff at
972.919.8770.
• The Farmers Branch Police Department has advised that the Fall session of their popular
Citizen Police Academy is set to begin September 7 and there is still time for residents to
get involved. Visit farmersbranchtx.gov /police for more information.
• Beginning September 1, the Farmers Branch Community Recreation Center will
permanently change regular opening hours from 6 to 5:30 a.m. on weekdays. Closing and
weekend hours will remain the same. Call 972.247.4607 for information.
• Reservations for Christmas High Teas and for 2018 events at the Farmers Branch Historical
Park open on Monday, August 7 at 8 a.m. Call them at 972.406.0184.
• Don't' forget that Information and education on the proposed Quality of Life bond issues
can be found online at votefbtx.com.
City Council Minutes August 1 2017
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H. CITIZEN COMMENTS
No citizens wished to speak.
I. CONSENT AGENDA
1.1 17 -542 Consider approving minutes of the regular City Council meeting
held on July 11, 2017; and take appropriate action.
1.2 R2017 -060 Consider approving Resolution No. 2017 -060 abandoning a utility
easement located on property within the city limits of the Town of
Addison; and take appropriate action.
1.3 R2017 -087 Consider approving Resolution No. 2017 -087 authorizing an
internal Agreement between City of Farmers Branch and Dallas
County for Health and Human Services; and take appropriate
action.
1.4 R2017 -088 Consider approving Resolution No. 2017 -088 approving the
Memorandum of Understanding between the Texas Department
of Transportation's federally approved Disadvantaged Business
Enterprise Program and the City of Farmers Branch; and take
appropriate action.
1.5 R2017 -089 Consider approving Resolution No. 2017 -089 promoting English
First; and take appropriate action.
1.6 R2017 -093 Consider approving Resolution No. 2017 -093 repealing
Resolution No. 79 -018 and dissolving the City of Farmers Branch
Industrial District Development Corporation; and take appropriate
action.
Motion made by Council Member Lynne to table Agenda Item 1.5. Motion seconded by
Deputy Mayor Pro Tern Bomgardner. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
Motion made by Council Member Lynne to approve Consent Items 1.1 through 1.4, and 1.6.
Motion seconded by Council Member Blackson. Motion prevailed by the following vote.
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
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1 ORD -3454 Conduct a public hearing and consider adopting Ordinance No.
3454 for a Specific Use Permit for a vehicle collision repair and
paint center with outdoor storage located at 1910 Crown Drive;
and take appropriate action.
Community Services Director Andy Gillies briefed City Council regarding this item. The
property is located within Planned Development Number 22 (PD -22) which allows light
industrial uses. There is an existing 98,521 square feet, one -story building located on the
site. Mr. Gillies explained the applicant, Service King, is proposing to use this location for
a remote car repair and paint facility. The applicant plans to utilize an outdoor storage area
along the front of the building on Crown Drive and plans to utilize the northeast area of the
property for outdoor storage. The outdoor storage will be screened with an 8 feet high
precast concrete wall. He explained two wrought iron sliding gates for access are proposed
on the eastern and western sides of the screening wall. The wall will be stamped with a
masonry pattern and will be a light earth tone in color.
Mr. Gillies explained this facility is a new concept of operation for Service King and aims to
serve as the location for the longer repair operations. The proposed hours of operation for
this facility are Monday through Friday 7:30 AM to 6 PM. He noted the Planning and Zoning
Commission voted unanimously to recommend approval of this item.
Council had discussion regarding paint fumes, ventilation requirements, and State
requirements.
Mr. Greg Reynolds, VP spoke stating TCEQ has specific requirements in regards to
particles and emissions. He explained the filtration system he is required to use noting the
paint is water based and would occur on the south side of the building.
Deputy Mayor Pro Tern Bomgardner asked about tax revenue. Mr. Reynolds stated he
projects $12 -18 million dollars in sales tax revenue. He stated he will have approximately
60 -70 employees.
Motion made by Council Member Lynne to close the public hearing and adopt Ordinance
No. 3454, as presented. Motion seconded by Council Member Blackson. Motion prevailed
by the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
K. REGULAR AGENDA ITEMS
K.1 17 -543 Consider annual Board and Commission appointments; and take
appropriate action.
Motion made by Council Member Blackson to appoint the following Library Board
Members: Place 1, Natasha Moser; Place 2, Weber Baker; Place 6, Whitney Thomas;
Place 7, Jennifer Bauer; Place 9, Jessica Rodriguez; Place 11, Donna Lawless.
Motion seconded by Mayor Pro Tern Norwood. Motion prevailed by the following vote:
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Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
K.2 R2017 -094 Consider approving approving Resolution No. 2017 094
authorizing execution of a Residential Demolition /Rebuild
Program Incentive Agreement for the owner of the property
located at 2525 Danny Lane; and take appropriate action.
Economic Development Director Allison Cook briefed City Council regarding this item. Ms.
Cook explained applicants Robert and Molly Hoebeke are applying for the Demolition
Rebuild incentive for property located at 2525 Danny Lane. The City will provide a cash
incentive grant in the amount of Fifteen Thousand Dollars ($15,000.00) and five (5) annual
consecutive economic development incentive grants for this applicant as the residential
structure to be demolished has a current taxable value of One Hundred Thousand Dollars
($100,000.00) or less. Each incentive shall be equal to one hundred percent (100 %) of
the difference between the City property taxes assessed and paid for the new improvement
(excluding the land) for a given tax year and the City property taxes assessed and paid for
the residential structure (prior to demolition) (excluding the land) for the tax year in which
the structure was demolished (the "Base Year"). The five (5) annual incentives will be paid
on April 1 of the calendar year beginning with April 1 of the calendar immediately following
the calendar year in which a certificate of occupancy or completion is issued by the City
following completion of construction of the new residential structure. The cash incentive
will be paid within thirty (30) days after a certificate of occupancy or completion is issued
by the City following completion of construction of the new residential structure. The
current improvement value is $50,790. The proposed value of the new improvement is
$725,000.00.
Mayor Pro Tern Norwood made a motion to approve Resolution No. 2017 -094, as
presented. Motion seconded by Council Member Lynne. Motion prevailed by the following
vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
K.3 R2017 -085 Consider approving Resolution No. 2017 -085 for a Detailed Site
Plan amendment for an 8.7 acres lot located at 1505 LBJ Freeway;
and take appropriate action.
Community Services Director Andy Gillies briefed City Council regarding this item. Mr.
Gillies explained the City is working with Halff Associates who represents the property
owner, Park West Holdings. The applicant proposes to amend the existing site plan to
add additional visitor surface parking spaces. The owner feels the additional guest surface
parking will alleviate the need for guest parking in the garage, which allows for additional
tenant parking in the existing garage.
Mr. Gillies explained the proposed site plan would convert approximately 20,800 square
feet of this area from open space to visitor surface parking spaces and a 24' east/west
drive aisle. This proposed conversion would add a total 70 new visitor surface parking
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spaces for the property owner. The site has 24 existing visitor surface parking spaces.
The site has 1,087 structured parking spaces, with 21 handicapped and 1,066 regular
throughout the 5 -story garage.
Mr. Gillies explained there are no proposed modifications to the building or parking garage.
He stated the current existing tree count for the open space area is 51 total trees. The
applicant will remove 10 trees with 41 trees being retained. The applicant agreed to
mitigate the trees removed by installing 10 new trees, seven (7) 3" caliper, Chinquapin
Oak trees and five (5) 3" caliper, Cedar Elm Trees. Mr. Gillies explained the existing open
space for the entire site is approximately 38 %. With the construction of the proposed new
parking area, the new open space total would be 33 %, which complies with the minimum
requirements of PD -78 zoning district.
Motion made by Council Member Reyes to approve Resolution No. 2017 -085. Motion
seconded by Council Member Blackson. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
K.4 R2017 -090 Consider approving Resolution No. 2017 -090 for a Detailed Site
Plan for a 31.83 acre tract located along Mercer Parkway; and take
appropriate action.
Community Services Director Andy Gillies briefed City Council regarding this item. Mr.
Gillies reviewed three (3) proposed multifamily buildings. He explained the total number
of units are 1224 dwelling units (DU) with one, two, three and four - bedroom units having
an average of 1,190 square feet per dwelling unit. Mr. Gillies explained the total number
of parking spaces proposed is 2,025, with a combination of structured parking and small
surface parking lots, 1.65 parking spaces per dwelling unit. He stated 50 % of the property
would remain as open space.
Mr. Gillies stated the three projects (Grand Estates, Mansions and Towers at Mercer
Crossing) are proposed to be constructed in two phases.
Phase One will consist of approximately 20.59 acres and two lots for the communities
Towers and Mansions. Phase One will include 820 dwelling units.
o Towers, the easternmost lot, at the corner of future Commerce Street and Mercer
Parkway, consists of one building containing 147,602 sf of multifamily wrapped around
2 courtyards. One courtyard will contain the parking garage that will be connected to a
passive courtyard. Another courtyard with a common pool area is provided for this
building. The clubhouse and leasing office will be placed along Mercer Parkway. The
Towers will contain 404 dwelling units as follows: 272 DU will be one bedroom units
(67.2 %), 92 DU will be two- bedroom units (22.8 %), 20 DU will be three bedroom units
(5 %) and 20 DU will be four - bedroom units (5 %). The units will be varying in area from
719 sf to 1,869 sf, averaging at 1,205 sf. (See Towers Site Plan)
o Mansions, the middle lot, consists of one building wrapped around 3 courtyards. One
courtyard will contain the parking garage that connects to a passive courtyard. Another
passive courtyard and a more active pool courtyard are also included in the Mansions
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development. The clubhouse and leasing office will be placed along the internal private
street. The Mansions will contain 410 dwelling units as follows: 284 DU will be one
bedroom units (69.2 %), 86 DU will be two- bedroom units (21%), 20 DU will be three
bedroom units (4.9 %) and 20 DU will be four - bedroom units (4.9 %). The units will be
varying in area from 719 sf to 1,869 sf, averaging at 1,205 sf. (See Mansions Site Plan)
Phase Two will consist of 11.24 acres on the westernmost lot, along Mercer Parkway.
o Grand Estates consists of one building containing two large courtyards. One courtyard
will contain the parking garage detached from the building and surrounded by a passive
courtyard. Another pool courtyard is included with the Grand Estates development. The
clubhouse and leasing office will be placed along the internal private street. Grand
Estates will contain 410 dwelling units as follows: 278 DU will be one bedroom units
(67.8 %), 96 DU will be two- bedroom units (23.4 %), 20 DU will be three bedroom units
(4.9 %) and 16 DU will be four - bedroom units (3.9 %). The units will be varying in area
from 719 sf to 1,869 sf, averaging at 1,160 sf.
He noted the amenities proposed for the entire multifamily community will include elevators
on each building, carpeted and air - conditioned corridors, 10 -foot ceilings for all units, large
swimming pools and fitness centers, outdoor kitchens and trellis shaded terraces and
business centers in the clubhouses.
City Council discussed open space, restaurant possibilities nearby, lease rates, and
ownership.
Mr. Matthew Hiles Executive Vice President of Western Rim Property Services provided a
power point presentation.
After discussion, motion made by Deputy Mayor Pro Tern Bomgardner to approve
Resolution No. 2017 -090. Motion seconded by Council Member Lynne. Motion prevailed
by the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
K.5 R2017 -091 Consider approving Resolution No. 2017 -091 awarding
bids and authorizing the City Manager to execute multiple
contracts for various trades and construction work related
to facility improvements and security upgrades at the
Justice Center; and take appropriate action.
Deputy Police Chief Dean Habel briefed City Council regarding this item. Chief Habel
explained on May 3, 2016, City Council adopted ordinance 3369 authorizing issuance of
City of Farmers Branch, Texas, Combination Tax and Revenue Certificates of Obligation,
in an amount not to exceed $2,600,000 for public safety improvements and security
upgrades. He explained the City approved Resolution No. 2016 -120 and entered into an
agreement with Gallagher Construction to become the Construction Manager for the
Justice Center project. On January 24, 2017, the City approved Resolution No. 2017 -012
and entered into an agreement with Brown Reynolds Waterford (BRW) Architects for
professional design services.
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Chief Habel explained Gallagher Construction, serving as the Construction Manager for
the City of Farmers Branch, has recommended that contracts be awarded for Phase A of
the project to the companies listed in the attached letter. Gallagher selected the
recommended companies after receiving competitive sealed proposals. Each proposal
was evaluated based upon selection criteria outlined in the specifications and subsequent
interviews.
Chief Habel explained bids were opened on July 11, 2017 for Phase A of the project, along
with the pre- engineered metal building from Phase B. The metal building was bid with
Phase A in order to allow for the 12 -week lead time needed for delivery. After reviewing
bids and conducting interviews, Gallagher recommends that the contracts be awarded in
the amount of $1,420,907 to the companies listed in the attached letter. This amount will
cover the scope of work for Phase A and the purchase of the pre- engineered metal building
from Phase B. Phase A consists of security upgrades (ballistic glass installation, security
walls, and gates. This phase is projected to start in mid to late August 2017.
Phase B consists of locker room upgrades and a building to house SWAT equipment, the
Bicycle Unit, and an evidence processing bay. Phase B is scheduled to begin in mid to late
September 2017. The projected completion date for the entire project is late February
2018.
City Manager Charles Cox asked if Police Department needs are adequate. Chief Habel
replied this is adequate.
City Council discussed space needs, generator upgrade, and technology.
After discussion, motion made by Council Member Lynne to approve Resolution No. 2017-
091, as presented. Motion seconded by Council Member Blackson. Motion prevailed by
the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
K.6 TMP -2261 Consider adopting a motion to place a proposal to
consider adopting a maximum property tax rate of
$0.602267 on the City Council agenda of September 12,
2017; schedule two public hearings on the proposed
maximum rate for August 15, 2017 and August 29, 2017;
and take appropriate action.
Finance Director Sherrelle Evans -Jones briefed City Council regarding this item. Ms.
Evans -Jones explained the 2017 -18 proposed budget was submitted to the City Council
by July 31, 2017 in accordance with the City Charter, and is also available to the public for
review on the City's website, the Farmers Branch Manske Library, Farmers Branch Police
Department, and Farmers Branch Senior Center. The proposed budget was developed
maintaining the current tax rate of $0.602267. Tonight's motion proposes the maximum
property tax rate the City will consider, but does not adopt any tax rate. The final adopted
tax rate may be less, but not more, than the tax rate proposed tonight.
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Dallas County is responsible for calculating and certifying the effective and rollback tax
rates for the City, but these rates are not scheduled to be available until August 4th.
However, it is anticipated that proposing a maximum property tax rate of $0.602267 may
exceed the effective tax rate calculation and, therefore, the City should proceed in following
Truth in Taxation guidelines given the strict timetable for compliance and the current City
Council meeting schedule. The Notice of Proposed Property Tax Rate is anticipated to be
published by August 8th in order to comply with Truth in Taxation legislation.
In anticipating that the proposed maximum tax rate may exceed the lower of the effective
or rollback tax rate, the State Property Tax Code requires that the City Council first pass a
motion to propose the maximum tax rate it will consider and set two public hearing dates.
Public hearings to discuss the tax rate are proposed to take place on August 15, 2017 at
6:00 p.m. at City Hall and August 29, 2017 at 6:00 p.m. at City Hall during the regular City
Council meeting. The City Council will adopt a tax rate at the regular City Council meeting
on September 12, 2017 at 6:00 p.m.
City Council discussed being conservative and the rollback rate.
Mr. Cox explained the proposed budget was drafted based on the Strategic Planning
Session. He stated the motion language should be stated verbatim due to state law
requirements.
Motion made by Council Member Norwood to approve placing a proposal to consider
adopting a maximum property tax rate of $0.602267 on the City Council agenda for
September 12, 2017 at 6:00 p.m. Motion seconded by Council Member Reyes. Motion
prevailed by the following vote:
Roll Call Vote: Aye:
Mayor Pro Tern Norwood
Aye:
Deputy Mayor Pro Tern Bomgardner
Aye:
Council Member Blackson
Aye:
Council Member Reyes
Aye:
Council Member Lynne
Motion made by Council Member Norwood to schedule two public hearings on the
proposed maximum tax rate of $0.602267 for August 15, 2017 and August 29, 2017. Both
hearings will be held at 6:00 p.m. at City Hall Council Chambers located at 13000 William
Dodson Parkway, Farmers Branch, Texas 75234. Motion seconded by Council Member
Reyes. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
Reconvened at 7:52 p.m. to discuss Study Session Agenda Item A.6
A.6 TMP -2285 Receive an update on the proposed Bond Education timeline.
Assistant to City Manager Ben Williamson briefed City Council regarding this item. Mr.
Williamson explained City Council is proposing a Citywide Town Hall meet September 14th
at City Hall from 7 p.m. to 9 p.m. He stated the following District meetings would be set:
District 1 (Reyes) — meet September 21St, Stars Center, 7 p.m. to 9 p.m.
District 2 (Blackson) — meet September 28th, Manske Library, 7 p.m. to 9 p.m.
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City Council Minutes August 1, 2017
District 3 (Norwood) — meet October 5th, Historical Park, 7 p.m. to 9 p.m.
District 4 (Lynne) — meet October 12th, Senior Center, 7 p.m. to 9 p.m.
District 5 (Bomgardner) — meet October 191h, Recreation Center, 7 p.m. to 9 p.m.
Mayor Dye /Bomgardner - October 18th 1 p.m. to 3 p.m. Senior Center,
Council Member Lynne asked to use the Recreation Center on October 12 instead of the
Senior Center. Mr. Williamson agreed to reserve the room.
City Manager Charles Cox asked how the advertising would occur. Communications
Director Tom Bryson replied stating he will send out information to residents through social
media and mailings to designated districts.
Council Member Lynne suggested handing out flyers of information at the National Night
Out event.
Council Member Blackson suggested having a table at Historical Park events to provide
information.
Mayor Pro Tern Norwood suggested having someone attend the Famers Market events to
educate residents. He noted he and Deputy Mayor Pro Tern Bomgardner would cover the
Farmers Branch Rotary.
Mr. Williamson reviewed upcoming Special Events that may be utilized by Council to
provide Bond education. He explained all meetings would end prior to early voting on
October 23, 2017.
A.7 TMP -2288 Discuss Receive an update on City Building Permit Fees.
Building Official Hugh Pender briefed City Council regarding this item. Mr. Pender
explained the current challenges are Building permit fees have not been changed or
altered in 16 plus years. He explained Farmers Branch permit fees are generally on in the
low to middle range when compared to surrounding cities. The Permit fee structure is
based on cost of construction provided by applicant (honor system). The Permit fees
generally do not cover staff time on projects. The lack of a plan review deposit is a burden
for canceled projects. Project revisions after permit issuance are currently done at no cost.
Mr. Pender reviewed the following opportunities:
The City could consider a permit fee structure adjustment, and establish a baseline cost
per square footage, such as the ICC Building Valuation Data table. He further stated the
City could consider a non - refundable plan review deposit. He noted the City could also
establish a permit- expediting fee as an option to standard turnaround times. He further
stated an additional nominal technology fee to all permits, or a fee for project revisions
could be considered. Mr. Pender reviewed the modified fee schedule for Building
Inspections.
He summarized with the following recommendations:
• A 0.2% adjustment to the steps of the building permit fee structure and a 0.2% to
0.5% adjustment to the trade permit fee structure.
• All new construction establish the use of the most current published ICC Building
Valuation Data table. This table establishes a benchmark cost of construction per
square foot. (Staff recommends)
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City Council Minutes August 1 2017
• Addition of a non - refundable plan review deposit of 25% of the calculated permit
fee. This fee would be due at time of permit submittal.
• Implement a permit expediting fee of 2 times the calculated permit fee. This would
be available for all residential and commercial projects that do not require outside
departmental review.
• Establish a $3 technology fee for all permits. The revenue generated will be used
to offset the cost of digitizing our paper records.
• Project revisions not requested by the City and submitted after permit issuance
would be subject a fee of $100.00 per hour of re- review time.
• Create a rebate program for new home development in the City's central core. Up
to 75% of the permit fee could be rebated for new home in the central core.
Public Works Director Marc Bentley stated many cities charge inspection fees and Farmers
Branch doesn't. He further stated we are behind other cities in regards to fees.
The City Council agreed to utilize the ICC Data Table, and move forward with a rate
schedule, as proposed.
Council Member Blackson recommended project revision not requested by the city and
submitted after permit issuance be subject a fee of $150.00 per hour of re- review time.
Council Member Lynne suggested a 50% plan review deposit.
Mr. Gillies suggested instead of a park in lieu fee, could do a trail in lieu fee, to help expand
the trail system.
A.8 TMP -2283 Continued discussion on future Multi - Family Development and
possible new requirements.
Community Services Director Andy Gillies provided a 2017 Multi - Family update. He
explained based on current market data, the DFW Regional absorption of Multi - Family
housing is expected to remain high through at least 2021. He further stated Farmers Branch
anticipates between 800 -1200 units a year for the next 4 years.
Mr. Gillies explained Farmers Branch is in a strong position to control future Multi - Family
development. He noted all potential sites require zoning map amendment (re- zoning). He
noted the total existing and entitled multifamily units is 13,105 units. He noted Farmers
Branch anticipates between 800 -1200 units a year for the next 4 years. He asked Council
to consider how much more of multifamily is desired and asked if the Council had preferred
locations. He explained recommendations for future Multi- Development could be the
following:
Require more amenities for future Multi Family zoning requests:
• Climate controlled hallways
• Internal structured parking
• All units to include outdoor living space (patio /balcony)
• More elevators
• More landscaped open space (20% total site)
• Urban Trail connection (Trail in lieu Fee)
Other Considerations could be a multifamily impact fee or trail fee.
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City Council Minutes August 1, 2017
The plan of action for older multifamily communities are Conversion policy to owner -
occupied housing or other land uses
Mr. Cox suggested adding a dog park
Mayor Pro Tern Norwood suggested more green building, energy star ratings, and
promoting more sustainability.
Council Member Lynne asked how the City should address older aging multi - family units
that are deteriorating. Mr. Gillies replied stating the City may be able to develop a
redevelopment strategy.
City Attorney Kevin Laughlin noted City of Richardson has a standard list of amenities in
order to qualify with multifamily zoning.
A.9 17 -532 Discuss agenda items for future City Council meetings.
Deputy Mayor Pro Tern Bomgardner asked that the backyard chicken discussion be
delayed until after the budget.
Council Member Lynne agreed the City needs to focus on bond items.
Mayor Dye agreed to move backyard chicken discussions to November.
Council Member Reyes suggested having another tour to allow more citizens to be
educated on backyard chickens.
Mayor Pro Tem Norwood asked for a Legislative Update, Marshall Program Update to
include backlogs. He asked for review of the TIF Proposal in regards to the School District.
Deputy Mayor Pro Tern Bomgardner asked to see fines collected from prior two years.
Mayor Dye recessed at 9:36 p.m. for a break.
Council reconvened into closed executive session at 9:42 p.m.
B. EXECUTIVE SESSION
B.1 17 -544 Council may convene into a closed executive session pursuant to
Section 551.071 of the Texas Government Code to deliberate
regarding:
• Consultation with City Attorney regarding Texas Commission on
Environmental Quality (TCEQ) Report No. 119885 relating to TCEQ
Permit Nos. 5383 and 5383A to Town of Addison for use of water
in Farmers Branch Creek, pending TCEQ Complaint regarding
Farmers Branch Creek.
• Consultation with City Attorney regarding application for
Amended Permit to Expand Camelot LF (Texas Commission on
Environmental Quality MSW Permit Application No. 1312B)
Council may convene into a closed executive session pursuant to
Section 551.072 of the Texas Government Code to deliberate
regarding:
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City Council Minutes August 1, 2017
____ • Discuss the purchase, exchange, lease, or sale of real property
known as property located north of 635, south of Valley View, east
of Denton Drive, and west of Webb Chapel.
Council may convene into a closed executive session pursuant to
Section 551.087 of the Texas Government Code to deliberate
regarding:
• Economic Development Incentives for Project Team(s).
Mayor Dye recessed from Executive Session at 10:22 p.m.
L. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED
EXECUTIVE SESSION
Mayor Dye made a motion to authorize the City Manager to negotiate and execute a
Chapter 380 agreement with respect to Project Teams to provide a cash incentive in the
amount of $300,000 paid in three installments of $100,000 subject to the purchase of the
property at 14460 Maxim Drive, opening operations not later than March 31, 2019, and
maintaining an employment workforce of not less than 458 full time employees for a period
of five years beginning 6 months after the issuance of certificate of occupancy. Motion
seconded by Council Member Blackson. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
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Council Member Lynne made a motion to adjourn the meeting. Motion seconded by
Council Member Blackson. Motion prevailed by the following vote:
Aye: 5- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Reyes, Council Member Lynne
The meeting adjourned at 10:28 p.m.
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