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1982-05-03 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL MINUTES OF A REGULAR MEETING MAY 3, 1982 COUNCIL CHAMBERS POLICE BUILDING The following members of the City Mayor Mayor Pro Tem Council Members Council were present: John Dodd Carol Dingman David Blair Fred Johnson Bill Glancy Herb Weidinger The following members of the City Administration were present: City Manager Paul M. West City Secretary J. W. Wade City Attorney John Boyle Recording Secretary Ruth Ann Parish Mayor Dodd called the City Council meeting of May 3, 1982 to order at 7:30 P.M. AGENDA ITEM NO. A.1-INVOCATION. Councilman Johnson gave the invocation. AGENDA ITEM NO. A.2-APPROVAL OF MINUTES. A motion by Councilman Weidinger, a second by Councilman Glancy, all voting "Aye", approved the minutes of a Special Meeting of April 19, 1982, a Regular Meeting of April 19, 1982, an Emergency Meeting of April 23, 1982, and an Emergency Meeting of April 28, 1982. AGENDA ITEM NO. B.1-PRESENTATION OF EMPLOYEE SERVICE AWARDS. Mayor Dodd presented a 30-year service award to Lyman Goodnight, Director of Utilities. Mayor Dodd presented a special presentation to Naomi Goodnight for her services to the Community and for being the first paid City Employee. AGENDA ITEM NO. B.2-PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that this item is placed on the agenda to give citizens an opportunity to present applications to the Council for serving on any of the various advisory boards. Mrs. Sue Goodwin, 2740 Farmers Branch Lane, addressed the Council and presented an application of her desire to serve on the Hospital Board. Mr. Rick Vognild, 3705 Blue Trace, addressed the Council and presented an application of his desire to serve on the Zoning Board and Building Code Board of Appeals. Mr. Steve Beckham, 3609 Tanglewood Circle, addressed the Council and presented an application of his desire to serve on the Farmers Branch Industrial Development Corporation Board of Directors. Vol. 37, Page 30 MAYOR DODD READ A SPECIAL NEWS RELEASE ANNOUNCING THE OPENING OF SURTRAN FACILITIES IN FARMERS BRANCH. AGENDA ITEM NO. B.3-PRESENTATION OF CERTIFICATES OF APPRECIATION. Mayor Dodd presented a certificate of appreciation to Rick Vognild for initiating the Farmers Branch Crime Watch Program. Mayor Dodd presented a certificate of appreciation to Metropolitan National Bank for their donation of funds for signs to the Crime Watch Program. AGENDA ITEM NO. B.4-PRESENTATION BY POLICE CHIEF PROMOTING THE AVAILABILITY TO CITIZENS OF A NEIGHBORHOOD CRIME WATCH PROGRAM". Mayor Dodd opened the discussion by giving the following information from an administrative memo. Neighborhood Crime Watch programs have proven to be a positive deterrent to crime. This presentation is to promote the assistance that the Police Department offers in organizing and maintaining a Neighborhood Watch organization for any neighborhood that desires one. Chief Robbins presented a slide presentation explaining the purpose of the Crime Watch Program and how to iniate one in a neighborhood. Chief Robbins introduced Police Officers who volunteered their services to the neighborhood crime watch programs. AGENDA ITEM NO. B.5-CONSIDER ACCEPTING DONATION OF PLANT MATERIAL FROM MRS. ETTIE MARIE DRAKE. Mayor Dodd opened the discussion by giving the following information from an administrative memo. Mrs. Ettie Marie Drake, of 13904 Heartside in Farmers Branch, wishes to make a donation of one Magnolia tree, 3 2" diameter, which is valued at $300.00. A motion by Councilman Weidinger, a second by Councilman Johnson, accepted the donation of a Magnolia tree from Mrs. Ettie Marie Drake. Councilman Dingman amended the motion to include sending a letter of appreciation to Mrs. Drake. Councilmen Weidinger and Johnson accepted the amendment. Motion carried unanimously. AGENDA ITEM NO. C.1-PUBLIC HEARING: CONSIDER REQUEST TO AMEND THE ZONING ON THE PROPERTY LOCATED AT 12100 WEBB CHAPEL ROAD IN THE +a V-WL. L LLV1LLVuUli, &1"Ll 1L"ul Pz tSrrl~vrrClEj1L" klullull . Mayor Dodd opened the discussion by giving t e following information from an administrative memo. Farmers Branch Hospital Authority is proposing to construct a 6 story building with an elevator penthouse on the property described as a 1.911 acre tract of land in the H.C. Marsh Survey, Abstract 915 and addressed as 12100 Webb Chapel Road. Article 11, Section 101, Paragraph (M) of the City's Zoning Ordinance will allow structures to be built to a maximum height of 28 feet in office zoning districts. (2 stories) The Planning and Zoning Commission recommends that the request be denied. Vol. 37, Page 31 Mr. Jack Bailey, Chief Executive Officer of Farmers Branch Hosptial Authority, presented the request of the Hospital Authority. He explained the need for more space and that the 6 story structure would improve hospital efficiency. He stated that the elevator versus the long hallways would be time saving and thus patients would receive faster and better care. He also described the architectural character, the planning, the implications the architecture will have on the site and relationship and effect it will have on the freeway. Mr. Bailey stated that they do not want an outlet to the residential neighborhood, for they are working for access to the LBJ Service Road. Mr. Ron T. Cannamore, architect for the Hospital Authority, described the architectural drawing of the 6-story addition. Dr. Robert Moon, 1601 Mayflower, Consulting Horticulturist and Landscaping Designer, reviewed, with a slide presentation, the planned screening for privacy, beauty and design. Dr. Moon stated that they are planning to plant trees to separate the Hospital from the residential area. The following spoke in favor of the request. Dr. Stuart Peak, 2660 Farmers Branch Lane, Chief of Department of Radiology of Luther Medical Systems of North Texas, spoke in favor of the 6 story structure. He feels it will provide for better care of patients. Mr. Wesley Grigsby, 2649 Farmers Branch Lane, spoke in favor of the addition. Reverend Don Primm, 13038 Birchlawn, Pastor of Valley View Baptist Church, supports the hospitals request. Mr. Otto Bejcek, 14330 Olympic Drive, Hospital Authority Member, stated that the new design change would keep cost down and quality up. Dr. Stephen Redfern, 4215 Well Hollow, in Dallas, Chief of Staff, spoke in favor of the structure. Dr. James Key, 14502 Park Lake Court, spoke in favor of the structure. Chaplin Ed Schultz, 2926 Selma Lane, spoke in favor of the structure. Mr. Jerry Parks, 2710 Farmers Branch Lane, spoke in favor of the addition. He stated that the new facilities would help to attract quality doctors and staff. Mrs. Dolly Graul, 14636 Cherryhills Drive, a nurse serving the hospital, stated that the 6-story structure would help provide better care. Pastor Clay Boyer, First Christian Church, spoke in favor of the new structure. He stated that the 6-story structure would be time saving and the public would be able to find their way easier. Vol. 37, Page 32 Mr. Kenneth Hughes, 1802 Northcrest in Carrollton, Chairman of the Hospital Authority Board of Directors, spoke in favor of the structure. Mr. Andre Godefroy, 14222 Rawhide, a member of the Hospital Authority, spoke in favor of the structure. Mr. Arthur Martin, 12227 Amsterdam Road, a volunteer at the Hospital, spoke in favor of the addition. He stated that he has never experienced any traffic problems on Amsterdam. He also stated that with the 6-story design, the building would act as a noise barrier, eliminating the freeway noise. Mrs. Nell Knight, 1831 Glengary, spoke in favor of the structure. Dr. Ron Hellstrum, 3832 Villa Nova, Director of Emergency Services, spoke in favor of the structure. He stated that the structure would help improve care and the Farmers Branch citizens deserve the best facilities. Dr. Bob Sanders, 3408 Highland Meadow, spoke in favor of the request. Mrs. Cynthia Stanaland, 12220 Brisbane, supported the request. She stated that, as a neighboring resident, she would appreciate the screening from the freeway. Mr. Vernon Smith, 2715 Bay Meadow Circle, spoke in favor. Mrs. Till Rathburn, 13824 Braemar Drive, a volunteer of the hospital, spoke in favor. Mr. Ed Bonneau, 2710 Bay Meadows, spoke in favor of the hospital, stating that the Farmers Branch area needed a first class hospital not just a pretty good hospital. Mr. Pat Haggerty; 3155 Golfing Green, spoke of the need for a good functional hospital. Dr. Robert Bonham, 12140 Webb Chapel, spoke in favor of the structure. Mr. Gary Carley, 3353 Dorodo Beach, spoke in favor of the hospital. Councilwoman Dingman presented a letter from Dean Holt, President of Brookhaven College, stating that he was in favor of the hospital. The following spoke in opposition of the request. Mr. John Barr, 12106 Brisbane, spoke in opposition of the structure. He stated that the only people that seem to be in favor of the structure are those that work there. He felt that the facilities of the hospital were adequate. Vol. 37, Page 33 Mrs. Cheryl Howerton44;, 3657 Morningstar Circle, presented the Council with a petition requesting the Council to deny the request. The petition contains 219 signatures. Mr. David Cason, 3406 Goldendale spoke in opposition of the hospital. He questioned the hospital's long range expansion plans. Mrs. Gloria Aguilar, 3647 Morningstar Circle, spoke in opposition of the addition because she feels that it will cause a traffic problem. Mr. Melvin Bailey, 3609 Janlyn, spoke in opposition. He presented a letter from Chapel Hill Methodist Church requesting the Council to postpone further expansion of the hospital until arrangements can be made to provide movement of traffic from the area in question into the service road of Interstate Highway 635. Mrs. Martasin, 12106 Eunice Street, spoke in opposition. She stated that the addition would cause heavier traffic and that she gets headlights shining in her windows now. She also stated that even with the screening, the people on the upper floors of the building would be able to see down onto her property. She feels this will be an invasion of privacy. Mrs. Sandra Timmerman, 12105 Amsterdam, opposes the addition and questions the upkeep of the property. Mr. Coleman McClure, 3240 Myra Lane, questioned the screening and the noise factor. He stated that he would like to see a solid wall put up as a barrier. He asked the council to deny the request. Mrs. Kay Morse, 3234 Myra, opposed the request and stated that she was not happy with the noise of the dumpsters and that she would like to see more screening. Mr. J.L. McKinny, 12118 Brisbane, opposed the addition. Mrs. Fay Walston, 3004 Topaz, questioned whether the hospital will come back with a duplicate request in the future. There being no further questions or comments from the audience, a motion by Councilman Blair, a second by Councilman Johnson, all voting "Aye", closed the public hearing. After some discussion concerning dumpsters, screening trees, access from LBJ, building structure, and traffic, a motion by Councilman Johnson, a second by Councilman Weidinger, authorized the City Administration, in conjunction with the City Attorney, to draft an ordinance granting the request of zoning for PD zoning for consideration at the next regular meeting of the City Council that incorporates a site plan and Ordinance that reflects adequate and acceptable screening and landscaping devices, the 1 twin 6- story structure, and any other basic requirements. Motion carried 4 to 1, with Councilmen Blair, Johnson, Weidinger and Glancy voting "Aye", and Councilwoman Dingman voting "Nay". Vol. 37, Page 34 AGENDA ITEM NO. C.4-CONSIDER REQUEST OF APPEAL ON DECISION OF THE DANULNUU0 L~1VL t7ti[,t1ALVUU uViLJJil.9 - ACTION. A motion by Councilman Johnson, a second by Councilman Weidinger, tabled this item until the next Council Meeting. Motion carried unanimously. AGENDA ITEM NUMBER CHANGE. Upon motion by Councilman Weidinger, seconded by Councilwoman Dingman, Item C.5 shall follow Item C.1 on the Agenda. Motion carried unanimously. At this point in the meeting, the City Council recessed for a few minutes. AGENDA ITEM NO. C.5-DISCUSS CONSTRUCTION OF SIDEWALKS ON JOSEY LANE AND OTHER CONCERNS AND TAKE APPROPRIATE ACTION. Mayor Do opens the discussion by giving the following information from an administrative memo. This item has been placed on the Council Agenda at the request of Mayor John Dodd and Councilwoman Dingman. Mr. Hubert O'Rear, 13909 Sundown Trails, discussed the sidewalk problem on Josey from Valwood to Rawhide. He presented the City Council with a petition requesting the following: (1) Concrete sidewalks on each side of Josey Lane; (2) Guard rails to protect the pedestrians; (3) Lower speed limit and stricter enforcement; (4) School zone at Dennis and Josey; (5) The traffic light at Dennis and Josey timed slower for pedestrians to cross; (6) Josey Lane homeowners' yards and trees replaced or repaired as promised; (7) Pedestrian walk light at Dennis and Josey; (8) Left turn light at Dennis and Josey. Ms. Alice Clark, 13970 Montvale, asked if the people that had sidewalks previously would be assess for the replacement. Mr. West, City Manager, responded that it is the recommendation of the staff that the residential property owners not be assessed. Mr. Dwight Kitzer, 13863 Dennis, stated that it may help to reduce the speeding if the City post additional speed limit signs. He also stated that a dip warning sign should be posted on Dennis approaching Josey. Mr. West reported that the dip warning sign and the speed limit signs could be taken care of by City Staff. City Attorney John Boyle explained Assessment procedures would have to be followed if Commercial property is to be assessed. After some consideration, a motion by Councilwoman Dingman, a second by Councilman Johnson, appropriated money needed to put sidewalks in on both sides of Josey Lane. Vol. 37, Page 34A Councilman Weidinger amended the motion to authorize the installation of 4' cement sidewalks on both sides with construction of retaining walls where grade differences require. Councilwoman Dingman amended the motion to include that the money for the sidewalk installation be taken from the Library improvement fund. Councilwoman Dingman and Councilman Johnson accepted the amendments. Motion and amendments carried unanimously. Upon discussion of whether to assess property owners, City Attorney John Boyle explained the assessment procedures that would have to be followed if this was to be an assessment project. The Council directed the City Staff to install dip signs and speed limit signs for the intersection of Josey Lane and Dennis Lane; to investigate the timing of the light for pedestrian crossing; increase the enforcement of the speed limit of this area; investigate whether speed limit should be lowered, and whether there is a need for guard rails and crosswalk lights at the intersection. A motion by Councilwoman Dingman, a second by Councilman Weidinger, all voting "Aye", instructed the staff to investigate and prepare the appropriate ordinance for designating a school zone at the Josey and Dennis Lanes intersection. Councilwoman Dingman made a motion, seconded by Councilman Weidinger, to direct staff to contact residents and investigate and proceed with repairs that will be necessary for damage done to property by the City in constructing Josey Lane. Motion carried unanimously. AGENDA ITEM NO. C.2-DISCUSS REGULATION OF SMOKE DETECTORS AND TAKE APPROPRIATE ACTION. Upon motion by Councilman Weidinger, seconded by Councilman Blair, all voting "Aye", discussion was tabled. AGENDA ITEM NO. C.3-DISCUSS ORDINANCE NO. 961 PROHIBITING PARKING OF TRUCK IN PERSONAL DRIVEWAY AND TAKE APPROPRIATE ACTION. Upon motion by Councilman Johnson, seconded by Councilman Weidinger, and unanimously carried, no action was taken on this item. AGENDA ITEM NO. C.4-CONSIDER REQUEST OF APPEAL ON DECISION OF THE DANGEROUS AND HAZARDOUS BUILDING CODE BOARD AND TAKE APPROPRIATE ACTION. Tabled until next meeting. AGENDA ITEM NO. C.6-CONSIDER REQUEST OF FARMERS BRANCH-CARROLLTON FLOOD CONTROL DISTRICT FOR ACCESS EASEMENT AND TAKE APPROPRIATE ACTION. Upon motion by Councilman Johnson, seconded by Councilman Weidinger, consideration was tabled until the next meeting. Motion carried unanimously. Vol. 37, Page 35 AGENDA ITEM NO. C.7-CONSIDER SETTLEMENT OF TEXAS POWER AND LIGHT COMPANY'S RATE INCREASE REQUEST AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by reading the following information from an administrative memo. City Staff attended the Public Utility Commission hearing on the Texas Power & Light rate increase request. The hearing immediately recessed at the request of Allan King, PUC Staff Council, to consider settlement of the case. The company had requested a 32.88% increase in residential customer rates, PUC staff recommended a 16.22% increase and the proposed settlement is for an increase of 15.10%. Municipal power rates are proposed to be settled at a 15.35% increase down from the original request of 54.56%. The proposed settlement also calls for TP&L to refund $2.9 million to customers due to the sale of part of the Commanche Peak plant. The net base rate increase is proposed to be settled at $66.3 million verses the companys original request of $185.2 and the PUC staff recommendation of $72.7 million. The TP&L Cities Steering Committee met in Waco on April 27, 1982 and recommended settlement of the case. It is the recommendation of the Staff to . join with other TP&L cities in the settlement of this rate request at $66.3 million in base rates. Mr. Mike Arrington was present to discuss the rate increase. After some consideration, a motion by Councilman Weidinger, a second by Councilman Glancy, approved the joining with the other TP&L cities in the settlement of the TP&L rate request increase at $66.3 million in base rate increases. AGENDA-ITEM NO. C.8-DISCUSS THOROUGHFARE LIGHTING PROJECTS AND TAKE APPROPRIATE ACTION. Mayor Dodd-opened the discussion by giving the following information from an administrative memo. The City Staff has been working with Texas Power and Light Company to install street lighting facilities on the following major thoroughfares: (1) Valley View Lane from Templeton Trail Drive to the service road of I.H. 635 (LBJ); (2) Midway Road from I.H. 635 (LBJ) to Spring Valley Road; (3) Josey Lane from Rawhide Parkway to Valwood Parkway. Prior to proceeding with these Thoroughfare Lighting Projects, the City Staff would like additional direction from the City Council. City Staff recommends that the Thoroughfare Lighting Projects for Valley View Lane, Midway Road and Josey Lane be approved and that funds be appropriated to cover the aniticipated costs. After some consideration, a motion by Councilman Johnson, a second by Councilman Weidinger, moved that this item be considered in the 1982-83 Capitol Improvement Project Budget. Motion carried unanimously. Vol. 37, Page 36 AGENDA ITEM NO. C.9-DISCUSS SANITARY SEWER PROBLEM BEHIND THE HOME OF DR. AND MRS. MORTON MASON, AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. A residential service connection to a City sanitary sewer main in Farmers Branch Creek has been damaged, and raw sewage is spilling into the Creek. The Creek has eroded several feet at this location which has caused this problem. An agreement has been prepared to provide access across private property so that the necessary repairs can be made. It is recommended by Staff that the proposed Agreement be approved and the City Manager authorized to execute the Agreement. Dr. and Mrs. Mason were present to discuss the Agreement. Dr. Mason stated that he had read the agreement and had only a few minor corrections. After some consideration, a motion by Councilman Glancy, a second by Councilman Weidinger, authorized the City Manager to execute the Agreement between the City and Dr. and Mrs. Morton Mason. Motion carried unanimously. AGENDA ITEM NO. C.10-CONSIDER RECOMMENDATION ON HISTORICAL PARK CONCEPT FROM THE HISTORICAL PRESERVATION AND RESTORATION BOARD AND TAKE APPROPRIATE ACTION. Councilman Blair made a motion, seconded by Councilman Glancy, to place this item on the next study session agenda and council meeting. Motion carried unanimously. AGENDA ITEM NO. C.11-CONSIDER RECOMMENDATION ON CONSULTANT FOR HISTORICAL PARK FROM THE HISTORICAL PRESERVATION AND RESTORATION BOARD ANn TAKR APPRnPPTATR ArTTnM Mayor Dodd opened the discussion by giving the following information from an administrative memo. This item was placed on the agenda at the request of the Historical Preservation and Restoration Board. They are recommending a consultant be hired to begin the detail planning and analysis of the Historical Park and its structures. Mrs. Maryann Chapman, Chairman of the Historical Preservation and Restoration Board, was present to request the City Council to authorize City Administration to negotiate with Keith Downing and Associates to master plan the Historical Park and structures. Councilman Weidinger made a motion to negotiate an appropriate contract with Keith Downing and Associates, not to exceed $35,000, and to have staff prepare specifications and bring a proposal back to the study session. Motion was withdrawn. Vol. 37, Page 37 After some consideration, a motion by Councilman Johnson, a second by Councilman Weidinger, authorized City Administration to contract with Keith Downing and Associates for the initial planning on an hourly fee basis and request a representative from the firm be present at the study session in June. Motion carried unanimously. AGENDA ITEM NO. D.1-DISCUSS CLOSURE OF VALLEY VIEW LANDFILL AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. The City of Farmers Branch operated the Valley View Landfill as the disposal site for solid waste of the City until the site's fill capacity was reached. As a result of a recent inspection of the site by State Department of Health personnel, the State has requested that the City furnish a plan and schedule for the closure of the Valley View Landfill to comply with the State regulations Several options are available in order to accomplish the proper closure of the landfill. A decision is needed as to which option will be used for the closure of the landfill, so that the Staff can prepare a Closure Plan and Schedule required by the State Department of Health. Staff recommends that authorization to rent the necessary equipment complete with operators, be granted for the City's plan to close the Valley View Landfill. After some consideration, a motion by Councilman Johnson, a second by Councilman Weidinger, instructed the Staff to prepare the appropriate Resolution to send the Texas Department of Health commiting and obligating the City to proceed immediately with plans for closing the City's Valley View Landfill Site as to comply with all Rules, Regulations, Standards and Directives of the Texas Department of Health. Said resolution to include the following: a. City Staff is to negotiate with the Farmers Branch- Carrollton Flood Control District relative to the possibility of utilizing soil that will be dredged from the Trinity River as the required cover for the sanitary landfill; or b. As an alternative, City Staff is authorized to undertake the closure project by the utilization of rental equipment, complete with operators, and obtaining the necessary fill dirt from the undisturbed portion of the site with an estimated 45-65 working days to accomplish the project and estimated cost of $140,000.00. Motion carried unanimously. Vol. 37, Page 38 AGENDA ITEM NO. D.2-CONSIDER AUTHORIZING CITY MANAGER TO EXECUTE AN AGREEMENT FOR AN EMPLOYEE ATTITUDE SURVEY AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. The City has received and discussed a proposal from Human Resources Management to conduct an employee effectiveness survey. This survey will also serve as an employee attitude survey. The survey will identify problem areas both major and minor. It will assist in the establishment of a plan of action to solve these problems. It will further serve to improve employee moral and productivity. The Staff feels the improved employee productivity and moral will more than pay the cost of the survey within a very short period of time. The information received from the survey could provide future cost savings by attacking minor problems before they become major. City Staff recommends that the City Manager be authorized to sign and accept Human Resources Management proposal to conduct an employee effectiveness survey and appropriate $9,100.00 from the unappropriated reserve. After some consideration, a motion by Councilman Weidinger, a second by Councilman Glancy, tabled consideration of this item until the next fiscal year budgeting. Motion carried unanimously. AGENDA ITEM NO. D.3-CONSIDER AUTHORIZING THE CITY MANAGER TO EXECUTE A FINANCING AGREEMENT WITH CENTRE LAND JOINT VENTURE FOR TRAFFIC SIGNAL AT MIDWAY AND McEWEN. Mayor Dodd opened the discussion by giving the following information from an administrative memo. Centre Land Joint Venture has agreed to advance to the City the funds needed to install a traffic signal at the intersection of Midway Road and McEwen Road. The terms of the Agreement provide for Centre to provide the funds at the time of written approval of the lowest and best bid, but prior to the City entering into a contract. The City agrees to reimburse Centre the full amount advanced between October 1, 1982 and December 31, 1982 or at the time of completion of the traffic signal improvements which ever comes later. City Staff recommends that the City Manager be authorized to execute this Financing Agreement. After some consideration, a motion by Councilman Weidinger, a second by Councilman Johnson, authorized the City Manager to execute a Financing Agreement between the City and Centre Land Joint Venture for installation of a traffic signal at Midway and McEwen. Motion carried unanimously. Vol. 37, Page 39 AGENDA ITEM NO. D.4-CONSIDER AUTHORIZING THE EXECUTION OF A MAINTENANCE AGREEMENT WITH BROOM AVEN COUNTRY CLUB AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. In September of 1971 the City entered into a mutual maintenance agreement with Brookhaven Country Club for Brookhaven Club Drive. The agreement called for Brookhaven Country Club to maintain the median once the City had added turf, trees, and an irrigation system. The agreement was to extend for five (5) years. The agreement was extended for another five years in April of 1977. Brookhaven Country Club has agreed to renew the maintenance agreement for another five (5) years. City Staff recommends the City Manager be authorized to execute renewal of maintenance agreement with Brookhaven Country Club. After some consideration, a motion by Councilman Johnson, a second by Councilman Blair, authorized the City Manager to execute a renewal of maintenance agreement with Brookhaven Country Club. Motion carried unanimously. AGENDA ITEM NO. D.5-CONSIDER PASSING A RESOLUTION APPROVING THE INDUCEMENT AGREEMENT BETWEEN EL CHICO CORPORATION AND THE CITY OF FARMERS BRANCH INDUSTRIAL DEVELOPMENT CORPORATION. Mayor Dodd opened the Discussion by giving the following information from an administrative memo. El Chico Corporation has filed an application for financing from the Industrial Developemnt Corporation. The Industrial Development Corporation Board met on April 29, and approved the inducement agreement requested by E1 Chico Corporation. Consideration for approval of the Council is before the Council at this time. Wayne Musgrave and Don Mackaman were present respresenting E1 Chico corporation, to answer any questions from the Council. After some consideration, a motion by Councilman Glancy, a second by Councilman Weidinger, approved Resolution No. 82-004 approving the inducement agreement between El Chico Corporation and the City of Farmers Branch Industrial Development Corporation. Motion carried unanimously. AGENDA ITEM NO. D.6-CONSIDER-AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR A TRAFFIC STUDY AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. Continuing need for up-to-date traffic and street capacity information for decision-making has resulted in an RFP being developed and sent to five (5) firms. Five responses were received and evaluated by the Staff, using a criteria sheet. City Staff recommends authorizing the City Manager to execute an agreement for a Traffic Study to PAWA, Inc. Vol. 37, Page 40 After some consideration, a motion by Councilman Johnson, a second by Councilman Weidinger, authorized the City Manager to execute an agreement for consulting services with PAWA, Inc. and appropriate funds for payment. Motion carried unanimously. Councilwoman Dingman also stated that the timing of the lights on Josey Lane should be included in the study. AGENDA ITEM NO. D.7-CONSIDER AWARDING THE BID FOR THE MARSH LANE PROJECT, AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by briefly explaining the events that have taken place up until this consideration. Turner, Collie & Braden, Inc. recommends that a contract be awarded to H.B. Zachry Co. in the amount of $2,647,382.00. Any award of contract should be conditional on the City of Addison also awarding a contract. After some consideration, a motion by Councilman Weidinger, a second by Councilwoman Dingman, awarded the contract for the Marsh Lane Project to H.B. Zachery Co. in the amount of $2,647,382, which the City share shall be as outlined in the contract and that the contract be awarded conditionally, upon the City of Addison awarding the contract for the paving. Motion carried 4 to 1 with Councilmen Blair, Dingman, Glancy and Weidinger voting "Aye", Councilman Johnson voting "Nay". Councilman Weidinger made a motion directing the staff to contact the appropriate parties in order to determine the best route for the waterline and prepare the appropriate instrument for laying this line so that the timing will be done prior to any paving being done on Marsh Lane. Motion was seconded by Councilman Glancy and carried unanimously. AGENDA ITEM NO. D.8-CONSIDER AWARDING THE BID FOR THE ROLLING KNOLL WATER MAIN REPLACEMENT PROJECT, AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. Five (5) sets of plans and specification were delivered to contractors and another set was picked up by a contractor. Two (2) bids were received for this project. The "Standard Bid" on this project required the contractor to furnish all materials, an "Alternate Bid" was also accepted which required the City to furnish the pipe and backfill material, fire hydrants, valves, and fittings. The lowest and best bid for the Standard proposal was from Ruff Construction in the amount of $137,863.50. The lowest and best bid for the Alternate proposal was from Crawford Utility in the amount of $118,159.29. The cost to the City for furnishing the materials for this project would be $26,307.81 making a total cost to the City of $144,467.10. It is estimated that the cost to the City for this project if done by the Water Main Replacement Division at their latest cost of $38.05 per linear foot of 8: pipe would be $103,000.00. Vol. 37, Page 41 It is recommended by City Staff that this bid be awarded to Ruff Construction in the amount of $137,863.50 and that funds for this project be appropriated from the Utility Fund Unappropriated Reserve. After some consideration, a motion by Councilman Johnson, a second by Councilman Weidinger, rejected all bids. Motion carried unanimously. AGENDA ITEM NO. D.9-CONSIDER AWARDING BID FOR CONSTRUCTION OF BIKE PATHWAY AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. Bids were sent to seven (7) vendors and four bids were received. The four vendors and their corresponding bids were: Uvalde Construction Company, $39,813.23; Great Southern Contractors Inc., $48,005.98; Marriot Brothers, Inc., $48,860.50; and Thurman-Norris Concrete Co., Inc. $50,842.90. January 18, 1982 the City Council appropriated $34,900 to upgrade existing bike pathway and to construct an additional 5.2 miles of bike pathway. A balance of $26,000 is left which can be used for the pathway. An additional $13,815.00 must be appropriated in order to award the bid to Uvalde Construction. City Staff recommends appropriating an additional $13,815.00 and award bid to Uvalde Construction for construction of the bicycle pathway between Valley View and Brookhaven on Marsh Lane. After some consideration, a motion by Councilman Weidinger, a second by Councilman Glancy, appropriated an additional $13,815.00 from unappropriated reserve, and awarded the bid to Uvalde Construction in the amount of $39,813.23 for construction of the bicycle pathway between Valley View and Brookhaven Club Drive on Marsh Lane. Motion carried unanimously. AGENDA ITEM NO. D.10-CONSIDER AWARDING THE BID FOR ROOF REPAIRS AT THE RECREATION CENTER AND SWIMMING POOL BATH HOUSE AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the discussion by giving the following information from an administrative memo. Bids were sent to six vendors and Weatherford Roofing was the only vendor that returned a bid. The amount of the bid was $61,998.00. Amount budgeted for this project was $40,000. This is the second time we have advertised for bids on the roofing repair, the first time we received no bids. Because the bid is over the budget and we received only one bid, we request permission to readvertise for bids. City Staff recommends disapproving awarding the bid from Weatherford Roofing, and to readvertise for bids for roof repairs. After some consideration, a motion by Councilman Weidinger, a second by Councilman Blair, disapproved the bid from Weatherford Roofing and authorized readvertisement of bids for roof repairs. Motion carried unanimously. Vol. 37, Page 42 AGENDA ITEM NO. D.11-CONSIDER THE ADVERTISEMENT FOR BIDS FOR THE COOKS CREEK LIFT STATION AND COOKS CREEK SANITARY SEWER TRUNK MAIN PROJECTS. Mayor Dodd opened the discussion by giving the following information from an administrative memo. The consulting engineers have completed the preparation of plans and specifications for construction of the Cooks Creek Lift Station and Cooks Creek Sanitary Sewer Trunk Main Projects. It is requested that the City Staff be authorized to advertise for bids for these projects. The City Staff has reviewed and approved the plan and specifications for these Projects. City Staff recommends authorizing City Staff to advertise for bids for these projects. After some consideration, a motion by Councilman Weidinger, a second by Councilwoman Dingman, authorized the advertisement for bids for the Cooks Creek Lift Station and the Cooks Creek Sanitary Sewer Trunk Main Projects. Motion carried unanimously. MAYOR DODD ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. AGENDA ITEM NO. E.1-EXECUTIVE SESSION. a. Discuss Personnel Matters An appointment of a Councilmember serving as the North Central Texas Council of Government voting representative from Farmers Branch was discussed. b. Discuss Land Acquisition. City Manager Paul West reported on possible land acquisition for City use. THE COUNCIL RECONVENES INTO GENERAL SESSION. AGENDA ITEM NO. E.2-NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN EXECUTIVE SESSION. A motion by Councilwoman Dingman, a second by Councilman Weidinger, all voting "Aye", named Councilman Bill Glancy as the NCTCOG voting representative from Farmers Branch. A motion by Councilwoman Dingman, a second by Councilman Glancy, all voting "Aye", directed the Staff to prepare the appropriate resolution naming Steve Beckham as a member of the Farmers Branch Industrial Development Corporation Board. A motion by Councilwoman Dingman, a second by Councilman Weidinger, all voting "Aye", appointed Councilman Dave Blair to serve on the Council's Audit Committee. Vol. 37, Page 43 AGENDA ITEM NO. E.4 and E.5-NO ACTION NECESSARY. AGENDA ITEM NO. F.1-ADJOURNMENT A motion by Councilman Weidinger, a second by Councilman Glancy, all voting "Aye", adjourned the meeting of May 3, 1982 at 12:17 A.M. yore Jo City Sec tary Vol. 37, Page 44