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1980-01-07 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING JANUARY 7, 1980 COUNCIL CHAMBER POLICE BUILDING All following members of the City Mayor Mayor Pro Tem Councilmen: Council were present: Bill Binford John Dodd Ken Quevreaux Fred Johnson Pat Haggerty Herb Weidinger The following members of the City Administration were present: City Manager Paul M. West City Secretary J. W. Wade City Attorney John Boyle Recording Secretary Ruth Ann Parish Mayor Binford called the City Council meeting of January 7, 1980 to order at 7:30 P.M.. AGENDA ITEM NO. A.1-INVOCATION. Councilman Fred Johnson gave the invocation. DECLARING AN EMERGENCY motion by Counci man Dodd, a second by Councilman Johnson, and all voting "aye", declared an emergency and placed the following item on the agenda: Item No. D.14-Consider Awarding the Bid for Lamps for the Lighting of Baseball Facilities. AGENDA ITEM NO. A.2-APPROVAL OF MINUTES After consideration, a motion by Councilman Haggerty, a second by Councilman Weidinger, and all voting "aye", approved the minutes of the December 17, 1979 City Council meeting as submitted. MAYOR BINFORD WELCOMED MEMBERS OF A BOY SCOUT TROUP AND OF A GOVERNMENT CLASS OF R. L. TURNER HIGH SCHOOL WHO WERE PRESENT TO OBSERVE THE MEETING. AGENDA ITEM NO. B.1-PRESENTATION OF SERVICE AWARD. Mayor Bin or presented a ten year service away to Roy A. Patton of the Administration Division for his employment with the city. AGENDA ITEM NO. B.2-PRESENTATION OF BOARD APPLICATIONS TO CITY COUNCIL. Mayor Binford explained that this item is placed on the agenda of each meeting in order to give anyone who would like to serve on an advisory board or commission an opportunity to meet and address the City Council. No one appeared before the Council. Vol. 32, Page 71. AGENDA ITEM NO. C.1-CONSIDER REQUEST FOR LANDSCAPE PLAN APPROVAL FOR THE PROPERTY LOCATED IN THE PD-21 MF-2 ZONING DISTRICT AT THE JVU111liAJ1 %JWL\11JLJ1\ VL' VA1\1J 1\V VL\ 1AL\1\VVC11 CL:_VL \TCLL\L.u L1J i.v vim Mayor Bin ord gave the ollowing information from a memo to the Council from the Administration: In November 1979, the site plan to the townhome development was approved with conditions. Two of the conditions were that the landscape plan and the homeowners covenants be approved by the Planning and Zoning Commission and the City Council. Mr. John Davis, the developer, has submitted a landscape plan and the homeowners covenants for approval. The Planning and Zoning Commission recommended that the landscape plan be approved as submitted with the 16 changes suggested by the City Administration and that the landscape plan drawing be revised to reflect the recommendations prior to a Certificate of Occupancy being issued. The Planning and Zoning Commission also recommended that the Covenant Conditions and Restrictions be approved as submitted with the condition that the addition suggested by the City Attorney be included in the Covenant Conditions and Restrictions. The landscape plan presented to the Council for consideration included the 16 suggestions by the Administration. After some consideration, a motion by Councilman Quevreaux, a second by Councilman Dodd and all voting "aye", approved the landscape plan submitted for the property located in the PD-21 (MF-2) Zoning District at the southeast corner of Oakbrook Parkway and Gardenbrook Drive; and approved the Covenant Conditions and Restrictions with the additional covenant, as suggested by the City Attorney, that will give the City a right of ingress-egress and the ability to maintain the fire lane easement and assess the property owners the cost of the maintenance. AGENDA ITEM NO. D.1-CONSIDER RATE ORDINANCE FOR CABLE TELEVISION. Mayor Bin or explained that Ordinance No. 1290 being presented for consideration establishes the basic major provisions for installation charges; the basic monthly charges; a two year rate freeze; defines senior citizens and establishes requirement for future rate requests. After some consideration, a motion by Councilman Dodd, a second by Councilman Weidinger and all voting "aye", adopted the following captioned Ordinance No. 1290: AN ORDINANCE OF THE CITY OF FARMERS BRANCH: PRESCRIBING RULES AND REGULATIONS FOR FIXING AND SETTING TOTAL COMMUNICATIONS CABLE TELEVISION SYSTEMS RATES IN THE CITY; PRESCRIBING RULES AND REGULATIONS GOVERNING COMMUNICATIONS BY OFFICERS, EMPLOYEES, AGENTS OR SFr RESENTATIVES OF TOTAL COMMUNICATIONS CABLE TELEVISION WITH CITY COUNCILMEN AND MEMBERS OF THE REGULATORY CHAIN; PROVIDING A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE; DEFINING CERTAIN OFFENSES AND PROVIDING PENALTIES; AND PROVIDING FOR PUBLICATION. Vol. 32, Page 72. AGENDA ITEM NO. D.2-CONSIDER RESOLUTION NO. 79-033 APPROVING THE INSTALLATION OF TRAFFIC SIGNALS AT INTERSECTION OF VALWOOD PARK- WAY AND I.H. E AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION FOR THE INSTALLATION, OPERATION AND MAINTENANCE OF THE PROPOSED TRAFFIC SIGNALS. Mayor Bin or state that t e State Department of Highways and Public Transportation has requested that an agreement be entered into whereby the State prepares the plans and pays for the installa- tion of the traffic signals and the City will operate and maintain the traffic signals. After reviewing the agreement, a motion by Councilman Haggerty, a second by Councilman Weidinger, and all voting "aye", adopted Resolution No. 79-033 approving the installation of traffic signals at the intersection of Valwood Parkway and I.H.35E and authorizing the City Manager to execute an agreement with the Texas State Department of Highways and Public Transportation for the installation, operation and maintenance of the traffic signals. AGENDA ITEM NO. D.3-CONSIDER RESOLUTION NO. 79-034, ENDORSING THE CONCEPT OF EXTENDING THE DALLAS NORTH TOLLWAY ALONG THE PRESENT DALLAS NORTH PARKWAY. Mayor Bin or state that on December 3, 1979, the City Council passed a resolution endorsing the overall idea of a tollway extension along Dallas North Parkway. After a discussion with a member of the Texas Turnpike Authority regarding the tollway led Farmers Branch to make the position clear that Farmers Branch would only endorse that concept provided that on and off ramps be built at Spring Valley Road and direct access to frontage roads from adjoining property be provided. After some discussion, a motion by Councilman Johnson, a second by Councilman Weidinger and all voting "aye", adopted Resolution No. 79-034 that endorses the concept of extending the Dallas North Tollway along the present Dallas North Parkway conditioned upon the provision that on and off ramps be built at Spring Valley Road and that direct access to frontage roads from adjoining property be provided. AGENDA ITEM NO. D.4-CONSIDER AWARDING BID ON MODULAR AMBULANCE FOR FIRE DEPARTMENT. Mayor Binford explained that four bids were received on a modular ambulance for the Fire Department. Two bidders, Summers, Inc. and Prestige Vehicles, Inc. did not meet the specifications. The two bidders meeting the specifications were Swab Wagon Company and Superior Southwest, Inc. Superior Southwest, Inc. was the low bidder meeting the specifications in the amount of $31,301.00. The Administration recommends the bid be awarded to Superior Southwest, Inc. Mrs. Carol Dingman, 3605 Tanglewood Circle, questioned the buying ,of such a well equipt ambulance when the City does not have paramedic service. Vol. 32, Page 73. After some discussion, Councilman Dodd made a motion to award the bid for the modular ambulance to Superior Southwest, Inc. in the amount of $31,301.00. Councilman Haggerty seconded the motion. The motion failed 3 to 2 with Councilmen Ouevreaux, Johnson and Weidinger voting "nay", and Councilmen Dodd and Haggerty voting "aye". A discussion was held relating to the specifications on the ambulance and of the desire of the Council to have explanation of why Summers, Inc. did not meet the specs. Councilman Johnson made a motion to reconsider the bids for the ambulance at the next Council meeting and that additional information be given to the Council relating to the bids received and the specifications. Councilman Dodd seconded the motion and all voted "aye". AGENDA ITEM NO. D.5-CONSIDER AWARDING THE BID FOR A PICK-UP FOR PARKS DIVISION AND A 1980 VEHICLE FOR THE FIRE DEPARTMENT. Mayor Bin ford explained that three bids were received or a 1980 compact sedan for the Fire Department and a 1980 compact pick-up for the Parks Division. The low bid received in the amount of $5,091.40 for the sedan was from Carter Chevrolet and the low bid received in the amount of $5,341.00 for the pick-up truck was from Steakley Chevrolet Company. After some discussion relating to the specifications, a motion by Councilman Quevreaux, a second by Councilman Johnson and all voting "aye", awarded the bid for a 1980 compact sedan to Carter Chevrolet in the amount of $5,091.40; and awarded the bid for a 1980 compact pick-up truck to Steakley Chevrolet in the amount of $5,341.00. AGENDA ITEM NO. D.6-CONSIDER AWARDING BID FOR A BRIDGE FOR MALLON PARK. Mayorr-Bnord explained that the Administration requested that this item be tabled until the next meeting. A motion by Councilman Dodd, a second by Councilman Ouevreaux and all voting "aye", tabled the consideration of awarding the bid for a bridge at Mallon Park until the next Council meeting. AGENDA ITEM NO. D.7-CONSIDER AWARDING THE BID FOR SANITATION CONTAINERS. Mayor BB ntord explained that seven bids were received for containers for the Sanitation Division. After reviewing the lowest and best bids, a motion by Councilman Johnson, a second by Councilman Ouevreaux and all voting "aye", awarded the bid for twenty,six and eight yard containers to A-Pak Manufacturing Corporation in the amount of $15,860.00; awarded the bid for five,forty yard containers to I.D.S. in the amount of $12,625.00; and, awarded the bid for one,forty-two yard closed compactor to I.D.S. in the amount of $9,950.00. Vol. 32, Page 74. AGENDA ITEM NO. D.8-CONSIDER AWARDING THE BID FOR 3000 PSI, CLASS A CONCRETE. Mayor Bin ford explained that one bid had been received for 3000 PSI, Class "A" concrete. Freeway Ready Mix submitted a bid for the price of $46.50 per cubic yard delivered and $40.50 per cubic yard picked up by the City for 6000 cubic yards to be good until March 1, 1980. This price is subject to a $2.00 per cubic yard increase effective March 1, 1980 and valid until July 1, 1980. After some discussion, Councilman Dodd made a motion to award the bid for concrete to Freeway Ready Mix for delivered concrete at $46.50 per cubic yard and concrete picked up by the City at $40.50 per cubic yard until March 1, 1980, and accepted the bid on concrete for the period between March 1, 1980 and July 1, 1980 at $42.50 per cubic yard picked up by the City and $48.50 per cubic yard delivered by Freeway Ready Mix. Councilman Johnson seconded the motion. The motion carried 4 to 1, with Councilmen Dodd, Johnson, Haggerty and Weidinger voting "aye", and Councilman Ouevreaux voting "nay". AGENDA ITEM NO. D.9-CONSIDER AWARDING THE BID FOR PICK-UP TRUCKS FOR THE STREET, UTILITIES, WATER MAIN REPLACEMENT AND ENGINEERING DEPARTMENTS. Mayor B ord explained that five bids were received for eight pick-up trucks for the various departments mentioned in the caption. Steakley Chevrolet Company submitted the lowest bid on three, 1/2 ton pick-up trucks, Lee Jarmon Ford Company submitted the lowest bid on two,3/4 ton pick-up trucks, and Carter Chevrolet Company submitted the lowest bid on three,3/4 ton pick trucks with utility body. After reviewing the bids, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", awarded the bid for three, 1/2 ton pick-up trucks to Steakley Chevrolet Company in the amount of $17,729.70; awarded the bid for two,3/4 ton pick-up trucks to Lee Jarmon Ford in the amount of $12,599.96; and, awarded the bid for three,3/4 ton pick-up trucks with utility body to Carter Chevrolet Company in the amount of $22,775.85. AGENDA ITEM NO. D.10-CONSIDER AWARDING THE BID FOR THREE AIR COMPRESSORS FOR THE STREET, UTILITIES AND WATER IN REPLACEMENT DEPARTMENTS. Mayor Bin ord explained that three bids were received for three air compressors. Moody-Day Company submitted the lowest and best bid in the amount of $7,310.00 each,for a total of $21,930.00 with a delivery time of 4-6 weeks. After reviewing the bids, a motion by Councilman Quevreaux, a second by Councilman Weidinger and all voting "aye", awarded the bid for three air compressors to Moody-Day Company in the amount of $7,310.00 each,for a total of $21,930.00 with a delivery time of 4 to 6 weeks. Vol. 32, Page 75. AGENDA ITEM NO. D.11-CONSIDER AWARDING THE BID FOR A CONCRETE SAW FOR THE WATER MAIN REPLACEMENT DIVISION. Mayor Bin or explained that two bids were received for a concrete saw for the Water Main Replacement Division. Moody-Day Company, Inc. submitted the lowest and best bid in the amount of $4,115.00 with a deliverty time of 10 to 14 days. After reviewing the bids, a motion by Councilman Haggerty, a second by Councilman Dodd and all voting "aye", awarded the bid for a concrete saw to Moody-Day Company, Inc. in the amount of $4,115.00. AGENDA ITEM NO. D.12-CONSIDER AWARDING THE BID FOR A TRACTOR WITH BACKHOE AND LOADER FOR THE UTILITIES DEPARTMENT. Mayor Bin or explained that our B-1s were received for a tractor with a backhoe and loader. Case Power and Equipment Company submitted the lowest and best bid in the amount of $23,755.00,with delivery: of the tractor in 30 to 60 days. After reviewing the bids, a motion by Councilman Johnson, a second by Councilman Quevreaux and all voting "aye", awarded the bid for a diesel powered tractor with backhoe and loader to Case Power and Equipment Company in the amount of $23,755.00. AGENDA ITEM NO. D.13-CONSIDER AWARDING THE BID FOR A TRACK LOADER FOR THE SANITATION DEPARTMENT. Mayor in or explained t at three bids were received for a track loader for the Sanitation Division. Darr Equipment Company of Dallas was the lowest and best bid in the total amount of $172,682.00 for the track loader and $13,532.00 for the multi-purpose bucket and hydra- ulics. The total for the track loader and bucket was $186,214.00 with a 12 week delivery time. This bid includes a trade-in of an old landfill tractor for the amount of $8,500.00. This track loader is to be used by the Sanitation Department at the new sanitary landfill site. After some discussion of bids receiv:e.d!, being identical except for the trade-in amount, Councilman Johnson made a motion to award the bid for a track loader to Darr Equipment Company of Dallas in the amount of $186,214.00. Councilman Dodd seconded the motion. The motion carried 3 to 2 with Councilmen Johnson, Dodd and Haggerty voting "aye", and Councilmen Ouevreaux and Haggerty voting "nay". AGENDA ITEM NO. D.14-CONSIDER AWARDING THE BID FOR LAMPS FOR THE LIGHTING OF BASEBALL FACILITIES. Mayor Bin or gave the following information from a memo to the Council from the City Administration: At the December 17,1979, Council meeting the lamps were awarded to Watson Electric in the amount of $36.94 each. However, Watson now states they do not want the bid on lamps without also being awarded the bid for fixtures. The bid on fixtures was awarded to General Electric at $409.35 each. The next lowest bid on lamps was submitted by Rawlinson Electric at $48.00 each. The City Staff recommended the bid be awarded on the lamps to Rawlinson Electric in the amount of $48.00 each for a total of $4,992.00. Vol. 32, Page 76. A discussion was held between the members of the City Council and the City Attorney of pursuing the original bid of Watson Electric. After more discussion on the requirements in the specifications, Councilman Haggerty made a motion to award the bid for lamps to Rawlinson Electric in the amount of $48.00 each for a total of $4,992.00. Councilman Dodd seconded the motion. The motion carried 3 to 2 with Councilmen Haggerty, Dodd and Johnson voting "aye", and Councilmen Weidinger and Quevreaux voting "nay". Councilman Ouevreaux suggested that in the future the city contact the Texas Municipal League and inform them of the companies that bid on such items and do not carry through on their bids. MAYOR BINFORD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS THE COUNCIL MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGA- TION MAY BE DISCUSSED IN CLOSED SESSION. Mayor Binford asked if there was anyone in the audience that wished to address the Council. The following spoke: Mr. Maurice Faber, 32 on the ambulance bid. was to be replaced by ambulance. Mr. Faber money spent on hiring of another ambulance. 54 Golfing Green Place, addressed the issue Mr. Faber asked if the 1973 ambulance that the new one, could be used for a backup also stated that he would like to see the more personnel for the Fire Department instead Mr. Jim Johnson, 3310 Chadwell, addressed the issue on the ambulance bid. Mr. Johnson commented on the quality of various types of ambulance manufacturers. Mr. Alvin Thomas, 2668 Leta Mae, suggested that the city proceed in getting signals for the railroad tract on west Valwood Parkway since it takes so long to get them in. Mr. Thomas also inquired about a city limit sign on Valwood Parkway whether it was placed in the right location. Mr. Thomas suggested that after the election perhaps there could be an article in the monthly newsletter intro- ducing the City Council members and the City Administration, to inform citizens who the people are in our city government. A SHORT RECESS WAS TAKEN BY THE COUNCIL. AGENDA ITEM NO. E.1-EXECUTIVE SESSION. An Executive Session was held at this point in the meeting. Vol. 32, Page 77. THE MEETING WAS RECONVENED INTO GENERAL SESSION. AGENDA ITEM NO. E.2-NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. A motion by Counci man Haggerty, a second by Councilman Dodd, all voting "aye", appointed Mary Ann Chapman to serve on the Farmers Branch Historical Landmark Preservation Committee, conditioned upon the acceptance of the appointment. AGENDA ITEM NO. E.3-NO NECESSARY ACTION ON LITIGATION. AGENDA ITEM NO. E.4-NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. Councilman Johnson made a motion to authorize the City Manager to execute a Contract of Sale offered by the seller on the property described as Tract D of the Barfknecht property, a 207.96 acre tract for a consideration of $2,800. 00 per acre to be used for landfill facilities. Councilman Dodd seconded the motion and asked to amend to include that the City Administration be authorized to proceed with application for a sanitary landfill permit on Tracts A, B, C and D . Councilman Johnson accepted the amendment to the motion. Councilman Haggerty made a motion to table this consideration until further studying can be done on the feasibilities of going into the regional landfill business. Councilman Weidinger seconded the motion to table. The motion to table failed 3 to 2 with Councilmen Ouevreaux, Johnson and Dodd voting "nay", and Councilmen Haggerty and Weidinger voting "aye". Councilman Johnson's original motion carried 3 to 2 with Councilmen Johnson, Dodd and Quevreaux voting "aye", and Councilmen Haggerty and Weidinger voting "nay". AGENDA ITEM NO. F.1-ADJOURNMENT. .'A motion by Councilman Quevreaux, a second by Councilman Johnson, and all voting "aye", adjourned the City Council meeting of January 7, 1980 at 9:15 P.M.. Mayor Bill- Binf d Z, City ~retary Vol. 32, Page 78.