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1981-04-20 CC Minutes1 CITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING APRIL 20, 1981 COUNCIL CHAMBER POLICE BUILDING The following members of the City Mayor Mayor Pro Tem Councilwoman Councilmen: Council were present: Bill Binford Herb Weidinger Carol Dingman Fred Johnson John Dodd Pat Haggerty The following members of the City Administration were present: City Manager Paul M. West City Secretary J. W. Wade City Attorney John F. Boyle Recording Secretary Ruth Ann Parish Mayor Binford called the City Council meeting of April 20, 1981 to order at 7:30 P.M. AGENDA ITEM NO. A.1-INVOCATION. Mr. Mike Arrington of Texas Power & Light Co. gave the invocation. AGENDA ITEM NO. A.2-APPROVAL OF MINUTES. A motion by Councilman Johnson, a second by Councilman Haggerty, all voting "aye", approved the minutes of the City Council meeting of April 20, 1981 with the following correction: Vol. 34, Page 120, Agenda Item No. B.2, the motion carried 4 to 1 instead of 3 to 1, with Councilwoman Dingman, Councilmen Haggerty, Dodd and Weidinger voting "aye", and Councilman Johnson voting "nay". AGENDA ITEM NO. B.1-PRESENTATION OF SERVICE AWARDS. Mayor Binford presented a 10-year service award to Cass W. Reasor of the Fire Department and a 5-year service award to Richard Scoggins of the Police Department for their employment with the City. AGENDA ITEM NO. B.2-PRESENTATION OF BOARD APPLICATIONS. Mayor Binford explained that this item is placed on the agenda of each meeting in order to give anyone who would like to serve on an advisory board or commission an opportunity to meet and address the City Council. No one spoke on this item. AGENDA ITEM NO. C.1-PUBLIC HEARING: CONSIDER REQUEST FOR RATE INCREASE BY TEXAS POWER AND LIGHT COMPANY. Mayor Binford opened the public hearing and gave the following information from an Administrative memo. This public hearing Vol. 34, Page 130 is required by the Public Utility Regulatory Act of 1975. No action is required by the Council following the hearing. Texas Power & Light Company does not anticipate or desire any action until the hearing has been completed by the Public Utility Commission. All information regarding the rate request will be submitted by City Consultants to the PUC on May 4, 1981. This information will be available to interested cities following this date. The PUC is expected to complete their hearing approximately two weeks from May 18, 1981. Further action will be requested by the Council after the PUC hearing. Mayor Binford asked Mr. Mike Arrington of TP&L to address the Council. Mr. Arrington gave a slide presentation on the request by TP&L outlining the proposals for the rate increases. He stated he would briefly describe the main reasons why they must request a rate adjustment. The new rates will provide TP&L with $197,960,839.00 of additional revenues. This is a 20.30 increase in total annual revenue dollars. For the average customer who uses 1,012 kilowatt hours per month, this amounts to an increase of approximately $12.35 per month. Mr. Arrington stated that one of the reasons for the request was that their financial strength will be in jeopardy by summer or early fall and TP&L wishes to continue reliable service at a reasonable cost. He stated that when revenues are insuffcient, construction programs are in doubt, quality of service may be affected and reasonable prices cannot be maintained. TP&L must attract enormous amounts of money because the industry is one of the most highly capital institutions there is. TP&L must give attention to selling bonds, stocks, preferred and common values, and maintaining an investor confidence that will allow them to attract their dollars. Mr. Arrington explained what TP&L has done to maintain power and minimize price and showed how inflation has played such a large part in the years for advancement of rates. At the end of the slide presentation, Mr. Arrington introduced Mr. Price Robertson, the new Asst. General Manager at TP&L,to assist answering questions from the Council and citizens attending the meeting. Mr. Vernon Smith, 2715 Bay Meadows Circle, questioned the book value versus the $17 a share of TP&L. Mr. Arrington answered approximately $21 a share. Mr. Howard Bacharach, 3408 Gatwick, questioned Mr. Arrington regarding the rate of increase in the last 2 to 3 years. Mr. Arrington stated 11.6% in 1977, 6.8% in 19.78 and 10.1% in 1980. Vol. 34, Page 131 There being no more question a motion by Councilman Dodd, all voting "aye", closed the Council discussion followed. City consultants were, Mayor League retained attorneys to PUC. s from citizens in attendance, a second by Councilman Weidinger, public hearing. To answer a question of who the Binford stated the Texas Municipal help represent cities before the Mr. Arrington was asked to break down the 20.3% rate and Mr. Arrington stated the general rates are 25.2% residential, 19.83% commercial and 16.39% industrial. He stated also that municipal rates would be 25.86% for street lights, 26.01% for water and sewer, 16.34% for street light service and added that schools would be 14.81%. Mr. Arrington answered questions relating to TP&L's stock compared with the market; to the status of the Commanche Peak construction; of future construction of power plants; and of the importance of TP&L having a AAA financial rating. Mr. Arrington verified that the rate increase has to do with the cost of service rather than the cost of fuel. Mr. Arrington stated that the rate for usage in Farmers Branch is higher than the average and instead of a $12 increase, it would be more like a $15 increase. Mr. Arrington stated that if there is a serious need on an individual basis such as assisting the elderly in paying high bills, TP&L will work with the customer to spread out the payments or perhaps there are some governmental agencies that would assist. After more discussion of the reason for the rate increase, Mayor Binford stated they would move on to Agenda Item No. C.2. AGENDA ITEM NO. C.2-CONSIDER APPROVING EXECUTING A DEVELOPER'S CONTRACT FOR VALWOOD PARK-FARMERS BRANCH, PHASE ONE. This item was withdrawn from consideration at the request of Mr. Craig Knight, Executive Vice President for Centre Dev- elopment Corporation, the Developer of this subdivision. AGENDA ITEM NO. C.3-CONSIDER REQUEST FOR FINAL PLAT APPROVAL OF VALWOOD PARK-FARMERS BRANCH, PHASE ONE. Mayor Binford gave the following information from an Adminis- trative memo. Valwood Park-Farmers Branch is a, proposed indus- trial park, being most of the property located west of the C.R:I.P. Railroad, south of V.alwood Parkway and north of Cooks Creek. The Developer has not executed and signed the Developer's Contract for this subdivision. Due to State Jaw requirements, action must be taken on this plat at the Council meeting of April 20, 1981, or it will automatically be approved. Vol. 34, Page 132 The City Staff recommends that this plat not be approved. Mr. Paul West, City Manager, told the Council that the Staff also recommends that there be no additional Staff work involved and the application for the permit and the fee for replatting be waived by the City Council. A motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", denied the final plat and waived the platting fee and the time factor. With some discussion of issues involved, Councilman Haggerty made a motion to have a study session at 4:00 p.m. Monday, April 27, 1981 with Centre Development Corporation, Woodbine, and the City Staff. Councilman Weidinger seconded the motion. Mr. Craig Knight, Executive Vice President of Centre Development Corporation, addressed the Council and stated that they have worked with the Staff and are ready to sign the Contract with some minor changes, however, due to his schedule, they had not been able to make these changes yet. He stated that there had been a philosophical difference of opinion, however, they had reached an agreement through negotiation. Mr. West stated that there had been a difference of opinion all through negotiations, with the Developer trying to get the best agreement they could and the Staff trying to get the best agreement they could for the City. After more discussion of the necessity of a study session, Mayor Binford called for a vote on the motion. The motion carried with a 3 to 2 vote with Councilwoman Dingman, Council- men Haggerty and Weidinger voting "aye", and Councilmen Dodd and Johnson voting "nay". AGENDA ITEM NO. C.4-CONSIDER REQUEST TO ALLOW THE CONTINUED USE OF THE 36 CHANNEL CONVERTERS IN THE CABLE TELEVISION SYSTEM UNTIL THE SYSTEM IS CONVERTED TO THE QUBE OPERATION. Mayor Binford asked Mr. John Mayo, General Manager of Warner Amex Cable Communications, Inc., to come forward and explain the request. Mr. Mayo stated that when Warner was awarded the Cable TV franchise in Farmers Branch, they had said Qube service would be provided to its subscribers if the Dallas franchise was obtained, which did happen. He stated that the Qube service will require the installation of a second cable and converter changes. He said Warner had promised 47 channels and have used the 36 channel converters until, the 47 channel, converters could be available. The 47 channel converter is on order with an uncertain delivery date. What Warner is asking is to eliminate the 47 channel step and go directly to the Qube level of service as soon as the technical arrangements can be made. Vol. 34, Page 133 Mr. Mayo answered the question that black out boxes would be available at no charge upon request. Mr. Mayo stated the Qube service was optional. Mr. Glancy, 3808 Wooded Creek Drive, asked Mr. Mayo if they were going to go back and install new cable and Mr. Mayo stated in this case, they were going back and install conduit so that they won't have to disturb the earth a second time. A motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", approved the request to allow the continued use of the 36 channel converters in the cable television system until the system is converted to the Qube operation. AGENDA ITEM NO. C.5-CONSIDER HOLD HARMLESS AND RELEASE AGREEMENT FOR USE OF PUBLIC EASEMENT. Mayor Binford gave the following information from an Adminis- trative memo. Howard R. Bacharach owns the home located at 3408 Gatwick. The home is located on Lot 20 of Block N of the Oakbrook Estates Addition. Mr Bacharach would like to place a swimming pool in his back yard. There is not adequate space in the back yard for location of the pool. There is a 20 foot wide utility easement along the rear of Mr. Bacharach's property. Mr. Bacharach would like to encroach approximately 6 feet into the utility easement with the swimming pool. The easement dedication for Oakbrook Estates will not allow permanent struc- tures to be constructed within easements except with the per- mission of the City of Farmers Branch. Mr. Bacharach has obtained approval from the gas, electrical, and phone companies for the proposed encroachment into the easement. Mr. Bacharach is requesting that the City of Farmers Branch approve his proposed encroachment into the easement. The Staff recommends that the encroachment be permitted with the condition that Mr. Bacharach enter into a Hold Harmless and Release Agreement with the City of Farmers Branch. Mr. and Mrs. Bacharach were present in behalf of their request. After a brief discussion, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", approved the encroachment of approximately 6 feet into the utility easement for a swimming pool and accepted a Hold Harmless and Release Agreement. AGENDA ITEM NO. D.1-CONSIDER ORDINANCE NO. 1344 GRANTING A SPECIFIC USE PERMIT FOR A SERVICE STATION IN LI ZONING. Mayor Binford gave the following information from an Adminis- trative memo. On April 6, 1981, the City Council granted the request of Mobil Oil Co. to construct and operate a gasoline service station on a 200 feet x 200 feet tract of land at the southwest corner of Midway Road and Spring Valley Road. The Council directed the City Administration to prepare the appro- priate amending ordinance. Vol. 34, Page 134 The Staff recommends the adoption of proposed Ordinance No. 1344. A motion by Councilman Dodd, a second by Councilman Weidinger, adopted Ordinance No. 1344 with a 3 to 2 vote with Councilmen Dodd, Weidinger and Haggerty voting "aye", and Councilwoman Dingman nd Councilman Johnson voting "nay". Ordinanc No. 1344 is captioned: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AS HERETOFORE AMENDED SO AS TO GRANT A SPECIFIC USE PERMIT FOR A GASOLINE SERVICE STATION TO BE LOCATED ON A 200 FEET BY 200 FEET TRACT OF LAND AT THE SOUTHWEST CORNER OF MIDWAY ROAD AND SPRING VALLEY ROAD IN A LIGHT INDUSTRIAL ZONING DISTRICT; PROVIDING FOR CONDITIONS; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; AND DECLARING AN EMERGENCY. AGENDA ITEM NO. D.2-CONSIDER ORDINANCE NO. 1343 RELATIVE TO AMBULANCE SERVICE. Mayor Binford gave the following information from an Adminis- trative memo. The proposed ordinance relates to authority and supervision of emergency ambulance service to insure standards, establishing fees, and inter-hospital emergency transfer pro- cedures. It also requires hospital to provide a staff member to accompany their patient during emergency transfer. Many requests for patient transfers from Brookhaven Hospital to another medical facility are of a non-emergency nature. These calls and most all of the others could be handled by private ambulance. These transfers result in emergency amublances not being available to other citizens while handling patients already under hospital care. The provisions in this ordinance should result in a reduction in requests for transfers, and shift the collection problems and/or cost of transfers to the hospital, rather than the City. The Staff recommends adoption of proposed Ordinance No. 1343. After some discussion, a motion by Councilman Haggerty, a second by Councilman Dodd, all voting "aye", adopted Ordinance No. 1343 relative to ambulance service. Ordinance No. 1343 is captioned: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROVIDING FOR EMERGENCY AMBULANCE SERVICE; FALSE STATEMENT OF EMERGENCY; FIXING A FEE OF $65.00 FOR EMERGENCY AMBULANCE SERVICE; PROVIDING FOR RESPONSIBILITY OF PAYMENT OF FEE; PROVIDING FOR A Vol. 34, Page 135 PERIODICAL RE-ESTABLISHING OF FEES BY CITY COUNCIL RESOLUTION; PROVIDING FOR INTER-HOSPITAL EMERGENCY TRANSFER OF PATIENTS; PROVIDING FOR THE RIGHT TO REFUSE SERVICE; PROVIDING FOR EXEMPTION; REPEALING ORDINANCE NO. 1079; PROVIDING FOR PENALTY; PROVIDING FOR EFFECTIVE DATE; AND PROVIDING SEVERABILITY. AGENDA ITEM NO. D.3-CONSIDER ORDINANCE NO. 1345 RELATIVE TO PEDDLERS. Mayor Binford gave the following information from an Adminis- trative memo. This ordinance amends Chapter 19, Section 19-2 of the City of Farmers Branch Code, relating to Peddlers. It prohibits the soliciting of contributions on the street, street medians, sidewalks, or within the street right-of-way. The existing ordinance does not prohibit solicitors from approaching motor vehicles that are stopped in the street. The Staff recommends adoption of proposed Ordinance No. 1345. A motion by Councilman Haggerty, a second by Councilman Weidinger, all voting "aye", adopted Ordinance No. 1345 relative to Peddlers. Ordinance No. 1345 is captioned: AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF FARMERS BRANCH CHAPTER 19 RELATING TO PEDDLERS BY AMENDING SECTION 19-2 TO PROHIBIT ANY PARTY FROM SEEKING, SOLICITING, REQUESTING, OR ACCEPTING CASH DONATIONS, CONTRIBUTION, OR ANYTHING OF VALUE FOR COMMERCIAL OR CHARITABLE PURPOSES ON THE STREETS. AGENDA ITEM NO. D.4-CONSIDER RESOLUTION SUPPORTING THE PLANS FOR THE EXTENSION OF THE DALLAS NORTH TOLLWAY. Mayor Binford gave the following information from an Adminis- trative memo. The proposed resolution expounds the City of Farmers Branch support for the proposed extension of the Dallas North Tollway by the Texas Turnpike Authority. Parti- cularly, this resolution expresses the City's endorsement and support of the resolutions adopted by the North Dallas Chamber of Commerce relating to the extension of the Dallas North Tollway. The Staff recommends the approval, of proposed Resolution No. 81-009. After some discussion, a motion by Councilman Dodd, a second by Councilman Johnson, all voting "aye", adopted Resolution No. 81-009 supporting the plans for the extension of the Dallas North Tollway. AGENDA ITEM NO. D.5-HEAR REPORT FROM MAYOR AND MAYOR PRO TEM OF MEETING RELATING TO MIDWAY ROAD. This item was placed on the agenda at the request of Councilman Haggerty. Vol. 34, Page 136 Mayor Binford explained that he, Mayor Pro Tem Weidinger, City Manager Paul West, the City Manager of Addison, C.J. Webster and Addison Councilman Richard Roder, met Thursday, April 16, 1981 to discuss Midway Road. He stated that the Addison City Council claims there have been some structural failures in the pavement of Midway Road and based upon a lab report on core drillings showing deficiencies, they are concerned over future warranty and continued liability to the City of Farmers Branch over the construction. Items discussed related to proposed changes in the original agreement dealing with the final cost of the project; the future maintenance of the project; and the coming to an agreement about a boundary line because one lane of the northbound roadway is in Farmers Branch and 2 lanes are in the City of Addison; and of coming to an agree- ment over the signalization of the intersection and address responsibility of future changes such as cuts in the medians, etc. Mayor Binford stated that they had agreed to stop all work as of April 16 and to tally the final cost. At the present time, Addison has been billed $217,000 that has not been paid. They have paid $100,000 and did not say when they would be paying the other part. The City-of Addison has contracted the H.B. Zachary Co. and paid $55,800 for work on Midway. In the final total of costs on Midway, all expenditures will be considered. Another point to be discussed is an agreement to handle emergency service. Also, there is a drainage problem at Greenhill School and the Beltway entrance. Mayor Binford reported that also in this meeting was a dis- cussion of marsh Lane. At the end of last fall, it was discussed hiring a consultant to come up with a design for Marsh Lane which would be compatible with both cities. This consultant would have priorities expressed by both cities to try to come up with a design that would satisfy each point. It was discussed of whether to proceed with this point of planning for Marsh Lane. There followed a discussion among the Council, on the means of construction on Midway Road; the differences there would be in the construction of Marsh Lane and where the responsi- bilities would lie; and, of finalizing the agreement on Midway before entering further agreements. Councilman Haggerty made a motion that the Mayor and Mayor Pro Tem continue discussion with Addison relating to solving the payments on Midway Road and to continue all other discussions independently so as to make the best progress possible, and one does not preclude the other such as Marsh Lane, Spring Valley Road and the waterline. Councilman Weidinger seconded the motion. Vol. 34, Page 137 The motion carried 4 to 1 with Councilwoman Dingman, Council- men Weidinger, Haggerty and Dodd voting "aye" and Council- man Johnson voting "nay". Councilman Haggerty made a motion to authorize the City of Farmers Branch with the City of Addison to consumate a contract with EDI for the survey of Marsh Lane and not to exceed $20,000. After some discussion, the motion was seconded by Councilman Weidinger. Councilman Johnson asked City Attorney John Boyle if this was proper procedure according to the Agenda Item and Mr. Boyle stated the item itself relates strictly to discuss a report from the mayor and Mayor Pro Tem and it states directly a discussion of Midway Road. The Marsh Lane discussion is a matter of actuality and was a part of the Addison'discussion and he found no problem with that total discussion. However, the question of whether this item as advertised, authorizes the entering into and authorizing the City Manager to execute a contract would not be within the scope, in his opinion. But if the instruction was to the City Manager, as part of the discussions of Midway and Marsh, to bring back something to the City Council for their consideration, that would be a different question and probably would be within the scope. Councilman Haggerty modified his motion that the City Manager be authorized to bring back a proposed contract with EDI for the survey of Marsh Lane not to exceed $20,000 for consideration of execution by the Council. The motion was seconded by Council- man Weidinger and carried 3 to 2 with Councilwoman Dingman, Councilmen Haggerty and Weidinger voting "aye", and Councilmen Johnson and Dodd voting "nay". Mr. Vernon Smith, 2715 Bay Meadow, asked if there was interest being charged on the money that is outstanding from Addison and the City Attorney answered that that was not in the original agreement. Mr. Bob Linker, 14435 Valley Hi, asked if the existing 2 west lanes of Marsh will remain the same or will they be repaved when the east lanes are completed and City Manager Paul West stated that eventually they would be replaced with lanes com- parable to those on the east side, five to six years from now with the Council's approval. AGENDA ITEM NO. D.6-CONSIDER ANNEXING SOUTH HALF OF FYNE ROAD. This item was placed on the agenda at the request of Councilman Haggerty. Mayor Binford gave the following information from an Adminis- trative memo. A resolution calling a "Public Hearing" for May 18, 1981, to consider annexing the south half of Fyke Road has been prepared and submitted for consideration. Vol. 34, Page 138 Councilman Haggerty stated that for the last 15 years, the south half of Fyke Road has been either in Carrollton or Farmers Branch. He stated that in emergency situations, people have to wait for the Sheriff's Department to arrive to take action. Talks with Carrollton have indicated that if Farmers Branch initiates the action of annexing this section of road, then an agreement can be reached sometime in the future on the recon- struction. City Attorney John Boyle explained the annexation procedure. Councilman Dodd passed out a briefing paper dated April 27, 1978, to the Council on Fyke Road which he read out loud. There followed a discussion among the Council regarding the assumption of liability by the City of Farmers Branch; the responsibility of Carrollton which has not been upheld from the agreement made with them for the upkeep of the road; and the need for the street being improved. Councilman Haggerty made a motion to approve Resolution No. 81-010 calling a public hearing for May 18, 1981 to consider annexing the south half of Fyke Road. The motion was seconded by Councilwoman Dingman. The motion carried 3 to 2 with Councilwoman Dingman, Councilmen Haggerty and Weidinger voting "aye", and Councilmen Johnson and Dodd voting "nay". AGENDA ITEM NO. D.7-DISCUSS COUNCIL TRAVEL POLICY. This item was placed on the agenda at the request of Council- woman Dingman. Councilwoman Dingman gave the following statement: "I am proposing a new travel policy for your consideration. I am doing this not because I believe the present one is being abused, but because I feel the present guidelines do not adequately define policy and account for the money spent. During these inflationary times, it's most important that all tax dollars be spent wisely. The City Council members should set the example for the City spending by handling their personal expenses in a prudent and businesslike manner. I have divided the policy into three parts trip approval, spouse policy and general reporting procedures. I suggest we discuss and adopt these separately, as some of you may have modifications in mind. I have included some background infor- mation and a sample expense form for your consideration. Adoption of this travel policy will enable any Farmers Branch citizen to know exactly how much was spent, by whom and why. This kind of open government will benefit our residents." Vol. 34, Page 139 There was a lengthy discussion among the Council relating to the policy recommended by Councilwoman Dingman, specifically about the out of town meetings for what groups and accounting for monies spent, and of tabling the discussion for further input by other Council members. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", tabled the discussion of Council travel policy until the May 2, 1981 City Council meeting and to have this as an item for the study session, Monday, April 27, 1981. AGENDA ITEM NO. D.8-DISCUSS TRIP TO BASSETLAW. This item was placed on the agenda at the request of Councilwoman Dingman. A motion by Councilman Weidinger, a second by Councilman Johnson, tabled this item, Discuss Trip to Bassetlaw, until the next regular Council meeting May 2, 1981 and to discuss the trip at the Monday, April 27, 1981 study session with the travel policy. The motion carried 4 to 1 with Councilmen Weidinger, Johnson, Dodd and Haggerty voting "aye", and Councilwoman Dingman voting "nay". AGENDA ITEM NO. D.9-CONSIDER ESTABLISHING AN "OLD FARMERS BRANCH STUDY COMMITTEE". This item was placed on the agenda at the request of Councilwoman Dingman. Councilwoman Dingman gave the following suggestions as guidelines for establishing an "Old Farmers Branch Study Committee: I. COMMITTEE: Chairman P&Z - Property owner in District - Developer - Banker - Architect - Council Liaison - II. DISTRICT: A. City Boundary on South, Valwood Parkway on North, I-35 on West, Bee Street to Havenhurst to Nestle to Ford Road on East B. Zoning includes LI, PD-5, O, R-4, R-6, MF-3, LF-2 III. ASSIGNMENT: To identify the district's assets and problems, Make recommendations concerning zoning, thoroughfares, development requirements, land use, etc. in order to promote quality development and redevelopment in this area. Be innovative. Vol. 34, Page 140 IV. MATERIALS: Zoning map of area PD-5 Ordinance Definitions and uses of Zoning classifications Development Requirements - platting fee, sewer, & paving requirements Map showing property owners Tom Scales' slide program/tour P&Z material on PD-5 After some discussion of the Committee acting as a subcommittee working with the Planning & Zoning Commission or any other advisory board that may deem necessary to accomplish plans for the betterment of this area, a motion by Councilwoman Dingman, a second by Councilman Johnson, all voting "aye", established an "Old Farmers Branch Study Committee" as outlined above with the objective of reporting to the City Council within a six month period. AGENDA ITEM NO. D.10-CONSIDER AUTHORIZING THE PAYMENT OF ANNUAL MEMBERSHIP DUES TO THE NATIONAL LEAGUE OF CITIES. Mayor Binford gave the following information from an Adminis- trative memo. The City has received an invoice for the City's membership dues in the National League of Cities for the period July 1, 1981 through June 30, 1982. Membership dues for the City is $731.00. A motion by Councilman Dodd, a second by Councilman Johnson, all voting "aye", authorized the payment of the annual membership dues to the National League of Cities in the amount of $731.00. AGENDA ITEM NO. D.11-CONSIDER AWARDING THE BID FOR WATER MAIN MATERIALS. Mayor Binford gave the following information from an Adminis- trative memo. As authorized by the City Council, the City Staff solicited bids for water main materials for a proposed additional transmission main from Marsh Lane to Midway Road. The City delivered six bid packets to prospective bidders for these materials. Four bids were received. The Rohan Company had the lowest and best bid in the amount of $87,415.97. Due to the urgency of this project, this request for bids was advertised prior to the bid opening date, and did not meet the fourteen day requirement. It is recommended that this item be declared an emergency and that all formalities be waived. After some discussion, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", adopted Resolution No. 81-011 awarding the bid for water main materials to Rohan Company in the amount of $87,415.97 and waiving bid formalitites. Vol. 34, Page 141 AGENDA ITEM NO. D.12-CONSIDER AWARDING THE BID FOR WAREHOUSE SUPPLIES. Mayor Binford gave the following information from an Adminis- trative memo. Bids were solicited from twenty-six vendors for three classes of warehouse supply materials by registered mail. The classes are tires and tubes, batteries, water main repair clamps and tapping saddles. These supplies will be used by the Utility Department and Garage Division. On April 14, 1981, eighteen bids were received. The bids were solicited on a "purchase as needed" basis for a six-month period beginning May 1, 1981 and ending October 31, 1981. The quantities were estimated as the usage for this period. Six bids were recieved for the tires and tubes. Goodyear Tire Company was the only vendor to substantially bid on all items. The bid was postmarked April 11, 1981 but did not arrive until noon, April 14, 1981. Due to the competitiveness of the bids, the recommendations are based on lowest price per item meeting specifications. Hill Tire Company's bid for items #2, 8, 13, 14, 20 and 31 was $3,795.79; General Tire Company's bid for items #7, 10, 11, 12, 22 and 23 was $1,400.00; B. F. Goodrich's (McKinney Ave.) bid for items #18, 24 and 26 was $1,009.10; B. F. Goodrich's (Inwood Rd.) bid for item #30 was $270.50; and Goodyear Tire Company's bid for items # 1, 3-6, 9, 15-17, 19, 21, 25, 28, and 32 was $26,814.42. Six bids were received for batteries. Consolidated Battery Company submitted the lowest and best bid because of price, company location, and delivery time in the amount of $4,362.88. Six bids were recieved for water main repair clamps and saddles. Industrial International submitted the lowest and best bid based on price and availability in the amount of $18,866.26. After a discussion on the usage and durability of tires, a motion by Councilman Johnson, a second by Councilman Dodd, awarded the bids for warehouse supplies to the following: 1. Tires and tubes as listed in specifications: Hill Tire Co. - items #2,8,13,14,20 & 31 - $3,795.79 General Tire Co. - items #7,10,11,12,22 & 23 - $1,400.00 B.F. Goodrich (McKinney Ave.) items #18,24 & 26 - $1,009.10 B.F. Goodrich (-Inwood Rd.) item #30 - $270.50 Goodyear Tire Co. - items #1,3-6,15-17,19,21,25,28 & 32 - $26,814.42 2. Batteries: Consolidated Battery Co. - $4,362.88 3. Water main clamps and saddles: Industrial International - $18,866.26 Vol. 34, Page 142 AGENDA ITEM NO. D.13-CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR TWO (2) EACH PORTABLE DEFIBRILLATOR/SCOPE/CHART RECORDERS. Mayor Binford gave the following information from an Adminis- trative memo. Portable Defibrillator/Scope/Chart Recorders are needed to initiate Paramedic Ambulance Service and are budgeted items. A motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", authorized the advertisement for bids for two each Defibrillator/Scope/Chart Recorders. MAYOR BINFORD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS THE COUNCIL MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. AGENDA ITEM NO. E.1-EXECUTIVE SESSION. An executive session was held at this time. THE COUNCIL RECONVENED INTO GENERAL SESSION. AGENDA ITEM NO. E.2-CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilman Haggerty, a second by Councilwoman Dingman, appointed Councilman Weidinger to be the liaison from the Council to the Farmers Branch Hospital Authority Board of Directors. The motion carried 4 to 1 with Councilwoman Dingman, Councilmen Haggerty, Dodd and Weidinger voting "aye", and Councilman Johnson voting "nay". A motion by Councilman Weidinger, a second by Councilman Haggerty, appointed Councilwoman Dingman as the voting representative from the City to the North Central Texas Council of Governments. The motion carried 4 to 1 with Councilwoman Dingman, Councilmen Haggerty, Dodd and Weidinger voting "aye", and Councilman Johnson voting "nay". A motion by Councilman Dodd, a second by Councilman Haggerty, appointed Councilwoman Dingman to be the liaison from the Council to the Northwest Dallas County Service Center. The motion carried 4 to 1 with Councilwoman Dingman, Councilmen Dodd, Haggerty and Weidinger voting "aye", and Councilman Johnson voting "nay". AGENDA ITEM NO. E.3-CONSIDER NECESSARY ACTION ON PENDING AND CONTEMPLATED LITIGATION DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", authorized the payment for the first 2 quarters to the Dallas County Appraisal District under protest and authorized the appropriation of funds in the amount of $16,580.00 for this payment. Vol. 34, Page 143 AGENDA ITEM NO. E.4-CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilman Haggerty, a second by Councilman Dodd, all voting "aye", discontinued the investigation of the possibilities of acquiring the Treasury property on Midway Road. AGENDA ITEM NO. F.1-ADJOURNMENT. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", adjourned the City Council meeting of April 20, 1981 at 11:29 P.M. s b ~ A f- Ma or Bill o66 City Secretary C Vol. 34, Page 144