2017-10-17 CC Minutes City Council Minutes October 17,2017
—1 City of Farmers Branch
iiiiiIiii City Council Minutes
3 p.m. Study Session
6 p.m. Regular Meeting
Farmers Branch City Hall
Tuesday, October 17, 2017 13000 William Dodson Pkwy Council Chambers
Farmers Branch,TX 75234
Presiding: 1 - Mayor Robert C. Dye
Present: 5- Mayor Pro Tern John Norwood, Deputy Mayor
Pro Tern Mike Bomgardner, Council Member
Ana Reyes (arrived at 6 p.m.), Council Member
Bronson Blackson, Council Member Terry Lynne
Staff: - Charles Cox, City Manager; John Land, Deputy
City Manager;Amy Piukana, City Secretary; Pete
Smith, City Attorney; Benjamin Williamson,
Assistant to the City Manager; Tom Bryson,
Communications Director; David Hale, Police
Chief; Alexis Jackson, Interim Director of
Planning and Zoning; Hugh Pender, Community
Services Director; Marc Bentley, Public Works
Director; Steve Parker, Fire Chief; Brian Beasley,
Human Resources Director; Sherrelle Evans-
Jones, Finance Director;Allison Cook, Economic
Development Director, Kevin Muenchow Fleet
and Facilities Director; Shane Davis,
Sustainability& Public Health Director
A. STUDY SESSION
Mayor Dye called the Study Session meeting to order 3:01 p.m.
A.1 17-602 Discuss regular City Council meeting agenda items.
Deputy Mayor Pro Tern Bomgardner asked for clarification regarding Agenda Item 1.2,
asking if $224,000 is our proportion amount. Chief Parker explained this amount is
reflected in the amended agreement and is strictly the Town of Addison's portion of the
payment.
Council Member Blackson asked for clarification in regards to the amount of $451,471
asking what percentage that represents. Chief Parker stated the Town of Addison
percentage was 15%, and they paid the first month as an amortized portion and noted they
are paying for the capital.
Council Member Blackson asked for clarification on Agenda Item 1.4, (Stop Loss) asking
what the maximum value is and what does it cover.
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Director of Human Resources Brian Beasley replied stating this is the Stop Loss policy.
He stated the City is self-funded and this coverage assists with catastrophic claims. He
noted the attachment point is $750,000.
A.2 TMP-2348 Receive an update on Farmers Branch Entry Monument Signs.
Deputy City Manager John Land briefed City Council regarding the entry monument
sign concepts. He introduced Brad Moulten with Laterra who reviewed history and
vision of the monument sign prototypes. Mr. Moulten reviewed the design
recommendations noting three Tier prototypes have been created by 3g Lighting
Creations. (Tier 1, Tier 2 and Tier 3.) Mr. Moulten reviewed a map showing entrance
points within the City. He reviewed comments from residents from July 2017.
Mr. Moulten explained the following locations were chosen due to their prominence of
viewing and importance of the roadways and intersections: (1)Valley View & 635, (2)
Webb Chapel Road & 635, (3) Marsh Lane and 635, (4) Alpha Road and PGBT, (5)
Spring Valley and PGBT, (6) Josey Lane & 635, (7) Luna Road & 635, (8) Valwood
Parkway & 635, (9) Midway Road & 635, (10) PGBT &Valley View Road.
Mr. Land reviewed costs associated with the proposed signs. He noted the budget was
$250,000 within the CIP budget. He explained the goal is to add these to six additional
intersections. He stated each blade cost is $5,000, per blade, he noted he will be
strategic in sign placement to make sure electricity is available, when possible.
Mr. Land stated concrete foundations are necessary to maintain durability of the sign.
He stated landscaping and irrigation could be insourced to save money. He reviewed
a map showing all the Tier priority gateway locations. He asked City Council if hey are
ready to move forward with six additional locations or have any feedback regarding the
proposed signage.
Council Member Lynne asked why only six locations are being proposed, and asked to
review the map locations.
Mr. Land reviewed the map, noting we have chosen six locations based on the cost per
intersection, which is approximately $32,000.
Council Member Lynne asked if less panels would reduce costs.
Mr. Land explained at least two panels are necessary to spell out Farmers Branch,
noting the main cost is installation.
Council Member Blackson asked for clarification on the cost breakdown.
Mr. Land explained$15,000 is the cost for three panels, and $32,000 is for the complete
installation. He noted this price includes, landscaping, concrete, irrigation, pickup,
delivery, and mounting.
Council Member Lynne replied, suggesting being more efficient and utilizing staff to
assist with installation to save costs with electrical and landscaping.
Mr. Land stated there is a lot of engineering that goes into installs. He further stated the
City does not have a master electrician on staff.
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Mr. Cox noted Tier 1, Tier 2 and Tier 3 have different costs.
Mr. Land stated Tier 2, is less expensive. The costs he has provided today are for Tier
1 installations.
Mayor Pro Tern Norwood asked if the $250,000 was provided from TxDOT.
Mr. Land replied stating $50,000 was the amount provided from TxDO. The City
budgeted $200,000 in last year's budget, in a CIP fund, which carries over.
Council Member Lynne stated the purpose of the sign is to make a statement, announce
events, and be a focal point. He stated some of the comments he has received is to
add a brighter fuse, new lighting for night viewing and raise the signs approximately, 2
ft. taller.
Mr. Land replied stating he has addressed the lenses, and the lighting has recently been
changed. He noted the goal is to cascade the lighting, based on holiday color themes.
He stated the signs are currently 10 ft. tall, he asked if the Council prefers to increase
the signage to 12 ft.
Council Member Blackson stated the signs in Germany were 22 ft. tall. He suggested
scaling the lights based on the intersection and location.
Mr. Moulten explained increasing the height to 12 ft. is very easy to construct. He stated
he would consider the design based on the site.
Deputy Mayor Pro Tern Bomgardner asked if the metal signs would have issues in the
summer months of July and August with the heat.
Mr. Moulten stated light kits have a light span, of 10 to 15 years. He stated since the
tops are open it should allow ventilation from the heat.
Deputy Mayor Pro Tern Bomgardner asked if electricity is necessary for trail portals. Mr.
Moulten stated the urban areas such as the east side might need lighting for trail portals.
Deputy Mayor Pro Tem Bomgardner suggested having smaller signs located in front of
the Fire Station and City buildings.
Mayor Pro Tern Norwood stated we currently have enough funds to install six signs. He
stated this would be a multi-year project.
Deputy Mayor Pro Tem Bomgardner asked what the cost was for the older brick
monument signs.
Council Member Blackson stated the approximate cost for a brick monument sign, in
his opinion would have cost anywhere from $6,000 to $10,000.
Mayor Dye stated this is a progressive look, and he supports the new design.
Council Member Lynne asked if hotel motel tax could be used for funding entrance
signs.
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Mr. Land replied stating he would need a legal opinion.
City Attorney Braden Metcalf stated he is unable to give a legal opinion at this time, but
explained he would research. -
(Pete Smith later in the meeting stated you must promote hotel, motel tourism, and in
his opinion City signs are not an authorized use. The hotel motel tax funds must be
used to promote historical, theatre, arts, civic center, convention center and increase
hotel use.)
Mayor Pro Tern Norwood suggested obtaining sponsorship with developers.
Council Member Blackson stated businesses could assist with sign sponsorship.
Mr. Land replied if the Council is comfortable with the look,we could strategically review
the intersection placement. He stated we could scale the signs based on locations. He
stated the three proposed locations for sign placement could be at 635 and Luna,
Station area at Valley View and 135, and Alpha and the Tollway. He asked what other
areas the Council recommends.
Council Member Blackson stated he recommends adding a sign near the Salt Grass
location.
Council Member Terry Lynne stated,Tier 3 signs are unnecessary, and he recommends
spreading signs out and concentrating on Tier 1 and Tier 2 installations, around the City
perimeters.
Mr. Land suggested Midway and 635 is a major entrance that could be considered.
Mayor Pro Tem Norwood suggested Valwood at 135.
Mr. Land stated he would move forward with concepts and a model of some of the
intersections and show a rendering at a future City Council meeting, for review.
A.3 17-605 Receive an Economic Development Update.
Economic Development Director Allison Cook briefed City Council regarding the following
Economic Development Projects:
o 14650 Landmark—Project estimated value at$32,671,745
o 1901 Knightsbridge—Project estimated value$37,922,226
o 13145 Hutton (P Custom Homes)—Still in process, site plan approved
o Pike & Bee Street Station Area Developments — Project estimated value
$14,100,000
o Brickyard Phase II —Project estimated value $49,215,133
o Vintage Townhomes—Project estimated value$10,000,000
o Billinglsey Industrial -estimated at$6,832,690
o Bridgeview Development—Project estimated value$300,000,000
o The Gatherings—Groundbreaking set for October 10th
o Blue Lakes—Leeds Development, Phase I estimated value $45,000,000
o Hospitality Projects—Hampton Inn estimated project value $12,000,000
o Bedrosian Warehouse—Estimated project value $7,115,000
o Mercer Crossing Residential —site plan approved, in development currenty
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Mayor Pro Tern Norwood asked about the status of Bee Street. Ms. Cook stated it would
be 3 to 4 weeks.
Council Member Lynne thanked staff for their hard work.
Deputy Mayor Pro Tern Bomgardner asked about the $800 million Mehrdad project, what
the dollar amount this was based on.
Ms. Cook replied stating she based this on projects located within the TIRZ,which includes
the Gathering and the Boardwalk.
Deputy Mayor Pro Tern Bomgardner asked Staff to prepare a development sheet and list
current development projects with values.
A.4 TMP-2375 Receive an update on services provided by the city of Farmers
Branch to the Town of Addison.
City Manager Charles Cox reviewed the following list of non-public safety services
provided to Addison by the City of Famers Branch: 1) Senior Center currently has 13
Addison Seniors using the Center free of charge; 2) Animal Adoption Center has
occasional freezer use for dead animal preshipping; 3) Library Services —The Town
of Addison has issued 380 Library cards in FY17 representing $76,000 annually; 4)
Sanitary Sewer — Farmers Branch provides sewer service to the 15000 block of
Beltwood Parkway in Addison which is reimbursed at the rate TRA charges Farmers
Branch for wastewater treatment. He noted this sanitary sewer agreement with
Addison has expired. He stated he has notified Town of Addison that what flows into
Farmers Branch must be metered.
Council Member Lynne asked if the City charges an administrative fee for the sanitary
sewer.
Mr. Cox replied stating the agreement did not allow for any administrative fees, but
does cover reimbursement for the exact TRA charges incurred. He further stated this
agreement has expired.
Council Member Lynne asked if we should directly market the Manske Library to
Addison residents.
Mr. Cox stated Town of Addison residents can be issued one Library card per
household, and the resident has to make a choice of either FB library or Dallas Library.
He further stated, this has caused a reduction in revenue.
Council Member Lynne suggested having a direct mail campaign to Addison residents
to help increase revenue.
Deputy Mayor Pro Tem Bomgardner stated Town of Addison residents check out 13%
of our books, therefore; he prefers Town of Addison pay 13% of the Library budget.
Council Member Lynne stated he recommends increasing the fees and marketing the
Manske Library to Addison residents.
Deputy Mayor Pro Tem Bomgardner suggested allowing unlimited Library cards, but
tracking the number of Library books checked out, and base the cost on usage.
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Mayor Pro Tern Norwood stated he uses the Manske Library and Dallas Public Library,
noting he is limited to five books at the Dallas Public Library. He stated he supports
capping the amount of books they can check out, and allowing the City to charge an
incremental fee.
Council Member Blackson suggested starting with an 8% increase and capping at
10%, noting the current payment received from Town of Addison does not cover the
usage.
Mayor Pro Tern Norwood stated he supports the Library usage, and suggested
increments of fees.
Council Member Blackson asked if we charge a flat rate.
Deputy Mayor Pro Tem Bomgardner stated currently Town of Addison pays 4%of cost
and uses 13% of services.
Council Member Lynne suggested adding this item to a future City Council meeting
and allow the Director of Library Services Denise Wallace to provide input on impacts
to the Library.
Council Member Blackson asked about the freezer shared with Town of Addisor for
the Animal Shelter.
Mr. Cox replied explaining the City stores deceased animals in the freezer prior to
shipping off remains.
Mr. Davis explained the freezer cost about $33,000 and was donated by the Towi of
Addison.
A.5 16-609 Receive an update on property located at 12805 Wilmington.
Economic Development Director Allison Cook provided an update on the new elevation
plans for property located at 12805 Wilmington. She explained the new elevation is a mid-
century modern design.
Mayor Pro Tern Norwood stated this is similar to the designs within the area, noting he
supports this amendment.
Mayor Pro Tern Norwood asked to review current guidelines for the Demo Rebuild Program
at a future Council meeting.
A.6 17-603 Discuss agenda items for future City Council meetings.
Mayor Dye asked if the Council if they are available to meet to canvass the Bond Election
on November 16th at 3 p.m. The Council agreed to meet on November 16th to canvass.
Council Member Blackson asked for a chicken tour.
Mayor Pro Tern asked that instead of holding a November 8, 2017 Special Called -neeting
on Marketing, why don't we add this to a future Study Session. The City Council agreed
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City Council Minutes October 17,2017
to not hold a November 8th Special Called meeting.
Deputy Mayor Pro Tern Mike Bomgardner for a future agenda item to discuss trail
sponsorship.
The City Council convened into closed executive session at 5:23 p.m.
B. EXECUTIVE SESSION —
B.1 `7_607 Council may convene into a closed executive session
pursuant to Section 551.087 of the Texas Government
Code to deliberate regarding:
• Economic Development Incentives for Cox Farms
Market.
• Economic Development Incentives for Texas Direct.
The City Council recessed from closed executive session at 5:34 p.m.
C. CALL TO ORDER
Mayor Dye called the regular meeting to order at 6:00 p.m.
D. JNVOCATION & PLEDGE OF ALLEGIANCE
The invocation and Pledge of Allegiance and Pledge to the Texas Flag was given by
Council Member Lynne.
E. CEREMONIAL ITEMS
E.1 17-606 Presentation of the Manske Library Summer-Reading-Club
Traveling Trophy to Janie Stark Elementary School.
Mayor Dye presented Janie Stark Elementary School with the annual Traveling Trophy
Award.
E.2 17-608 Consider accepting a donation of 31 trees from the Carrollton
Farmers Branch Rotary Club, valued at approximately $4,000, to
the Parks and Recreation Department; and take appropriate action.
Mayor Dye recognized the Carrollton Farmers Branch Rotary Club for the donation of 31
trees valued $4,000.
Motion made by Mayor Pro Tem Norwood. Motion seconded by Deputy Mayor Pro Tem
Bomgardner. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
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City Council Minutes October 17,2017
E.3 17-610 Consider accepting a donation in the amount of$5,060 from Eagle
Gun Range to the Farmers Branch Police Department; ar.d take
appropriate action.
Mayor Dye recognized the Eagle Gun Range who presented the City of Farmers Branch
Police Department for their donation in the amount of$5,060.
Motion made by Council Member Lynne to accept the donation in the amount of $5,060.
Motion seconded by Council Member Reyes. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tem Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
F. REPORT ON STUDY SESSION ITEMS
Council Member Blackson provided a report on Study Session items.
G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTERIM
City Manager Charles Cox provided the following report on items of community interest:
• The Mayor and City Council will conclude their series of Council District ToNn Hall
Meetings on the proposed bond issues, with the District 4 meeting this Wednesday,
at 1 p.m. at the Senior Center and the District 5 meeting on Thursday at 7 p.m. at
the Community Recreation Center. For full information on the bond proposals,
please visit votefbtx.com or call 972.247.3131. Early voting begins Monday,
October 23 and runs through Friday, November 3. Election Day is Tuesday,
November 7.
• There are quite a few events to make note of in the coming weeks:
• This weekend, Friday and Saturday, is the annual Bloomin' Bluegrass free Music
Festival & Chili Cookoff.
• Additionally, this weekend,we will host the Hippie to Hipster Craft Fair at the Senior
Center and the Celebration of Roses at Gussie Field Watterworth Park.
• Also, a special Adoption Party for Cats is on tap for this Saturday at the Animal
Adoption Center.
• Kids can trick-or-treat the various historic buildings at the Historical Park during
Haunts & Houses,Tuesday, October 24, in advance of the annual Halloween in the
Park event on Saturday, October 28.
• Also on Saturday, October 28, the City will host a Shredding Event, for residents at
City Hall.
• Then, as October gives way to November, we will honor those who have worn the
uniform with our annual Veterans Day Celebration on Friday, November 10 at the
Senior Center.
• For more information on any upcoming event or activity, visit farmersbranchtx.gov.
• In order to avoid conflict with the upcoming holidays, please note that the City
Council will meet in regular session on the 2nd and 4th Tuesdays in November —
that is November 14 and 28 and only once in December on December 12.
• You can sign up for eNews at farmersbranchtx.gov to have current City news and
information delivered directly to your eMail box.
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City Council Minutes October 17,2017
Mayor Dye provided the following School Updates:
• An inclusive Episcopal, independent school serving 1100+ students PreK (3 years
old)—12th grade on two campuses,one at Hillcrest and Spring Valley and the other
at Midway&Sigma.
• Is celebrating its first reunion year with the class of 2007 during Homecoming on
Oct 13.
• Offers 22 sports (10 boys, 12 girls)with 60+ teams. Therefore, there is always a
chance to swing by and catch a game, no matter the season!
• Graduated its 11th senior class in May 2017 with a 100% acceptances to nearly
150 colleges and universities, and 61% of graduates receiving scholarships. See
the Summer Senior Commencement Magazine for more details.
• Recently celebrated the grand opening of its Gene E. Philips Activity Center. The
first new structure on the Midway campus in a decade, the 24,000 square feet of
versatile space for arts, academics and athletics is part of a larger Parish vision to
Reimagine School for its students by opening up new and expanded programming
opportunities and learning paths that give students voice and choice in their
educational experience. The grand opening also marks the beginning of a capital
campaign for a Performance &Community Center.
• Has afterschool exploration experiences through its ParishEXTEND program for
both students and adults, within the school community as well as outside in the
greater community. From sewing and robotics to yoga and drivers education —
there's more than 80 experiences to choose from every year.
• Its Upper School quiz bowl team just took 3rd place at the Hornet Hullabaloo on
Saturday, September 23 at Greenhill, qualifying them for Nationals in May. Parish
student Sohum Kulkarni'20 was recognized as the top performer at the tournament.
• Its entire Lower School family (students, parents, faculty, staff, etc) are
reading Charlotte's Web as part of its annual Lower School One Read. Reading
together as a family promotes literacy and a love of reading for children. The
School's on chapter 16 right now if you want to catch up and join in on a classic
read!
• Recently hosted this year's first Center for Transformational Leadership workshop
at the Midway campus. Led by Parish,CTL was formed by a consortium of 12 Dallas
independent schools—Parish Episcopal School, Hockaday, Good Shepherd, ESD,
Greenhill, St. Phillips, Ursuline, Lakehill Preparatory School, Alcuin, Shelton, St.
John's Episcopal School and Lamplighter—the Independent Schools Association of
the Southwest(ISAS accredits Parish and over 90 other independent schools in the
Southwest), and the Institute for Leadership Impact at SMU's Simmons School of
Education and Human Development.
H. CITIZEN COMMENTS
The following resident spoke under citizen comments:
Former Council Member Harold Froehlich spoke in support of the Bond Election and urged
all residents to vote.
I. CONSENT AGENDA
1.1 17-557 Consider approving minutes of the regular City Council meetings
held on September 26, 2017 and October 2, 2017; and take
appropriate action.
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City Council Minutes October 17,2017
1.2 R2017-109 Consider approving Resolution No. 2017-109 authorizing the
purchase of Fireblast training props for the Joint Fire Training
Center in the amount of$224,239; and take appropriate action.
1.3 ORD-3475 Consider adopting Ordinance no. 3475, amending the City of
Farmers Branch Code of Ordinances, Chapter 82, Traffic arid
Vehicles, Article II, Division 6, Section 82-95, amending No. of
Parking Zones on portions of Bee Street and adjacent street
intersections between Springvale Lane and Valwood Parkway;
and take appropriate action.
1.4 R2017-109 Consider approving Resolution No. 2017-117 authorizing the City
Manager to negotiate and execute a contract with Munich
Re for medical stop-loss insurance coverage in an amount
not to exceed $375,000 for the 2018-year plan; and take
appropriate action.
1.5 R2017-109 Consider approving a Final Right of Way Dedication Plat of
Mercer Parkway and Commerce Street; and take appropriate
action.
Motion made by Council Member Blackson to approve Consent Items 1.1 through 1.5, as
presented. Motion seconded by Deputy Mayor Pro Tem Bomgardner. Motion prevailed by
the following vote:
Aye: 5 - Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne —
J. REGULAR AGENDA ITEMS
J.1 R2017-115 Consider approving Resolution No. 2017-115 authorizing
execution of a Residential DemolitionlRebuild Program Incentive
Agreement for the owner of property located at 3155 Golfing
Green; and take appropriate action.
The Economic Development Director Allison Cook briefed City Council regarding this item.
Ms. Cook explained the applicant Todd Bonneau is applying for the Demo Rebuild
incentive that is based on the increase over the course of five(5)years in the City Property
taxes paid on the difference between the original home appraised value (excluding the
land value), as determined by the Dallas County Appraisal District. This option also
includes a reimbursement of up to$12,500.00 of the cost of demolition of the original home
following completion of demolition.
Motion made by Council Member Lynne to approve Resolution No. 2017-115. Motion
seconded by Deputy Mayor Pro Tern Bomgardner. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
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City Council Minutes October 17,2017
Council Member Blackson, Council Member
Lynne
K. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED
EXECUTIVE SESSION
Council Member Lynne moved to authorize the City Manager to negotiate and execute an
economic development incentive agreement with Cox Farm Markets in the amount of
$200,000, payable in two $100,000 installments on lease execution and issuance of
certificate of occupancy, subject to constructing and opening on or before September 1,
2019, a grocery store with not less than 8000 square feet on property located on Bee
Street south of Valley View and operating said store for not less than five years. Motion
seconded by Council Member Blackson. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
Council Member Blackson made a motion to authorize the city manager to negotiate and
execute an economic development agreement with First Texas Homes to provide use tax
grants for ten year equal to 50% of the City one percent use tax for taxable sales by the
Company attributed to the Company's direct sales tax permit. Motion seconded by Council
Member Reyes. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
L. ADJOURNMENT
Motion made by Mayor Pro Tern Norwood to adjourn the meeting. Motion seconded
by Council Member Blackson. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
Mayor Dye adjourned the meeting at 6:32 p.m.
SIGNED: ■
Mayor
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ATTEST: _
City Secreta/
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