2018-04-03 CC Minutes City Council Minutes April 3,2018
p;;;c71_, City of Farmers Branch
City Council Minutes
3 p.m. Study Session
FARMERS 6 p.m. Regular Meeting
BRANCH
Tuesday, 3, 2018 Farmers Branch City Hall Council Chambers
y�April William Dodson Pkwy
Farmers Branch,TX 75234
Presiding: 1 - Mayor Robert C. Dye
Present: 4 - Mayor Pro Tern John Norwood, Deputy Mayor
Pro Tern Bomgardner; Council Member Ana
Reyes; Council Member Terry Lynne
Absent: 1 - Council Member Bronson Blackson
Staff: - Charles Cox, City Manager; John Land, Deputy
City Manager;Amy Piukana, City Secretary; Pete
Smith, City Attorney; Tina Firgens, Director of
Planning; Benjamin Williamson, Assistant to City
Manager, Allison Cook, Director of Economic
Development; Jeff Harting, Director of Parks and
Recreation; Brian Beasley Director of Human
Resources; David Hale, Police Chief; Jay Siegal,
Deputy Police Chief; Steve Parker, Fire Chief;
Shane Davis, Director of Sustainability and
Environmental Services; Marc Bentley, Director
of Public Works
A. CALL TO ORDER -STUDY SESSION
Mayor Dye called the Study Session meeting to order at 3:00 p.m.
A.1 18-43 Discuss regular City Council meeting agenda items.
There was no discussion on this item.
A.2 18-47 Receive an update from Oakbrook Homeowners Association on
infrastructure improvement.
City Manager Charles Cox briefed City Council regarding this item. Mr. Cox reviewed
the infrastructure issues Oakbrook Homeowner's Association (OCSA) has with it's six
private streets. He noted three concrete streets are still in good condition, however; the
three asphalt streets need repairs. He stated in October 2017, the City proposed the
OCSA to 1)fund OCSA-owned water& sewer lines under asphalt streets separately, 2)
OCSA required to increase dues by at least $50 per month for future infrastructure
improvements, and if the above requirements met, then the City would recycle all three
asphalt streets, and bid/manage street and utility contracts. He noted the ongoing
maintenance for streets/utilities is the OCSA responsibility, and the offer would be valid
until September 30, 2018.
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Mr. Cox explained the following OCSA actions have been taken. On March 15, 2018 the
Association held a Special Meeting/Election to review the following two ballot items:
Ballot Item #1 —Covenant Amendment
■ Creates Infrastructure Assessment
■ Increases Monthly Dues/Assessments by $100 for Years 1-10
■ Reduces Monthly Dues/Assessments to $50 for Years 11+
■ Passed by 75% (67% required)
Ballot Item #2 — Loan Approval
■ Approves 10-year loan of$750,000
■ Passed by 74% (67% required)
Mr. Cox explained the next steps are to utilize the street recycling funding through the
Street Bond Program, enter into a Local Government Code Chapter 380 Incentive
Agreement, and obtain Bid Specs with timelines under evaluation, noting the project is
scheduled for completion by December 2018.
Council Member Reyes asked if this is a one-time request for assistance, or will there be
future funding requests.
Mr. Cox replied stating this is a one-time request, and the HOA Community will handle
all future road improvements.
Council Member Reyes asked if individual meters would be installed.
Mr. Cox replied stating this does not include meters, noting that would need to be phased
over time due to the projects expense. He further stated the City would move forward
with the Local Government Code Chapter 380 Incentive Agreement.
A.3 TMP-2646 Discuss the Oncor LED Street Lighting Program. _
Public Works Project Manager John Roach introduced Oncor Street Light Manager Gil
Salazar. Mr. Salazar reviewed the LED Streetlight History, new lighting tariff, and
community outreach. He explained the Pilot Program began with six locations, eigh
manufacturers in years 2010-2018. He stated upon evaluation they reviewed the reliability
of technology, light quality, energy efficiency, and unit pricing.
Mr. Salazar reviewed the new lighting tariff, which became active April 1, 2018, which
includes LED for new subdivisions and maintenance replacements. He stated the new
LED lighting would be replaced when existing lights have failure. He stated the cost would
be included in the monthly rate, noting new monthly rates would be effective after the install
and an authorization form is completed.
Deputy Mayor Pro Tem Bomgardner asked about cost for high-pressure sodium lighting,
and what the annual energy savings would be with LED lighting.
Mr. Salazar stated it would depend on what the City pays with their electric provider.
Mr. Roach explained the City pays a flat rate.
Deputy Mayor Pro Tem Bomgardner asked if Oncor has a grid for Farmers Branch, which
indicates the age of the existing lights. He stated the City could analyze the data and
prioritize replacement lighting accordingly.
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Council Member Lynne suggested viewing the City in quadrants to rank areas for lighting
replacement and possibly working with HOA's to assist with funding of any specialized
lighting, if desired for a specific area.
Deputy Mayor Pro Tern Bomgardner asked if the savings is typically around 40%with the
LED lighting.
Mr. Cox stated the City pays a flat rate fee, and having to pay for lighting fixtures would
offset the savings initially.
Deputy Mayor Pro Tern Bomgardner discussed installation charges, maintenance and
energy costs.
Mr. Salazar stated based on the market, it appears the high pressure sodium lighting will
over time be phased out. He further stated that all cities over the next five years will be
switching to the LED lighting poles.
Mayor Pro Tern Norwood asked what the annual maintenance fee would be, noting the
type of fixture drives the rates. He stated a third party vendor could be utilized to remove
the streets lights and this could be coordinated with the smart city project to help with costs.
Mayor Dye stated we need to look at operations and maintenance.
Council Member Lynne suggested installing smart poles at the beginning and end of
streets.
Deputy Mayor Pro Tern Bomgardner suggested transitioning the major artery streets first.
Council Member Reyes asked if the City initially chooses the cobra head lighting design,
then decides to change it, would that be possible.
Mr. Salazar stated with the proactive plan, the City could change the design plan.
Mayor Dye asked for consensus from the City Council, if the City wishes to move forward
and authorize replacement lighting to be switched to the LED lights.
The Council agreed to authorize new and replacement lighting be upgraded to the LED
technology.
Mr. Cox asked Mr. Salazar if there are any health concerns with switching to the LED
lighting.
Mr. Salazar replied stating research does not indicate any affects.
A.4 TMP-2670 Receive a quarterly update presentation from the Planning and
Zoning Commission.
Ms. Tina Firgens introduced Chairman Jason O'Quinn, with the Planning and Zoning
Commission and Commissioner David Moore who were in attendance.
Mr. O'Quinn provided an update on the Planning and Zoning Commissions purpose. He
reviewed the following committee strategies: 1) Acts with Ethics & Integrity, 2) Be open
and accessible, noting the Commission records the work session portion of the Planning
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meetings, 3) to pursue sustainable economic development growth, 4)provide thriving
neighborhoods, and 5) provide excellent quality of life.
Mr. O'Quinn reviewed accomplishments noting the Commission had successfully
processed two rezoning cases, five Specific Use permits, five site plans, and seven plats
over the past twelve month period. He further stated two big accomplishments were the
Blue Lake Mixed Use Development, and the Jefferson at Knightsbridge Phase II
Development by JPI. He explained the Commission held a successful joint meeting with
the City Council in October of 2017, and received the APA Long Range Planning Award for
the east side plan. He reviewed the 2018 Work Plan and asked City Council for direction
on the following items: 1)Anything the Commission needs to focus on, and 2)Any direction
as to how to proceed on a project or program.
Council Member Lynne replied stating his goal is for the Commission to find the highest
and best use for City Developments. He asked if there are any issues with turnaround
times.
Director of Planning and Development Tina Firgens replied stating the case load has been
about 15 to 20 cases. She stated the City has been able to employ a contract planner
named Brooks Wilson, to assist with plan review.
Mayor Pro Tem Norwood thanked Mr. O'Quinn for his eleven years of service. He stated
in his opinion, the Planning and Zoning Commission is headed in the right direction. He
contemplated if the Council should be reviewing minor items such as garage height
requests, and if the Code needs to be changed. He recalled the recent debate with an
ATV motor sport facility location and asks was that the best use for the property. He noted
the Council wrestled with the PD-100 zoning district over density, and stated all these
issues were reviewed by the Planning and Zoning Commission.
Council Member Lynne urged the Planning and Zoning Commission to adopt a
comprehensive land use plan.
Council Member Reyes suggested revisiting landscaping and the benefits of trees with
future projects.
Deputy Mayor Pro Tem Bomgardner suggested focusing on the east side and west side
areas, noting he struggles with 1-35 corridor area.
Mr. O'Quinn stated the 1-35 corridor needs to be reviewed and suggested having a long
range plan of action.
Ms. Firgens stated the City has engaged a company to conduct a market analysis, which
is a part of the City's strategic initiatives. She stated the market analysis would provide
more details and how to move forward.
Deputy Mayor Pro Tem Bomgardner asked if it is too premature to begin a market study.
Ms. Firgens replied stating we are being proactive, and in her opinion, the study would be
useful. She further stated we need a vision of what we want to see on the 1-35 corridor.
Mr. O'Quinn thanked the City Council, for being forward thinking and their leadership.
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A.5 TMP-2648 Receive an update on Police Department Facilities.
Deputy Police Chief Dean Habel briefed City Council regarding this item. He reviewed
Justice Center Upgrades, which include security, wall, gates, cameras, ballistic glass,
locker room upgrades, and multi-use Building (SWAT Bays/Locker Area, Bike Unit
Storage, Vehicle Processing).
Mayor Pro Tern Norwood asked if anything was forgotten.
Deputy Chief Habel replied bathrooms in the locker area might need to be addressed in
the future. He further stated the focus was on security and all security items were
addressed.
Council Member Reyes asked if the lighting was adequate, and if the Council could tour
the facility.
Deputy Chief Habel replied stating the lighting is adequate, and stated he would
personally provide the tour to City Council.
A.6 18-48 Discuss agenda items for future City Council meetings.
Mayor Pro Tern Norwood asked for discussion on the bike sharrow lanes.
Mr. Cox stated the City will have bond money to work on trail connections, and noted he
would ask the consultant to evaluate sharrows to see if they are working properly.
Council Member Reyes asked for discussion on green space percentage requirements.
Deputy Mayor Pro Tern Bomgardner suggested reviewing rental policy for single-family
homes to include car registration.
Mr. Cox stated we would bring this item back for Council's review.
Mayor Dye recessed from the regular meeting for a short break at 5:06 p.m.
Mayor Dye reconvened into closed executive session at 5:16 p.m.
B. EXECUTIVE SESSION
B.1 18-48 Council may convene into a closed executive session pursuant to Section
551.072 of the Texas Government Code to deliberate regarding:
• Discuss the purchase, exchange, lease, or sale of real
property located north of 1-635, south of Valwood, east of 1-35,
and west of Josey Lane.
Mayor Dye recessed from closed executive session at 5:48 p.m.
C. CALL TO ORDER (6 P.M. REGULAR MEETING1
Mayor Dye called the regular meeting to order at 6:03 p.m.
D. INVOCATION & PLEDGE OF ALLEGIANCE
Brother Eddy with The Branch Church provided the invocation, and Council Member Lynne
provided the Pledge of Allegiance and Pledge to the Texas Flag.
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E. REPORT ON STUDY SESSION ITEMS
Deputy Mayor Pro Tern Bomgardner provided a report on study session items.
F. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST
• The weather is looking great for everyone to gather in celebration of the City at the first-
ever Farmers Branch Night Out event, planned for Thursday, April 5 from 6 until 8 p.m.
at three locations. Councilmembers Reyes and Norwood will be at the Gussie pavilion
outside City Hall; Councilmembers Bomgardner and Blackson will be at the Manske
Library amphitheatre; and Mayor Dye and Councilmember Lynne will be at Brookhaven
College. There will be opportunities for discussion on many topics, including Economic
Development, the Charter Election, Boards and Commissions recruitment, bonds and
budget and much more. Call 972.247.3131 for more information.
• In anticipation of issuing bonds, which is on tonight's agenda, the City's bond rating has
been affirmed at AA+by both Fitch Ratings and S&P Global Ratings. In their report, Fitch
praised the City's budget flexibility, stating "Superior inherent budget flexibility underpins
the city's high level of financial resilience through the economic cycle and also has
allowed for the maintenance of an ample operating reserve cushion." S&P had similar
sentiments. "We view the city's management as very strong with strong financial policies
and practices under our methodology, indicating financial practices are strong, well
embedded and likely sustainable."
• Mark your calendars for these events coming up in April:
o There will be a Vintage Base Ball Festival this Saturday at the Farmers Branch
Historical Park. First pitch is at 10 a.m.
o Date Night in the Park returns to the Historical Park on Saturday, April 21. Gates
open at 5:30 p.m. Admission will be $5 per person and $15 for kids under 16.
o Fishin' Fun in Farmers Branch will be held on Saturday, April 28, from 8 a.m.
until 12 noon.
• Don't forget that even though the City officers election was canceled since candidates
were unopposed, we still have a Charter Amendment Election where voters can decide
on 15 possible amendments to the City Charter. Early voting will be April 23 thru May 1.
Election Day is Saturday, May 5.
• You can sign up for that eNews at farmersbranchtx.gov to have current City news and
information delivered directly to your eMail box.
Mayor Dye noted the STAR test is coming up, and asked that families encourage kids to
succeed and help reinforce childrens education. Mayor Dye announced destination of
Discovery Program, noting the camp was successful. He stated the program is a launch of
the new program. He stated needs are for volunteers and funding for programs. He
challenged companies to get involved with the CFBISD Education to get involved. He noted
the goal is 200 enrollees this summer.
G. CITIZEN COMMENTS
There were no residents that wished to speak.
H. CONSENT AGENDA
H.1 18-45 Consider approving minutes of the regular City Council
meeting held on March 20, 2018; and take appropriate action.
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H.2 TMP-2669 Consider approving the acceptance of a donation of 25 ergonomic
office chairs for the Fire Department from Two Trees Management
Company LLC; and take appropriate action.
H.3 R2018-29 Consider approving Resolution No. 2018-29 for a Detailed Site Plan
amendment for pavement expansion for a property located at 13700
Diplomat Drive; and take appropriate action.
H.4 R2018-30 Consider approving Resolution No. 2018-30 awarding a contract to
Fuquay, Inc.for sanitary sewer main inspection and cleaning through
the Local Government Purchasing Cooperative (BuyBoard) Contract
#555-18 in the amount of$149,942; and take appropriate action.
Motion made by Council Member Lynne to approve Consent Items H.1 through HA, as
presented. Motion seconded by Deputy Mayor Pro Tern Bomgardner. Motion prevailed
by the following vote:
Aye: 4 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Reyes, Council Member
Lynne
PUBLIC HEARINGS
1.1 ORD-3494 Conduct a public hearing and consider adopting Ordinance No. 3494
for a Specific Use Permit for a detached garage exceeding 10 feet in
height at 13426 Castleton Drive; and take appropriate action.
Director of Planning and Development Tina Firgens briefed City Council regarding this
item. She explained the applicant has requested a detached garage to extend 14 ft. in
height at property located at 13426 Castleton Drive. She explained the current zoning
is R6, single family residential.
Council Member Lynne asked if the design is consistent with the existing structure and
the if the garage area has plumbing.
Ms. Firgens reviewed the design elevations, stating the design is complimentary to the
structure.
Applicant Cameron Scooter explained bathroom plumbing has been pre-approved for
the garage location.
Council Member Reyes read a letter of support she received from a neighbor, and
thanked the applicant for investing in the neighborhood.
Motion made by Deputy Mayor Pro Tern Bomgardner to close the public hearing and
approve Ordinance No. 3494, as presented. Motion seconded by Mayor Pro Tern
Norwood. Motion prevailed by the following vote:
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Aye: 4 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tern I
Bomgardner, Council Member Reyes, Council Member
Lynne
J. REGULAR AGENDA ITEMS
J.1 ORD-3495 Consider adopting Ordinance No. 3495 authorizing the issuance and
sale of City of Farmers Branch, Texas,Combination Tax and Revenue
Certificates of Obligation, Series 2018, in an aggregate principal
amount not to exceed approximately $11,000,000; levying a tax in
payment thereof; prescribing the form of said certificates; approving
the Official Statement; enacting other provisions relating thereto;
declaring an effective date; and, take appropriate action.
Mayor Dye explained Agenda Items J.1 and J.2 would be reviewed together.
Director of Finance Sherrelle Evans-Jones briefed City Council regarding this item. She
explained Ordinance No 3495 and Ordinance 3496 review details for the issuance and
sale of the certificates authorized by Resolution No. 2018-06. In addition, an opportunity
exists to provide for the combined issuance and sale of voter authorized bonds remaining
from the May 2014 bond election for street improvements totaling $9,000,000 and a
portion of voter authorized bonds totaling $5,000,000 from the November 2017 bond
election for park and open space improvements($4,000,000)and residential revitalization
($1,000,000), in order to realize interest rate and cost of issuance savings. To realize
these savings, the Certificates are being offered by the City concurrently with the City of
Farmers Branch, Texas, General Obligation Bonds, Series 2018. The Certificates and
Bonds are separate and distinct securities offerings being issued and sold independently
except for the common Official Statement. She noted this agenda item supports the City
Council goal to maintain responsible stewardship of taxpayers' investments in the _
community.
Managing Director of Hilltop Securities Boyd London provided a presentation reviewing
key dates for Series 2018 General Obligation and Certificate of Obligation Issuance. He
reviewed the financial details of a May 2018 issuance, noting the City received a AA+ rating
from S&P Fitch.
Council Member Lynne asked what kept the City from receiving a Triple A rating.
Mr. London replied stating demographics may have affected the rating.
Council Member Reyes clarified, are you referencing population demographics.
Mr. London replied stating yes, population demographics.
Council Member Lynne asked if Mr. London if the new developments would be beneficial
in obtaining a Triple A rating.
Mr. London stated within the next 3 years, the City might be able to obtain the Triple A
rating due to the demographics from the new developments.
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q.ri13 2018
Minutes 3495, as presented.
nne to approve Ordinance No.
oti34 prevailed by the
Cit council Council Member o Bomgardner.
— Motion made by Deputy Mayor Pro Tem Mayor Pro Tern
Motion seconded by Norwood, Deputy
following vote. Mayor Pro Tern Council Member
Aye' 4 ardner, Council Member Reyes,
Bomg
Lynne and approve
as p
public hearing es Motion
Mayor Pro Tern Norwood to close the b
Council Member Ray
Motion made by resented. Motion seconded by
Ordinance No. 3496,
the following vote. Mayor Pro Tern
prevailed by Tern Norwood, Deputy May
- Mayor Pro Council Member
Aye: 4 ardner,Council Member Reyes,
Bomg
Lynne
3496 providing for the issuance of
tin Ordinance No. 3496 providing
Obligation ding for r th Bonds,i
Series
ORD-3496 Consider adopting Texas, approximately
ly
J.2 City of Farmers aggregate Branch, amount not to exceed ap r in
in an aggregate p levying a
$14, awarding the sale of said bonds;
payment thereof; roving the Official Statement and a Paying
relating
payment g greement; enacting other p
AgentlReg
effective date; and,take appropriate action.
thereto; declaring an
was reviewed and approved with Agenda item J.1
This item lacement
_ R
J.3 TMP-2647 Receive an update on the Atmos Pipeline Rep
Program.
Manager of Public Affairs,
Chris F Vice Presidents,
Projects Manager Roach introduced Jan Rugg, Operations.
Special Proj Manager of Public Affairs, Chr of Felan,l of
Celina Cardenas Cory Affairs, and Allen Hawkins,
Rates and Regulatory
their vision is to be the stated
about Atmos noting their safety.
natural ral g provided a brief it systems,ems, public safety s at least annually stated
all
rohe r rer their sy requiring leak survey
natural gasp prescriptive program� five years for non-business districs{ems,
and systems follows their p every protected steel districts
stems. He explained steel systems,
systems within a business district, PE
Systems, every three years fore Ilnon business district systems.Syste two years for all other percentages.
exceeds every required replacement p comprehensive
exceeds minimum q Atmos has
regarding safety. She stated Atmos has a coin
spoke rag She further stated since nal has reduced
Mp replacement ent pr gr with no cast iron. 2,000 lines replaced, pace was
pipe replacement program more than 2, replacement p
more than $5 million invested,0 by ,36%. She explained the rep
per 1,000 of the City of Farmers Branch
excavated ba several factors. She reviewed a map
influenced by
Natural Gas Distribution System map
Capital Spending chart from 2005 to 2022
Mr. Hawkins reviewed the Mid Tex Cap
projections.
asked for street names to be added to the natural ga s
Council Member Reyes 9
City Council Minutes April 3,2018
distribution map, and noted many homes were built in the 1950's, asking if the steel
piping is safe.
Mr. Hawkins replied stating he would add the street names, and stated Atmos is
reviewing data to ensure safety for the community.
Council Member Reyes asked about the gas detection technology being used through
a vehicle to detect leaks.
Mr. Hawkins replied stating we have 6 cars that are sent out to detect leaks. He stated
Farmers Branch does have some steel pipes, and Atmos is continuing to monitor and
replace.
Council Member Reyes asked that a vehicle be added to the list for the City of Farmers
Branch to ensure Farmers Branch residents are safe from any leaks. She also asked
if the vehicle could detect leaks from alley areas or unpaved surfaces.
Mr. Hawkins stated they have a list, and he would make sure Farmers Branch is on it.
He further stated the car can detect alley way leaks, but encouraged residents to not
pour concrete on top of gas lines, as it could be destroyed if repairs are necessary.
Council Member Lynne stated with the recent events in North Dallas, what is the
replacement schedule for Farmers Branch and if there is a map of available.
Deputy Mayor Pro Tem Bomgardner asked how many lines have been replaced, noting
based on the data provided it appears 57% of the lines are steel and need to be
replaced.
Mr. Hawkins replied stating poly lines are replacing the steel lines. He further stated .�
Atmos is monitoring and replacing as necessary.
Mr. Felan stated he would work with Public Works to provide an update on line
replacement.
Mayor Pro Tem Norwood asked for clarification on the process of line replacement and
how earthquakes are being monitored.
Mr. Hawkins noted they have a threshold to review earthquakes and they currently
monitor once it meets the threshold.
MR. Cox stated the City has water and sewer lines similar to Atmos, noting you
mentioned a risk based approach. He stated the City looks at leaks, age of lines, and
provides replacement. He explained this should be similar to Atmos gas line
replacement, and noted the City has a specific schedule of line replacement plans. He
explained Atmos should have a risk based map and schedule to identify areas within
the City. He noted this information could be useful to the City's first responders (Fire
and Police).
Mr. Felan stated lines scheduled to be replaced within 6 months are considered low
risk.
Mayor Pro Tem Norwood stated Atmos should have a plan that designates specific
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April 3, 2018
areas, and asked that it be provided to the City of Farmers Branch.
Mr. Felan stated he has a five-year plan, and would provide the Council with this
information.
J.4 TMP-2649 Receive an update on Keep Farmers Branch Beautiful.
Keep Farmers Branch Beautiful Board Members Patricia Link, Craig Belanger, and
Micah Harleaux briefed City Council regarding the Keep Farmers Branch Beautiful
(KFBB) program. Ms. Link explained the program was incorporated as a 501c3 on
October 9, 2017. She stated the mission is to educate and engage residents to take
responsibility for improving their community environment. She reviewed the following
accomplishments: the board has selected a logo, conducted their first board meeting,
adopted bylaws, developed a strategic plan, signed a contract with the City, procured
2 internet domains, and designed accounting processes. She stated the board has
partnered with the City Council, Sustainability and Public Health Department, City
Parks and Recreation, working with Roy Rabenaldt, CPA, Coca Cola, and events such
as volunteers for two City events, neighborhood door hanger placement advertising
bins, and hazardous waste collection.
Council Member Lynne asked what are the needs.
Ms. Link responded stating volunteers.
Mr. Harleaux stated the committee might need to work with the city to distribute
education materials with the city's utility billing inserts.
J.5 18-46 Receive an update from the Farmers Branch Chamber of
Commerce.
President of the Farmers Branch Chamber Nannette Fought provided an update on
the Farmers Branch Chamber of Commerce. She reviewed the history of the
Chamber, noting it began 40 years ago, in 1979. She reviewed the Chamber's mission
statement and introduced Laura Bremer who provided a presentation over the
Chamber's theme and accomplishments.
Ms. Fought reviewed member services accomplishments, which included the
following:
o Texas Workforce Commission luncheon twice a year
o Free SCORE Business Mentoring
o Business Referrals—online and in person
o Listing in Membership Directory
o Advertising & Promotional Opportunities
o Social Media Marketing
o Link from Chamber Website to your website
o Networking Opportunities: Branch Out— 1st& 3rd Wednesday, and First Friday
Luncheons
o Ribbon Cuttings & Ground Breakings
o Certificate of Origin Seal
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City Council Minutes April 3,2018
Ms. Fought reviewed the Chambers vision for 2018-19, the challenges with cash flow
issues, opportunities, and asked if the City would be willing to assist the Chamber with
a website link to the Chamber and assist with an additional $20,000 in funding.
Council Member Reyes asked what the City could do to assist the Chamber.
Ms. Fought replied stating a more hand in hand partnership with the Chamber would
be helpful, noting she works well with EDC Director Allison Cook.
Mayor Dye replied stating he would add the link to the City's website. He asked about
there are any funding issues.
Ms. Fought stated she has requested $25,000 from the City, which could be spread
over a two month period.
Mayor Dye asked what other milestones could be accomplished if funding was
provided.
Ms. Fought stated she would use the funds to focus on leadership with larger
corporations. She noted the Chamber has increased membership dues to help raise
more funding.
Mayor Pro Tern Norwood asked what the original budgeted amount for the Farmers
Branch Chamber was, and what is left to be released.
Mr. Williamson stated $10,700 is left over.
Mayor Pro Tern Norwood suggested releasing the existing funds ($10,700) now to L..r
assist with the financial needs. He stated the Council and City supports the Chamber,
and suggested the Chamber obtain more sponsorships. He asked for a business plan,
projections, salaries and all data for the Council to review. He asked that in the future,
the Chamber hold a collaborative discussion.
Ms. Fought apologized and stated her intent was not to offend, but to work as a partner
with the City.
Deputy Mayor Pro Tern Bomgardner asked to see their budget, and revenue from
membership. He asked to review expenditures from last year, this year and the
projection for next year. He stated not many cities fund their chambers.
Ms. Fought replied stating it is very common for Chambers to receive funding through
cities and Economic Development funds.
Council Member Lynne suggested regrouping and visiting with Council Members
individually to address any concerns.
J.6 18-49 Receive a report from Community Waste Disposal regarding
residential solid waste and recycling collection during the
2017-18 contractual year.
President of CWD Greg Roemer provided City Council an annual review of services
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City Council Minutes April 3,2018
provided. He stated trash is collected twice a week, recycling services for residential
properties is serviced weekly, noting residents recycled 1,851 tons of material in 2017.
He reviewed community partnership (green events) such as Independency Day and
Boards and Commissions. He stated the City received the Keep Texas Beautiful
Award. He further stated CWD has a community partnership for a paint reuse program.
He summarized stating CWD has provided a bench made from 100% recycled
materials.
Mayor Dye asked if recycling for commercial properties was a possibility.
Mr. Roemer replied stating it is possible, however; businesses would need to pay for
recycling services.
Council Member Lynne suggested working with Tracy Eubanks with Metrocrest
Services on a paint recycling program.
Mr. Cox thanked Mr. Roemer for presentation and customer service to our residents.
He stated the City received only 51 complaints throughout the year, which is amazing.
Mayor Dye recessed at 8:47 p.m. and reconvened into closed executive session at
8:57 p.m.
Mayor Dye recessed from closed executive session at 10:12 p.m. and reconvened into
regular session.
K. TAKE ANY ACTION AS A RESULT OF EXECUTIVE SESSION.
Motion made by Mayor Pro Tern Norwood to authorize the City Manager to
negotiate and sign documents that are reasonable and necessary to sell to the
Famers Branch Local Government Corporation an approximately 1.593 acre tract
of land located at the northeast corner of 135E and Valley View Lane for a sales
price of not less than $1,101,196 1.93 acre tract ne corner 135 E and Valley Viewe
1,101,196 subject to a requirement that the property be resold to LCP
Development Company, LLC and/or assigns subject to requirement LLC and/or
signs subject to a restriction agreement subject to a restriction agreement requiring
construction of a Starbucks restaurant on a portion of said property; and to
authorize the City Manager to negotiate and execute an incentive agreement with
LCP Developmetn, LLC and/or assigns or the tenants of such property for upscale
retail improvements to be constructed on such property. Motion seconded by
Council Member Lynne. Motion prevailed by the following vote:
Aye: 4 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Reyes, Council Member
Lynne
L. ADJOURNMENT
Motion made by Deputy Mayor Pro Tern Bomgardner to adjourn the meeting. Motion
seconded by Council Member Lynne. Motion prevailed by the following vote:
Aye: 4 - Mayor Pro Tem Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Reyes, Council Member
Lynne
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City Council Minutes April 3,2018
The meeting adjourned at 10:14 p.m.
Signed: LA Attest: , > / .ut1/A_
M.yor , Ci y Se (tary
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