2018-06-05 CC Minutes City Council Minutes June 5,2018
P;;;.":1,, City of Farmers Branch
dn City Council Minutes
3 p.m. Study Session
FARMERS 6 p.m. Regular Meeting
BRANCH
Tuesday,June 5,2018 Farmers Branch City Hall
13000 William Dodson Pkwy Council Chambers
Farmers Branch,TX 75234
Presiding: 1 - Mayor Robert C. Dye
Present: 5 - Mayor Pro Tern John Norwood; Council Member
Bronson Blackson; Council Member Ana Reyes;
Deputy Mayor Pro Tern Mike Bomgardner;
Council Member Terry Lynne
Staff: - Charles Cox, City Manager; John Land, Deputy
City Manager; Amy Piukana, City Secretary;
Pete Smith, City Attorney; Tina Firgens, Director
of Planning; Benjamin Williamson, Assistant to
City Manager, Allison Cook, Director of
Economic Development; Hugh Pender, Building
Official; Jeff Harting, Director of Parks and
Recreation; Brian Beasley Director of Human
Resources; David Hale, Police Chief; Dean
Nebel, Deputy Police Chief; Steve Parker, Fire
Chief; Shane Davis, Director of Sustainability
and Environmental Services;John Roach, Public
Works Project Manager; Geoffrey Fairchild,
Special Events Manager; Wimberly Phillips,
Project Manager; Meredith Dowdy, Marketing
and Tourism; Michael Mashburn, Assistant
Director of Parks and Recreation
A. CALL TO ORDER - STUDY SESSION
Mayor Dye called the Study Session meeting to order at 3:00 p.m.
A.1 18-78 Discuss regular City Council meeting agenda items.
Deputy Mayor Pro Tem Bomgardner asked for clarification on Agenda Item 1.5 (Award of
Bid, Cooks Creek) and 1.7 (Professional Design for Cooks Creek). He asked if the
funding requested includes construction and engineering for these projects.
The City Engineer Marc Bentley replied stating this amount covers the study only.
Deputy Mayor Pro Tem Bomgardner asked if the funding comes from the Storm Water
Utility funds.
Mr. Bentley replied stating yes, noting the Municipal Drainage Committee has
recommended phasing the project. He stated the preliminary estimate is $1 million
dollars for the entire project.
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City Council Minutes June 5,2018
Council Member Reyes asked if the item should be re-evaluated and considered as a
Capital Improvement Project.
Mr. Bentley replied stating that is Council's decision, however; he feels the current plan
will be successful, and he plans to research future grants. ....
Council Member Lynne asked for clarification regarding Agenda Item 1.5, (Cooks Creek),
asking if there is any recourse to property owner in regards to water runoff, and if the City
could implement safeguards for future occurrences.
Mr. Bentley explained a city wall failed, hence the need for repair.
City Manager Charles Cox asked if the property owners have made any alterations which
could have induced flooding.
Mr. Bentley replied stating no, there are two flumes, which attributed to the failure. He
further stated once the water enters unto the city right of way, the City is required to
address it.
Deputy Mayor Pro Tem Bomgardner asked if Brookhaven has experienced dam failure,
and if this has created additional flooding.
Mr. Bentley stated you are referencing a different creek, Rawhide Creek.
Council Member Lynne asked for clarification regarding Agenda Item 1.2, (Alcohol in City
Facilities). He asked why the Parks Director would not have authority to sign off on
events that may wish to sell alcohol.
Mr. Cox replied stating he amended the policy to help streamline the process, noting it
still authorizes the City Manager to appoint a designee.
Council Member Blackson asked for clarification on Agenda Item 1.5, and 1.7, (Cooks
Creek items).
Mr. Bentley stated these items are both related to Cooks Creek, however; are separate
items. He stated one item is for a consultant to review the western section, and the other
item is to address wall failure on the eastern section.
A.2 18-81 Discuss City Council liaison appointments to Community Boards.
The City Secretary Amy Piukana explained annually the City Council volunteers to be a
liaison to various community boards. The following liaison appointments were made for
the 2018-19:
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ORGANIZATION CITY COUNCIL
LIAISON
Texas Municipal League Mayor Dye
Council Member Blackson
*Metrocrest Social Services Deputy Mayor Pro Tern Bomgardner
Sister City Program Council Member Blackson
NCTCOG Mayor Dye
Dallas County Public Health Board Voting Member
Advisory Committee Council Member Blackson
Trinity River Authority Mayor Pro Tem Norwood
DART Mayor Dye and Charles Cox
(receive mailings)
Metroplex Mayors Committee Mayor Dye
Mayor Pro Tern Norwood
North Texas Commission Council Member Reyes
Farmers Branch Chamber of Mayor Dye
Commerce
*Metrocrest Chamber of Mayor Dye
Commerce
Municipal Judge Committee Mayor Dye
Council Member Lynne
Deputy Mayor Pro Tern Bomgardner
Travel Expense Review Council Member Reyes
Committee Deputy Mayor Pro Tern Bomgardner
Council Member Lynne
A.3 TMP-2748 Discuss 2018 Christmas activities.
Special Projects Manager Geoff Fairfield reviewed the 2018 Christmas activities. He
reviewed the history of the tour of lights and city lighting. He showed a PowerPoint
presentation reviewing expenses and revenue from years 2014 through 2017. He stated
there are two options: Option 1 includes continuing with the Holiday events as previously
constructed; and Option 2 includes creating a walking tour, Santa's village, tree lighting,
event and purchase of an outdoor ice rink.
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Mayor Pro Tern Norwood asked about parking for a walking tour.
Mr. Fairfield replied stating the City would need transportation arrangements with DART
and the Star Center. He further stated a shuttle bus is not part of the plan, at this time.
Mayor Pro Tern Norwood clarified if the $130,000 is a one-time expense.
Mr. Fairfield replied stating this amount would be the initial cost, and would be adjusted
over the years.
Deputy City Manager John Land stated this is a multi-year project, and you should be
able to see cost reduction in an approximate amount of$100,000 per year.
Council Member Lynne stated a walking tour would cumbersome, noting there are many
variables such as hayrides, location, and other logistics. He further stated electrical
panels, and generators would be necessary, and suggested having an exclusive
agreement with the Star Center for this event.
Deputy City Manager John Land stated this location was chosen based on visibility, and
marketing of the area.
Council Member Reyes asked that Santa's Village be used, as this is part of the spirit of
Christmas.
Deputy Mayor Pro Tern Bomgardner stated he supports Santas Village and a skating
rink, noting this would market people to the park.
Mr. Land stated we could look at collaborating with the Firehouse Theatre to conduct an
outdoor musical. ._
Council Member Lynne suggested looking into curling, which allows people to pay to
skate during off peak times.
Assistant Parks and Recreation Director Michael Mashburn explained the City is
currently reviewing these ideas, and feels the event will be very successful. .
Council Member Lynne asked if the Star Center will use their logo, or if the City could
market this to make money.
Mr. Land stated we are still negotiating this option.
Council Member Reyes stated she supports starting at the Liberty Plaza area.
Council Member Blackson suggested the width of the ice rink be 85 ft. wide
Mayor Pro Tem Norwood asked the Historical Park Board Members present if there is a
preference to have a Christmas Tree at the Historical Park location.
Historical Park Chair Claire Connally stated she is very excited for this event, noting if
you take the lighting out of the Historical Park then you would have old-fashioned lighting
on Historical Park buildings. She cautioned that this could damage the buildings. She
further stated she supports the Liberty Plaza location, and suggested having the tree
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where activities are located. She stated fireworks in her opinion, are unsafe at the
— Historical Park due to the fire potential.
Ms. Dingman suggested having one weekend to have a Victorian walking Christmas tour,
which would include caroling and hot chocolate. She suggested having an event at the
Historical Park, but not six solid weeks.
Council Member Blackson asked if private events at the Historical Park.
Historical Park Chair Clare Connally stated she invites tours of the Historical Park
Ms. Dingman stated that limiting the events opens the church up to weddings and other
events in December.
Council Member Lynne asked for information that is more detailed on marketing, logistics
and future costs.
Mr. Fairfield stated City Staff would meet with the Star Center and review operation costs
for the next three years and have more detailed information after this meeting.
Council Member Reyes asked if a snow hill could be incorporated into the program for
$30,000.
Council Member Blackson stated a snow hill would cost approximately $18,000, noting
this would not be within the $30,000 budget.
— Mr. Fairfield asked if Council's direction is to go with Option 2, he feels Staff could be
very creative on event activities.
Deputy Mayor Pro Tem Bomgardner stated he supports Option 2, without the traditional
tour of lights.
Council Member Reyes stated she supports a one-day Victorian walking tour at the
Historical Park location.
Deputy Mayor Pro Tern Bomgardner recommended having music, bands, and more
entryway Christmas Decor along major intersections such as Valley View and Josey
Lane.
Mr. Cox clarified that the consensus with the Council is to move forward with Option 2,
and in place of a walking tour, utilize the $80,000 for lighting at entryways.
Deputy Mayor Pro Tern Bomgardner suggested adding banners or signage, stating it
does not have to be lighting.
A.4 18-86 Receive an update from the Historical Park Sub Committee.
Mayor Pro Tern Norwood briefed City Council regarding this item, and introduced the
subcommittee members: Deputy Mayor Pro Tern Bomgardner, Historical Park Board
Member Bitsy Laney, Historical Park Board Member Carol Dingman, Historical Park
Board Member Bill Stolp(not in attendance), and Historical Park Board Member Tamara
Cleghorn (not in attendance).
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Mayor Pro Tern Norwood provided a status update on the Historical Park Sub Committee.
He explained the Committee has held three meetings and identified the following
strategic objectives: 1) Tell the story of North Texas history; 2) Attract visitors by
marketing high quality and entertaining exhibits and events; 3) Preserve and enhance ....
our historic buildings, facilities and infrastructure; 4) Be fiscally responsible and
sustainable with the Hotel Motel funding; and 5) Become accredited.
Mayor Pro Tern Norwood reviewed current activities noting the Committee is moving
toward the STEPS program (Standards and Excellence Program for history
organizations), and have identified and will evaluate the short and long term use and
business cases for a new structure.
Deputy Mayor Pro Tern Bomgardner stated this building could provide us with an option
to increase revenue, noting the Evening of Excellence, could be hosted at this new
location. He further stated private events, such as weddings,would be drawn to our City.
He recommended a cost analysis and business plan be prepared prior to investing.
Historical Park Board Member Bitsy Laney spoke stating this is great opportunity for the
park.
Council Member Reyes asked what the timeline would be for this project to move forward.
Mayor Pro Tern Norwood explained once an architect reviews the project, he suspects it
could move forward as soon as October. He further stated a solid plan would need to be
in place prior to moving forward.
Mr. Cox explained this item is not currently in the budget, and asked if the Council's
wishes are to move forward to engage an architect to develop a site plan for this project.
He further stated funding will need to be discussed such as Certificate of Occupancies
or voter approved Bonds.
Ms. Dingman thanked the Council for allowing the Sub Committee to be formed. She
stated the building is a center piece, and the strategic plan is to be a historic museum,
she stated this will allow exhibits to be displayed, we could utilize traveling exhibits. She
stated this is partnership with other cities. She further stated this is not a historic barn,
but the barn could be built to your specifications.
Mayor Dye asked what funding amount is being requested.
Mayor Pro Tern Norwood stated $30,000 is the requested funding amount.
A.5 18-79 Discuss agenda items for future City Council meetings.
Deputy Mayor Pro Tem Bomgardner asked for an LED Lighting update.
Mr. Cox stated the City of Coppell is further down the road than we are. He asked if we
should join them or move forward with the program on our own.
Deputy Mayor Pro Tern Bomgardner stated he prefers to review the math.
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Mr. Cox stated the increase cost would be a 30% increase to move to LED, noting you
-- must pay a flat fee for the tariff.
Mayor Dye asked to review hotel amenities. (Full service vs. limited services)
The City Council recessed at 4:31 p.m.
The City Council reconvened into closed executive session at 4:43 p.m.
B. EXECUTIVE SESSION
B.1 18-85 Council may convene into a closed executive session pursuant to
Section 551.087 to deliberate regarding:
• Discussion of method and process for providing
Economic Development incentives.
Council may convene into a closed executive session pursuant to
Section 551.071 of the Texas Government Code to deliberate
regarding:
• Discuss contemplated litigation with the City Attorney
regarding Town of Addison water rights permit for Farmers
Branch Creek.
Council may convene into a closed executive session pursuant to
Section 551.074 of the Texas Government Code to deliberate
regarding:(Personnel Matters)
• Discuss board appointments to Quasi-Judicial Boards
(Planning & Zoning/Zoning Board of Adjustment)
Mayor Dye recessed from closed executive session at 5:08 p.m.
C. CALL TO ORDER– REGULAR MEETING AT 6 P.M.
Mayor Dye called the regular meeting to order at 6:02 p.m.
D. INVOCATION & PLEDGE OF ALLEGIANCE
Council Member Lynne provided the invocation, and led the Pledge of Allegiance and
Pledge to the Texas Flag.
E. CEREMONIAL ITEMS
E.1 18-87 Presentation of a service award to Kerry Phillips for thirty (30)
years of service to the City of Farmers Branch.
Mayor Dye presented a service award to Kerry Phillips for his thirty (30) years of service
to the City of Farmers Branch.
E.2 18-88 Presentation of a service award to David Murry for thirty (30)
years of service to the City of Farmers Branch.
Mayor Dye presented a service award to David Murry for thirty(30)years of service to the
—. City of Farmers Branch.
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City Council Minutes June 5,2018
E.3 18-92 Presentation of a Proclamation recognizing Dr. Bobby
Burns for his years of service with the Carrollton Farmers
Branch Independent School District.
Mayor Dye read a proclamation recognizing Dr. Bobby Burns his service with the Carrollton
Farmers Branch Independent School District.
E.4 TMP-2479 Consider accepting a donation for the Farmers Branch Senior
Center from the Farmers Branch Woman's Club; and take
appropriate action.
Mayor Dye accepted a donation from the Farmers Branch Woman's Club for the Farmers
Branch Senior Center. Ms. Kay Lynne Lyon spoke on behalf of the Farmers Branch
Woman's Club.
Motion made by Council Member Lynne to accept a donation from the Farmers Branch
Woman's Club for the Earners Branch Senior Center. Motion seconded by Deputy Mayor
Pro Tern Bomgardner. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson; Council
Member Reyes; Council Member Lynne
E.5 TMP-2760 Presentation of the Spirit of Compassion Award to Honorable
Mayor Robert C. Dye.
Mayor Pro Tern Norwood presented Mayor Dye with the Spirit of Compassion
Award.
F. REPORT ON STUDY SESSION ITEMS
Deputy Mayor Pro Tern Bomgardner provided a report on Study Session items.
G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST
o City Manager Charles Cox provided the City Manager's report on items of
community interest.
o Chief David Hale and the members of the Farmers Branch Police Department will
welcome members of the community to their annual Open House at the Farmers
Branch Justice Center this Saturday, June 9 from 11 a.m. to 3 p.m. There will be
tours, demonstrations, a free hot dog lunch and plenty of opportunity to meet and
greet Farmers Branch Police Officers.
o The Farmers Branch Manske Library has been announced as a recipient of the
National Endowment for the Arts"Big Read"grant of$15,000 to host a community
reading program this fall. Look for details coming soon, but in the meantime,
congratulations to Denise Wallace and her staff at the Manske Library.
o Texas Hockey Day is scheduled for Thursday,June 21 at the Dr Pepper StarCenter
in Farmers Branch. Designed as a celebration of the sport, leading into the
upcoming NHL Draft in Dallas, Texas Hockey Day will include free open skating,
summer hockey camps, a sled hockey exhibition game and NHL Clinic and more.
o The Farmers Branch Market will be open this Saturday during their new Twilight
Hours schedule from 5 until 8 p.m. and will feature singer/songwriter Jeff Platt, 7
Sisters Gourmet Food Truck, Nuevo Leon, Berkshire Farms and more than 40
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vendors. Find out more at farmersbranchmarket.com.
--- o The Farmers Branch Aquatics Center's Frog Pond opens for daily operation for the
2018 Summer Swim Season on Friday, June 8. Find out more about hours and
activities at fbh2o.com.
o You can sign up for that eNews at farmersbranchtx.gov to have current City news
and information delivered directly to your eMail box.
Council Member Lynne stated Brookhaven College Surgeon General walk at 5 a.m. He
stated on June 22, Friday evening at 7 p.m. at the Senior Center, he stated there is a $5
entrance fee, with a DJ on site.
H. CITIZEN COMMENTS
The following citizen wished to speak:
Todd Six spoke regarding the speed limit on Tanglewood Drive noting it used to me a 20
mph speed limit, and now shows it increased to 30 mph. He stated a neighbor dog has
been killed due to the traffic concerns. He stated his main concerns were not being
notified of the speed limit increase.
Mr. Timothy Anderson, spoke inviting the City Council to the 2018 Community Builders
Award being held on June 12, 2018 at the Ballroom located at North Dallas Church
starting at 6 p.m.
I. CONSENT AGENDA
1.1 18-80 Consider approving minutes of the regular City Council meeting
_ held on May 15, 2018, and the Special Called City Council
meeting held on May 23, 2018; and take appropriate action.
1.2 ORD-3505 Consider adopting Ordinance No. 3505, allowing the service of
Alcohol by permit during City facility rentals;and take appropriate
action.
1.3 ORD-3504 Consider adopting Ordinance No. 3504 abandoning all right, title
and interest in all portions of a 60'wide public street right of way
recorded as Farmers Branch, Coppell and Grapevine Road, also
known as Old Keenan Bridge Road; and take appropriate action.
1.4 R2018-51 Consider approving Resolution No. 2018-51 for a Detailed Site
Plan for a hotel and parking garage at 5000 and 5050 Alpha Road;
and take appropriate action.
1.5 R2018-54 Consider approving Resolution No. 2018-54 awarding the bid for
reconstruction of a section of retaining wall along Cooks Creek to
Cam-Crete Construction, Inc.; and take appropriate action.
1.6 R2018-56 Consider approving Resolution No. 2018-56 authorizing the City
Manager to execute an easement and right of way for electric
supply to Oncor Electric Delivery Company, LLC at the City
Service Center; and take appropriate action.
1.7 R2018-57 Consider approving Resolution No. 2018-57 authorizing an
agreement with O'Brien Engineering, Inc.for professional
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City Council Minutes June 5,2018
design services of the Cooks Creek Channel Improvements; and
take appropriate action.
1.8 TMP-2755 Consider accepting a donation for the Senior Center from Gilead
Sciences, Inc; and take appropriate action.
Motion made by Council Member Blackson to approve Consent Items 1.1 through 1.8, as
presented. Motion seconded by Council Member Reyes. Motion prevailed by the following
vote:
Aye: 5 - Mayor Pro Tem Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Blackson; Council
Member Reyes; Council Member Lynne
J. PUBLIC HEARING
J.1 R2018-52 Conduct a public hearing and consider approving Resolution No.
2018-52 for a Detailed Site Plan amendment related to signage
from the multifamily development located at 1901 Knightsbridge
Road; and take appropriate action.
Planning and Zoning Director Tina Firgens briefed City Council, explaining the applicant,
JPI Real Estate Acquisition is requesting a special exception in order to install additional
signage consisting of three wall signs, at a size and placement not provided for in the
existing zoning ordinances. She explained that the Planning and Zoning Commission
voted unanimously to approve the item at the May 7, 2018 Planning and Zoning meeting.
Mayor Dye opened the public hearing. There was no one present to speak.
Motion made by Council Member Blackson to close the public hearing and approve
Resolution No. 2018-52, as presented. Motion seconded by Deputy Mayor Pro Tern
Bomgardner. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson; Council
Member Reyes; Council Member Lynne
K. REGULAR AGENDA ITEMS
K.1 R2018-55 Consider approving Resolution No. 2018-55 authorizing the
execution of a Residential Demolition/Rebuild Program
Incentive Agreement for the owner of the property located
at 13561 Braemar; and take appropriate action.
Economic Development DirectorAllison Cook briefed City Council regarding this item. Ms.
Cook explained the applicant Applicant Berry Grubbs is applying for the Demo Rebuild
incentive for an existing residence located at 13561 Braemar which has an improved
valuation(excluding the land value)of$215,720. The incentive for this improvement range
($150,000 and over) includes a seven (7) year rebate of municipal taxes based on the
difference between the original home appraised value (excluding the land value), as
determined by the Dallas County Appraisal District.
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City Council Minutes June 5,2018
Council Member Reyes asked Mr. Grubbs (Councilman) what made him decide on this
-- property.
Mr. Grubbs stated he took advantage of the rebate program, and stated he hopes to invest
in the property and have a beautiful home.
Motion made by Deputy Mayor Pro Tem Bomgardner to approve Resolution No. 2018-55,
as presented. Motion seconded by Mayor Pro Tern Norwood. Motion prevailed by the
following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Blackson; Council
Member Reyes; Council Member Lynne
K.2 R2018-48 Consider approving Resolution No. 2018-48 authorizing the
execution of a Residential Demolition/Rebuild Program
Incentive Agreement for the owner of the property located
at 14636 Southern Pines; and take appropriate action.
Economic Development Director Allison Cook briefed City Council regarding this item. Ms.
Cook explained the applicants Albert and Karen Wolfe are applying for the Demo Rebuild
incentive for an existing residence located at 14636 Southern Pines which has an
improved valuation (excluding the land value) of $110,910. The incentive for this
improvement range($100,001-$150,000)includes a$10,000 cash grant and a five(5)year
rebate of municipal taxes based on the difference between the original home appraised
value (excluding the land value) as determined by the Dallas County Appraisal District.
Mr. Albert Wolfe explained why he is moving to Farmers Branch. He stated he is a big
golfer, and wanted to live near Dallas. He stated he is impressed with the City and loves
the incentive program and decided to make this investment.
Motion made by Deputy Mayor Pro Tem Bomgardner to approve Resolution No. 2018-48,
as presented. Motion seconded by Council Member Lynne. Motion prevailed by the
following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Blackson; Council
Member Reyes; Council Member Lynne
Recess into executive session at 6:57 p.m.
L. TAKE ANY ACTION AS A RESULT OF EXECUTIVE SESSION.
M. ADJOURNMENT
Deputy Mayor Pro Tem Bomgardner made a motion to adjourn the meeting. Motion
seconded by Council Member Blackson. Motion prevailed by the following vote:
Aye: 5 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson; Council
Member Reyes; Council Member Lynne
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City Council Minutes June 5,2018
The meeting adjourned at 7:46 p.m.
Signed: Attest: %/�"
Mayor City Sec,'
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