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1981-09-21 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING SEPTEMBER 21, 1981 COUNCIL CHAMBER POLICE BUILDING The following members of the City Council were present: Mayor Bill Binford Mayor Pro Tem Herb Weidinger Council Members: John Dodd Fred Johnson Carol Dingman Pat Haggerty The following members of the City Administration were present: City Manager Paul M. [Nest City Secretary J. W. Wade City Attorney John Boyle, Jr. Recording Secretary Ruth Ann Parish Mayor Binford called the City Council meeting of September 21, 1981 to order at 7:30 P.M.. AGENDA ITEM NO. A.1-INVOCATION. Mr. Joe Roebuck gave the invocation. MAYOR RECOGNIZED STUDENTS FROM JESUIT COLLEGE PREP. Mayor Binford recognized Kevin Brett, Gregg Allen, and Rick Grumlin, students from a Jesuit College Prep government class. Oeven more students joined their classmates during the meeting.) AGENDA ITEM NO. A.2-APPROVAL OF MINUTES. After some consideration, a motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", approved the minutes of the meeting of September 8, 1981 with the following corrections: Vol. 35, Page 106, the name in the next to the last paragraph should read Mrs. Sherri Colbert not Mrs. Jerry Colbert; and in Vol. 35, Page 108, un er Agenda Item No. D.2, second paragraph in the third line word should read lengths not links. AGENDA ITEM NO. B.1-PRESENTATION OF BOARD APPLICATIONS. Mayor Bin or explained that this item is placed on the agenda of each meeting in order to give anyone who would like to serve on an advisory board or commission an opportunity to meet and address the City Council. No one was present. Vol. 35, Page ..113. AGENDA ITEM NO. B.2-PRESENTATION OF SERVICE AWARDS. Mayor Bi.n or presented a fifteen service award to C. D. Hilliard of the Fire Department and a five year service award to Trinidad A. Cruz of the Street Department. AGENDA ITEM NO. C.1-CONSIDER REQUEST FOR FINAL PLAT APPROVAL OF LOT , BLOCK E OF THE CENTRE ADDITION AND TAKE APPROPRIATE ACTION. Mayor Bin ford presented the following information from an A minis- trative memo: This tract of land is located on the southeast corner of Midway Road and Alpha Road and is in a PD-1 (O-LI) Zoning District. This final plat has been reviewed by the Engineering Division and it complies with the City's requirements for final plat approval. A site plan has been approved for this project. A Developer's Contract is not required as all necessary public improve- ments are presently in place. The Planning and Zoning Commission recommended the final plat be approved. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", approved the final plat of Lot 4, Block E of the Centre Addition, as recommended by the Planning and Zoning Commission. AGENDA ITEM NO. C.2-CONSIDER REQUEST FOR FINAL PLAT APPROVAL OF LOT 5, BLOCK E OF THE CENTRE ADDITION AND TAKE APPROPRIATE ACTION. Mayor Bin or presented the following information from an Adminis- trative memo: This tract of land is located on the west side of Midway Road approximately 600' south of Alpha Road and is in a PD-1 (0-LI) Zoning District. This final plat has been reviewed by the Engineering Division and it complies with the City's require- ments for final plat approval. A site plan has been approved for this project. A Developer's Contract is not required as all necessary public improvements are presently in place. The Planning and Zoning Commission recommended the final plat be approved. A motion by Councilman Weidinger, a second by Councilman Dodd, all voting "aye", approved the final plat of Lot 5, Block E of the Centre Addition, as recommended by the Planning and Zoning Commission. AGENDA ITEM NO. C.3-CONSIDER REQUEST FOR FINAL PLAT APPROVAL OF LOT 1, BLOCK A OF FARMERS BRANCH INDUSTRIAL PARK 14EST AND TAKE APPROPRIATE ACTION. Mayor Bin or presented the following information from an Adminis- trative memo: This tract of land is located on the southeast corner of Valley View Lane and Nicholson Road and is in a PD-22 (LI) Zoning District. This property is being platted to dedicate a drainage easement. This final plat has been reviewed by the Engineering Division and it complies with the City's requirements for final plat approval. The existing Developer's Contract will remain in effect on this project. The Planning and Zoning Commission recommended the final plat be approved. Vol. 35, Page 114. A motion by Councilman Weidinger, a second by Councilman Dodd, all voting "aye", approved the final plat of Lot 1, Block A of Farmers Branch Industrial Park West, as recommended by the Planning and Zoning Commission. AGENDA ITEM NO. C.4-CONSIDER AUTHORIZING THE EXECUTION OF A DEVELOPER'S CONTRACT WITH MOBIL OIL CORPORATION FOR MOBIL SERVICE STATION. Mayor Binford presented the following information from an Adminis- trative memo: The Developer's Contract with Mobil Oil Corporation provides for the installation of the necessary public improvements for the Mobil Service Station site in accordance with the City's Subdivision Ordinance. After reviewing the contract, a motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", authorized the City Manager to sign a Developer's Contract with Mobil Oil Corporation for a Mobil service station, and accepted a Hold Harmless Agreement. AGENDA ITEM NO. C.5-CONSIDER REQUEST FOR FINAL PLAT APPROVAL OF MOBIL SERVICE STATION AND TAKE APPROPRIATE ACTION. Mayor Bin ford presented the o owing information from an Adminis- trative memo: This tract of land is located on the southwest corner of Midway Road and Spring Valley Road and is in a Light Industrial (LI) Zoning District. This final plat has been reviewed by the Engineering Division and is complies with the City's require- ments for final plat approval. A site plan has been approved and a Developer's Contract will be required on this project (which was approved in the previous item). The Planning and Zoning Commission recommended the final plat be approved. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", approved the final plat of the Mobil service station to be located on the southwest corner of Midway Road and Suring Valley Road, as recommended by the Planning and Zoning Commission. AGENDA ITEM NO. C.6-CONSIDER AUTHORIZING THE EXECUTION OF A Mayor Bin..ord presented the following information from an Adminis- trative memo: The Developer's Contract with Brookhaven Village Joint Venture for the Brookhaven Village condominiums provides for the installation of the necessary public improvements in accordance with the City's Subdivision Ordinance. After reviewing the contract, a motion by Councilman Weidinger, a second by Councilman Dodd, all voting "aye", authorized the City Manager to sign a Developer's Contract with Brookhaven Village Joint Venture for Brookhaven Village Condominiums, and accepted a Hold Harmless Agreement. Vol. 35, Page 115. AGENDA ITEM NO. C. 7-CONSIDER REQUEST FOR FINAL PLAT APPROVAL OF BROOKHAVEN VILLAGE CONDOMINIUMS AND TAKE APPROPRIATE ACTION. Mayor Binford presented the following information from an Adminis- trative memo: This tract of land is located on the northwest corner of Marsh Lane and Gardenbrook Drive and is in a PD-28 (Condominiums) Zoning District. A site plan and preliminary plat have been approved for this project. This final plat has been reviewed by the Engineering Division and it complies with the City's requirements for final plat approval. A Developer's Contract will be required for this project. The Planning and Zoning Commission recommended the final plat be approved. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", approved the final plat of Brookhaven Village Condomin- iums, as recommended by the Planning and Zoning Commission. AGENDA ITEM NO. C.8-CONSIDER REQUEST FOR SITE PLAN APPROVAL FOR SITE PLAN APPROVAL FOR THE CRESENT SUBDIVISION TO BE LOCATED AT THE SOUTHWEST CORNER OF VALLEY VIEW LANE AND LUNA ROAD IN A PD-T2 LI ZONING DISTRICT AND TAKE. APPROPRIATE. ACTION. Mayor Binford presented the following information from an Adminis- trative memo: A new subdivision is being proposed at the southwest corner of Valley View Lane and Luna Road. The property is located within the PD-22 (LI) Zoning District. The proposed new subdivision will contain approximately 100 acres. The development standards for the PD-22 Zoning District allow variances to the standrads, when approved on the site plan. The developer is seeking some variances to the PD-22 standards, and has indicated the variances on the site plan. The developer, Mr. Bill Thompson, is submitting a site and concept plan for the Cresent Subdivision. The Planning and Zoning Commission recommends the site plan be approved as submitted with variances. The developer for the Cresent is seeking the following variances from the PD-22 standards and these variances are shown on the site plan: 1. The site plan indicates a 40' building setback along Cresent Blvd. Cresent Blvd. is a secondary street. The PD-22 standards require a setback equal to twice the height of the building. Some of the buildings indicated on the site plan will be in excess of 200' high. The 40' setback indicated does not comply with these standards. 2. The building setback along minor streets is equal to the height of the building. Cresent Court is a minor street. The site plan indicates a 40' setback. The heights of the buildings along Cresent Court exceed 80'. 3. The PD-22 standards allow for only a 50% maximum lot coverage. It appears that this will be exceeded on some of the tracts in the Cresent. Vol. 35, Page 116. The Building Official recommended the site plan be approved with the following reasoning. The Cresent Addition cannot be developed with mid-rise buildings, under the PD-22 standards. The PD-22 standards allow 50% of the lot to be covered by buildings. The Cresent Addition will have some lots exceeding the 50% standard, but overall subdivision will be below the 50% standard. Mayor Binford recognized Mr. Bill Thompson of Thompson Management Associates. Mr. Bill Thompson, 4301 Belclaire in Dallas, explained that the concept did vary with the standards of PD-22 but is designed for a high quality development with deed restrictions and covenants running with the land. Mr. Thompson introduced Mr. Rik Vanheyst, an engineer with Richard Pierce Associates, to explain the plans for the Cresent development. Mr. Vanheyst explained the development plans with a slide presenta- tion. The Cresent is a 105 acre high-rise and mid-rise building office park divided into 23 tracts. The development includes retail facilities, two major hotels when fully developed, office space of 4.6M sq_.ft. and parking structures containing 4 AM sq.ft., and, an on-site lake park site donated to the city. The site is anchored around four landmark buildings; two are at the Valley View Lane entrance to Cresent Blvd., one at Luna Road and Valley View intersection, and, one at Luna Road entrance to Cresent Blvd. Open space drainage swells, as well as storm sewers, are provided for storing storm water run off. The swells will drain into the Flood Control District's sump at the back of the building sites. Mr. Vanheyst described the plans for the 20, 17, 15, 10 and 5 story buildings with parking facilities. A 500 room luxury hotel is anticipated along with an 8 story hotel structure. Approxi- mately 34,000 sq. ft. of retail area is planned in the Office Park. Mr. Vanheyst described the planned drainage system, open space plans, landscaping plans, water and sanitary sewer facilities planned for the development. Mr. Vanheyst explained that the building setback lines are at variance with the requirements of PD-22 as are the parking setbacks. Controls will be placed on each individual lot to control the site development on each lot. Some sites will vary with more than 50% building coverage but will overall maintain 50% open space. Mr. Thompson pointed out that the development will be developed in phases. Phase I includes Lots 1, 2, 3, 4 and 6 and a site plan is anticipated in the very near future. This phase is to be developed in the next 5 to 8 years with construction beginning next spring or summer. Vol. 35, Page 117. A discussion was held between the members of the City Council, Mr. Thompson and Mr. Vanheyst relating to the thoroughfares in and around the development; drainage; residential high rise, hotel plans, the lake and open space dedication, building to land ratio of 1 to 1 sq.ft. including parking structures, and of the deed restrictions being proposed for the development. Councilman Dodd made a motion to approve the conceptual site plan as submitted for the Cresent Development as recommended by the Planning and Zoning Commission with the variances as shown on the site plan. Councilman Weidinger seconded the motion. Councilwoman Dingman ask to amend the motion to include that the deed restrictions and covenants, after being prepared by the developer and reviewed by the City, be attached to the site plan. Councilmen Dodd and Weidinger accepted the amendment. The motion and amendment carried with all voting "aye". A discussion was held relating to private clubs for hotels in the development of the western area of the city. AGENDA ITEM NO. D.1-CONSIDER STOP SIGNS ON PEBBLE BEACH DRIVE AND TAKE APPROPRIATE ACTION. Mayor in or state t at t is item was discussed at the last Council meeting and was tabled for additional study by the City Staff. Mayor Binford read the following options investigated by the Staff: 1. Lowering the speed limit on Pebble Beach Drive from 30 MPH to 20 MPH 2. Removal of stop signs on Pebble Beach Drive 3. Re-location of stop signs on Pebble Beach Drive Approximately 20 persons were present interested in this item. Eleven hands raised in support of leaving the stop signs on Pebble Beach. Four hands raised in favor of removing the stop signs on Pebble Beach. The following made statements: 1. Mr. Dave Sjogren, 14622 Southern Pines, requested the stop signs be removed. Mr. Sjogren suggested that the street be patroled more closely, that caution lights be installed at the intersections, installation of noise bumps (not raised speed bumps), and that sidewalks be installed along Pebble Beach. Mr. Sjogren supported the stop signs at Southern Pines and Pebble Beach. 2. Mr. Marsh Vanderbilt, 3333 Pebble Beach, spoke in favor of keeping the stop signs on Pebble Beach. 3. Mr. Stan Ball, 14310 Valley Hi, presented a petition from residents living on or near Pebble Beach that supported the stop signs. 4. Mr. Bob Linker, 14435 Valley Hi, spoke in favor of keeping- the stop signs on Pebble Beach. 5. Mr. Josh Huffman~3622Pebble Beach, supported the stop signs. Vol. 35, Page 118. After some discussion by the Council members, a motion by Council- man Weidinger, a second by Councilman Dodd, all voting "aye", instructed the staff to leave the stop signs where they are on Pebble Beach and that the police be asked to increase surveillance on Pebble Beach especially during the morning and afternoon school hours. There was discussion of looking into -.the. present sidewalk policy and seeing what it would take to install sidewalks along Pebble Beach. AGENDA ITEM NO. D.2-CONSIDER SALE OF CITY LAND AT VALLEY VIEW LANE AND KEENAN BRIDGE ROAD AND TAKE APPROPRIATE ACTION. This item was placed on the agen a at t e request of Councilman Haggerty. Councilman Haggerty expressed his views in favor of selling the city's land of 36 acres at Valley View Lane and Keenan Bridge Road. Councilman Haggerty explained that the land had originally been purchased and designated as a landfill and it was deteriorating which could lead to lower value of the property in the future. Councilman Haggerty explained that the city had no planned use for it and the land is used as storage area and a dumping ground with high weeds and shrubs. C6uncilfio Haggerty stated he v~Ld like for the city to indicate intE:ntion of selling the property by getting the property surveyed and an engineering study. Discussions followed by members of the Council relating to advantages and disadvantages of selling the property. Mr. Bill Thompson of Thompson Management Associates, who is develop- ing property nearby, made a statement pointing out that the land in question would have to share in costs of any thoroughfares constructed that would serve the city's property. Mr. Alvin Thomas, 2668 Leta Mae Circle, a land owner in the area of the land in question, encouraged the Council to seriously "look at this piece of property and decide what is best in planning future use because it is one of three small tracts that could be developed in a piece meal effect. Mr. Jim Andrews, a realtor, spoke in support of the city keeping the land by stating that the land is valuable and will be more valuable in the future. He suggested that a Park Board or Committee study and see what is best use for the land. He suggested it might be used for ballfield facilities or even a city hall in the future. Councilman Haggerty made a motion authorizing the surveying of the property and engineering feasibility study, and not to exceed $10,000.00. Councilman Weidinger seconded the motion. The motion carried 4 to 1 with Council members Haggerty, Weidinger, Dodd and Dingman voting "aye", and Councilman Johnson voting "nay". Vol. 35, Page 119. After more discussion, Councilman Dodd made a motion instructing the City Administration along with the Park and Recreation Board to study and review possible recreation uses for the city's property and present back recommendations to the City Council. Councilwoman Dingman asked to amend the motion that cost estimates on bringing the property up for use as a ballfield or any other recreation use be included in the study and presented to the Council. Councilman Dodd accepted the amendment. Councilman Weidinger seconded the motion. The motion carried 4 to 1 with Council members Dodd, Dingman, Weidinger, and Haggertv voting "aye", and Councilman Johnson voting "nay". The Council expressed a desire for information from the Administration on cost estimates for general clean-up of the property. 1 AGENDA ITEM NO. D.3-DISCUSS MODULAR HOME STANDARDS AND TAKE APPROPRIATE ACTION. Mayor Binford presented the following information from an Administrative memo: On April 6, 1981, the City Council passed a resolution placing the use "Modular Home" in PD Districts allowing MF-4 uses. At that Council meeting, the Council instructed the Administration to develop zoning standards for modular homes and bring back to the Council. Some standards have been developed as directed. Should the City Council desire to adopt the standards, or any other standards, public hearings must be called to consider amending the Zoning Ordi- nance to adopt the standards. After some discussion, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", directed the City Adminis- tration to call public hearings to consider amending the City's Zoning Ordinance to establish standards for Modular Homes. AGENDA ITEM NO. D. 4-CONSIDER AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE ARCHITECTUAL FIRM FOR THE LIBRARY EXPANSION PROJECT. After some discussion o t e Council holding a study session to study the contract proposals, a motion by Councilman Weidinger, a second by Councilman Johnson, all voting "aye", set the date of October 5, 1981 at 4:00 P.M. for a study session. A motion by Councilman Weidinger, a second by Councilman Johnson, all voting "aye", tabled consideration of the contract with the architectural firm for the Library expansion project until the next Council meeting of October 5, 1981. Vol. 35, Page 120. AGENDA ITEM NO. D.5- CONSIDER ORDINANCE NO. 1362 ESTABLISHING LOAD LIMIT OF BRIDGE CROSSING DENTON ROAD AT COOKS CREEK AND TAKE APPROPRIATE-ACTION. Mayor Binford presented the following information from an Administrative memo: The Texas State Department of Highways and Public Transportation Bridge Inspection Program identified that the box culvert on Denton Drive at Cooks Creek was not capable of supporting the legal load limit. The Engineering Division also investigated this problem and recommends that this structure not be subjected to loads in excess of three (3) tons. An ordinance to limit the total weight of vehicles crossing this structure to three (3) tons has been prepared for the Council's consideration. After some consideration, a motion by Councilman Johnson, a second by Councilman Weidinger, all voting "aye", adopted the following captioned Ordinance No. 1362: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS LIMITING THE WEIGHT OF VEHICLES CROSSING THE BOX CULVERT ON DENTON ROAD AT COOKS CREEK; PROVIDING A PENALTY CLAUSE; PROVIDING A SEVERABILITY CLAUSE, AND DECLARING AN EMERGENCY. AGENDA ITEM NO. D.6-CONSIDER AUTHORIZING CHANGE ORDER NO. 4 ON THE ALPHA/MARSH/VALLEY VIEW PROJECT. After reviewing the change order, a motion by Councilman Weidinger, a second by Councilman Dodd, all voting "aye", authorized the City Manager to execute a Change Order to the contract with Freeman Construction Company for Alpha/Marsh/Valley View in the amount of $20,000.00 providing for payment of sandy loam material to be used for backfill for the area between the outside street curbs and the property line. AGENDA ITEM NO. D.7-CONSIDER EMPLOYEE HEALTH, LIFE AND ACCIDENT GROUP INSURANCE AND TAKE APPROPRIATE ACTION. After reviewing an discussing the quotes rom three insurance companies for employee insurance, a motion by Councilman Johnson, a second by Weidinger, all voting "aye", awarded employees Group Health Insurance coverage to Texas Municipal League, Plan B, including employees dental coverage of $50.00 deductible, for a period of one year. AGENDA ITEM NO. D.8-CONSIDER AWARDING THE BID FOR RESURFACING TEMPLE TRAILS TENNIS COURTS. After reviewing the five bids received, a motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", awarded the bid to Foundation Tendons, Inc., in the amount of $38,347.00 for resurfacing, nets, post and color coat for the Temple Trails tennis courts. Vol. 35, Page 121. MAYOR BINFORD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS THE COUNCIL MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. AGENDA ITEM NO. E.1-EXECUTIVE SESSION. An Executive Session was e at this time. THE COUNCIL RECONVENED INTO GENERAL SESSION. AGENDA ITEM NO. E.2-NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilman Dodd, a second by Councilman Johnson. all voting "aye", appointed George Grimmer to the Transportation Task Force, conditioned upon acceptance of the appointment. AGENDA ITEMS NO. E.3 AND E.4-NO NECESSARY ACTION NEEDED ON ITEMS DISCUSSED IN EXECUTIVE SESSION. AGENDA "ITEM NO. F.1-ADJOURNMENT. motion by ounce man Johnson, a second by Councilman Dodd, all voting "aye", adjourned the City Council meeting of September 21, 1981 at 10:19 P.M.. t Mifyo-r Bill /'Binif6{(n/ d aj .1 1'44 4 City S retary Vol. 35, Page 122.