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1973-07-16 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING July 16, 1973 All members of the City Council were present: Mayor George G. Grimmer Mayor Pro Tem W. R. Linn Councilmen: Ray Flaherty Bill McClung Ken Quevreaux Bill Binford Members of the Administration present were: City Manager Paul M. West City Attorney Doug McCallon City Secretary J. W. Wade Manager of Staff Services Glenn Moore Secretary Ruth Ann Parish Mayor Grimmer called the City Council meeting of July 16, 1973 to order at 7:30 P. M. . AGENDA ITEM NO. 1. - INVOCATION J. W. Wade gave the invocation. DECLARING AN EMERGENCY Upon a motion by Councilman Linn, a second by Councilman Quevreaux, all voting "aye", declared an emergency, and placed on the Agenda as Item No. 8. A. -Consider Bids to Purchase Property From City; and, Item No. 13. A. -Consider Authorizing the Advertisement for Bids for a Front Loading Packer, a Side Loading Packer, and Containers for the Sanitation Division of the Public Works Department. AGENDA ITEM NO. 2. - APPROVAL OF MINUTES OF JULY 2, 1973. After some consideration, a motion by Councilman Binford, a second by Councilman McClung, all voting "aye", approved the minutes of the City Council meeting of July 2, 1973 as submitted. AGENDA ITEM NO. 3. -PRESENTATION OF SERVICE AWARDS. Mayor Grimmer presented to Captain James B. Renfroe and Lt. Bennie W. Liles of the Fire Department service awards for their fifteen years of employment with the city. AGENDA ITEM NO. 4. - DISCUSS MALLON PARK PARKING. A slide presentation was given by the City Administration showing possible solutions for parking facilities at Mallon Park. Page 669. The presentation presented the following possible solutions giving their advantages and disadvantages; 1. Placing "No Parking Signs" on both sides of Millwood Drive. 2. Placing "No Parking Signs" on one side or the other of Millwood. 3, Building a parking lot on the north side of Mallon Park. 4. Building a parking lot on south side of Mallon Park, 5. Angle in parking on one side or both sides of the park. 6. Indent for parallel parking on one side or both sides of the park. 7. Suggest by signs that park visitors use the driveway and parking lot at Janey Stark School with a safety walk under the bridge on Josey Lane for getting to the park. 8. Lease from the school system the property south of Janie Stark Elementary School to Farmers Branch Creek for an extension of Mallon Park, and build a parking lot and a walkway under the bridge on Josey Lane. City Manager Paul West explained that the slide presentation presented the proposals that had been suggested to the Council, Mr. West stated that it was the recommendation of the City Administration that the City Council authorize to extend Mallon Park to the east, build a parking lot on the Janey Stark School property near the creek, and construct a foot path under the bridge. The cost of the parking lot is estimated between $5, 000. 00 to $6, 000. 00. It was discussed of putting up signs encouraging park patrons to use the parking lot east of Josey Lane. Mr. West stated that the Carrollton-Farmers Branch School Board have been contacted and have agreed to let the city use the property. He said the School District did have the right to approve the plans, specifications and use of the plans, so that they do not interfere with the plans of the school. There was a discussion of lighting the pathway under the bridge. Mr. Sam Owens, 2872 Reedcroft, spoke in favor of the recommendation. He complained of not having enough lighting on the south side of Mallon Park. Mr. D. D. Bullard, 2856 Reedcroft, spoke in favor of the recommendation. Mr. Jimmy Adair, 2864 Reedcroft, spoke in favor of the recommendation. He spoke in concern of the lighting situation in the park. He suggested more lighting. Two women from the Millwood Drive area, names not given, spoke in favor of the recommendation. A .man, name not given, questioned the possibility of building the pathwalk over the street instead of under the bridge. Page 670. There was a discussion on the requests for additional lighting in the south side of Mallon Park. After more discussion, a motion by Councilman Quevreaux, a second by Councilman Linn, all voting "aye", authorized the Administration to proceed with the plans for extending Mallon Park to the east of Josey Lane on the Carrollton-Farmers Branch School District's property, with the construction of a parking lot and walkway with proper lighting under the bridge as recommended by the City Manager. The Council complimented the Administration on the presentation. AGENDA ITEM NO. 5. -CONSIDER RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A. REPLAT OF THE DALLAS CHRISTIAN COLLEGE PROPERTY. City Manager Paul West gave the following information: The original plat of the Dallas Christian College property dedicated a right-of-way for Mallon Drive through the College property, and the right-of-way for a cul-de-sac for the extension of Meadowport Drive into the Dallas Christian College property. Since this right-of-way was dedicated, the Metro Square Office Park has developed, south of the College property, and the access road from Ford Road serving the Dallas Christian College property has been moved to the north, so that it does not align with the Mallon Drive right-of-way. The Specific Use permit that was granted to the College for operation of its school, placed the condition on the College that Meadowport Drive and Reedcroft Drive would not extend into the Dallas Christian College property. Dallas Christian College is requesting that since the dedicated rights-of-way are no longer needed for streets, that the city abandoned the rights-of-way and allow Dallas Christian College to use the abandoned right-of-way property in the development of their College Campus. Dallas Christian College has agreed to dedicate on the replat Fire Lane Easements, Garbage Collection Easements, and the necessary Utility Easements to the City of Farmers Branch. Mallon Drive right-of-way and Meadowport right-of-way on the Dallas Christian College property is not needed for Public Streets, and their location does not comply with the Site Plan that has been approved by the City for the Dallas Christian College property. The Administration recommends that the rights-of-way for Mallon Drive and Meadowport Drive on the Dallas Christian College property be abandoned. After some discussion, a motion by Councilman Flaherty, a second by Councilman Linn, all voting "aye", adopted a resolution that authorizes the City Manager to sign a replat of the Dallas Christian College property abandoning the unneeded portions of Mallon Drive and Meadowport Drive rights-of-way. Page 671. AGENDA ITEM NO. 6. -CONSIDER REQUEST FOR A VARIANCE FROM THE FENCE ORDINANCE. REQUESTED BY MR. JIM BIDDLE. Mr. Jim Biddle, one of the owners of Oakbrook on Brookhaven, presented his request for a variance from the fence ordinance. Section 8-39 of the Code of Ordinances (Fence Ordinance), states that no fence shall be constructed, or maintained within a front ,yard, from the front building line to the front tot line, or in the required front yard of any unimproved lot within the city. Phase I of Oakbrook on Brookhaven is located on the northeast corner of Webb Chapel and Oakbrook Parkway. There is a required 25 foot building line, or front yard along Webb Chapel, and a 20 foot building line or front yard along Oakbrook Parkway. The Townhouses that are being constructed by Oakbrook on Brookhaven are located in such a way that the rear of the Townhouses abut the building line or front yard along Webb Chapel and Oakbrook Parkway. The rear of the Townhouses face Webb Chapel and Oakbrook Parkway. The fences would be of similar type construction to those fences located in the Oakbrook on Brookhaven Phase II Development, at the southeast corner of Webb Chapel and Oakbrook Parkway. The fences will extend approximately 10 feet past the front building line into the required front yard. Mr. Biddle requested the variance from the fence ordinance, so that the fences can be constructed and .maintained. Mr. Biddle explained the landscaping plan for the north side of Oakbrook Parkway which is the same plan as on the south side of the parkway. Tyre was discussion on some of the conditions in the covenants of the Homeowners Association concerning the maintenance of the fence and property of the homeowner. After more discussion, a motion by Councilman Linn, a second by Council- man McClung, all voting "aye", granted the request as presented by Mr. Biddle for a variance from the fence ordinance. AGENDA ITEM NO. 7. -CONSIDER ACCEPTING FIRE LANE AND WATER LINE EASEMENTS FROM BROOKHAVEN COUNTRY CLUB. REQUESTED BY BROOKHAVEN COUNTRY CLUB. City Manager Paul West gave the following information: Brookhaven Country Club has recently completed an addition to the southeast end of their building. In order to comply with the city's fire hydrant policy, and to provide fire protection for the new addition, the Country Club has installed a water line from Golfing Green Drive to a fire hydrant located at the southeast corner of the new addition. The line was installed to City standards and specifications. Page 672. A fire lane easement and a water line easement was presented to the Council for acceptance. .After some discussion, a motion by Councilman Flaherty, a second by Councilman Binford, all voting "aye", accepted the Fire Lane and Water Line easements from Brookhaven Country Club. AGENDA ITEM NO. 8. - DISCUSS SANITATION REGULATIONS IN SHOPPING CENTERS AND BUSINESS ESTABLISHMENTS. REQUESTED BY MR. JOE WATERS. Mr. Joe Waters, 2950 Meadow Green, complained about the sanitation regulations of shopping centers. He stated there is a need for controlled regulations. He objected to containers without lids. Mr. Waters presented pictures of the trash pick-up area around the Mockingbird Towers building. He pointed out the use of plastic bags being in the containers and the cleanliness of the area. Mr. Waters suggested that the city require the use of plastic bags for trash in shopping centers and business establishments. He spoke at length on the need for a code of regulations for trash or garbage. There was discussion that new containers were to be purchased in the very near future and would have lids which would replace the present containers without lids. There was discussion that the city now has a Sanitarian who will be inspecting for unsanitary conditions. The Council thanked Mr. Waters for his presentation and told him that all his statements and suggestions would be studied and taken into consideration. AGENDA ITEM NO. 8. A. - CONSIDER BIDS TO PURCHASE PROPERTY FROM CITY. City Manager Paul West stated that by previous authorization by the Council the city property located at the southwest corner of Josey Lane and Golfing Green had been advertized for sale. He stated that one bid by Colonial Savings and Loan had been received in the amount of $102,145. 00 based upon conditions spelled out in the bid procedure. The main condition being that the sale will be "contingent upon said property being rezoned for the development of a one story bank or savings and loan building and real property". Mr. West stated that Colonial Savings and Loan has submitted a sale's contract but has some minor objectionable clauses in it which can be worked out. Mr. West stated that under the conditions that were spelled out in the information to the bidders, it would require site plan approval by both the Planning and Zoning Commission and the City Council. Mr. Eddie Dayton, a realitor and representative for Colonial Savings and Loan, presented renderings of design for the office of Colonial. Page 673. Mr. Dayton explained the operation of Colonial Savings and Loan. He gave some background history about the company. Mr. Dayton stated that he had talked with the homeowner who lives directly behind the planned building and he is happier with the plans for a savings and loan building rather than a fire station which had been planned for this property. There was some discussion concerning parking facilities. The contingencies placed in the bid procedure were discussed. There was a discussion on checking to see if any restrictions were placed on the property at the time the city acquired it from Mr. Heiser. After more discussion, Councilman McClung made a motion to accept the bid of Colonial Savings and Loan in the amount of $102,145. 00 for the property located on the southwest corner of Josey Lane and Golfing Green Drive, contingent upon the conditions spelled out in the bid procedure and there being no restrictions placed on the property by Mr. Heiser or the city. Councilman Linn seconded the motion and all voted "aye". AGENDA ITEM NO. 9. - CONSIDER AWARDING THE CONTRACT FOR THE CONSTRUCTION OF A FIRE STATION ON SPRING VALLEY ROAD. City Manager Paul West presented the bid tabulations for the construction of a fire station on Spring Valley Road. There were nine bids that had been received. Mr. West stated that the bids were somewhat higher than had been expected. Mr. West recommended that the low bid be awarded to P. H. Delk, General Contractor. The base bid being $199, 735. 00, plus alternate number 1 for manual overhead hoist in amount of $996.00, plus alternate number 3 for eight built-in dormitory beds in the amount of $3, 000. 00, plus alternate number 5 for exterior stucco in the amount of $3, 844. 00, -making the total contract the amount of $207, 575. 00. Mr. West explained that at the present time the city has approximately $150, 000. 00 in the Fire Station Bond Funds, this will leave us about $65, 000. 00 short of having enough money to pay for the contract as recommended and complete paying the architect fees. Mr. West stated that if the Council decides to award the contract as recommended, it is recommended that $65, 000. 00 be borrowed from the street improvement funds for this project. After some discussion, a motion by Councilman Quevreaux, a second by Councilman Binford, all voting "aye", awarded the contract for the construction of a fire station on Spring Valley Road to P. H. Delk, General Contractor Page 674. for a base bid of $199, 735, plus alternate number 1 for manual overhead hoist in the amount of $996.00, plus alternate number 3 for eight built-in dormitory beds in the amount of $3, 000. 00, plus alternate number 5 for exterior stucco in the amount of $3, 844. 00, making the total contract in the amount of $207, 575. 00; and, authorized the borrowing of $65, 000. 00 from the Street Improvement Funds as recommended by the City Manager. AGENDA ITEM NO. 10. - CONSIDER AWARDING THE CONTRACT FOR THE PURCHASE OF REFUSE SACKS FOR THE SANITATION DIVISION OF THE PUBLIC WORKS DEPARTMENT. City Manager Paul West presented the three bids for refuse sacks. Mr. West recommended that the refuse sacks be purchased from St. Regis Paper Company for their low bid of $113, 300. 00 for 1, 100, 000 sacks. Mr. West stated that the sacks will be approximately ll~ a sack compared to 8~ last ,year. After some discussion, a motion by Councilman Linn, a second by Councilman Quevreaux, all voting "aye", awarded the contract for 1, 100, 000 refuse sacks in the amount of $113, 300. 00 to St. Regis Paper Company. AGENDA ITEM NO. ll.- CONSIDER AWARDING THE CONTRACT FOR LIGHTING MATERIALS FOR DON SHOWMAN PARK. City Manager Paul West presented two bids that had been received for lighting materials for Don Showman Park. Mr. West stated that the Administration recommended the low bid of Rogers Electric Company of Dallas in the amount of $10, 480. 00 be accepted. Mr. West stated if this bid is acceptable by the Council , it will be necessary to appropriate $3, 115. 11 from the unappropriated reserve contingency fund of the revenue sharing monies. After some discussion, a motion by Councilman Flaherty, a second by Councilman Binford, all voting "aye", awarded the contract for lighting materials for Don Showman Park to Rogers Electric Supply Company of Dallas in the amount of $10, 480. 00, and that additional funds of $3, 115. 11 be included from the unappropriated reserve contingency fund of the revenue sharing monies. AGENDA ITEM NO. 12. - CONSIDER AWARDING THE CONTRACT FOR GYM EQUIPMENT FOR THE RECREATION CENTER. City Manager Paul West presented the bid tabulations for the new gymnasium equipment and fixtures for the recreation center. Only one bidder returned bids on all items listed and one other bidder returned the bid with no bid on one item. The other three bidders were bidding on less than one-half of the items as listed. Mr. West stated it is the recommendation of the Administration that the low bidders meeting specifications be awarded the items as follows: Page 675. J. F. Clark Company Items 1 through 5, basketball backstops and backboard; Item 7, traveling safety suspension; Item 8, permanent safety suspension; Total Bid - $7, 044. 00 L & R Sporting Goods Item 10, gym mats, Item 22, flat mat truck; Total Bid - $3, 919. 00 Nissen Inc. Item 9, collegent rings; Item 14, combination game standards; Item '15, uneven parallel bars; Item 17, side horse; Item 18, horizontal bar; Item 20, parallel bars; Item 21, low parallel bars; Item 23, transporters; Total Bid -$5, 914.15 Stephens Sporting Goods Item 11, Landing mats; Item 13, competition landing mats; Item 16, balance beam; Item 19, Reuther board, spacer, cover mat; Total Bid - $1, 113. 00 Mr. West stated that Item 6, roll away type basket ball goals are not recommended to be awarded to the only bidder J. F. Clark Company since they do not meet size specifications and height specifications. Mr. West explained that by awarding as listed above, the total cost of the equipment listed would be $17, 990.15. There is presently left in the Recreation Center Building Fund, $16, 954. 59, an additional appropriation of $'l, 035. 56 is necessary in order to award the bids. This would be appropriated from the unappropriated reserve fund. There was a discussion that Item 12, platform fitted mats for parallel bars and side horse, was not included in the items listed but is included in the total amount of the Nissen, Inc, recommendation. After some discussion, a motion by Councilman Linn, a second by Council- man Flaherty, all voting "aye", awarded the contracts for gym equipment for the recreation center as follows: to J. F. Clark Company for Items 1 through 5, basketball backstops and backboards, Item 7, traveling safety suspension, Item 8, permanent safety suspension, for total amount of $7, 044. 00; to L & R Sporting Goods for Item 10, gym mats, Item 22, flat '.mat truck, for total amount of $3, 919. 00; to Nissen, Inc, for Item 9, collegent rings, Item 14, combination game standards, Item 15, Uneven parallel bars; Item 17, side horse, Item 18, horizontal bar, Item 20, parallel bars, Item 21, low parallel bars, Item 23, transporters, Item 12, platform fitted mats for parallel bars and side horse, for the total amount of $5, 914. 15; to Stephens Sporting Goods for Item 11, landing mats, Item 13, competition landing mats, Item 16, balance beam, Item 19 Reuther board, spacer, cover mat, for the total amount of $1, 113. 00; and, to reject the bid on Item 6, Page 676. roll away type basketball goals; and, authorize the appropriation of $l, 035. 56 from the unappropriated reserve fund, as recommended by the City Manager. AGENDA ITEM NO. 13. - CONSIDER AWARDING THE CONTRACT FOR TRUCK AND SIDE LOADER FOR THE SANITATION DIVISION OF THE PUBLIC WORKS DEPARTMENT. City Manager Paul West explained that there were four Bid Notices sent out for the truck for the refuse body and on Bid Notice sent out for the side loader for the refuse body. Two bids were received for the truck and one bid received for the side loader. The bid tabulations were presented. Mr. West explained that Pak-Mor Manufacturing Company was not sent specifications for the bid opening as the city administration was not aware until July 3rd, that they manufacture this type of side loader. Pak-Mor submitted a bid several days after the bid opening which has not been opened. They are requesting that the Council consider their bid at this time. Mr. West stated that Pak-Mor gave a demonstration of their unit today, July 16, 1973, but the Administration does not feel the equipment will fulfill the city's requirements. Metro Ford Truck Sales' bid on the truck is in the amount of $12, 380. 31. International Harvester Company's bid on the truck is in the amount of $11, 938. 38. Goode, Inc. Is bid on the body is in the amount of $14, 831.15. Mr. West explained the cost of parts and maintenance the city has experienced on the International trucks the city now owns. He gave the advantages of getting a ford truck. Mr. West recommended that the bid of Metro Ford Truck Sales in the amount of $12, 380. 31 be accepted for the truck, and the bid of Goode, Inc. in the amount of $14, 831.15 be accepted for the body. There was a discussion of only one company being asked to bid on the body. After some discussion, a motion by Councilman Linn, a second by Council- man Flaherty, all voting "aye", accepted the recommendations of the City Manager and awarded the contract for the truck to Metro Ford Truck Sales in the amount of $12, 380. 31; and awarded the contract for the side loader (body) to Goode, Inc, in the amount of $14, 831.15. AGENDA ITEM NO. 13. A. - CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR A FRONT LOADING PACKER, A SIDE LOADING PACKER, AND CONTAINERS FOR THE SANITATION DIVISION OF THE PUBLIC WORKS DEPARTMENT. Page 677. Mayor Grimmer stated that because of long delivery time, the Administration is requesting the advertisement for bids for a front loading packer, a side loading packer, 20 6-yard containers and 20 8-yard containers. These will be delivered and paid for after the beginning of our next fiscal ,year. After a brief discussion, a motion by Councilman McClung, a second by Councilman Quevreaux, all voting "aye", authorized the advertisement for bids for a front loading packer, a side loading packer, 20 6-yard containers, and 20 8-,yard containers, AGENDA ITEM NO. 14. - CITY MANAGER REPORTS, City Manager Paul West gave an up to date on the various happenings and various projects of the departments in the city. At this time there was a discussion on street repairing, OTHER DISCUSSIONS. Mayor Grimmer acknowledged Mr. Joe Waters' petition for the city to replace the wooden fence between Meadow Green alley and the Valley View Shopping Center with a higher permanent type fence. This is to be on the agenda for the next City Council meeting. The Council instructed the Administration to have as many answers to this concerning all involved. AGENDA ITEM NO. 15. - EXECUTIVE SESSION Discuss land acquisition City Manager Paul West reported of purchasing the Field Property in the amount of $378, 238. 51. The Council complimented the Administration on the negotiation for the Field Property. Other Reports Mr. West reported of Mr. Waters' complaint on rats at a residence on Primrose Lane. Mr. West gave a report on the status concerning the T. R. A. contract. He spoke in concern of the industry being chargedwith a surcharge , and the collection of this charge. Policy Set The City Council set a policy whereby on City business trips the expenses of Councilmen's wives will be paid by the City except that of the travel expense. AGENDA. ITEM NO. 16. - ADJOURNMENT Upon a motion by Councilman Binford, a second by Councilman Quevreaux, all voting "aye", adjourned the City Council meeting of July 16, 1973 at 9:55 P.M.. Page 678. Ma or orge i:mmer Z~1 L') City re tart' J. W. Wade Page 679.