1981-04-04 CC Minutes0
CITY OF FARMERS BRANCH
CITY COUNCIL
MINUTES OF A REGULAR MEETING
MAY 4, 1981
COUNCIL CHAMBER
POLICE BUILDING
The following members of the City
Mayor
Mayor Pro Tem
Council Members:
Council were present:
Bill Binford
Herb Weidinger
John Dodd
Fred Johnson
Carol Dingman
Pat Haggerty
The following members of the City Administration were present:
City Manager Paul M. West
City Secretary J. W. Wade
City Attorney John Boyle
Recording Secretary Ruth Ann Parish
Mayor Binford called the City Council meeting of May 4, 1981
to order at 7:30 P.M.
AGENDA ITEM NO. A.1-INVOCATION.
Mr. J. W. Wade, City Secretary, gave the invocation.
EMERGENCY ITEM DECLARED.
A motion by Councilman Haggerty, a second by Councilman Weidinger,
declared an emergency and placed on the agenda as Item No. D.4a-
Consider Authorizing the City Manager to Enter into an Agreement
for the Designing of Marsh Lane. The motion carried 4 to 1 with
Councilwoman Dingman, Councilmen Haggerty, Weidinger and Dodd
voting "aye", and Councilman Johnson voting "nay".
AGENDA ITEM NO. A.2-APPROVAL OF MINUTES.
A motion by Councilman Johnson, a second by Councilman Dodd,
all voting "aye", approved the minutes of the City Council
meeting of April 20, 1981 with the following additions: Vol. 34,
Page 132, 4th paragraph, Mr. Arrington stated he would furnish
to Councilman Dodd and the rest of the Council the cost difference
between a AAA and AA rating; and Vol. 34, Page 132, 5th paragraph,
should read instead of a 12 per month increase, it would be
more like a $15 per month increase."
AGENDA ITEM NO. B.1-PRESENTATION OF SERVICE AWARD.
Mayor Binford presented a 20-year service award to Mr. Frank
Riley of the Sanitation Division for his service to the City.
Vol. 35, Page 1
AGENDA ITEM NO. B.2-PRESENTATION OF BOARD APPLICATIONS.
Mayor Binford explained that this item is placed on the agenda
of each meeting in order to give anyone who would like to serve
on an advisory board or commission an opportunity to meet and
address the City Council. The following presented applications:
Mr. George Hamby, 13605 Heartside Place, addressed the Council
and expressed the desire to serve on the Planning and Zoning
Commission, the Zoning Board of Adjustment & Building Code
Board of Appeals or the Parks and Recreation Board, preference
in that order.
Mr. Mark Sealy, 14504 Hague, addressed the Council and expressed
a desire to serve on the Planning and Zoning Commission.
Ms. Janie Scarborough, 3426 Brockway Drive, addressed the Council
and expressed a desire to serve on the Parks and Recreation Board.
Mr. Bob Howerton, 3657 Morningstar Circle, addressed the Council
and expressed a desire to serve on the Planning & Zoning Commissior
or the Farmers Branch Hospital Authority Board of Directors.
Ms. JoAnne Wolfe, 3061 Selma, addressed the Council and expressed
a desire to serve on the Library Board.
Ms. Joanne Coleman, 3417 Pine Tree Circle, addressed the Council
and expressed a desire to serve on the Zoning Board of Adjustment
and Building Code Board of Appeals.
Mr. Ron Deaton, 2814 Esterbrook, addressed the Council and
expressed a desire to serve on the Farmers Branch Hospital
Authority Board of Directors, the Planning and Zoning Commission,
the Library Board, the Zoning Board of Adjustment Building Code
Board of Appeals or the Parks and Recreation Board, preference
in that order.
AGENDA ITEM NO. C.1-CONSIDER REQUEST TO APPROVE DRAINAGE,
LANDSCAPE AND UNDERGROUND IRRIGATION PLANS FOR A THREE STORY
DOCTORS BUILDING LOCATED AT 12108 WEBB CHAPEL IN THE PD-18
(0) ZONING DISTRICT.
Mayor Binford gave the following information from an Adminis-
trative memo. On February 9, 1981, the Planning and Zoning
Commission recommended to the City Council that the site plan
be approved for a three-story doctors building to be located
at 12108 Webb Chapel. The property is located in the PD-18
(0) zoning district. The City Council approved the site plan
at the meeting of February 16, 1981. When the Planning and
Zoning Commission recommended approval, they placed three con-
ditions on the recommendation: to design and submit for review
and approval the drainage, landscape and underground irrigation
plans.
Vol. 35, Page 2
The applicant designed the required plans and submitted them
for approval to the Planning and Zoning Commission on April 27,
1981. The Planning and Zoning Commission recommends to the
City Council that the drainage, landscape and underground
irrigation plans be approved.
Councilwoman Dingman asked what percentage of the site plan
was landscaped and she was not sure if on Sketch 2D if there
was a berm along the property line. There was no one in
attendance to answer the questions.
After some discussion, a motion by Councilman Dodd, a second
by Councilman Johnson, all voting "aye", approved the request
to approve drainage, landscape and underground irrigation
plans for a three-story doctors building located at 12108 Webb
Chapel in the PD-18 (0) zoning district.
AGENDA ITEM NO. C.2-CONSIDER REQUEST FOR FINAL PLAT APPROVAL
OF BROOKHAVEN MEDICAL PLAZA - PHASE III.
Mayor Binford gave the following information from an Adminis-
trative memo. This tract of land is located on the south side
of Maybrook Drive approximately 500 feet east of Webb Chapel
Road and is in a PD-18 (0) zoning district. The property is
being platted to relocate fire lanes.
This final plat has been reviewed by the Engineering Division
and it complies with the City's requirements for final plat
approval. The existing Developer's Contract will remain in
effect on this property.
After some discussion, a motion by Councilman Haggerty, a
second by Councilman Weidinger, all voting "aye", approved
the request for final plat approval of Brookhaven Medical
Plaza - Phase III.
AGENDA ITEM NO. C.3-CONSIDER REQUEST FOR FINAL PLAT APPROVAL
OF STEMMONS - VALWOOD BUSINESS PARK, PHASE I.
Mayor Binford gave the following information from an Adminis-
trative memo. This tract of land is located on the west side
of 135E approximately 1,000 feet south of Valwood Parkway and
is in a PD-25 (LI) zoning district. A site plan and preliminary
plat have been approved for this project.
A Developer's Contract will not be required on this phase of
this project as all required public improvements are in place.
The second phase of this project will require a Developer's
Contract. A Restrictive Covenant required by the. City Council
that will require a minimum of 10 feet to be maintained between
the buildings of Phase I and the improvements to Phase 21
has been executed by the developer.
This final plat has been reviewed by the Engineering Division
and it complies with the City's requirements for final plat
approval. It is recommended that this final plat be approved.
Vol. 35, Page 3
A motion by Councilman Weidinger, a second by Councilman
Dodd, all voting "aye", approved the request for final plat
approval of the Stemmons - Valwood Business Park, Phase I.
AGENDA ITEM NO. C.4-CONSIDER PROPOSAL FROM CENTRE DEVELOPMENT
CORPORATION AND WOODBINE DEVELOPMENT CORPORATION FOR FINANCING
SEWER SYSTEM IN VALWOOD PARK-FARMERS BRANCH ADDITION.
Mayor Binford stated that the Council had a study session with
Centre Development Corporation and Woodbine Corporation on
Monday, April 29, 1981 and the Council is now in receipt of a
proposal from these two companies concerning the construction
and financing of the sewer system improvements for this property.
Mayor Binford stated that there are still some questions which
need to be resolved.
Mr. Craig Knight, Executive Vice President of Centre Development
Corporation, addressed the Council and also introducted Mr. Ron
Richards, Vice President of Woodbine Development Corporation.
Mr. Knight and Mr. Richards discussed their proposal incorporating
the Staff's concerns with the Council. Item by item was discussed
and decided upon jointly.
In the discussion regarding estimates in percentages or dollars,
it was agreed upon to come up with the best estimate from a
collective judgement after a design for the sewer system had
been completed and then making a subsequent adjustment after
the bids had come in in any differences in prices from the
estimate.
City Attorney John Boyle explained that there should be reference
in the Developer's Contract about the railroad easement which
is a contingency for the City to fulfill all of its obligations;
the mechanics of the letting of the bids; and, the City's financinc
ability contingent upon the market, the interest rates and
availability. These three items need to be incorporated into
the Developer's Contract.
Discussions were held relating to possible financing; and of
preparing a Developer's Contract incorporating the responsi-
bilities of the developers and the City.
The following constitutes an acceptable approach to the manner
of installing such facilities and the sharing of the cost
therefor among Woodbine, Centre and the City:
1. The City will construct a 1,200-acre sanitary sewer lift
station, (111,200-Acre Lift Station") at the location designated
on the plat of subdivision. Woodbine, or Centre,
as the case may be, agree to provide necessary easement or
easements for such 1,200-acre lift station to the City either
by plat or by separate instrument.
Vol. 35, Page 4
2. Centre and Woodbine agree to contribute to the cost of
such 1,200-acre lift station an amount of money that Centre
and Woodbine would have expended for a lift station designed
and built to serve 300 acres of land. The City would be
responsible for the balance of the cost of the 1,200-acre
lift station. Centre and Woodbine, as between themselves,
will share in the contribution toward such lift station in
the following percentages:
26.7% Centre
73.3% Woodbine
These percentages reflect the ratio of each developer's land
to a total of 300 acres.
3. The City will install a 21-inch sanitary sewer main ("21-
Inch Main") across portions of the respective properties owned
by Centre and Woodbine at the location indicated on the plat
subdivision. Woodbine and Centre agree to provide
the necessary easement or easements for such 21-inch main
across their respective properties either by plat or by
separate instrument.
4. Woodbine and Centre agree to contribute to the cost of
such 21-inch main that amount of money which would have been
expended by each of them for the installation across their
respective properties of a 12-inch sanitary sewer line; such
cost of a 12-inch line to be calculated as though the 12-inch
line would have been at the same depth as the 21-inch main.
Woodbine and Centre will share in such cost to the extent the
21-inch main lies within their respective properties and the
City will bear the balance of such cost and the entire cost
of such 21-inch main where such main does not fall within the
boundaries of the properties owned by either Centre or Woodbine.
5. The City has advised Centre and Woodbine that it intends
to finance the construction of the 1,200-acre lift station and
the 21-inch main. Centre has advised the City that it is
anticipated that Centre will commence development on its property
as soon as possible. In this regard, Centre will reimburse the
City its pro-rata share of the cost for the 1,200-acre lift
station and the 21-inch main, plus its pro-rata share of interest
thereon (which reimbursement of interest will be based upon the
actual interest expense incurred by the City under its indebt-
edness for these improvements), at such time as the 1,200-acre
list station and the 21-inch main have been completed and
accepted by the City.
6. Woodbine has advised the City that it intends to commence
development of its property sometime in 1982. In this regard,
Woodbine agrees to reimburse its pro-rata share of the cost of
the 1,200-acre lift station and 21-inch main, plus its pro-rata
share of interest thereon (which reimbursement of interest will
be based upon the actual interest expense incurred by the City
Vol. 35, Page 5
under its indebtedness for these improvements), at such time
as Woodbine enters into a Developer's Contract with the City.
In the event Woodbine has not entered into a Developer's Con-
tract with the City and commenced development of its property
in 1982, then Woodbine agrees to reimburse to the City its
pro-rata share of the cost and interest as aforesaid which
became due under the City's obligations of debt reduction in
1982 and in each subsequent year thereafter until the debt is
retired or until such time as Woodbine enters into a Developer's
Contract with the City for the development of its property at
which time any remaining amounts owned by Woodbine for its
pro-rata share of the cost plus interest thereon will be
reimbursed to the City.
7. As used herein, the term cost includes the actual construction
costs for the 1,200-acre lift station and 21-inch main, engineerinc_
design, surveying for design, staking for construction, soils
testing and analysis and cost of inspection.
8. It is understood that any approval which may be given by
the City Council of the above listed conditions does not relieve
either Centre or Woodbine from their responsibility to provide
plans and specifications to be approved by the City for the
development of their property prepared by a Registered Pro-
fessional Engineer of their choosing. Such plans and specifi-
cations shall be consistent with the ordinances of the City
regulating the subdivision of land and as more specifically
defined by a Developer's Contract containing terms approved by
both the developer and the City Council and properly executed
prior to the approval of a final plat.
It is intended that the understandings contained in this
proposal would be included in the respective Developer's Con-
tract to be entered into by Center Development Corporation
and Woodbine Development Corporation and the City of Farmers
Branch.
Councilman Johnson asked what kind of agreement with Woodbine
would be necessary before the beginning of construction and
Mr. Boyle stated a financial participation agreement and a
Developer's Contract with Centre which incorporates the two.
Councilman Dodd asked how the funding for the sewer system
by the City would be paid off and Mr. Boyle stated that either
by Certificates of Obligation to be paid out of General
Obligation Tax dollars or a combination pledge of surplus
water and sewer revenues and tax dollars or, if there was
sufficient, the City could pledge strictly water and sewer
revenues.
Mr. West stated that the Federal regulations that the City
is required to follow now mandates that the user pay all of
the costs of the sewer system, therefore, all of these costs
have to be recovered.
Vol. 35, Page 6
A motion by Councilman Weidinger, a second by Councilman
Haggerty, all voting "aye", instructed the City Administration
to draft an agreement incorporating the eight items discussed
into an agreement between Centre Development Corporation and
Woodbine Development Corporation and the City and to have these
documents ready by the next Council meeting, May 18, 1981.
AGENDA ITEM NO. D.1-DISCUSS COUNCIL TRAVEL POLICY.
As instructed by the City Council at the last meeting, this
item has been placed on the agenda for continued discussion.
A proposed Council Travel Policy has been presented for con-
sideration by Councilwoman Dingman.
Councilwoman Dingman stated that this proposed Council Travel
Policy was the result of a meeting between herself and Council-
man Dodd. There had also been discussions with Councilman
Weidinger and he suggested that in the Spouse Policy there be
one trip (any trip) per year allowed for the spouse at the
expense of the City.
Mayor Binford asked that in the Trip Approval section, any
committee meetings of any organizations to which the City belongs
be allowed and also the U.S. Conference of Mayors for the Mayor
or an authorized Council member.
There was discussion among the Council regarding the necessity
of the entire Council participating in so many meetings and the
benefits derived from and for the City by the Council attending
the different meetings.
After some discussion of allowing spouse participation in
various functions at the expense of the City, Councilwoman
Dingman made a motion to adopt that spouses' expenses be borne
personally.
Councilman Haggerty made a substitute motion that one trip per
year be borne by the City for spouses. The motion was seconded
by Councilman Weidinger and carried 3 to 2 with Councilwoman
Dingman, Councilmen Weidinger and Haggerty voting "aye", and
Councilmen Johnson and Dodd voting "nay".
After more discussion among the Council on the remaining parts
of the Travel Policy with a few minor adjustments, a motion by
Councilman Haggerty, a second by Councilman Weidinger, all
voting "aye", adopted the amended Council Travel Policy. The
travel expense reporting form submitted by Councilman Johnson
was agreeable to all Council members to use as the Council's
reporting form.
Councilman Johnson and Councilwoman Dingman accepted appointments
to the audit committee for the period of one year and they
requested that any travel forms submitted by the Council be sent
to them by mail rather than in the Friday packets.
Vol. 35, Page 7
AGENDA ITEM NO. D.2-DISCUSS TRIP TO BASSETLAW.
As instructed by the City Council at the last meeting, this
item was placed on the agenda for continued discussion.
Councilwoman Dingman made the following statement: "I support
the Sister City program and I appreciate all the hard work and
time the members of the Sister City Organization have spent in
bringing it to Farmers Branch. I enjoyed visiting with the
English people when they were here and my daughter even ended
up with an English pen pal who she enjoys communicating with.
My concern is not the program or the City's endorsement of it,
my concern is the expenditure of tax money which, in my opinion,
has no or little benefit to the City. I feel this trip is out
of the ordinary and there should be no confusion about who is
going, what it is going to cost, who is going to pay for it and
what the benefits are. At this moment, I believe the benefits
to the City are too minimal to sustain the expenditure and the
trip expenses to be borne personally by the people who go and not
by the City and I would be happy for you to enlighten me if I am
mistaken."
Mayor Binford stated that he felt the values and benefits
which impressed him were the differences in outlook it promotes,
it expands your whole concept of how other countries work out
the problems they face, the mutual problems. The visit from
these people opened up the field of diplomacy, trade, industry,
these things are very beneficial to the City. It is a valuable
asset to the City to have a Sister City.
Councilman Dodd stated that the Hotel/Motel Occupancy Tax
is used for such things as this. A certain percentage of this
tax is to be used for the promotion of trade and industry and
tourism and that it would be extremely beneficial for the City
to understand and observe the industries in England. Afterall,
the City of Farmers Branch does have companies which are not of
American origin who are building large corporation headquarters
here and bringing a lot of commercial dollars to the City.
Councilman Haggerty stated that there was no problem of endorse-
ment of the Sister City program, however, there was a question
of the monies that would be spent by whom for this trip.
Councilman Weidinger stated that he felt that there was a
commitment in returning the visit made by the City when the
people from Bassettlaw were here.
Councilman Haggerty suggested that money be spent on things as
the Gilbert House instead of a trip as this.
Mr. Bill Larson, 2666 Mount View, addressed the Council and
stated that he felt the Council should pay their own way on
the trip to Bassetlaw because, in his opinion, the City was
not getting any benefit from the trip.
Vol. 35, Page 8
Councilwoman Dingman,asked who was planning to go, were the
spouses going and if there would be another trip next year.
The Council asked Mrs. Ramona Upfield how many people were
planning to go to Bassetlaw, excluding the Council, and she
stated 16. It was also stated that there are two events taking
place and the first trip will be the first week in June during
which the Queen will be attending the festivities and during
the last week of June, there is a Trade Fair.
Councilman Dodd stated that the City hoped to have a booth
at the Trade Fair promoting the City of Farmers Branch and
it would be important to have the'proper equipment there
for an informative display.
Mr. Sheldon Harris, 14610 Cypress Point Drive, asked what
this trip would do to benefit people of Farmers Branch such
as his neighbors and why this money wasn't being spent on
road improvements or other such projects.
Mayor Binford stated that the money being used for the pro-
motion of Farmers Branch came from the Hotel/Motel Occupancy
Tax and that it was Texas State Law that this money be used
in this manner. This money could not be used for other pro-
jects such as road improvements.
Mr. Hamby asked the Council where did the percentage that was
used for the promotion of the City come from and Mayor Binford
stated that it was mandated by State Law. Mr. Hamby asked what
the reason was for this law.
City Attorney John Boyle explained how the law evolved.
Councilman Haggerty pointed out that some of these monies have
been spent to purchase historical property which will be con-
verted to park areas. It was also pointed out that some of the
money is being spent for the cultural arts programs at Brookhaven
College. Mr. Boyle reiterated that this money is divided into
certain categories for spending by the law.
After some discussion, a motion by Councilman Weidinger, a
second by Councilman Johnson, moved to put the trip to Bassetlaw
as a special trip in conformance to the new Travel Policy.
Councilman Haggerty made a motion to amend the motion to state
only airfare would be paid. Councilman Johnson did not accept
the amendment.
The motion carried 3 to 2 with Councilmen Weidi,nger, Dodd and
Johnson voting "aye", and Councilwoman Dingman and Councilman
Haggerty voting "nay".
Vol. 35, Page 9
AGENDA ITEM NO. D.3-DISCUSS CABLE TV COVERAGE OF CITY
COUNCIL MEETINGS.
This item has been placed on the agenda at the request of
Councilmen Weidinger and Dodd.
Councilman Weidinger stated that now that the Cable TV was
installed in Farmers Branch, he would like for the coverage
of City Council meetings to be implemented as soon as possible.
Councilman Dodd stated that he also was in favor of starting
the coverage of the Council meetings as soon as possible in
order to reach more citizens and have feedback from them on
the meetings. He asked how soon this could be accomplished.
Mayor Binford stated that it was his understanding that Warner
Amex would not be furnishing the crews but would furnish the
equipment.
Mr. John Mayo of Warner Amex addressed the Council and stated
that in the beginning, they would provide some manpower to get
things started, but on an on-going basis, they would hope for
volunteers. He stated that he had been discussing the matter
with the City Manager and that all their ideas had not been
throughly explored and there are technical arrangements which
have to be taken care of.
A motion by Councilman Haggerty, a second by Councilman Dodd,
all voting "aye", instructed the City Staff to work with
Warner Amex Cable Communications to come up with a format and
cost estimate for the TV coverage of the City Council meetings
and this plan be presented at a later date to the Council.
Mr. Mayo presented the Council with a 5% franchise check in
the amount of $4,689.41 for the first quarter and the Council
expressed their gratitude.
AGENDA ITEM NO. D.4-HEAR REPORT FROM MAYOR AND MAYOR PRO TEM
OF MEETING RELATING TO MIDWAY ROAD AND MARSH LANE.
The Mayor and Mayor Pro Tem Will give a report of their meeting
with the City officials of the City of Addison.
Mayor Binford stated that he, Councilman Weidinger and City
Manager Paul West met with the Mayor, Mayor Pro Tem and City
Manager of Addison on May 6th for discussion of Midway Road
and Marsh Lane and as a result of that meeting, the City of
Farmers Branch was in receipt of a letter from Addison with
a proposed solution to Midway Road. Items in the proposal
are:
1. All costs paid out for Midway Road will be included in
total cost figures, including audit costs ($3800) and
Southwestern Laboratories 64,763.50). The total cost
is now estimated to $764,097.97.
Vol. 35, Page 10
2. Addison will pay 59 percent of this cost and Farmers
Branch will pay 41 percent.
[1
P_~
3. Addison will pay interest to Farmers Branch on all
amounts previously withheld for the period of time
they were withheld.
4. The boundaries between the two cities will be realigned
to the centerline of midway Road up to the current east-
west Addison boundary line north of Beltwood Drive.
5. Each city will be responsible for maintenance of that
portion of the road in their city.
6. Addison will maintain all landscaping and sprinkler
systems in the median at their cost.
7. Farmers Branch will bear the costs for street lighting
in that section of the road split by the two cities.
8. The two city councils will direct the city managers to
establish a joint committee to resolve all future issues
concerning the placement of all signage and traffic con-
trol devices. The cost for all items of this nature will
be split equally in that area of the road divided by the
two cities.
9. Farmers Branch will undertake responsibility for signal
maintenance and repair at Spring Valley, with Addison
reimbursing them for one-half of the costs.
Expenditures to Date
Farmers Branch
Addison
Addison (billed but not paid)
H.B. Zachry #1
Beltway Development
H.B. Zachry #2
H.B. Zachry #3
Ginn, Inc.
Peat, Marwick, Mitchell
Southwestern Laboratories
Total Expenditures
Costs to Complete
H.B. Zachry
Final Estimate
Retainage
Landscaping
Lighting - TP&L
Ginn, Inc.
Total to Complete
Total Costs
Addison's Share
Farmers Branch's Share
$214,611.83
100,000.00
208,631.64
20,284.24
2,983.83
31,678.78
15,039.90
6,467.17
3,800.00
4,763.50
608,260.89
$ 16,553.08
18,000.00
11,284.00
60,000.00
45,000.00
5,000.00
$155,837.08
$764,097.97
$450,817.81
$313,280.16
Vol. 35, Page 11
Mr. Vernon Smith, 2715 Bay Meadows Circle, asked for clari-
fication of what he had read in the newspaper and wanted to
know why the City was taking on the responsibility of the street
lights on Midway and Mayor Binford stated that we already had
the responsibility of one-third of the lights and that we had
acquired jurisdiction of two more lanes of Midway which had
already been paid for. The Mayor stated that in the original
agreement, there was a realignment provided for and this was
staring it specifically.
A motion by Councilman Haggerty, a second ov Counciman Weidinger,
all voting "aye", approved the proposed agreement from Addison
for Midway Road and commended the Mayor, Mzzyor Pro Tem and City
Manager for their work with the City of Addison.
AGENDA ITEM NO. D.4a-CONSIDER AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT FOR THE DESIGNING OF MARSH LANE.
Mayor Binford gave the following information from an Adminis-
trative memo. A proposal from EDI/Cape, Hopkins, Clement, a
planning and architectural firm, was given to the Mayor and
Mayor Pro Tem's committee relating to the design and develop-
ment of Marsh Lane from Brookhaven Club Drive to Beltline Road
at their meeting of April 29, 1981. This proposal is being
submitted to the Council for discussion and consideration.
Mayor Binford explained that last fall, the City of Farmers
Branch and the City of Addison had discussed the development
of Marsh Lane. Both cities, at that time, had expressed their
concerns and priorities in the design of the road and had agreed
that it would be best to contract with an independent firm to
consider both city's problems and desires and come up with a
design. All the information is not available, therefore, to go
further, it would require engineering and surveying to get
accurate data for their proposal in the design. This agreement
is between the City of Farmers Branch and the City of Addison
to share the expenses of $24,400, which includes $11,000 for
engineering, to a high of $27,400.00.
Councilwoman--Dingman stated that there is also a charge of from
$600 to $900 for reimbursable expenses.
Councilman Dodd asked if the City was committed to accept the
design EDI comes up with and Mayor Binford stated that EDI
would be coming up with more than one design for the consideration
of both cities.
A motion by Councilman Haggerty, a second by Councilman Weidinger,
all voting "aye", authorized the City Manager to enter into an
agreement with EDI for the designing of Marsh Lane as specified
in the proposal.
Vol. 35, Page 12
AGENDA ITEM NO. D.5-CONSIDER AMENDING THE CURRENT RESOLUTION
PRESCRIBING THE METHOD OF COST ALLOCATION FOR THE DALLAS COUNTY
APPRAISAL DISTRICT TO INCLUDE SPECIAL PURPOSE DISTRICTS.
Mayor Binford explained that it was recommended by the Adminis-
tration to table this item until the next meeting.
A motion by Councilman Johnson, a second by Councilman Dodd,
all voting "aye", tabled considering amending the current
resolution prescribing the method of cost allocation for the
Dallas County Appraisal District to include special purpose
districts.
AGENDA ITEM NO. D.6-CONSIDER AWARDING BID ON INSTALLATION OF
ATHLETIC LIGHTING ON DON SHOWMAN PARK.
Mayor Binford gave the following information from an Adminis-
trative memo. Bids were sent to six companies. Only one
company bid on the project. Hall's Electric submitted a base
bid of $42,890 and $40,890 on the alternate bid proposed in the
City specifications. The Staff recommends acceptance of the
alternate bid by Hall's Electric of $40,890 for installation
of Don Showman athletic lighting.
A motion by Councilman Dodd, a second by Councilman Weidinger,
all voting "aye", awarded the bid on installation of athletic
lighting on Don Showman Park to Hall's Electric, alternate bid,
in the amount of $40,890.
MAYOR BINFORD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE
GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS
THE COUNCIL MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE
SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION
AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION.
ARTICLE 6252-17 SECTION 2 OF THE OPEN MEETING LAW PROVIDES
THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND
PENDING LITIGATION MAY BE DISCUSSED IN CLOSED SESSION.
AGENDA ITEM NO. E.1-EXECUTIVE SESSION.
An executive session was held at this time.
MAYOR BINFORD LEFT THE MEETING AND MAYOR PRO TEM WEIDINGER
CHAIRED THE REMAINDER OF THE MEETING.
THE COUNCIL RECONVENED INTO GENERAL SESSION.
AGENDA ITEM NO. E.2-CONSIDER NECESSARY ACTION ON PERSONNEL
MATTERS DISCUSSED IN THE EXECUTIVE SESSION.
A motion by Councilman Johnson, a second by Councilman Haggerty,
all voting "aye", appointed Councilman Dodd to be the Council
representative on the Dallas County Appraisal District Advisory
Board.
Vol. 35, Page 13
Councilman Haggerty made a motion to reappoint Dick Thomas,
Bob Gilbreath and Jim Andrews to the Board of Equalization,
conditioned upon their acceptance and if one of these men is
unable to serve, appoint Jerry Parks. The motion was seconded
by Councilman Dodd and carried 4 to 1 with Councilwoman Dingman,
Councilmen Haggerty, Dodd and Weidinger voting "aye", and
Councilman Johnson voting "nay".
A motion by Councilman Haggerty, a second by Councilwoman
Dingman, moved to schedule a study session on Monday, May 11,
1981 at 4:30 P.M. for an update of the Capital Improvements
Projects and discussion of Advisory Boards, specifically the
"Old Farmers Branch Study Committee". The motion carried
4 to 1 with Councilwoman Dingman, Councilmen Haggerty,
Weidinger and Dodd voting "aye", and Councilman Johnson
voting "nay".
AGENDA ITEM NOS. E.3 & E.4-NO ACTION NECESSARY.
AGENDA ITEM NO. F.1-ADJOURNMENT.
A motion by Councilman Dodd, a second by Councilman Johnson,
all voting "aye", adjourned the City Council meeting of
May 4, 1981 at 11:25 P.M.
l LC'A
Mayor Bill Bin rd
C,;.
Cit Secretary
Vol. 35, Page 14