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1982-01-04 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING JANUARY 4, 1982 COUNCIL CHAMBER POLICE BUILDING The following members of the City Council were present: Mayor Mayor Pro-Tem Bill Binford Herb Weidinger John Dodd Fred Johnson Carol Dingman Pat Haggerty The following members of the City Administration were present: City Manager Paul M. West City Secretary J.W. Wade City Attorney John Boyle Recording Secretary Ruth Ann Parish Mayor Binford called the City Council meeting of January 4, 1982 to order at 7:30 P.M. The meeting was televised. AGENDA ITEM NO. A-1-INVOCATION Councilman Johnson gave the invocation AGENDA ITEM NO. A.2-APPROVAL OF MINUTES After some consideration, a motion by Councilman Johnson, a second by Councilman Dodd, all voting "aye" approved the minutes of the Council meeting of 12-21-81 with the following corrections: 1) Volume 36, page 59; the first two paragraphs of Item A.2 be amended to read as follows: "Councilwoman Dingman asked why an agreement between the City of Farmers Branch and the City of Addison had not been placed on the December 21, 1981 agenda for Council discussion as had been agreed by the Council on December 7, 1981. City Manager stated it was an oversight, agreement has been prepared and sent to Addison instead. 2) Volume 36, page 60; add the following sentence to the second paragraph of Item C-1: No one else spoke in opposition or in favor of the request. Vol. 36, page 67 3) Volume 36, page 62; omit last sentence of the second paragraph of Item C-3 that reads "all Council members voted "aye". For this sentence is not necessary. 4) Volume 36, page 65; under Item D.8 after the first paragraph add the following: Councilman Johnson made a motion to approve the purchase of the Engineering Computer. Councilman Dodd second the motion. 5) Volume 36, page 65; let the fourth paragraph under Item D.8 read: "The original substitute motion made by Councilman Haggerty failed 3 to 2 with Council members Dingman and Haggerty voting "aye" and Council members Johnson, Dodd and Weidinaer voting "nay". 6) Volume 36, page 66; add the following paragraph to the top of the page before Council reconvened into General Session. MAYOR BINFORD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECU- TIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECU- TIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. Councilman Johnson made a motion to consider Item D.6-Discuss Disposition of 36 Acres of City Owned Land Located on Keenan Bridge Road and take Appropriate Action, after the Executive Session, a second by Haggerty with all Council members voting "aye". AGENDA ITEM B.1-PRESENTATION OF SERVICE AWARD Mayor Binford presented Jerry L. Robinson of the Utilities Department with a 5-year service award for his employment with the City. AGENDA ITEM B.2-PRESENTATION OF BOARD APPLICATIONS No one was present AGENDA ITEM C.1-DISCUSS PROPOSED CONTRACT WITH CITY OF ADDISON FOR WIDENING MARSH LANE AND TAKE APPROPRIATE ACTION Mayor Binford presented the following information from an Administrative memo: This afternoon the City Staf'f received copies of agreements from the City of Addison; one covering con- struction of Spring Valley and the other covering harsh Lane construction. A brief look at the Marsh Lane Agreement indicates that it is different from the contract on the agenda. The Staff will send copies of the Addison proposal along with comments after the Staff has had time to review and analyze the newly proposed contract. Vol. 36, page 68 The agreement or contract sent to the Council in the agenda packet provides for the construction of a five lane divided roadway with an underground storm sewer drainage system and a masonary wall along the west side adjacent to the residen- tial area for the control of noise. The costs of the con- struction including street, drainage and wall shall be shared equally, 50-50, except Addison shall be responsible for the cost attributed to the construction of the most easterly northbound lane which is located totally within Addison. The grade of the proposed roadway shall be as low as possible without necessitating the relocation of existing utility lines. Councilman Dodd recommended that the Council, along with rep- resentatives of Turner, Collie and Braden and E.D.I., study this at the next study session, for the Council has not had a chance to read the agreement just received this afternoon. There was discussion of the City of Addison approving a con- tract that omitted the wall on the west side in farmers Branch. Advantages and disadvantages were discussed of having the wall, and, of providing for the wall in the presented contract or considering the matter later. Councilman Johnson expressed a desire to present the question of the wall to the citizens at a public hearing. Following more discussion of the Marsh Lane Improvement Committee's recommendation, Councilman Haggerty made a motion to approve the contract that the City of Farmers Branch had prepared with the exception of omitting the last sentence of Section V.a. relating to the wall. Councilman Weidinger second the motion. The motion carried 3 to 2 with Council members Haggerty, Weidinger and Dingman voting "aye", and Councilman Dodd and Johnson voting "nay". AGENDA ITEM D.1-DISCUSS MEETING DATES FOR MONTH OF MARCH AND TAKE APPROPRIATE ACTION Mayor Binford presented the following information from an Administrative memo: There will not be a quorum of the members of-the City Council present for the first regular meeting in March due to the National League of cities - 1982 Congressional City Conference in Washington February 27-March 2. Councilman Johnson moved that the regularly scheduled meeting of March 1 be cancelled and the only meeting scheduled for the month of March be March 15. Councilman Weidinger made a substitute motion to request the Planning and Zoning Commission to schedule their meetings for the first and third Monday nights of March and the Council meetings be rescheduled for March 8 and 22. Councilman Haggerty second the motion and amended that if the Planning and Zoning Comni°ssion cannot hold their meetings at the Vol. 36, page 69 requested time then the Council can meet on the 3rd and 5th Monday of March. Councilman Weidinger accepted the amendment. The motion carried 4 to 1 with Council members Haggerty, Weidinger, Dingman and Dodd voting "aye" and Councilman Johnson voting "nay". AGENDA ITEM D.2-CONSIDER AND DISCUSS THE DESIGN OF RAWHIDE PARK AND TAKE APPROPRIATE ACTION. Mayor Binford presented the following information from an Adminis- trative memo: This item for consideration for the December 21, 1981 Council Meeting was tabled for study and scheduled for the January 4th Council meeting. The City Administration was to give a time frame for completion of plans. The Public Works Department can complete the design and specifications by May of 1982. EDI/Cape, Hopkins, Clements Architects would have plans completed in ninety days. Upon discussion relating to a fee of $6,000.00 for a drainage study, a representative of E.D.I. stated publicly that $6,000 would not be necessary if information could be supplied by the City Engineering staff. After some discussion, Councilman Weidinger moved to authorize the execution of an agreement with E.D.I./Cape, Hopkins, Clement Architects for $19,500 to design and prepare construction drawings and documents for bidding the Rawhide Park Improvement project. Councilman Dodd second the motion and all voted "aye". AGENDA ITEM NO. D.3-CONSIDER AWARDING THE BID FOR SANITATION CONTAINERS. The Council reviewed the three bids received for the purchase of three 40 cubic yard roll-on/roll-off sanitation containers. The lowest and best bid was received from industrial Disposal Supply Company in the amount of $2,695.00 each for a total bid of $8,085.00. Funds in the amount of $9,000.00 for the purchase of these containers are included in the current Sanitation Division budget. After considering the recommendation of the City Staff to award to the lowest and best bidder, a motion by Councilman Weidinger, a second by Councilman Haggerty, all voting "aye", awarded the bid to Industrial Disposal Supply Company in the amount of $8,085.00 for three 40 cubic yard roll-on/roll-off sanitation containers. AGENDA ITEM NO. D.4-CONSIDER AWARDING THE BID FOR CONCRETE. After reviewing the bids received for concrete and discussion of sending a bid to a firm located in Allen and not recommending their low bid because of the location of their firm, a motion by Councilman Dodd, a second by Councilman Haggerty, all voting "aye", tabled the awarding of bid on concrete until the next Council meeting. AGENDA ITEM NO. D.5-CONSIDER AWARDING THE BID FOR HOT MIX ASPHALTIC CONCRETE. The Council reviewed the two bids received for hot mix asphaltic Vol. 36, page 70 concrete. The lowest and best bid was submitted by Austin Paving Company for type "B" asphalt at $19.00 per ton and for type "D" asphalt at $20.50 per ton. The Staff estimates using 1750 tons of type "D" asphalt and 250 tons of type "B" asphalt in a six month period. This was the amount of material requested for bids in the bid packets. The bid price from the vendors is on a per ton basis and only the amount used will be paid for. After considering the recommendation of the City Staff to award to the lowest and best bidder, a motion by Councilman Johnson, a second by Councilman Weidinger, all voting "aye", awarded the bid for hot mix asphaltic concrete to Austin Paving Company for type "B" asphalt at $19.00 per ton and for type "D" asphalt at $20.50 per ton. AGENDA ITEM NO. D.6-DISCUSS DISPOSITION OF 36 ACRES OF CITY OWNED LAND LOCATED ON KEENAN BRIDGE ROAD AND TAKE APPROPRIATE ACTION. This item was placed on the agenda at the request of Councilman Haggerty. This item will be considered after the Executive Session. AGENDA ITEM NO. D.7-DISCUSS SALE OF CITY OWNED PAVING MACHINE AND TAKE APPROPRIATE ACTION. This item was placed on the agenda at the request of Councilman Haggerty. Councilman Haggerty mentioned that the paving machine has not been used for 2-22 years and as any type of machinery, that's not used, will deterioate and he sees no foreseeable use for it. There was discussions among the members of the City Council and the City Manager relating to possibly using the machine for small projects, such as paving parking lots and alleys; of the cost of operating and maintaining the machine, and, of the price the city would be offered for the machine. Mr. John Wells, 13521 Heartside, suggested using the machine to pave parking lots, such as one for Rawhide Park. Councilman Haggerty made a motion to authorize the City Manager to advertise for bids for the sale of the paving machine. Councilman Weidinger second the motion. The motion carried 3 to 2 with Council members Haggerty, Weidinger and Dingman voting "aye", and, Councilmen Dodd and Johnson voting "nay". AGENDA ITEM NO. D.8-CONSIDER AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS ON SELECTED STREETS FOR WATER, LINE REPLACEMENT AND TAKE APPROPRIATE ACTION. This item was placed on the agenda at the request of Councilman Haggerty. Councilman Haggerty stated that the Council authorized at the last meeting some material for the force account for the water Vol. 36, page 71 line replacement program. At that time after discussion, it was suggested that if the city did come up with some money we would take some streets and authorize them for bids to see how it would be on contract basis for comparison over a period of time. The city now has a sum of approximately $800,000 unappropriated funds and I would like to authorize the City Manager to come back with a recommendation on the number of streets. After some discussion, Councilman Haggerty made a motion to authorize the City Manager to bring back to the City Council recommendations for bids on selective water line replacements. Councilman Dodd second the motion and all voted "aye". MAYOR BINFORD WILL ANNOUNCE THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS THE COUNCIL WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2, OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. AGENDA ITEM E.1-EXECUTIVE SESSION Discussion in Executive Session related to appointments to the Historical Preservation and Restoration Board; securing legal meets and bounds of city property on Keenan Bridge Road; report by City Attorney of discrimination case. THE COUNCIL RECONVENED INTO GENERAL SESSION.. AGENDA ITEM NO. D.6-DISCUSS DISPOSITION OF 36 ACRES OF CITY OWNED LAND LOCATED ON KEENAN BRIDGE ROAD AND TAKE APPROPRIATE ACTION. A motion by Councilman Haggerty, a second by Councilman Dodd, all voting "aye", tabled this item until the next Council meeting. AGENDA ITEM NO. E.2, E.3 and E.4 - NO NECESSARY ACTION NEEDED. AGENDA ITEM NO. F.1-ADJOURNMENT A motion by Councilman Weidinger, a second by Councilman Haggerty, all voting "aye", adjourned the City Council meeting of January 4, 1982 at 9:06 P.M. Mayor Bill Bin d City/ ecretary 1 Vol. 36, page 72