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1981-11-02 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING NOVEMBER 2, 1981 COUNCIL CHAMBER POLICE BUILDING The following members of the City Council were present: Mayor Mayor Pro Tem Council Members: Bill Binford Herb Weidinger John Dodd Fred Johnson Carol Dingman Pat Haggerty The following members of the Administration were present: City Manager Paul M. West City Secretary J. W. Wade City Attorney John F. Boyle, Jr. Recording Secretary Ruth Ann Parish Mayor Binford called the City Council meeting of November 2, 1981 to order at 7:30 P.M.. The meeting was televised. AGENDA ITEM NO. A.1-INVOCATION. Councilman Johnson gave the invocation. AGENDA ITEM N0. A.2-APPROVAL OF MINUTES. After some consideration, a motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", approved the minutes of the Council meeting of October 19, 1981 with the following two corrections: (1) Vol. 36, Page 15, in second paragraph from top of page,let read:'Councilman Dodd made a motion to accept the report from the Park and Recreation Board and instructed that the recommendations be filed with the City Staff and the Park Board."; (2) Vol. 36, Page 17, under Item D.7, in third paragraph change name of Mike Nichols to Dave Wicker. MAYOR BINFORD RECOGNIZED WEBELOS SCOUTS FROM DEN 3 OF PACK 1077. Those in attendance were: Ro ie An erson, Bryce Cain, Marc Gomez, Ben Groves, Vincent Lin, Ravi Maira, Robbie Miller, Eric Olson, Kevin Richards, and Den Leader Ron Groves and Assistant Den Leader Bob Anderson. AGENDA ITEM NO. B.1-CONSIDER PROCLAIMING FAMILY OUTREACH WEEK. Ms. Bobbie Peat, a volunteer and President of Family Outreach of Greater Dallas, explained the services available in Farmers Branch provided by the Outreach Center and requested the Council to proclaim the week of November 9 - 15, 1981 as Family Outreach Week in Farmers Branch. Vol. 36, Page 21. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", proclaimed the week of November 9-15, 1981 as Family Outreach Week in Farmers Branch. AGENDA ITEM NO. B.2-PRESENTATION OF SERVICE AWARDS. Mayor Bin or presented a 10 year service award to Barbara Hess of the Police Depatment, a 15 year service award to Billy Ray Garrison of the Fire Department, and 5 year service awards to Don Dixon of the Customer Service Division and Norman Reynolds of the Staff Services Division. AGENDA ITEM NO. B.3- RECOGNIZED AFTER AGENDA ITEM NO. C.I. AGENDA ITEM NO. B.4-PRESENTATION OF BOARD APPLICATIONS. Mayor Binford explained that this item is placed on the agenda of each meeting in order to give anyone who would like to serve on an advisory board or commission an opportunity to meet and address the City Council. No one appeared before the Council. Mayor Binford mentioned to the Council of receiving letters from Mrs. Marge James and Paul Watten desiring to serve on the City Charter Revision Committee. AGENDA ITEM NO. C.1- CONSIDER ACCEPTANCE OF PEAT, MARWICK AND MITCHELL COMPANY'S REPORT RELATING T MUNICIPAL EOUIP_..NT USE AND TAKE APPROPRIATE ACTION. This item was placed on, the agenda at the request of ~jayor Bi;nford. Mr. Jim Green, Senior Consultant with Peat, Marwick and Mitchell Company, and Mr. Terrell Blodgett, Principal with Peat, Marwick and Mitchell Company, presented the final report of reviewing the city's equipment requirement of the city. Mr. Green explained that PM&M was hired to conduct an adminis- trative review of the City's equipment utilization, maintenance, and procurement, and to look at four items specifications that had been requested in the 1981-82 budget,in terms of evaluating whether or not those requests were appropriate or necessary at this time. There followed a lengthy discussion between the members of the City Council, Mr. Green and Mr. Blodgett, relating to various items in the report: Items such as, the existing procurement policy; maintenance control; force account versus private contractural services; of setting goals and objectives for the city; proper record keeping; performance budgeting; take home vehicle policy; and documentation program of utilization of equipment. Mr. John Wells, 13521 Rawhide,commented supporting the city force performance rather than private contractors. Vol. 36, Page 22. r ~J The City Council set the date of November 21 at 8:00 A.M. for a study session to discuss capital improvement programs, goals and objectives for the city. After more discussion, a motion by Councilman Weidinger, a second by Councilman Dodd, all voting "aye", accepted the Peat, Marwick and Mitchell Company's report relating to municipal equipment use. AGENDA ITEM NO. B.3-CONSIDER ACCEPTING DONATION FROM MS. LONI CALLOWAY, SPECIALIST INSTRUCTOR AT THE RECREATION CENTER. Ms..Loni Calloway presented a check 14_n t e amount o 8.00 to the City for the purchase of two airboards needed for the gymnastics program at the Recreation Center. The Council thanked Ms. Calloway for her generous gift. Ms.,Calloway has taught Jazzercise classes at the Recreation Center for the last 1 2 years. She has over 200 women parti- cipating in her bi-weekly program at this time. AGENDA ITEM NO. C.2-PUBLIC HEARING: CONSIDER REQUEST TO AMEND THE CITY'S ZONING ORDINANCE BY GRANTING A SPECIFIC USE PERMIT VnD M TATnnnD OnMU Dr'TAT AMTTQ7PMTaRTT TTQV TM A PTI_ T.T 7nMTN(, STRICT. REOUESTED FOR THE PROPE AT Mayor L1Bin1 ord11gave y they following information from an Administrative memo. A public hearing has been called for November 9, 1981 for the Planning and Zoning Commission and November 16, 1981 for the City Council to consider adopting an ordinance that would permit an indoor commercial amusement as an allowable use in hotels, motels and country clubs. On October 26, 1981, the Planning and Zoning Commission continued this item until the public hearings are conducted in November. After some consideration, a motion by Councilman Weidinger, a second by Councilman Dodd, all voting "aye", continued the public hearing until November 16, 1981. AGENDA ITEM NOS.C.3-CONSIDER AUTHORIZING THE EXECUTION OF A CONTRACT DEVELOPER'S WITH JIM GERMANY R GERMANY PLA-CY-. C.4-CONSIDER REQUEST BY J & J CARPETS FOR FINAL PLAT OF GEP-MANY PLACE ANIT=Z APPROPRIATE ACTION. C.5-CONSIDER REQUEST FOR SITE PLAN APPROVAL REQUESTED BY J ET FOR THE PROPERTY LOCATED T 13211 BEE STREET IN THE PD-5 C ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Bin or gave the following information or the t ree items to be discussed together. The Developer's Contract provides for the installation of the necessary public improvements for Vol, 36, Page 23. Germany Place in accordance with the City's Subdivision Ordi- nance. This tract of land is located on the west side of Bee Street approximately 100' north of Valley View Lane and is in a PD-5 Zoning District. This final plat has been reviewed by the Engineering Division and it complies with the City's requirements for final plat approval. A site plan and a Developer's Contract are required for this project. The Planning and Zoning Commission recommended the final plat be approved. The site plan indicates a 9,000 sq.ft. warehouse building with parking provided on the property. The applicant has stated he would like to move his retail carpet business to this location. Site plan approval is required before a building permit can be issued. The Planning and Zoning Commission recommended the site plan be approved with the following conditions: 1. The parking spaces be changed to head in parking along the north side of the building at a 45 degree angle. 2. The building be set back 24 ft. from the west pro- perty line along Bee Street (old property line). 3. J & J Carpets shall be responsible for their own garbage collection and disposal and the dumpster removed from thesite plan. A new site plan was resubmitted to the City Staff on Friday, October 30th. The site plan indicates the changes recommended by the Planning and Zoning Commission. The Building Inspection Division recommended the site plan be denied for the following reasons: 1. The parking lot is not functional. (45 ft. Minimum width needed) 2. Garbage trucks will have to back out of the property onto Bee Street after the dumpster is picked up. 3. A mansard roof needs to be added to improve the aesthetics of the building. 4. The property located to the west is railroad property and access across this area is not assured. 5. The curbs on each side of the drive approach off of Bee Street should be extended to the new property line with landscaping provided on each side. Mr. Emil Fretz, the architect for J & J Carpets, stated that J & J had complied with the conditions of the Planning and Zoning Commission's recommendation but were unaware of any recommenda- tions made by the City Staff. The Building Inspection Division's reasons for site plan denial were reviewed with Mr. Fretz and Mr. Germany. Vol. 36. Page 24. After some discussion of the concern of the plans for parking, a motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", tabled Agenda Item Nos. C.3, C.4, & C.5 until the next meeting in order for Mr. Germany to meet with the City Staff and see if the problems can be worked out to reach the best approach to the site plan request. AGENDA ITEM NO. C.6-CONSIDER REQUEST FOR SITE PLAN APPROVAL. REQUESTED BY MIDWAY DEVELOPMENT COMPANY FOR THE PROPERTY LOCATED AT THE SOUTHEAST CORNER OF SPRINGLAKE ROAD AND VALLEY BRANCH LANE IN THE PD-24 LI ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Binford presented the following information from an Adminis- trative memo. This tract of land is located at the northeast corner of Springlake Road and Valley Branch Lane in the PD-24 (LI) Zoning District. The site plan indicates three office buildings totaling 76,454 sq.ft. in area, with surface parking provided for each building. Site plan approval is required before building permits can be issued. The Planning and Zoning Commission recommended that the site plan be approved with the following conditions. 1. The property be replatted. 2. A minimum of 255 parking spaces be provided on the site. 3. A detailed landscape and irrigation plan be submitted, approved and installed prior to a certificate of occupancy being issued. A letter from Midway Development Company was reviewed that the Company would provide complete landscaping and irrigation for Valley View Tech Center II before the issuance of building permits. After some consideration, a motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", approved the request for the site plan on property located at the northeast corner of Springlake Road and Valley Branch Lane, with the three conditions recommended by the Planning and Zoning Commission: 1. The property be replatted. 2. A minimum of 255 parking spaces be provided on the site. 3. A detailed landscape and irrigation plan be submitted, approved and installed prior to a certificate of occupancy being issued. AGENDA ITEM NO. D.1-CONSIDER RECOMMENDATION FROM PARK AND RECREATION BOARD RELATING TO A HISTORIC PARK COMMITTEE AND TAKE APPROPRIATE ACTION, Mayor Binford presented the following information. The City Council has received a report from the City Administration and the minutes from the Park and Recreation Board relating to a Historic Park Committee. The Park and Recreation Board recommended that a Vol. 36, Page 25. Historic Advisory Committee be established, appointed and responsible to the Park and Recreation. The City Administration's report indi- cated that the Park and Recreation Board could logically and easily handle the duties of the proposed Historic Park Board. Councilman Dodd made a motion to accept the Park and Recreation Board's recommendation of establishing a Historic Advisory Committee. Councilman Johnson seconded the motion. There followed a discussion between the members of the Council relating to advantages and disadvantages of establishing a separate board to study historical sites, and of whether the appointments and responsibilities of the board should be that of the City Council or the Park and Recreation Board. Mr. Barney Wood, 13509 Pyramid, a member of the Park and Recreation Board, explained that the recommendation of the Park and Recreation Boad was to establish this committee as a separate board and be responsible to the Park and Recreation Board. Mr. Wood stated he felt the Park and Recreation Board was capable i-_~ overseeing and supervising historical projects in the city such as the Gilbert House. Mr. John Wells, 13521 Heartside, commented that he thought the setting up of a committee would be better than establishing another board, and that the committee along with the Park Depart- ment would be the likely ones to study and include the historic sites in the park program for the city. Mrs. Janie Scarborough, 3426 Brockway, a member of the Parks and Recreation Board, encouraged the Council to abide by the recommendations of the Park and Recreation Board and the City Staff. Upon more discussion of whether the Committee should be under the supervision of the City Council or the Park and Recreation Board, Councilman Haggerty made a substitute motion to adopt the prooosed Historic Park Board duties as outlined that the City Council make the selection of the board and the board itself be an independent board. Councilman Wedinger seconded the motion. There was discussion of whether or not the substitute motion was order because of the wording on the Agenda Item and being a material change in the original motion. City Attorney John Boyle advised that the question on the appro- priate action contemplated would need a resolution or ordinance to be prepared and broughtback for consideration that would create the board or committee as desired. Vol. 36, Page 26. Councilman Haggerty made a substitute motion instructing the City Administration to prepare an ordinance creating a Historic Park Board that would be under the supervision of the City Council. Councilwoman Dingman seconded the motion. The motion carried 3 to 2 with Council members Haggerty, Dingman and Weidinger voting "aye", and Councilmen Dodd and Johnson voting "nay". Councilman Dodd asked that the records show that Council- men Dodd and Johnson supported the recommendations of the Park and Recreation Board and the City Staff. AGENDA ITEM NO. D.2-DISCUSS CITY BOARD ORIENTATION PROGRAMS AND TAKE APPROPRIATE ACTION. This item was placed on the agenda at the request of Council members Carol Dingman and John Dodd. After some discussion of the need for orientating new board members and Council members with programs, functions, activities and responsibilities to the city of the boards, Councilman Dodd made a motion that the members of the City Council, the Chairmen of the various boards or commissions, and the City Staff come up with some suggested guidelines for orientation programs. Councilman Haggerty seconded the motion. Councilman Johnson asked to amend the motion to include a formal orientation program for new members of the City Council. Councilman Dodd and Haggerty accepted the amendment. The motion carried with all voting "aye". Mrs. Janie Scarborough, a member of the Park and Recreation Board, complimented the Park and Recreation Department on the efforts made to orientate the new members of the Park and Recreation Board. AGENDA ITEM NO. D.3-CONSIDER AUTHORIZING COST OF LIVING INCREASE FOR PART-TIME AND TEMPORARY EMPLOYEES AND TAKE APPROPRIATE ACTION. AGENDA ITEM NO. D.4-CONSIDER INCLUDING PART-TIME PERMANENT EMPLOYEES IN THE EMPLOYEE CLASSIFICATION PLAN AND TAKE APPROPRIATE ACTION. Mese items were placed on the agenda at the request of Council Member Carol Dingman. Councilwoman Dingman stated that it has been brought to her attention that the part-time, temporary and permanent, employees had not been included in the salary structure that was recently approved for the city employees. Councilwoman Dingman recommended that the permanent part-time employees be placed in the correct salary grade according to skill and be paid the same hourly rate as the full-time people and be made part of the employee salary structure for the city. Vol. 36, Page 27. Action of Item D.3 After some discussion, a motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", instructed that a 7.7% salary increase be given to part time, permanent and temporary, employees effective immediately,and authorized the appropriation of funds for this increase. Action of Item DA A motion by Councilman Haggerty, a second by Councilman Dodd, all voting "aye", tabled the consideration of including the part-time permanent employees in the classification plan and instructed the City Staff to present back at the next meeting a recommendation for classification of non-classification of permanent part-time employees. AGENDA ITEM NO. D.5-CONSIDER AMENDMENT TO THE COUNCIL TRAVEL POLICY AND TAKE APPROPRIATE ACTION. This item was placed on the agenda at the request of Councilman Haggerty. After some discussion, Councilman Haggerty proposed and made a motion to amend the Council travel policy with the following amendments: 1. The city shall cover without prior approval, expenses for staying overnight prior to a meeting on the following day and for staying the night after a meeting if the meeting is over after 3:00 P.M. or if the Council Member can not arrive home prior to 10:00 P.M. 2. The Council members shall be reimbursed for travel expenses based upon least expense standard means of transportation between origin and destination. 3. No expenses shall be paid unless they are hereby authorized in the travel policy. Councilman Weidinger seconded the motion. The motion carried with all voting "aye". AGENDA ITEM NO. D.6-CONSIDER CALLING PUBLIC HEARING TO CONSIDER A STREET PLAN IN THE VICINITY OF KEENAN BRIDGE ROAD AND VALLEY VIEW LANE AND TAKE APPROPRIATE ACTION. This item was p aced on the agenda at the request of Councilman Haggerty. After some discussion, Councilman Haggerty made a motion to call a public hearing to consider a street plan in the area bounded on the south by Valley View Lane, the east by Alfred Circle, and on the west by Luna Road, and that the property owners of the area be provided copies of the alternate plans that have been prepared by the city. Councilwoman Dingman seconded the motion. The motion carried 3 to 2 with Council members Haggerty, Dingman and Weidinger voting "aye", and Councilmen Dodd and Johnson voting nay'. Vol. 36, Page 28. AGENDA ITEM NO. D.7-DISCUSS THE ENGINEERING SURVEY AND SOILS INVESTIGATION OF CITY OWNED PROPERTY IN THE VICINITY OF VALLEY VIEW LANE AND KEENAN BRIDGE ROAD AND TAKE APPROPRIATE TI N. A -motion by Councilman Haggerty, a second by Councilman Dodd, all voting "aye", tabled this item until the next meeting. AGENDA ITEM NO. D.8-CONSIDER MAKING COMMENTS TO TEXAS AIR CONTROL BOARD RELATING TO THE REOUEST OF ARROW INDUSTRIES AND TAKE APPRO- PRIATE ACTION. T i.s i.tem was placed on the agenda at the request of Council Member Carol Dingman. Councilwoman Dingman reported of receiving inquiries about a news- paper advertised public hearing notice to consider a request from Arrow Industries, Inc., to the Texas Air Control Board concerning a permit to construct a Flexible Package Manufacturing Plant at 3401 Gardenbrook in Farmers Branch. This facility proposes to emit Hydrocarbons, an air contaminant. Concerns were expressed by the Council members of the proposed emmisions being released in Farmers Branch from this plant. There was discussion relating to testing the area by the County of Dallas to determine if the emission from the laminating and printing operation comply with Section 8-605 of the City's Zoning Ordinance. Further discussions related to commenting to the Texas Air Control Board after testing for the emissions have been concluded. Comments or oppositions should be submitted to the Air Control Board by November 23rd. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", tabled this item for further study by the City Staff. AGENDA ITEM NO. D.9-CONSIDER CASTING VOTE FOR THE FOURTH MEMBER OF THE BOARD OF DIRECTORS OF THE DALLAS COUNTY T APP_ IS L DISTRICT AND TAKE APPROPRIATE ACTION. After some consideration, a motion y Councilman Haggerty, a second by Councilman Weidinger, all voting "aye", adopted Resolution No. 81-028 that cast a vote for the election of B. J. Smith as the surburban cities' representative to the Board of Directors of the Dallas County Tax Appraisal District. AGENDA ITEM NO. D.10-CONSIDER ORDINANCE NO. 1364, PROVIDING FOR DISABLED PERSON PARKING SPACES. Councilman Dodd left the meeting room at this point in the meeting to make a telephone call. Vol. 36, Page 29. Mayor Binford presented'the following information. There has been a request that the city consider adopting an ordinance providing for the enforcement of disabled/handicapped parking spaces. This has previously been requested for consideration by Councilman Dodd, also. The City Staff has reviewed other cities` ordinances and researched the various legal statutes concerning this subject. An ordinance has been prepared and presented to the Council for consideration that establishes the requirements for properly marking/signing the disabled/handicapped parking spaces and the requirements for displaying a disabled/handicapped insignia that is obtained from the County Tax Assessor-Collector. The Police Department will enforce the disabled/handicapped parking requirements of this ordinance. After some discussion, a motion by Councilman Johnson, a second by Councilman Weidinger, all voting "aye", adopted the following captioned Ordinance No. 1364 that has been prepared by the City Attorney: AN ORDINANCE AUTHORIZING THE CITY ENGINEER OR A PERSON WHO OWNS OR CONTROLS PROPERTY USED FOR PARKING TO DESIGNATE PARKING SPACES OR PARKING AREAS FOR THE EXCLUSIVE USE OF VEHICLES TRANS- PORTING TEMPORARILY OR PERMANENTLY DISABLED PERSONS AND TO PLACE SIGNS IN ACCORDANCE WITH AND PURSUANT TO TEX.REV.CIV.STAT.ANN.ART.6675a- 5e.1; PROVIDING A PENALTY; PROVIDING A SEVERA- BILITY CLAUSE AND DECLARING AN EMERGENCY. AGENDA ITEM NO. D.11-CONSIDER ORDINANCE NO. 1366 APPROVING AND ADOPTING A REPORT OF THE DIRECTOR OF PUBLIC WORKS AND ORDERING A PUBLIC HEARING ON AN ASSESSMENT PAVING PROJECT FOR VALLEY VIEW LANE. Councilman Do returned to the meeting at this point in the meeting. A motion by Councilman Johnson, a second by Councilman Weidinger, all voting "aye", adopted the following captioned Ordinance No. 1366: AN ORDINANCE APPROVING AND ADOPTING THE REPORT OR STATEMENT OF THE DIRECTOR OF PUBLIC WORKS OF THE CITY OF FARMERS BRANCH OF THE ESTIMATES OF THE TOTAL COST OF PAVING AND IMPROVEMENT OF PORTIONS OF CERTAIN STREETS IN THE CITY OF FARMERS BRANCH, TEXAS, TO-WIT: VALLEY VIEW LANE FROM APPROXIMATELY TWO HUNDRED FIFTY FEET EAST OF THE EAST RIGHT-OF- WAY LINE OF TEMPLETON TRAILS, EAST TO THE NORTH RIGHT-OF-WAY LINE OF INTERSTATE HIGHWAY NUMBER 635; DETERMINING THE COST OF SUCH IMPROVEMENTS AND THE AMOUNTS PER FRONT FOOT PROPOSED TO BE ASSESSED AGAINST OWNERS OF NON-RESIDENTIAL ZONED ABUTTING Vol. 36, Page 30. PROPERTY; ORDERING AND SETTING A HEARING AT 7:30 O'CLOCK P.M. ON THE 7TH DAY OF DECEMBER, 1981, IN THE CITY COUNCIL ROOM, 3732 VALLEY VIEW LANE, FARMERS BRANCH, TEXAS, AS THE TIME AND PLACE FOR A PUBLIC HEARING OF THE REAL AND TRUE OWNERS OF THE PROPERTY ABUTTING UPON SAID STREETS AND CON- CERNING SAID ASSESSMENTS, PROCEEDINGS AND IMPROVE- MENTS; DIRECTING THE CITY SECRETARY TO GIVE NOTICE OF SAID HEARING AS REQUIRED BY LAW; AND DECLARING AN EMERGENCY. AGENDA ITEM NO. D.12-CONSIDER AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE ARCHITECTURAL FIRM FOR THE LIBRARY EXPANSION PROJECT. t~eviewing the contract and discussing questions raised relating to Article 5-Reimbursable Expense, a motion by Council- man Weidinger, a second by Councilman Dodd, all voting "aye", authorized the execution of a contract with the architectural firm, O'Neill and Perez Associates, Architects, to design the library expansion and remodeling project, expansion to be approximately 23,000 square feet and project not to exceed $2,600,000.00,and with the maximum compensation to be paid to the Architect for basic services in the amount of $221,000.00. AGENDA ITEM NO. D.13-CONSIDER AUTHORIZING THE EXECUTION OF A CONTRACT WITH CONSULTING ENGINEERING FIRM FOR FEASIBILITY STUDY FOR TRANSFER SHREDDER STATION. Mayor Bin or presente t e ollowing information from an Adminis- trative memo: The Capital Improvements Budget for 1981-82 includes a feasibility study project for a solid waste transfer station. Four highly qualified consulting firms in the solid waste manage- ment field were given consideration. The firms considered were Black and Veatch, Forrest and Cotton, Roy F. Weston, Inc. and Henningson, Durham and Richardson. As a result of the selection process, the firm of Henningson, Durham and Richardson is recommended by the City Staff for employement to accomplish this project. Discussions followed relating to getting a second opinion, of the Council being more involved in the scope of services as described in the proposed agreement, and of investigating all kinds of transfer stations. Councilman Johnson made a motion to authorize the City Manager to execute a contract with the consulting engineering firm, Henningson, Durham and Richardson to conduct a feasibility study for a transfer/shredder station not to exceed $50,000.00. Councilman Dodd seconded the motion. The motion failed 3 to 2, Council members Dingman, Weidinger and Haggerty voting "nay", and Councilman Johnson and Dodd voting "aye". Vol. 36, Page 31. Councilman Haggerty made a motion instructing the Staff to bring back a new contract with another firm that would consider the various means of transfer stations at various levels of service. Councilman Weidinger seconded the motion. The motion carried 3 to 2 with Council members Haggerty, Weidinger and Dingman voting "aye", and Councilmen Johnson and Dodd voting "nay". AGENDA ITEM NO. D.14-CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR PORTABLE BLEACHERS. A motion by Councilman Do , a second by Councilman Weidinger, all voting "aye", authorized the advertisement for bids for portable bleachers to be placed at Don Showman Park. AGENDA ITEM NO. D.15-CONSIDER AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR 40 CUBIC YARD ROLL-ON/ROLL-OFF SANITATION CONTAINERS. A motion by Councilman Dodd, a second by Councilman Weidinger, all voting "aye", tabled this item as requested by the City Staff. MAYOR BINFORD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAZE? PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. AGENDA ITEM NO. E.1-EXECUTIVE SESSION. a. Discuss Personnel Matters Appointments to fill a vacancy on the Old Farmers Branch Study Committee and the Planning and Zoning Commission were discussed. Appointments to the Charter Revision Committee were discussed. There was discussion of changing the Administration's policy Allowing Council members to talk with City Department Heads for informational purposes. City Manager Paul West distributed 2 papers for suggested guidelines for the Council's study sessions. b. Discuss Pending and Contemplated Litigation. City Attorney John Boyle gave a status report on the City's E.E.O. suits. Councilman Dodd reported information relating to the Texas Municipal League's liability insurance. c. Discuss Land Acquisition. No discussions held. THE COUNCIL RECONVENED INTO GENERAL SESSION. Vol. 36, Page 32. AGENDA ITEM N0. E.2-NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Councilman Haggerty made a motion that the members of the City Council have access to the City Staff for informational purposes only. Councilwoman Dingman seconded the motion. The motion carried 3 to 2 with Council members Haggerty, Dingman and Weidinger voting "aye", and Councilmen Dodd and Johnson voting "nay". A motion by Councilwoman Dingman, a second by Councilman Haggerty, all voting "aye", appointed Jerry Easom to serve on the Planning and Zoning Commission, Place 1, for a term to expire May 1, 1984, conditioned upon acceptance of the appointment. AGENDA ITEM NG6.E.2 & E.3.-NO NECESSARY ACTION NEEDED. AGENDA ITEM NO. F.1-ADJOURNMENT. A motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye", adjourned the City Council meeting of November 2, 1981, at 11:58 P.M.. Mzf'yor'gil/1 -Binrd cj,/ City cretary Vol. 36, Page 33.