HomeMy WebLinkAbout2018-01-09 CC Agenda PacketCity Council
City of Farmers Branch
Meeting Agenda
Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
Council Chambers6:00 PMTuesday, January 9, 2018
Study Session Meeting to be held at 3:00 PM in the Study Session Room
Dinner Break at 5:15 p.m.
A.STUDY SESSION
A.1 18-02 Discuss regular City Council meeting agenda items.
A.2 TMP-2511 Discuss 2018-19 budget and strategic planning process.
A.3 TMP-2512 Discuss preliminary schedule of events related to Series 2018
General Obligation Bonds and Certificates of Obligation.
A.4 TMP-2377 Receive a staff report regarding the latest residential property
conditions survey completed by MetroStudy.
A.5 18-06 Receive an update regarding the City of Farmers Branch Demolition
Rebuild Program.
A.6 18-03 Discuss agenda items for future City Council meetings.
B.CALL REGULAR MEETING TO ORDER AT 6 P.M.
C.INVOCATION & PLEDGE OF ALLEGIANCE
D.CEREMONIAL ITEMS
D.1 TMP-2514 Consider accepting a donation in the amount of $5,000 from Mrs.
Jeanne Sawyer for the Farmers Branch Senior Center; and take
appropriate action.
E.REPORT ON STUDY SESSION ITEMS
F.CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
Pursuant to Section 551.0415 of the Texas Government Code, the City Council or City
Administration may report information on the following items: 1) expression of thanks,
congratulations or condolences, 2) information about holiday schedules, 3) recognition of
individuals, 4) reminders about upcoming City events, 5) information about community events,
and 6) announcements involving an imminent threat to public health and safety.
Page 1 City of Farmers Branch Printed on 1/4/2018
January 9, 2018City Council Meeting Agenda
G.CITIZEN COMMENTS
This agenda item provides an opportunity for citizens to address the City Council on any matter
that is not posted on the agenda. Anyone wishing to address the City Council should complete a
Citizen Comments Registration Card and submit it to the City Secretary or City Administration
prior to the start of the City Council meeting. There is a three (3) minute time limit for each citizen
to speak. Anyone wishing to speak shall be courteous and cordial. No disparaging or
inflammatory remarks directed at any member of the City Council or City staff will be allowed.
The City Council is not permitted to take action on any subject raised by a speaker during Citizen
Comments. However, the City Council may have the item placed on a future agenda for action;
refer the item to the City Manager and/or City Administration for further study or action; briefly
state existing City policy; or provide a brief statement of factual information in response to the
inquiry.
H.CONSENT AGENDA
H.1 18-01 Consider approving City Council minutes of the regular meeting
held on December 12, 2017; and take appropriate action.
H.2 R2018-03 Consider approving Resolution No. 2018-03 awarding the purchase
of replacement treadmills for the Farmers Branch Community
Recreation Center and take appropriate action.
H.3 R2018-02 Consider approving Resolution No. 2018-02 authorizing the City
Manager to execute a Project Specific Agreement with Dallas
County for roadway repairs and improvements to Valley View Lane
between Webb Chapel Road and Marsh Lane; and take appropriate
action.
I.REGULAR AGENDA ITEMS
I.1 TMP-2505 Receive an update on Farmers Branch’s organizational
performance management system.
The City Council may convene into executive session at anytime during the Study
Session or Regular Session pursuant to Texas Government Code Section 551.071(2) for
the purpose of seeking confidential legal advice from the City Attorney on any regular or
study session agenda item.
J.EXECUTIVE SESSION
Page 2 City of Farmers Branch Printed on 1/4/2018
January 9, 2018City Council Meeting Agenda
J.1 18-08
Council shall convene into a closed executive session pursuant to
Section 551.072 of the Texas Government Code to deliberate
regarding:
(a)Discuss the purchase, exchange, lease, or sale of real property
located at 3062 Primrose, Farmers Branch, Texas.
K.TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE
SESSION
L.ADJOURNMENT
Farmers Branch City Hall is wheelchair accessible. Access to the building and special parking
are available at the main entrance facing William Dodson Parkway. Persons with disabilities
planning to attend this meeting who are deaf, hearing impaired or who may need auxiliary aids
such as sign interpreters or large print, are requested to contact the City Secretary at (972)
919-2503 at least 72 hours prior to the meeting.
Certification
I certify that the above notice of this meeting was posted at least 72 hours prior to the scheduled
meeting time, in accordance with the Open Meetings Act, on the bulletin board at City Hall.
Posted by: _________________________
City Secretary
Date posted: _______________________
Page 3 City of Farmers Branch Printed on 1/4/2018
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: 18-02
Agenda Date: 1/9/2018 Status: Study SessionVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: A.1
Discuss regular City Council meeting agenda items.
Page 1 City of Farmers Branch Printed on 1/4/2018
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: TMP-2511
Agenda Date: 1/9/2018 Status: Study SessionVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: A.2
Discuss 2018-19 budget and strategic planning process.
BACKGROUND:
Staff will be present to discuss the 2018-19 budget and strategic planning process.
Page 1 City of Farmers Branch Printed on 1/4/2018
20
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Questions? Comments? Discussion?
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: TMP-2512
Agenda Date: 1/9/2018 Status: Study SessionVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: A.3
Discuss preliminary schedule of events related to Series 2018 General Obligation
Bonds and Certificates of Obligation.
BACKGROUND:
Staff will review the preliminary schedule of events related to the issuance and sale of General
Obligation Bonds, Series 2018 and Certificates of Obligation, Series 2018.
ATTACHMENTS:
1. Preliminary Schedule of Events
Page 1 City of Farmers Branch Printed on 1/4/2018
CityofFarmersBranch,TX
GeneralObligationBonds,Series2018&
CertificatesofObligation,Series2018
PreliminaryScheduleofEvents
Revised11/15/17
S M TW T F S S M TW T F S SM TW T F S SM TW T F S
1 2 3 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 910 4 5 6 7 8 9 10 8 91011121314 6 7 8 9101112
11121314151617 11121314151617 15161718192021 13141516171819
18192021222324 18192021222324 22232425262728 20212223242526
25262728 25262728293031 2930 2728293031
Complete
By Day Event
26-Jan-18 Friday FirstSouthwestrequestsinformationforpreparation
oftheOfficialStatement
2-Feb-18 Friday FirstSouthwestreceivesrequestedinformation.
FirstSouthwestbeginspreparationoftheOfficialStatement
6-Feb-18 Tuesday CouncilmeetingtoapprovepublicationoftheNoticeofIntent
9-Feb-18 Friday 1stNoticeofIntentpublishedforCO's
9-Feb-18 Friday DraftOfficialStatementsdistributedtotheCityand
BondCounsel
16-Feb-18 Friday 2ndNoticeofIntentpublishedforCO's
16-Feb-18 Friday FirstSouthwestreceivescommentsonOfficialStatement
23-Feb-18 Friday DistributePOStoRatingAgencies
RatingCalls
19-Mar-18 Monday ReceiveRatings
20-Mar-18 Tuesday ElectronicallyPostOfficialStatement&NOStoPotentialPurchasers
3-Apr-18 Tuesday Pricing
3-Apr-18 Tuesday CityCouncilpassesOrdinanceauthorizing
issuanceoftheBonds
1-May-18 Tuesday BondClosingandDeliveryofFundstotheCity
Feb-18 Mar-18 Apr-18 May-18
WeekofMar5th-Mar9th
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Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: TMP-2377
Agenda Date: 1/9/2018 Status: Study SessionVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: A.4
Receive a staff report regarding the latest residential property conditions survey
completed by MetroStudy.
Background:
The 2017 property conditions survey has been completed and the results mapped. The property
conditions survey has historically been performed by staff approximately every 2-3 years. This year
the survey was completed by a third party contractor in lieu of City staff in an effort to more
independently judge the condition of the housing stock in Farmers Branch.
Attachment:
1.PDF of Powerpoint
Page 1 City of Farmers Branch Printed on 1/4/2018
Property Conditions
Survey
January 9th 2018
Property Condition Survey metrics
Green -Adequate exterior weather protection such as no
deterioration to roof, exterior surfaces, trim, cornice or eaves, siding,
windows or window screens.
Yellow –Slight deterioration in exterior weather protection such as a
few broken or missing pieces of siding, some deterioration of trim,
cornice or eaves, cracked windows or torn window screens, loose roof
shingles and slight waves in roof line.
Red –Inadequate exterior weather protection such as 25% or more
exterior surfaces need paint or repair, missing roof shingles, broken
windows or missing glass, 25% or more deteriorated trim, cornice or
eaves and obvious waves or dips in roofline.
Blue –Dilapidated and/or uninhabitable.
Property Conditions Survey statistics
2017 Results (consultant)
87% (6325) of the lots were
graded as “good”
12% (886) of the lots were in
need of “minor repair”
1% (91) of the lots were in need
of “major repair”
A very minor percentage .03%
(2) of the lots were considered
“dilapidated”
2015 Results (staff)
89% (6852) of the lots were
graded as “good”
8% (584) of the lots were in
need of “minor repair”
3% (195) of the lots were in
need of “major repair”
A very minor percentage .2%
(17) of the lots were considered
“dilapidated”
Why perform the
Property Conditions Survey?
Benchmarking
Roadmap for deploying code enforcement resources
Quantitative data for staff and City Council
Could be used to target future re-development activities
Questions/comments
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: 18-06
Agenda Date: 1/9/2018 Status: Study SessionVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: A.5
Receive an update regarding the City of Farmers Branch Demolition Rebuild
Program.
The City Council will receive an update on the Demolition Rebuild Program.
Attachment:
1. Demo Rebuild Presentation
Page 1 City of Farmers Branch Printed on 1/4/2018
DEMOLITION REBUILD UPDATE
CURRENT PROGRAM STATISTICS, MARKETING PLAN, FUTURE GOALS
FARMERS BRANCH &DREAM HOMES
2017 PARTICIPANTS
One Home Demolished
5 Homes To Be Built
3,500 SqFt per Home
$725,000 Est. Value per Home
Estimated Total
Value of 5 Homes
$3,625,000.00
2525 Danny Lane –Bob Hoebeke
RESIDENTIAL CONSTRUCTION
IN FARMERS BRANCH –DEMO REBUILD PERMITS IN 2016
•13610 Tanglewood
•3124 Brookhollow
•3047 Topaz
•14223 Coral Harbour
•12718 Epps Field
•14127 Tanglewood
•14511 Tanglewood
•12904 Harrisburg
•14541 Tamerisk
•3225 Brookhaven
•2737 Farmers Branch Lane
•3507 Apple Valley
•2636 LetaMae
•12712 Epps Field
•2707 Farmers Branch Lane
26 Total Permits Issued Calendar Year -16 Within the Demolition Rebuild Program
RESIDENTIAL CONSTRUCTION
IN FARMERS BRANCH –DEMO REBUILD PERMITS IN 2017
•12951 Epps Field
•12711 Epps Field
•3535 Apple Valley
•13426 Castleton
•14340 Olympic Dr
•3235 Golfing Green
•13767 Littlecrest
•2726 Mount View
19 Total Permits Issued Calendar Year -8 Within the Demolition Rebuild Program
RESIDENTIAL CONSTRUCTION
IN FARMERS BRANCH –DEMO REBUILD CO’S IN 2017
•2526 Fruitland
•2707 Farmers Branch Lane
•14223 Coral Harbour
•3463 Pine Tree
•14127 Tanglewood
•12712 Epps Field
2018 DEMOLITION REBUILD MARKETING EFFORTS
•Print Media
•D Magazine Real Estate Issue
•Social Media
•Create Stories via Participant Testimonials and Photos to be used on City Instagram and
Facebook Accounts
•Follow One Family From Start to Finish to Create a Connection with Audience
•Discover & Other Website Opportunities
•Before and After Photos and Testimonials
•Candy’s Dirt Real Estate Feature
•Paid Google Search and Boosted Facebook Ads
DEMOLITION REBUILD PARTICIPANT TESTIMONIAL
THERESA SPENCE
14535 TANGLEWOOD
“WeparticipatedinFarmersBranch
demorebuildprogramandloveournew
home.Theprocesswaseasyandthecity
wasthereforuseverystepoftheway,
fromgroundbreakingtoreceivingour
CO,itcouldn’thavegonesmoother.We
areexcitedtobepartofaprogramthat
valuesfamiliesandsupportsthegrowth
ofresidentialbetterment.”
AVERAGE HOME PRICES SOLD IN FARMERS BRANCH
SOURCE: MLS
•2012 -$165,282
•2013 -$169,864
•2014 -$194,130
•2015 -$212,765
•2016 -$239,087
•2017 -$268,344
Discoverfarmersbranch.com
MARKETING DOLLARS
TOTAL ON DEMO REBUILD 2017 -$38,700
•Google Search
•Display Ads
•Print Ads
•Realtor Events
•DR Ad Signs
•Email Campaign
(Cost of programming)
Taxable Values –Single Family Residential Properties
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: 18-03
Agenda Date: 1/9/2018 Status: Study SessionVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: A.6
Discuss agenda items for future City Council meetings.
Page 1 City of Farmers Branch Printed on 1/4/2018
City Council Future Agenda Items
Topic: Estimated Council Date:01/16/2018
Charter Review Special Meeting
Topic: Estimated Council Date:01/23/2018
2018 HP Christmas Lights
Audit Presentation
ED Year Review
Parks and Recreation Board Update
Core Value Update
Topic: Estimated Council Date:01/30/2018
Park Budget Updates
Topic: Estimated Council Date:02/06/2018
Planning & Zoning Update
Topic: Estimated Council Date:TBD
Ethics
Creek Project Prioritization
Chickens
Renaming Parks Resolution
Street Lights
Fleet Analysis
*All items are subject to change
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: TMP-2514
Agenda Date: 1/9/2018 Status: CeremonialVersion: 1
File Type: DonationIn Control: City Council
Agenda Number: D.1
Consider accepting a donation in the amount of $5,000 from Mrs. Jeanne Sawyer
for the Farmers Branch Senior Center; and take appropriate action.
A long time Farmers Branch resident and Senior Center Volunteer; Mrs. Jeanne Sawyer has made a
generous donation in the amount of $5,000.00 to the Parks and Recreation Department for the
Farmers Branch Senior Center. This very generous contribution may be used to assist with the
purchase of new fitness equipment at the Senior Center.
Jeanne is consistently giving of her time and her talents and this donation is just another example of her
exemplary service to the community. We are truly blessed by Jeanne Sawyer.
RECOMMENDATION:
City Administration recommends accepting the $5,000.00 donation for the Farmers Branch Senior
Center.
POSSIBLE COUNCIL ACTION:
1. I move to approve the acceptance of the $5,000.00 donation.
2. I move to deny acceptance of the $5,000.00 donation.
3. I move to table the issue for further study or take no action.
ATTACHMENT:
1. Thank you letter
Page 1 City of Farmers Branch Printed on 1/4/2018
January 9, 2018
Mrs. Jeanne Sawyer
3520 Pebble Beach Drive
Farmers Branch, Texas 75234
Dear Mrs. Sawyer:
On behalf of the entire Farmers Branch City Council and the participants of the Farmers
Branch Senior Center, I want to thank you for your generous donation of $5,000.00.
Your support of the Senior Center throughout the years is very admirable. Your donation
will be usedto assist with the purchase of new fitness equipment at the Senior Center.
This equipment will enhance the lives of our Senior population and provide health and
fitness opportunities for years to come.
Once again, the Council and I thank you.
Sincerely,
Robert C. Dye, Mayor
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: 18-01
Agenda Date: 1/9/2018 Status: Consent AgendaVersion: 1
File Type: MinutesIn Control: City Council
Agenda Number: H.1
Consider approving City Council minutes of the regular meeting held on
December 12, 2017; and take appropriate action.
Page 1 City of Farmers Branch Printed on 1/4/2018
City Council Minutes December 12, 2017
1
Farmers Branch City Hall
13000 William Dodson Pkwy
Farmers Branch,TX 75234
Presiding: 1 -Mayor Robert C. Dye
Present: 5-Mayor Pro Tem John Norwood, Deputy Mayor
Pro Tem Mike Bomgardner, Council Member
Ana Reyes, Council Member Bronson Blackson,
Council Member Terry Lynne
Staff: - Charles Cox, City Manager; John Land, Deputy
City Manager; Amy Piukana, City Secretary;
Braden Metcalf, City Attorney; David Hale, Police
Chief; Jay Siegel, Deputy Police Chief; Sherrelle
Evans-Jones,Finance Director; Hugh Pender
Director of Community Services; Marc Bentley
Director of Public Works; Shane Davis, Director
of Sustainability and Public Health; Katy Evans,
Public Health Manager; Brian Beasley, Director
of Human Resources; Andreea Udrea, Planning
Manager
A.STUDY SESSION
MayorDyecalled theStudy Session meeting to order 3:00p.m.
A.1 TMP-2446 Discuss regular City Council meeting agenda items.
Mayor Dye asked for discussion on Agenda Item G.7, Code of Ethics. He explained
several residents have contactedhim regarding the proposed Code of Ethics
amendments, questioning if it sets us to the highest standards. He askedCouncil Member
Reyes if she felt the proposedOrdinance provides a high enough standard.
Council Member Reyes replied stating she has worked with the City Manager and Deputy
City Managers on drafting theOrdinance, and research was conducted with other cities in
preparation of the Ordinance. Council Member Reyes suggested tablingthis itemto allow
additional feedback.
Council Member Lynne stated he felt Agenda ItemG.7,(Code of Ethics) should be tabled.
He stated, the Ordinance containsdiscrepancies that need to be discussed withthe City
Attorney. He explainedanyone can make a complaint, anddue process should be allowed
sothe officer can respond andwork through the allegation. He suggested instead of the
required two year review of the Code of Ethics, just require the Charter Review Committee
to review with their items.
City of Farmers Branch
City Council Minutes
3 p.m. Study Session
6 p.m. Regular Meeting
Council ChambersTuesday, December 12, 2017
City Council Minutes December 12, 2017
2
Mayor Dye stated recommends tabling Agenda Item G.7, Code of Ethics.
Deputy Mayor Pro Tem Bomgardner askedforclarification on page 14, inregards to “no
political activities be allowed at Cityfacilities”, he stated this needs to be specific.
Council Member Lynne asked that Agenda Item G. 2, reappointment of Craig Greenway
beremoved fromConsent, and placed first as aRegular Agenda itemto allow Mr.
Greenway to speakfirst.
Council Member Lynne asked for clarification on Agenda Item G.3, in regards tothe $5.5
million dollars costonFire Station #2.
ChiefParkerstatedthis allows the city to use funds as a capital project andallow funds to
be allocated at a different date. He stated it allows reimbursement and the project to move
forward, noting it will be conducted as Phase I and Phase II. He stated tonight’s consent
item is merely atechnical piece.
DeputyMayor Pro Tem Bomgardner statedhe supports the project, however; he does not
recall public hearings, noting discussions in anopen public forum toallow citizensto speak
and shareideason the Fire Station is important.
Chief Parker replied explaining the items have beenreviewed in a public forum through
theCitizen Bond Committee and SubCommittees. He explained there is not a legal
requirement for apublic hearingat this point.
Council Member Reyes asked when the public hearing would be conducted.
Chief Parker replied stating during Phase Iof the project, three public hearings would be
conducted. He explained the entire process has been structured to involvethepublic,and
he expects January to February as dates to hold public meetings.
Council Member Lynne explained he has received comments about adding a fourth Fire
Station, and the costs. He stated his goal is to allow all residents to feel satisfied and be
allowed the opportunity to provide input.
Mayor Pro Tem Norwood stated to pull this item off the agenda would be nonproductive.
He stated Councildiscussed this item a year a half ago, and the City Manager stated the
Fire Station could be added withoutraising debt. He explained this is a public safety item,
and Council has already agreed to issueCertificate of Occupancies. He further stated
citizens will be allowed to speak, and the Council will review the site plan and feasibility
study.
Council Member Reyes asked for clarification on Agenda Item G.6, Mandatory Crime
Reduction, in regards to the residential security survey.
Chief Hale explained the survey allows the City to have a list to make sure safety related
items in apartment dwellings are working such as dead bolt door locks, window lock, etc.
A.2 TMP-2387 Discussion regarding City Marketing.
Special ProjectsManager Rachael Johnson briefed City Council regarding this item. Ms.
Johnson presented a marketing video on Farmers Branch. Afterwards, she reviewed 2018
City Council Minutes December 12, 2017
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distribution of marketing funds, types of Digital Media used, such as inhouse publications
and video outreach. She noted digital media top points are (1) cost effectiveness, (2)
targeting abilities, (3) provide analytics, (4) preferred method to reach our target
demographic (ages 24-44).
Ms. Johnson reviewed the following success stories: The City spent$584 on Date Night
in the Park reached 315,000 people, with anestimated attendance of4,000people. She
statedthe Laura Ingalls Wilder event had zero cost, just posted through Facebook, sold
out in one day.
Ms. Johnson reviewed the following 2018 marketing opportunities which includes:
Historical Park -messaging,branding, promotion; Aquatics -Continue to increase Aquatics
attendance and revenue generation; Façade Grant program -Update materials and
increasepromotion; Expand the Stay & Play program to offer staycation packages; Include
retailers and business in the Discover FB Campaign; Continue to optimize the website to
increase engagement.
Deputy Mayor Pro Tem Bomgardner suggested measuring the success of these events
based on numbers of people that attend events, not on clicks to the website. He stated
the demolition rebuild program is very important and asked about weddings.
Ms. Johnson stated she has received mixed feedback on wedding promotions.
Deputy Mayor Pro Tem Bomgardner stated weddings are difficult to promote due to limited
parking and access. He suggested targeting other areas.
Council Member Lynne stated digital marketing is the way ofthe future. He suggested
adding coupons, incentives and maybe hotel packages online via the website. He
suggested coordinating with the hotels to cross-marketas package deals.
Ms. Johnson agreed, and stated we have added online media calendars to show upcoming
events via the website. She noted direct mail is very expensive, and her goal is to reach
all including apartment dwellings.
Council Member Blackson suggested posting flyers at apartment bulletin board locations
or in office areas.
Council Member Lynne asked to see a listing of events over time, with the breakdown of
marketingcosts and attendance.
Deputy City ManagerJohn Land explainedthe Cityhas been verycreative with marketing.
He further stated City Administrationcurrently networksforsponsorships, and agreed to
provide Council witha breakdown. He explainedthe City hasa history of amazing events,
resulting in gate closuresat the Independence Dayevent.
Council Member Lynne suggestedworking with hotels to promote weddings.
Mr. Land explained the City has agreat relationship with hotels, whichincludes recruiting
sportingevents. He stated we have a Tourism Ambassador program, whichallows
assistance for events, with stay and play packages.
Mayor Pro TemNorwood stated he recently met with the Historical ParkSubcommittee,
explaining the toptwo goals of the Historical Park are to tell the Story of North Texas
City Council Minutes December 12, 2017
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History, and reviewother sites inthe area that are credentialedwith the goal to attract
visitors to high quality entertainment exhibits and events.
A.3 TMP-2392 Receive an update on proposed Comprehensive Zoning Ordinance
revisions.
Planning Manager Andreea Udreabriefed City Council regarding the proposed
amendments. She introduced Brooks Wilson who is a contract Planner forthe City. She
passed out updatedComprehensive Zoning Ordinance revisions to the Council.
Ms. Udrea reviewed proposed setbacks, anddefinitions and criteria forfull service hotels,
limited service and residential hotel, boutique hotel, and motel. She statedsome cities do
not include a motel definition.
Council member Reyes asked what happens if we eliminate the motel definition.
Ms. Udreea replied stating if you exclude the definition, you do not allow it as a use.
Council Member Lynnesuggested requiring a higher number ofrooms for full service
hotels, statingmore roomsallow bigger events and generate more hotel motel tax for the
City.
Council Member Lynnestated, in regards toresidential setbacks, people want larger
homes on existing lots. He stated hedoes not agree to a15 ft.setback, but would consider
adjusting the current setbacks.
Ms. Udreaexplained theproposedamendmentbeing considered isa 25 ft. setback.
Building Official Hugh Pender stated the Branch Crossingdevelopment is a great example
of homes that have 25ft. and 30 ft. setbacks.
Council Member Blackson asked out of the fourteenZoning Board of Adjustment (ZBA)
cases, how many were approved.
Mr. Pender replied stating all fourteen were approved.
Ms. Udreaexplained 90% of the case requestsweregolf course lots.
City Council discussed lot size verses home size, tree placement, backyards, and
restrictions.
After discussion, Mayor Pro Tem Norwood suggested moving to a 25 ft. setback and 30 ft.
setbacksand allowing ZBA to review any requests that may involve hardships.
Council Member Lynne suggested having a rule for front facing garages that might have
swing drive to turn in.
Ms. Udreea replied stating she will review.
The City Council discussed front loaded parking drives, carports, garage conversions, and
parking issues.
After discussion, Ms. Udreacontinued her reviewdiscussingmobile food trucks. Ms.
Udrea stated there arethree types of mobile food units. (Small, Medium, and Large).
Deputy Mayor Pro Tem Bomgardner asked if taxes are collected on mobile food trucks.
City Council Minutes December 12, 2017
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Ms. Sherrelle Evans-Jones replied the City collects a12% fee.
Ms. Udreareviewed Accessory Structures, and Landscaping.
Council Member Blackson asked why the accessory structure height cap is at15 ft.
Ms. Udrearepliedit is consistent with garages, which are usually set at15ft.
Deputy Mayor Pro Tem Bomgardner stated there are challenges with stormwaterrunoff,
noting weneed a policy for upstreamflowonlandand parkingto allow water to absorb.
Ms. Udreastated permeable pavers and standards could be researched.
A.4 TMP-2452 Receive a report on proposed amendments to the Mandatory
Crime Reduction Program for Designated Apartments.
Police Chief David Hale briefed City Council regarding this item. He reviewed the following
proposed 2018 complexes in the Mandatory Crime Reduction Program:
Deputy Mayor Pro Tem Bomgardner stated he feels 24 months is too long and asked if it
could be reduced to 12 months.
Chief Hale stated this program is based on a Calendar year program, and the City
Attorneys recommended the 24 months.
City Attorney Braden Metcalf explained the24 monthmeetsthe restriction requirements
by law, includingfair notice, and allows them to modify their behavior.
Chief Halestated his goal is to work with the Apartment Communitiesto gain compliance,
and maintain abalance. He further stated this is why he is initiating a Beat 7.
The City Council discussed high crime index, program goals, police officer duties and man
power to enforcethe program.
Deputy Mayor Pro Tem Bomgardner suggested12months verses the 24-monthtime.
Council Member Blackson asked for clarification on the violent crime index.
Chief Hale stated the violent crime index is based on the number of units.
Council Member Reyes suggested setting the crime index at 6.5 index.
City Attorney Braden Metcalf explainedthe formula needs tobe consistent.
The City Council recessed at 5:50 p.m.and reconvened in Regular Session at 6p.m.
A.5 TMP-2453 Discuss City Council meeting dates for Calendar Year 2017-18.
(This item was discussed later in the meeting)
A.6 TMP-2455 Discussion regarding backyard chickens and provide direction.
This item was not discussed.
A.7 TMP-2447 Discuss agenda items for future City Council meetings.
City Council Minutes December 12, 2017
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This item was discussed later in the meeting.
CALL TO ORDER (6 P.M.)
Mayor Dye called the City Council meeting to order at 6:05p.m.
B. INVOCATION & PLEDGE OF ALLEGIANCE
Mayor Pro Tem Norwoodprovided the invocation and led the Pledge of Allegiance.
C. CEREMONIAL ITEM
C.1 TMP-2391 Consider acceptance of the bequest to the City from the Estate of
Glenda Sue Moore for the benefit of the City’s Animal Adoption
Center; and take appropriate action.
Mayor Dye accepted a donation on behalf of Ms. Glenda Sue Moore,a Farmers Branch
resident passed away in October 2017 who left a generous donation to the City of Farmers
Branch for the benefit of the Animal Adoption Center.
Environmental Services Director Shane Davis thanked the family for the generous
donation.
Motion made by Mayor Dyeto approve acceptance of the bequest from the Estate of
Glenda Sue Moore for the City’s Animal Adoption Center. Motion seconded by Deputy
Mayor Pro Tem Bomgardner. Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood,Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
C.2 TMP-2441 Recognizing Andreea Udreea, Planning Manager, for receiving
her AICP Certification.
Mayor Dye and Deputy City Manager John Land recognized Planning Manager Andreea
Udreeafor obtaining her American Institute of Certified Planners (AICP) certification. This
certification is the only nationwide, independent verification of planners' qualifications.
Mayor Dye recognized former Council Members: Mayor Bob Phelps, David Koch, Carol
Dingman and Nancy Hardie who were in attendance.
D. REPORT ON STUDY SESSION ITEMS
Mayor Pro Tem Norwoodprovided a report on Study Session items.
E.MAYOR AND CITYMANAGER’S REPORT ON ITEMS OF COMMUNITY
INTEREST
Mayor Dye requested the Farmers Branch marketing videobe played to allow residents to
view.
Deputy City Manager John Land provided the following announcements on items of community
interest:
The 2017 edition of the Farmers Branch Christmas Tour of Lights is now underway with
lights on from 6:30 to 9:30 p.m. each evening, through December 30. Beginning at I-35E
City Council Minutes December 12, 2017
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and Valley View, the tour follows Denton Drive to Farmers Branch Lane and through
theHistorical Park. Admission is free with a $5 donation recommended to the non-profit
agencies working in the park. The Tour will be closed only on Christmas night, December
25. Find out more atfblights.com.
The annual Christmas Open House at the Farmers Branch Community Recreation Center
on Friday, December 1 from 6:30 until 8:30 p.m. Admission is free.
The second of two special Holiday Markets has been scheduled for Saturday, December
16, from 1 until 5 p.m. at the regular Farmers Market site -The Grove @ Mustang Crossing.
Patrons will be able to shop for handmade and vintage gifts and other unique items as they
browse the various vendors and artisans at the Holiday Market. Find out more
atfarmersbranchmarket.com.
There will be several alterations to normal operating hours in conjunction with the upcoming
Christmas and New Year’s weekends. In summary, all City offices and facilities are closed
on Christmas Day and New Year’s Day with no garbage or recycling collection either day.
However, for Monday recyclers on New Year’s week ONLY, your recycling collection will
be made up on Wednesday, January 3.For all facility hours for both holiday weekends,
visit farmersbranchtx.gov.
Fezziwig’s Annual Christmas Ball(The Firehouse Theatre provided an announcement and
sang a Christmas musical.)
You can sign up for eNews atfarmersbranchtx.gov to have current City news and
information delivered directly to your eMail box.
F.CITIZEN COMMENTS
The following citizens wished to speak under citizen comments:
Resident Maxwell Little spoke in opposition of chickens.
Beth Tribble Hurtlespoke withconcerns about the proposedCode of Ethics Ordinance.
She stated sheis with the American Association of Women (AAW), and requested women
be involved in drafting theamendedCode of Ethics Ordinance.
RuthannHolt spoke providing her suggestionsto the proposed Code of Ethics Ordinance.
G.CONSENT AGENDA
G.1 TMP-2448 Consider approving City Council minutes of the regular meeting
held on November 28, 2017; and take appropriate action.
G.3 R2017-133 Consider approving Resolution No. 2017-133 for intent to establish a
Farmers Branch Property Assessed Clean Energy (PACE).
G.4 R2017-137 Consider adopting Resolution No. 2017-137 authorizing the City
Manager to approve the purchase of five replacement patrol vehicles
for Police Department in the total amount of $166,900 from Reliable
Chevrolet through the Tarrant County Contract; providing an
effective date; and take appropriate action.
G.5 R2017-138 Consider approving Resolution No. 2017-138 for a Detailed Site Plan
for an office building on a 4.96 acres tract located at the northeast
corner of Wittington Place and Chartwell Crest; and take appropriate
action.
G.6 ORD-3477 Consider adopting Ordinance No. 3477 amending the Code of
Ordinances, Chapter 26, Article III, Mandatory Crime Reduction
City Council Minutes December 12, 2017
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Program for Designated Apartment Complexes; and take
appropriate action.(Discussed later in the meeting.)
G.7 ORD-3479 Consider adopting Ordinance No. 3479, amending the City Council
Code of Ethics Ordinance; and take appropriate action.
This item was tabledto a future Council meeting.
G.8 18 PL-01 Consider approving a request from Vintage Place Farmers Branch,
LLC for final plat approval of Vintage Place; and take appropriate
action.
Motionmade by Mayor Pro Tem Norwood to approve Consent Items G.1, G.4, G.5, and
G.8., as presented. Motion seconded by Council Member Blackson. Motion prevailed by
the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Reyes, Council
Member Blackson, Council Member Lynne
G.2 R2017-132 Consider approving Resolution No. 2017-132 reappointing Craig
Greenway to Place 5 on the Metrocrest Hospital Authority Board;
and take appropriate action.
Mr. Craig Greenwayspoke explaining he is currentlyseeking reappointment to serve on
the MetrocrestHospital Authority Board.
Council Member Lynne thanked Mr. Greenway for attending, explaining he requested his
attendance to allow the entire Council to meet him in person.
Motion made by Council Member Lynne to approve Resolution No. 2017-132, reappointing
Mr. Greenway to the Metrocrest Hospital Authority Board. Motion seconded by Council
Member Reyes. Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Reyes, Council
Member Blackson, Council Member Lynne
H. PUBLIC HEARINGS
H.1 ORD-3478 Conduct a public hearing and consider adopting Ordinance No. 3478
for a zoning amendment to the Planned Development District No. 95
(PD-95) for a 9.6 acre site located at 14175 and 14031 Dallas North
Parkway; and take appropriate action.
Planning Manager Andreea Udreabriefed City Council regarding this item. Ms. Udrea
explained the existing site is 9.6 acres with three undeveloped lots. The property is located
within the Planned Development District No. 95 (PD-95). She noted PD-95 was developed
as the result of three combined planned development districts (PD-76, PD-42, and PD-
41). She explained since none of these PDs allowed for residential development, the new
Planned Development districtwasspecially designed for their proposed residential project.
City Council Minutes December 12, 2017
9
The Provident proposal includesapproximately 648 multifamily residential units, to be
constructed in two phases.
Ms. Udreastated JPI Real Estate Acquisitions, LLC has the property under contract and
is proposing the current zoning amendment to the Conceptual Site Plan to better
accommodate the design of “Jefferson East Branch,” a mixed-use community with several
retail ready units at the corners of the buildings and multi-family units in the remainder of
the building. The intent of this proposed amendment is to adjust the Conceptual Site Plan
and PD-95 to accommodate Jefferson East Branch, 740 multi-family dwelling units and
approximately 5,000 square feet of first floor retail space. She explained theproposed
Conceptual Site Plan shows thereconfiguration of the perimeter private streets.
Ms. Udreaexplained the proposed project wouldbe composed of two residential buildings,
each with an internal parking structure and two courtyards. Each building will be five (5)
storiesin height (approximately 78 feet). The northern building will be slightly larger than
the southern building, and will be approximately 442,500 square feet in size with 390
dwelling units and space for retail-ready units in the southwest corner, two internal
courtyards and 630 parking spaces in the parking garage. The southern building will be
approximately 399,350 square feet in size with 350 dwelling units and space for retail-
ready units in the northwest corner, two courtyards and 525 parking spaces in the parking
garage. All of the dwelling units will be either one or two bedroom floorplans.
Ms. Udreaexplained the project will be developed in twophases. The first phase will be
the northernmost lot and building. This phase will also include the construction of all the
necessary infrastructure (water, sewer, etc.). She explained Phase II will consist of the
smaller southern building and lot.
Mr.TommyMann of Winstead PC and Miller Sylvan with JPIprovidedapresentation
detailing the site, market study, and evaluation of the east and west side timing.
The City Council discussed rental prices, noise levels, entrance turns, retail and residential
uses of the development.
Mayor Dye opened the public hearing. There being no one present that wished to speak,
motion made by Council Member Blacksonto close the public hearing and approve
Ordinance No. 3478, as presented. Motion seconded by Deputy Mayor Pro Tem
Bomgardner. Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
H.2 ORD-3480 Conduct a public hearing and consider adopting Ordinance No. 3480
for a rezoning of a 54.53 acre site from Planned Development District
No. 88 (PD-88) into a new Planned Development District No. 100 (PD-
100) located along Wittington Place East between Chartwell Crest and
the future extension of Hutton Drive; and take appropriate action.
Planning Manager Andreea Udreabriefed City Council regarding this item. Ms. Udrea
explained the applicantCenturion American, is now proposing to rezone the 54.53-acre
site from PD-88 and create a new Planned Development District, PD-100 to allow the
City Council Minutes December 12, 2017
10
development of a new single family homes neighborhood to be known as Kensington. This
new neighborhood is planned as a part of the overall Mercer Crossing master planned
community that is currently under development by Centurion American. The subject site is
located immediately northeast of the area contained in PD-99.
Ms. Udreastated the applicant proposes to develop the Kensington neighborhood as a
new master planned residential community and townhomes.
Ms. Udreareviewed the following environmental history on the54.53-acre sitezoned PD-
100. She noted currently this site is a brownfield, a former industrial or commercial site
where future use is affected by real or perceived environmental contamination. The original
use of the area wasgravel. She explained the site was developed as a commercial
buildingandwas used for the manufacturing and packaging of pickled food products. The
site was then used for the manufacture of lead automotive batteries from approximately
1971 until 2001. During that time frame, the facility was owned by the following entities:
Gould, Inc., GNB, Inc., and Exide Technologies, respectively. The property was vacated
by September 2002 with all site structures demolished by 2010.
Ms. Udreaexplained the applicant hired an environmental consultant, EnviroPhase, to
perform comprehensive soil sampling and watertesting. A total of 186 surface soil
samples from 93 different locations were collected. A system of monitoring wells was
installed on the property. The City participated in the testing by sharing the samples to
ensure accuracy and consistency. The results from EnviroPhase matched those of the
city’s Contractor, Pace Analytical. She explained Phase I Environmental Site Assessment
report issued by EnviroPhase in May 2015 identified arsenic, cadmium, and vinyl chloride
contamination in groundwater. Resultsof a subsequent Phase II Limited Subsurface
Investigation Report prepared by EnviroPhase in November 2015 confirmed that
groundwater was impacted by metals, with arsenic and cadmium being the primary
chemicals of concern. In addition, the soils at the site are impacted with arsenic, barium,
cadmium, lead, and silver at levels, whichexceed Residential Assessment Levels.
Ms. Udreaexplained in September 2017, the City approved Ordinance 3456 supporting a
Municipal Setting Designation (MSD) by the Texas Commission on Environmental Quality
(TCEQ) for a portion of the subject property. A Municipal Setting Designation (MSD
prohibits the use of and contact with designated groundwater in the designated portion of
the subject property. MSDs can be used when groundwater at a potential development
location within a city has contaminants. An MSD is an official designation given to property
within a municipality that certifies that the designated groundwater at the property is not
used as a potable water, and is prohibited from future use as potable water because that
groundwater is contaminated in excess of the applicable potable water protective
concentrations.The applicant submitted an application for enrollment into the Voluntary
Cleanup Program (VCP) to the TexasCommission on Environmental Quality (TCEQ) in
September 2016. The developer is currently remediating the site according the TCEQ-
approved Voluntary Cleanup Plan, with workbeing performed by RPMx (Excavation
Contractor) under the direct supervision of EnviroPhase. Upon completion of the scope of
work under the TCEQ-approved Voluntary Cleanup Plan, all contaminated soils will be
removed from the site. She stated upon completion of the hauling, EnviroPhase will submit
the report to the TCEQ and the City ofFarmers Branch indicating that the scope of work
as prescribed under the VCP is complete. TheTexas Commission on Environmental
Quality(TCEQ) will review the submittal and if the developer completes the approved plan,
they will send a Certificate of Completion to the applicant.
City Council Minutes December 12, 2017
11
Ms. Udreaexplained Staff recommends approval of the zoning amendment with the
following conditions:
UntilTCEQ has issued, and the City has received a copy of, a Certificate of Completion
pursuant to the TCEQ’s Voluntary Cleanup Program (“VCP”) relating to the cleanup and
remediation of soil and other environmental contamination of the propertyoccurring during
theproperty’sprior use and development as a lead battery manufacturing facility:
a.No application for any Detailed Site Plan, subdivision plat (including replat), or for any
permit related to the subdivision, use, or development of the PROPERTY shall be
accepted by the City;
b.No permits or other consents authorizing any development of the PROPERTY of any
kind relating to thedevelopment and use of the PROPERTY shall be issued by the
City; and
c.No activity constituting development of the PROPERTY for the uses permitted under
this Ordinance shall be permitted.
Council Member Blackson stated the configuration looks different, and notedPD-99 had
larger lots. He further stated he has issues with the quantity of 40 ft. lotwidths, and
requested the Developer amend to stay similartoPD-99.
Mayor Pro Tem Norwood stated the new PD-100 falls outside the agreements we made
for PD-99, and agreed with Council Member Blackson to amend.
Resident Carol Dingman spoke asking if taxpayers will be reimbursed for 40% of the
environmental cleanup.
Mr. Beaty replied stating the developer isprivately paying for the environmental cleanup.
The City Council discussed lots dimensionsand Concept Plan amendments.
Mayor Dye called for a recess at 8:18 p.m.
Mayor Dye reconvened the meeting at 8:29 p.m., and asked to skip to item H.3 to allow
the Developer to work on revisions to his item.
H.3 R2017-140 Conduct a Public Hearing and consider approving Resolution No.
2017-140 establishing the City of Farmers Branch Property Assessed
Clean Energy (PACE)Program; and take appropriate action.
Ms. Charlene Heydinger with Texas Pace Authority briefed City Council regarding this item
at the November 14 and November 28th, City Council meetings. Resolution No. 2017-133
for intent to establish a PACE Program at the November 28, 2017 Council meeting.
Tonight, the City Council will hold a public hearing and consider adopting Resolution No.
2017-140 to establish the PACE program.
Mayor Dye opened the public hearing. There being on one present that wished to speak,
Council Member Lynnemade a motion to close the public hearing and approve Resolution
No. 2017-140. Motion seconded by Council Member Reyes. Motion prevailed by the
following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
City Council Minutes December 12, 2017
12
I. REGULAR AGENDA ITEMS
I.1 TMP-2449 Receive a final report from the Charter Review Committee for
proposed amendments to the Home Rule Charter.
The City Attorney Braden Metcalf spoke stating today is a report on the Charter Review
recommendations and the Council will be able to amend and discuss further action at
the January 16, 2018, Special Called City Council meeting.
The Charter Review Committee Chair Nancy Hardie spoke stating the committee met
over five consecutive Thursdays, with the last meeting held on November 16, 2017. She
stated each member participated in discussions at every meeting. She asked the
Charter Review Committee Members present in the audience to stand and be
recognized. She thanked the City Attorney, City Manager and City Secretary for their
assistance with the Charter Review Committee meetings.
Vice Chair David Koch provided a final report to the City Council. He reviewed each item
in detail providing the Committee’s final recommendations.
The City Council thanked the Charter Review Committee for their service.
G.3 R2017-136 Consider approving Resolution No. 2017-136 expressing the intent
to finance expenditures to be incurred for design, engineering,
constructing and equipping the Fire Station No. 2 relocation project;
and take appropriate action.
Fire Chief Steve Parker discussed this item with Agenda Items I.2, and I.3.
Motion made by Council Member Reyes to approve Resolution No. 2017-136, as
presented. Motion seconded by Deputy Mayor Pro Tem Bomgardner. Motion approved
by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
I.2 R2017-124 Consider approving Resolution No. 2017-124 authorizing the City
Manager to execute a contract in an amount not to exceed $543,081,
with PGAL Architects to design new Fire Station #2; and take
appropriate action.
Fire Chief Steve Parker briefed City Council regarding this item. Chief Parker provided a
review of Fire Station #2, and noted in preparation of the FY 17-18 project funding, the
City used Requests for Qualifications (RFQ’s, and held interviews with three Architectural
firms, visiting area fire stations and reference checks. He noted City Administratioyn1is
recommending entering into a service agreement with Pierce Goodwin Alexander & Linville
Architects (PGAL) to design the new Fire Station No. 2, in an amount not to exceed
$543,081. He stated the projects would be divided into two Phases. Phase I, will be
conceptual design and community outreach. Phase II will include programming, schematic
and development designs, construction documents, bidding and construction phases.
City Council Minutes December 12, 2017
13
Chief Parker explained included in the FY 2017-18 General Fund is $80,000 for Phase I
funding to begin the conceptual design/community meeting process for the Fire Station
construction project. The General Fund will be reimbursed on issuance of the $5,580,000
GO project debt. The first $50,000 is dedicated for three conceptual design development
meetings with the architect, Fire Department and the community. The remaining $30,000
is assigned to complete the needed construction management, geotechnical and
topographic testing to determine the actual location of the Station. The two Phase process
is designed to insure that the community has ample input into the Fire Stations conceptual
design as promised during the property purchase phase of the project. The goal is to have
the conceptual design vetted by the community and presented to Council prior to the CO
debt being issued in the summer of 2018.
Chief Parker stated Phase II funding is contingent on the City issuing CO debt to build the
Fire Station and the Architecturalfirm receiving a written notice to proceed. Chief Parker
explained the Architectural work is planned to begin on CO funding in June/July 2018, and
be completed by January 2019. This will allow the project to go out to bid in the first
Quarter of 2019, with construction beginning the second Quarter of 2019. He noted the
construction should take 12 months, with the Fire Department moving into the new Fire
Station No.2 in the 2nd Quarter of 2020.
After discussion, Motionmade by Council Member Deputy Mayor Pro Tem Bomgardnerto
approve Resolution No. 2017-124, as presented. Motion seconded by Mayor Pro Tem
Norwood. Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
I.3 R2017-118 Consider approving Resolution No.2017-118authorizingtheCity
Managertonegotiate and enter into an agreement with Gallagher
Construction, in an amount not to exceed $485,240, to serve as
ConstructionManager for the relocation of Fire Station #2;andtake
appropriateaction.
Fire Chief Steve Parker explainedthe contract with the selected architect to design new
Fire Station No.2 includes the City utilizing a Construction Manager as Advisor to help
guide the City through the construction process. City Administration has selected the
Gallagher Construction Company to serve as the Construction Manager as Advisor for
the Fire Station No.2 project.
The following resident wished to speak regarding this item:
Resident Pat Edmiston spoke in oppositionwith concerns of location, traffic and the need
for public meetings to allow input.
Council Member Blackson asked if the removal includes cleanup of asbestos, and if the
amount requested is enough to stay within budget.
Fire Chief Steve Parker replied stating this is the same process used for Fire StationNos.
1 and 3.
City Council Minutes December 12, 2017
14
Mr.Gallagher spoke stating the processconstruction manager isselected as a
professional service, does not requirea request for quote. He further stated, he would
ensure the job stays within the City’s budget constraints.
The City Council discussed staffing levels, disposition of property at Spring Valley,
location proximity from Addison, and green space.
After discussion, motion made by Deputy Mayor Pro Tem Bomgardnerto approve
Resolution No. 2017-118, as presented. Motion seconded by Council Member Blackson.
Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
G.6 ORD-3477 Consider adopting Ordinance No. 3477 amending the
Code of Ordinances, Chapter 26, Article III, Mandatory
Crime Reduction Program for Designated Apartment
Complexes; and take appropriate action.
Chief Hale briefed City Council regarding Ordinance No. 3477, amending the Mandatory
Crime Reduction Program.
Deputy Mayor Pro Tem Bomgardner suggested the program requireone year in the
program, and at the beginning of the next calendar year, if the apartment complex’s crime
index, residential crime index, and thecrime risk/safety threshold are calculated using the
outgoing year’s crime statistics and finds theindex is below the crime risk/safety threshold,
the complex is no longerrequired to be in the program.
Council Member Reyes asked if we need to address penalties and fees.
Chief Haleexplained the fees went from $500 to $2000, and is considered as an
administrative fee. He further stated a penalty, and citation may be issued.
The City Council discussed penalties, rental agreements, and programsuccesses.
Council Member Lynne stated he feels comfortable with the Ordinance and explained it
could be reviewed again in a year, if necessary.
Mayor Dye called for a break at 10:25 p.m.
Mayor Dye called the meeting back to order at 10:34p.m.
After discussion, motion made by Deputy City Manager Bomgardner toapprove
Ordinance No. 3477, withthe following stipulations:
(1) AmendSection 26-453(c)crime threshold be calculated by average of crime indexes
of the City and average by two, (2) amend 26-455(d), once designated as a repeat
offender must remain a repeat offender for period of up to two years, with conforming to
the text changes by the City Attorney. Motion seconded by Council Member Reyes.
Council Member Reyes withdrew her motion to second, to allow Deputy Mayor Pro Tem
Bomgardner to add a third stipulation.
City Council Minutes December 12, 2017
15
Deputy Mayor Pro Tem Bomgardner amended hismain motion, to adda third
amendment:(3) if youare removed from the program you must remain outof the
threshold for a period of one year. Motion seconded by Council Member Reyes. Motion
prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
Text amendments will read:
Sec. 26-453. -Apartment complex crime index and crime risk/safety threshold.
(a)The chief of police will calculate the apartment community crime index on an annual
basis.The Apartment complex crime index will be calculated by dividing the total of
Part I crimes (violent Part I crimes are weighted double) and Part II crimes in a specific
apartment complex by the total number of units in the apartment complex and
multiplying that number by 100, giving a ratio of crimeper 100 units.
(b)The chief of police will calculate a residential crime index on an annual basis for single
family dwellings within the corporate limits of the city. The residential crime index will
be calculated by dividing the total of Part I (violent Part I crimes are weighted double)
and Part II crimes for all single family residences by the total number of single family
residences in the city and multiplying that number by 100, giving a ratio of crime per
100 residences.
(c)The chief of police will calculate the crime risk/safety threshold on an annual
basis.The crime risk/safety threshold is calculated by multiplying the residential crime
index by 2.0.
(d)Sec. 26-455. -Mandatory crime reduction program; when required.
(a)An apartment complex must participate in the mandatory crime reduction program
whenever the apartment complex's crime index exceeds the crime risk/safety
threshold.The Apartment complex crime index, residential crime index, and crime
risk/safety threshold are calculated in accordance with formulas provided in section
26-453.
Mayor Dye skipped to Item H.2.
H.2 ORD-3480 Conduct a public hearing and consider adopting Ordinance No. 3480
for a rezoning of a 54.53 acre site from Planned Development District
No. 88 (PD-88) into a new Planned Development District No. 100 (PD-
100) located along Wittington Place East between Chartwell Crest and
the future extension of Hutton Drive; and take appropriate action.
The City Council discussed amendments with the Applicant, who agreed to make the
following changes, as directed by Council Member Blackson in his motion.
After discussion, motion made by Council Member Blackson to approve Ord 3480, with
the followingtext changes: (1) accept the revised PD concept site plan as amended; (2)
maximum 40ft. Lots at 60, (3) maximum Townhome Lots at 150, (4) remaining Lots not
less than 50’ wide. Motion seconded by Deputy Mayor Pro Tem Bomgardner. Motion
prevailed by the following vote:
City Council Minutes December 12, 2017
16
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
Motion made by Council Member Blackson to close the Public Hearing. Motion seconded
by Mayor Pro Tem Norwood. Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
Mayor Dye recessed into closed Executive Session at 10:45 p.m.
J.EXECUTIVE SESSION
J.1 18-04 City Council may convene into a closed executive session
pursuant to Section 551.072 of the Texas Government
Code to deliberate regarding:
(a) Discuss the purchase, exchange, lease, or sale of real
property located at 12915 Wilmington Drive.
Mayor Dye recessedfromclosedExecutive Session at 11:32 p.m. and reconvened into
Regular Session.
K.TAKEANYACTIONNECESSARYASARESULTOFTHECLOSED
EXECUTIVE SESSION
Motion made by Mayor Pro Tem Norwood that the City Manager be authorized to negotiate
and sign an economic development incentive agreement with Loloi, Inc. Providing a grand
in the amount of $100,000 payable on issuance of a certificate of occupancy for 14060
and 14070 Proton Road and annual grants equal to 100% of Business Personal Property
taxes assessed against Loloi’s business personal property located at 14060 and 14070
Proton Road and collected by the City for a period of five years beginning not earlier than
the first tax year after issuance of said certificate of occupancy subject to Loloi, Inc. (1)
purchasing the properties addressed as 14060 and 14070 Proton Road in Farmers
Branch, (2) obtaining a certificate of occupancy for use of said properties in Loloi’s
operations on or before March 30, 2019, (3) retaining at least 320 existing full time
employees and adding no fewer than 100 new full time employee positions in Farmers
Branch during the term of the agreement; and (4) complying with such other terms and
conditions as determined by the City Manager and set forth in the agreement. Motion
seconded by Council Member Blackson. Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
Motion made by Deputy Mayor Pro Tem Bomgardner that the City Manager be authorized
to take such action on behalf of the City as may be reasonable and necessary to purchase,
or authorize the purchase of property described as Lot 1, Block H, Brookhaven Hills West,
City Council Minutes December 12, 2017
17
second section, and addition to the City of Farmers Branch, Texas, known as 3312 Pebble
Beach Drive, for a purchase price not to exceed $245,000 plus standard closing and
acquisition costs and to sign and authorized the City’s agent to sign such other agreements
documents and any amendments thereto, as the City Manager, in consultation with the
City Attorney, deems reasonable and necessary with respect to the closing of said
transaction. Motion seconded by Council Member Reyes. Motion prevailed by the
following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
Motion made by Council Member Reyesthat the City Manager be authorized to negotiate
and sign and economic development incentive agreement with Loloi, Inc. providing a grant
in the amount of $100,000 payable on issuance of a certificate of occupancy for 14060
and 14070 Proton Road and annual grants equal by 100% of Business Personal Property
taxes assessed against Loloi’s business personal property located at 14060 and 14070
Proton Road and collected by the City for a period of five years beginning not earlier than
the first tax year after issuance of said certificate of occupancy subject to Loloi, Inc. 1)
purchasing the properties addressed as 14060 and 14070 Proton Road in Farmers
Branch, (2) obtaining a certificate of occupancy for use of said properties in Loloi’s
operations on or before March 30, 2019, (3) retainingat least 320 existing full time
employees and adding no fewer than 100 new full time employee positions in Farmers
Branch during the term of the agreement; and (4) complying with such other terms and
conditions as determined by the City Manager and set forth in the agreement. Motion
seconded by Mayor Pro Tem Norwood. Motion approved by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
A.5 TMP-2453 Discuss City Council meeting dates for Calendar Year 2017-18.
City Secretary Amy Piukana reviewed upcoming calendar dates for the 2018. After
discussion, the Council agreed upon the following meeting dates:January 9th, January
16th, January 23rd, January 30th, February 6th, February 20th, March 6th, March 20th,
April 3rd, April 17th, May 1st, May 8th (B&C Meet/Greet), May 15th, May 22nd(B&C
Interviews) June 5th, June 19th, July 17th, July 31st, August 7th, August 21st, September
11th, September 25th, October 1st, October 16th, October 30th, November 6th,
November 27th, and December 11th. (These meeting dates are subject tochange, a
quorum is required.)
A.7 TMP-2447 Discuss agenda items for future City Council meetings.
Council Member Lynne requested to seethefuturelist of Council items. Mayor Pro Tem
Norwood asked that it be included in the Council packet. Council Member Reyes requested
an update from Lisa Rigby with Metrocrest Community Clinicwho recently changed their
name to Woven Healthcare Community Clinic.
L.ADJOURNMENT
City Council Minutes December 12, 2017
18
Motion made by Council Member Blacksonto adjourn the meeting. Motion seconded by
Deputy Mayor Pro Tem Bomgardner. Motion prevailed by the following vote:
Aye: 5 -Mayor Pro Tem Norwood, Deputy Mayor Pro
Tem Bomgardner, Council Member Reyes,
Council Member Blackson, Council Member
Lynne
The meeting adjourned at 11:58p.m.
SIGNED: ________________________
Mayor
ATTEST: ________________________
City Secretary
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: R2018-03
Agenda Date: 1/9/2018 Status: Consent AgendaVersion: 1
File Type: ResolutionIn Control: City Council
Agenda Number: H.2
Consider approving Resolution No. 2018-03 awarding the purchase of
replacement treadmills for the Farmers Branch Community Recreation Center
and take appropriate action.
BACKGROUND:
The Community Recreation Center opened to the public in January 2004. Cardio machines are
available for use including different types of stationary bikes, treadmills, and various types of elliptical
machines. There are a total of eight treadmills. Four treadmills were replaced in 2009 and the
remaining four in 2011.
DISCUSSION:
In order to keep current, high functioning equipment in the inventory funds are budgeted each year to
replace a portion of the cardio equipment. It is now time to replace all the treadmills. Staff has been
working with Marathon Fitness, a Buy Board vendor, to purchase the treadmills. All current cardio
equipment includes receivers connected to televisions to enable users to choose which program to
watch. The new treadmills will come with similar equipment. The price for the new equipment also
includes trading in the current treadmills.
The cost for eight new treadmills, with the entertainment system, from Marathon Fitness is
$51,251.60. Funds are included in the 2017-18 budget for this purchase.
RECOMMENDATION:
City Administration recommends approving Resolution No. 2018-03 awarding the purchase of
replacement treadmills from Marathon Fitness.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2018-03 awarding the purchase of replacement treadmills to
Marathon Fitness.
2. I move to approve Resolution No. 2018-03 awarding the purchase of replacement treadmills to
Marathon Fitness with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT:
1. Resolution No. 2018-03
Page 1 City of Farmers Branch Printed on 1/4/2018
Precor 835 TRM Treadmill, 120v -P30 Console, Version 2
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: R2018-02
Agenda Date: 1/9/2018 Status: Consent AgendaVersion: 1
File Type: ResolutionIn Control: City Council
Agenda Number: H.3
Consider approving Resolution No. 2018-02 authorizing the City Manager to
execute a Project Specific Agreement with Dallas County for roadway repairs and
improvements to Valley View Lane between Webb Chapel Road and Marsh Lane;
and take appropriate action.
BACKGROUND:
Dallas County has provided financial assistance to cities within the County of Dallas for maintenance of
Type B roadways. Type B roadways consist of thoroughfares and bridges of major cross county
importance. The City entered into a Master Road & Bridge Interlocal Maintenance Agreement with
Dallas County in September 2017, which is effective for five (5) years. In order to participate with
Dallas County, the City must have a Project Specific Agreement for each specific project requested.
DISCUSSION:
The City of Farmers Branch has submitted a request for roadway maintenance funding assistance for
Valley View Lane between Webb Chapel Road and Marsh Lane, which requires the execution of a
Project Specific Agreement with Dallas County. The City shall be responsible for the construction
administration and any payments made for this project. The Public Works 2017-2018 Streets
Operating Budget provides funds for street panel replacement and street maintenance projects
throughout the City. Dallas County will provide a fifty percent (50%) match in an amount not to
exceed $250,000.00 for this specific section of Valley View Lane.
The City and County desire to enter into a Project Specific Agreement at this time. The qualifying
Road and Bridge Project funding is for Valley View Lane between Webb Chapel Road and Marsh
Lane. The construction work will consist of panel replacement, curb and gutter, ADA ramps and
street markings within the limits of this roadway.
RECOMMENDATION:
City Administration recommends approving Resolution No. 2018-02 authorizing the City Manager to
execute a Project Specific Agreement with Dallas County for roadway repairs and improvements to
Valley View Lane between Webb Chapel Road and Marsh Lane.
Page 1 City of Farmers Branch Printed on 1/4/2018
File Number: R2018-02
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2018-02 authorizing the City Manager to execute a Project
Specific Agreement with Dallas County for roadway repairs and improvements to Valley View Lane
between Webb Chapel Road and Marsh Lane
2. I move to approve Resolution No. 2018-02 authorizing the City Manager to execute a Project
Specific Agreement with Dallas County for roadway repairs and improvements to Valley View Lane
between Webb Chapel Road and Marsh Lane, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENTS:
1.Location Map
2.Resolution No. 2018-02
3.Attachment “A” to Resolution No. 2018-02 - Project Specific Agreement
Page 2 City of Farmers Branch Printed on 1/4/2018
NLOCATION MAP
Document Path: G:\0B-CAD & GIS\GIS\Arcmap Projects\Location Maps\Location Map.mxd
Date: 12/7/2017
I H 6 3 5
VALLEY VIEW LN
PROJECT LOCATION
MARSH LN
CITY LIMITS
WEBB CHAPEL RD
RESOLUTION NO. 2018-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FARMERS BRANCH, TEXAS, AUTHORIZING A PROJECT
SPECIFIC AGREEMENT WITH DALLAS COUNTY FOR
REIMBURSEMENT OF ROAD MAINTENANCE FUNDS
RELATIVE TO PORTIONS OF VALLEY VIEW LANE
MAINTENANCE PROJECT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, on or about September 26, 2017, Dallas County (“County”) and the City entered into
a Master Interlocal Agreement (“Agreement”), whereby County agreed to provide partial funding
for certain duly qualified “Type B” road and bridge maintenance projects, said projects situated
within the territorial limits and jurisdiction of City and to be identified by Project Specific
Agreements between the City and the County; and
WHEREAS,the County has offered, and CityAdministration recommends entering, a Project
Specific Agreement to make certain repairs and improvements to Valley View Lane between
Webb Chapel Road and Marsh Lane(“the Project”); and
WHEREAS, the City Council of the City of Farmers Branch finds it tobe in the public interest to
concur in the foregoing recommendation.
NOW, THEREFORE, BE IT RESOLVEDBY THE CITY COUNCILOF THE CITY OF
FARMERS BRANCH, TEXAS THAT:
SECTION 1.The City Manager is authorized to sign, on behalf of the City of Farmers Branch,
the Project Specific Agreement with Dallas County set forth in Exhibit “A” attached hereto.
SECTION2.This Resolution shall become effective immediately upon approval.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS
BRANCH, TEXAS, THIS9th DAY OF JANUARY 2018.
ATTEST:APPROVED:
___________________________________________________________
Amy Piukana, City Secretary Robert Dye, Mayor
APPROVED AS TO FORM:
______________________________
Peter G. Smith, City Attorney
EXHIBIT “A”
ToResolution No. 2018-02
(PSA attached as a separate document)
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)1
PROJECT SPECIFIC AGREEMENT
RE: VALLEY VIEW LANE,“TYPE B” PUBLIC ROADWAY--MADE
PURSUANTTOMASTERROAD & BRIDGE INTERLOCAL
MAINTENANCE AGREEMENTBETWEEN DALLAS COUNTY, TEXAS
ANDCITYOFFARMERS BRANCH,TEXAS
This Project Specific Agreement,(hereinafter “PSA”),supplemental to the Master Interlocal
Agreement, is made by and between Dallas County, Texas (hereinafter “County”) and the Cityof
Farmers Branch,Texas (hereinafter “City”), acting by and through theirduly authorized
representatives and officials, for the purpose of transportation-related maintenance, repairs and
improvements to be undertakenin certain designated blocks of enumerated public roadway as more
fully set forth and described in Attachments “A” and “B,”incorporated herein by reference
(“Project”).
WHEREAS, Chapter791 of theTexasGovernmentCodeand Chapters 251 and 472 of the
Texas Transportation Code provide authorization for local governments to contract amongst
themselves for the performance of governmental functions and services;and
WHEREAS, on or about November 21, 2017, County and Cityentered into a Master
InterlocalAgreement (“Agreement”), whereby County agreed to provide partial funding for such
duly qualified “Type B”road and bridge maintenance projects, said projects situated within the
territorial limits and jurisdiction of City, and
WHEREAS,Citynowdesires County to provide partial funding for such a duly qualified
project consisting of maintenance, repairs and improvements of designated blocks of enumerated
publicroadwaysituated in the Cityof Farmers Branch,Texas, as morefully described in Attachment
“A.”
NOW THEREFORETHIS PSA is made by and entered into by County and City, for the
mutual consideration stated herein.
Witnesseth
ArticleI
Project SpecificAgreement
This PSA is specifically intended to identifyaProjectauthorized under the Master
Agreement. This document sets forththe rights and responsibilities pertaining toeach party hereto,
and is additional and supplemental tothe MasterAgreement,andall amendmentsand supplements
thereto, which areincorporated herein.All terms of the MasterAgreementremain in full force and
effect,except as modified herein. In the event of any conflict between the MasterAgreementand
this PSA, this PSA shall control.
ArticleII
IncorporatedDocuments
This PSAincorporates, as if fully reproduced herein word for word and number for number,
the following items:
1. MasterInterlocal Agreementauthorized by County Commissioners Court Order.
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)2
2017-1526datedNovember 21, 2017, and additions thereto as incorporated herein,
2. The Construction Estimate(Attachment“A”),and
3.Map/Diagram of the Proposed Work Site(Attachment“B”).
ArticleIII
Term ofAgreement
This PSA becomes effective when signed by the last party whosesignaturemakes the
agreement fully executed andshall terminate upon the completion and acceptance of the Project by
Cityor upon the terms and conditions in the Master Agreement.
ArticleIV
ProjectDescription
This PSAis entered into by the parties for purpose of jointly identifying and funding repair,
maintenance and improvements on duly qualified “Type B”public roadwaywithinthe Cityof
Farmers Branch,Texas. The Projectshall consist of pavement section repairs and asphalt overlay
along Valley View Lane between Webb Chapel and Marsh Lane in the Cityof Farmers Branch,
Texas, (hereinafter“Project”),andas more fully described in Attachments“A”and“B.” The Project
isauthorized by the aforementioned Master Interlocal Agreement, with the parties’ obligations and
responsibilities governedthereby, as well as by theterms and provisions of this PSA. TheProject
will facilitate the safe and orderly movement of public transportation to benefit both the Cityand
County. The City has and herebydoes give its approval for expenditure of County funds for the
construction, improvement, maintenance, or repair ofa street located within the municipality.
ArticleV
FiscalFunding
Notwithstanding anything to the contrary herein, this PSA is expressly contingent upon the
availability of County funding for each item and obligation contained herein. City shall have no
right of action against the County regarding this PSA, specifically including any funding by County
of the Project in the event that the County is unable to fulfill its obligations under this PSAas a result
of the lack of sufficient funding for any item or obligation from any source utilized to fund this PSA
or failure of any funding party to budget or authorize funding for this PSAduring the current or
future fiscal years. In the event of insufficient funding, or if funds become unavailable in whole or
part, the County, at its sole discretion, may provide funds from a separate source or terminate this
PSA. In the event that payments or expenditures are made, they shall be made from current funds as
required by Chapter 791, Texas Government Code.
Notwithstanding anything to the contrary herein, this PSAis expressly contingent upon the
availability of City funding for each item and obligation contained herein. County shall have no
right of action against the City as regards this PSA, specifically including any funding by City of the
Project in the event that the City is unable to fulfill its obligations under this PSAas a result of the
lack of sufficient funding for any item or obligation from any source utilized to fund this PSAor
failure of any funding party to budget or authorize funding for this PSAduring the current or future
fiscal years. In the event of insufficient funding, orif funds become unavailable in whole or part, the
City, at its sole discretion, may provide funds from a separate source or terminate thisPSA. In the
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)3
event that payments or expenditures are made, they shall be made from current funds as required by
Chapter 791, Texas Government Code.
ArticleVI
Agreements
I.City’sResponsibilities:
1.City, at its own expense, shall be responsible for the following: (a) managing
construction of the Project; (b) informing the public of the proposed maintenance,
repairsor improvementsof the Project;(c) locating all manholes, water valves, and
other utilities within the Project, (d) making or causing to be made all utility
relocations or adjustments necessary for execution and completion of the Project;(e)
acquiringany right-of-way necessary to complete the Project; (f) remediating any
hazardous or regulated material, or other environmental hazard inthe Project
location, (g)receiving and processing all payments due contractors City hires to work
on the Project; (h) contracting through formal bidding procedures to acquire the
services of contractors; (i) where necessary, providing appropriate traffic control
support, including but not limited to flagging, cones, barricades, shadow vehicles,
arrow boards, signage, police presence, etc., to enable the Project to be completed in
a timely and safe manner; and (j)funding the purchase of all materials necessary to
perform the Project construction.
2.Cityshall further be responsible for all maintenancewhen the Project is completed.
II.County Responsibilities:
1.County shall reimburse City for proportionate Project costs, as more fully set forth in
Section III below.
2.County, its Auditor or its designated representative(s) shall have the unrestricted right
to audit any and all accounting or other records regarding any funds paid or claimed
under this agreement, including, but not limited to all books, records, reports, tickets,
deposits, expenditures, budget or any item therein, supporting data, computer records
and programs, and all items of hardware, software or firmware, or any other item
utilized by the City regarding this agreement. City agrees that all related records
shall be retained for a period of time not less than four (4) years from the date of the
termination of this Agreement. Such records shall be provided to the County in
Dallas County, Texas and available for any audit at any time upon request. The
results of any audit may be furnished to City for comment.
III.Funding:
Countyand Citymutually agreethat the initial and anticipated Project cost is approximately
$1,000,000.00as set forth inAttachment“A.” The parties hereto further agree that Cityshall
be totally responsible for the construction and maintenance of said Project, and that County
shall only be responsible to City for a contribution, in the form of reimbursements, of
$250,000.00which amount shall not exceed Fifty Percent (50%) of the initial and anticipated
Project cost.
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)4
1.Should the final cost of the Project exceed the initial and anticipated Project costs,
City agrees to either reduce the scope of the Project, or to seek additional funding to
facilitate its completion. In either event, Cityshall be solely responsible for all such
costs in excess thereof, and County shall bear no additional responsibilities beyond
those contemplated herein.
2.City shall submit invoices to County, which invoices shall provide complete
information and documentation to substantiate City’s charges. County’s acceptances
of City’s invoices are contingent upon City’s compliance with County’s invoicing
procedures. County may withhold any disputed amounts until such time as the
underlying dispute is resolved to County’s satisfaction, but shall pay all undisputed
amounts timely.
ArticleVII
Miscellaneous:
I.Indemnification.County and City agree that each shall be responsible for its own negligent
acts or omissions or other tortious conduct in the course of performance of this Agreement,
without waiving any governmental immunity available to County or City ortheir respective
officials, officers, employees, or agents under Texas or other law and without waiving any
available defenses under Texas or other law. Nothing in this paragraph shall be construed to
create or grant any rights, contractual or otherwise,in or to any third persons or entities.
II.No Third Party Beneficiaries.The terms and provisions of this PSA are for the benefit of the
parties hereto and not for the benefit of any third party. It is the express intention of County and City
that any entity other than Countyor Cityreceiving services or benefits under this PSA shall be
deemed an incidental beneficiary only. This PSA is intended only to set forth the contractual right
and responsibilities of the parties hereto.
III.Applicable Law. This PSA is and shall be expressly subject to the County’s and City’s
Sovereign Immunity and/orGovernmental Immunity, pursuant to Title 5 of the Texas Civil Practice
and Remedies Code, as amended, and all applicable federal and state laws. This PSA shall be
governed by and construed in accordance with the laws of the State of Texas. Exclusive venue for
any legal action regarding this PSA shall lie in Dallas County, Texas.
IV.Notice. All notices, requests, demands, and other communication under this PSAshall be
tendered in writing and shall be deemed to have been duly given when either delivered in person, via
e-mail, or via certified mail, postage prepaid, return receipt requested to the respective parties as
follows:
COUNTY:
Director of Public Works Commissioner Mike Cantrell
Dallas County and Road & Bridge District#2
411 Elm Street, Suite 400 411 Elm Street, Second Floor
Dallas, Texas 75202 Dallas, Texas 75202
CITY:
Charles Cox, City Manager
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)5
City of Famers Branch
13000 William Dodson Parkway
Farmers Branch, Texas 75234
With copy to:
Director of Public Works and Peter G. Smith
City of Farmers Branch Nichols, Jackson, Dillard, Hager
13000 William Dodson Parkway and Smith, LLP
Farmers Branch, Texas 75234 500 N. Akard,Suite 1800
Dallas, Texas 75201
V.Assignment.This PSAmay not be assigned or transferred by either party without the prior
written consent of the other party.
VI.Binding Agreement; Parties Bound.Upon execution by the parties, this PSAshall constitutea
legal, valid and binding obligation of the parties, their successors and permitted assigns.
VII.Amendment. This PSAmay not be amended except in a written instrument specifically referring
to this PSA and signed by the parties hereto.
VIII.Counterparts.This PSA may be executed in multiple counterparts, each of which shall be
deemed an original, but all of which shall constitute one and the same instrument.
IX.Severability. If one or more of the provisions in this PSA shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall
not cause this PSA to be invalid, illegal or unenforceable, but this PSA shall be construed as if such
provision had never been contained herein, and shall not affect the remaining provisions of this PSA,
which shall remain in full force and effect.
X.Entire Agreement. This PSA embodies the complete agreement of the parties, and except where
noted, it shall supersede previous and/orcontemporary agreements, oral or written, between the
parties and relating to matters in the PSA.
XI.Contingent. This PSA is expressly subject to and contingent upon formal approval by the Dallas
County Commissioners Court and by resolution of the City Council of the CityofFarmers Branch.
The CityofFarmers Branch,State of Texas, has executed the Agreement pursuant to duly authorized
CityCouncil Resolution ________, Minutes __________, dated the ___day of _______________,
2017.
The County of Dallas, State of Texas, has executed this agreement pursuant to Commissioners Court
Order Number ___________ and passed on the day of , 2017.
Executed this the ________ day of Executed this the day of
_______________________, 2017. , 2017.
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)6
CITYOF FARMERS BRANCH: COUNTY OF DALLAS:
________________________________________________________________
CHARLES COX CLAY LEWIS JENKINS
CITY MANAGER COUNTY JUDGE
ATTEST:APPROVED AS TO FORM:*
FAITH JOHNSON
____________________________DISTRICT ATTORNEY
AMY PIUKANA
CITYSECRETARY
APPROVED AS TO FORM:
______________________________________________________
Peter G. Smith Sherri Turner
City Attorney Assistant District Attorney
*By law, the District Attorney’s Office may only advise or approve contracts or legal documents on behalf of its clients. Itmay not advise or
approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal
perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on
this approval, and should seek review and approval by their own respective attorney(s).
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)7
ATTACHMENT “A”
PROJECT SPECIFIC AGREEMENT
TYPE B ROADWAY PROJECT
Dallas County Road and Bridge Funding
Improvements in City of Farmers Branch 2017-2018
Projects: Location: Valley View Lane from Webb Chapel Road to Marsh Lane
Concrete section repairs, with new 2” asphalt overlay and new lane markings, and
other associated cost with pavement repairs on this section of street.
Estimated Cost for the entire section: $1,000,000.00
CITY’S TOTAL ESTIMATED COST:$1,000.000.00
PSA-City of Farmers Branch –Valley View Lane(“Type B”) (November 2017)8
ATTACHMENT “B”
PROJECT SPECIFIC AGREEMENT
Map/Diagram of the Proposed Work Site Location
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: TMP-2505
Agenda Date: 1/9/2018 Status: Regular AgendaVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: I.1
Receive an update on Farmers Branch’s organizational performance
management system.
BACKGROUND:
Assistant to the City Manager Ben Williamson will provide an overview of Farmers Branch’s
performance management system that is aligned to the balanced scorecard methodology. This process
was started in January of 2016 and now every department in the City is using this standardized system
to track performance. In addition to helping us track performance, the public-facing departments all
have dashboards on the website to provide transparency, help the public understand the services the
City provides, and explain the service level we strive to achieve.
ATTACHMENTS:
1.Farmers Branch Performance Management System
Page 1 City of Farmers Branch Printed on 1/4/2018
Introducing Farmers Branch’s
Performance Management System
PERFORM FBTX
HTTPS://WWW.FARMERSBRANCHTX.GOV/1063/PERFORMAN
CE-MANAGEMENT
How we Measure: Balanced Scorecards
Balanced Scorecards utilize four
perspectives:
1. The Learning & Growth Perspective
2. The Financial Perspective
3. The Business Perspective
4. The Customer Perspective
Why Change?
Becomes
Becomes
Becomes
Data reporting is stuck in a
routine.
“Performance” measures do
not measure performance.
Reports that vary from
department to department.
Current metrics that measure
performance, workload, and
provide critical information.
Performance measures that
show results.
Standardized process across all
departments.
What gets measured gets done!
BecomesEmotion/assumptions gauging
performance.
Performance gauged by facts
supported by empirical data.
Measuring Performance
Aligned to the highest industry standards
National Fire Protection Association 1710
Texas State Library and Archive Commission
ICMA benchmarking standards
What is Measured
Performance
Response times
Special event survey scores
Number of Days in Shelter
Circulation per Capita
Employee Engagement
Resident Satisfaction
Survey
Workload
Number of Code
Enforcement cases
Special event attendance
Total Adoptions
Total Part I UCR Crimes
Program participation
Facility attendance
Informational
Gallons of water consumed
Number of new and
expanded businesses
Website visits
Social media reach
19 Scorecards ●Over 500 measures
Return of the Survey
Program Evaluations
Library
Recreation Center
Senior Center
Aquatics Center
Special Events
Transparency = Accountability
11 Scorecards are on the Website
Explaining the Measures: What does the data mean to me?
November 2017Code Enforcement -Average Time to Close Cases
Series
Color
Period October November December January February March April May June July August September
Fiscal
2017
16.33 19 23.66 34 13.66 12.33 12.33 12.66 12.33 15.66 16.33 18.66
Fiscal
2018
25 22.66
Performance Goal: Close all cases within 30 days.
Average time to close case, expressed in number of days, is a measure of the number of days (on average) that it takes to ach ieve resolution and close a case. Resolution
could be in the form of compliance, abatement by the City, and/or the issuance of a citation. This is a standard that is commonly used throughout the Country with most
municipalities establishing their goal at 30 days. This usually takes into consideration the fact that there are different co mpliance time frames for different offenses, as well as
consideration of the time it takes for the adjudication (Court proceedings) of those cases in which citations have been issue d.
Next Steps
Continue to connect the data to the discussion
Implement an audit process for the scorecard data to confirm accuracy
Continue to evaluate the scorecards for improvements
Measure what matters for today and tomorrow
Thank You!
Staff Report
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
File Number: 18-08
Agenda Date: 1/9/2018 Status: Closed SessionVersion: 1
File Type: ReportIn Control: City Council
Agenda Number: J.1
Council shall convene into a closed executive session pursuant to Section
551.072 of the Texas Government Code to deliberate regarding:
(a)Discuss the purchase, exchange, lease, or sale of real property located at
3062 Primrose, Farmers Branch, Texas.
Page 1 City of Farmers Branch Printed on 1/4/2018