2018-10-16 CC Minutes City Council Minutes October 16,2018
City of Farmers Branch
'= City Council Minutes
FARMERS
BRANCH
Tuesday, October 16,2018 Farmers Branch Coy Hall Council Chambers
y 13000 William Dodson Pkwy
Farmers Branch,TX 75234
Presiding: 1 - Mayor Robert C. Dye
Present: 4- Mayor Pro Tern John Norwood; Council Member
Bronson Blackson, Council Member Ana Reyes;
Council Member Terry Lynne;
Absent: 1 - Deputy Mayor Pro Tern Mike Bomgardner
Staff: - Charles Cox, City Manager; John Land, Deputy
City Manager; Amy Piukana, City Secretary;
Braden Metcalf, City Attorney, Pete Smith, City
Attorney; Tina Firgens, Director of Planning;
Benjamin Williamson,Assistant to City Manager,
Allison Cook, Director of Economic
Development; Hugh Pender, Building Official;
David Hale, Police Chief; Dean Habel, Deputy
Police Chief; Steve Parker, Fire Chief; Shane
Davis, Director of Sustainability and
Environmental Services; Director of Finance
Sherrelle Evans-Jones; Director of Public Works
Marc Bentley
A. CALL TO ORDER -STUDY SESSION
Mayor Dye called the Study Session meeting to order at 3:00 p.m.
A.1 Discuss regular City Council meeting agenda items.
Mayor Dye noted Deputy Mayor Pro Tern Bomgardner is uable to attend.
Mayor Pro Tern Norwood asked for clarification regarding G.2, in regards to the one ton
weight limit on Mercer Parkway and signage. Chief Hale responded explaining delivery
trucks are exempt throughout the City. Director of Public Works Marc Bentley explained
the signage would be the typical street sign with a truck symbol.
Mayor Pro Tern Norwood suggested tabling Agenda Item G.3 to amend the multi-family
inspection Ordinance, due to the absence of Deputy Mayor Pro Tern Bomgardner. He
asked if the updates satisfy Deputy Mayor Pro Tern Bomgardner's suggestions. Mr.
Pender stated he has a proposal that addresses the concerns, he stated we are adding
a higher heat temperature.
Council Member Reyes asked to not delay the requirements as it affects residents in
multi-family dwellings with heat and cooling needs.
1
City Council Minutes October 16,2018
Council Member Lynne stated he is not in agreement for the frequency of inspections
due to age, and noted he feels 68 degrees for heat and 85 degrees for air conditioning
is adequate. He recommended 0-4 years, 5-9 years, 10-15 year scheduled inspections,
which shaves off five years and gives 100% compliance. IMN,
Mayor Pro Tern Norwood asked for clarification on Agenda Item G.5, noting it references
the Texas Code but it doesn't reference costs for public information. He asked for
clarification.
City Manager Charles Cox explained the public information requests have evolved over
the years and now include paper and electronic form. He stated by adopting the Texas
Public Information Act, it helps streamline the fee structure and process.
The City Secretary Amy Piukana reviewed an example of a cost breakdown for a public
information request. She explained with the current outdated Ordinance, the City is
unable to recoup costs for paper records under 30 pages. She further stated by adopting
this Ordinance it allows the city to align with the Texas Public Information Act fee
structure.
Mayor Pro Tem Norwood recommended the City be transparent about costs for receiving
public information.
City Manager Charles Cox announced that due to the extensive rains in the area, the
Bloomin Bluegrass event would be moved indoors to the Omni Hotel.
Director of Parks and Recreation Jeff Harting explained the event will be limited to pre-
purchased tickets and stay and play packages due to the limited space.
A.2 Receive an update on the City's Public Emergency Notification Procedures.
Emergency Management Specialist Lauren Sanchez briefed City Council regarding this
item. Ms. Sanchez provided a City demographic overview, reviewing means of
communication and notification to residents which include Social Media (Facebook,
Twitter, Next Door), Branch Bulletins via mail and email and the City's Everbridge
System. She explained the mass notification system to communicate internally and with
the public is the EOC Activation plan. She explained residents could sign up on the City
of Farmers Branch webpage, or text FBALERT1 to 888-777. She stated the notifications
come by City issued alters and the National Weather Service. She explained the
notifications could be customized by geographical areas. She further stated the Fire
Department and Police Departments could issue notifications.
Council Member Reyes suggested researching language translations and working with
School Districts, and Parent Teacher Associations to include private schools.
Ms. Sanchez replied stating she plans to distribute flyers and meet with Schools for
community outreach.
A.3 Discuss proposed changes to the Multi-family inspection requirements.
Building Official Hugh Pender briefed City Council regarding this item. He stated based
on the last discussion, he is proposing to have tiered Multi-family inspections. The tiered
inspections would be based on 0-5 years compliant bases plus 100% exterior, 6-10 years
with 25% of the units, 11-20 years 50% of the units, and 21 or more years at 100% of the
2
City Council Minutes October 16,2018
units
Mr Pender explained the proposed Ordinance has a provision requiring air conditioning
capable of maintaining and indoor temperature at least 15 degrees cooler than outside but
in no case warmer than 85 degrees, requires annual multi-family license and registration
fees prior to final•Certificate of Occupancy, Increases the re-inspection fees to$25 per unit
per violation and removes the cap, requires a new license when changing ownership within
30 days, with 100% of the units passing inspection.
Council Member Lynne discussed complaint process, staffing, temperature mandates,
and the affects to the owner
Council Member Reyes suggested a temperature adjustment to 82 degrees.
Council Member Lynne replied stating in his opinion, 85 degrees is adequate. He noted
mandating temperatures could be costly.
Mr. Pender explained the City of Dallas also has the 85-degree requirement. He further
stated we are not trying to regulate comfort, but maintain health and safety.
Council Member Blackson stated our multifamily residents, are part of our community and
we need to ensure they understand how to make a complaint with the City. He suggested
targeting public education to the individual units to ensure everyone receives City
communication.
A.4 Discuss future City Council meeting agenda items.
Council Member Lynne asked for a future agenda item on (Branch Connection) Senior
Fees, charity funds related to the Ice Rink, and to discuss signage for being designated a
Purple Heart City.
Council Member Reyes asked for a future agenda item to discuss lighting, and asked for
an update on the Demolition Rebuild Incentive Program.
Mayor Dye suggested waiting 6 months to accumulate more data on the senior fees and
its affects.
Council Member Lynne asked how many people have dropped out.
Mr. Cox replied stating 540 out of 600 people have paid the requested fees.
Council Member Lynne announced the Dallas 311 phone app has been updated with a
new name,which is Our Dallas. He further stated this is easiest way to submit complaints
on panhandlers.
The City Council recessed at 4:28 p.m.
B. CALL TO ORDER- REGULAR MEETING (6 P.M.)
Mayor Dye called the meeting to order at 6:01 p.m.
C. INVOCATION & PLEDGE OF ALLEGIANCE
Pastor Dixon from Christ United Methodist Church provided the invocation and Mayor Dye
led the Pledge of Allegiance and Pledge to the Texas Flag.
3
City Council Minutes October 16,2018
D. REPORT ON STUDY SESSION ITEMS
Mayor Pro Tern Norwood provided a report on Study Session items.
E. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY
City Manager Charles Cox provided the following information:
Following the extensive discussion on proposed changes to trash collection, residents
should note that there will not be an action item on the agenda on November 6.The Mayor
and City Council will continue to study and discuss the service with a focus on maintaining
quality services and clean neighborhoods for residents. Council will also continue to review
options to prudently extend the life of the City-owned Camelot Landfill.
• The rainy weather is forcing a lot of moving parts for the forthcoming big weekend of events.
Please note:
o Bloom in' Bluegrass is being moved to the host hotel, the Omni Park West in Farmers
Branch, exclusively for guests booking Bluegrass packages at Farmers Branch hotels
and those with pre-purchased tickets. Visit bloominblueqrass.com for updates and
additional information.
o As the garden is too wet, the Celebration of Roses has been canceled.
o The annual Craft Fair continues without change at The Branch Connection on Saturday
from 9 a.m. until 4 p.m
o The Shredding Event, rescheduled to this Saturday, 9 a.m. to 12 noon at City Hall is
currently on schedule but subject to change depending on weather.Stay tuned for more
details.
• Trick-or-treating the historical structures at the Farmers Branch Historical Park is on the agenda
for Haunts & Houses, planned Tuesday, October 23 from 3 until 5 p.m. School-aged children
are invited to come and get goodies at the various structures and experience the Manske
Library's"Boo-Ville" area during this come and go event. Call 972.406.0184.
• Then, Halloween in the Park is set for Saturday, October 27 from 5 until 10 p.m. at the
Historical Park. Admission to the park is free. The infamous Haunted Hedge will be a $5 per
person when it opens at about dusk. •—•
• Looking ahead, mark your calendars for this year's Veterans Day Celebration, set for Friday,
November 9 at 10:30 a.m. at The Branch Connection. Call 972.919.8740.
• You can sign up for that eNews at farmersbranchtx.gov to have current City news and
information delivered directly to your eMail box.
F. CITIZEN COMMENTS
The following residents wished to speak:
Mary D. Kelley spoking regarding locked entrances at the Senior Center side doors.
G. CONSENT AGENDA
G.1 Consider approving minutes of the City Council meetings held September 25, 2018
and October 1, 2018; and take appropriate action.
G.2 Consider adopting Ordinance No. 3533 amending the City of Farmers Branch Code
of Ordinances, Chapter 82, Traffic and Vehicles, Section 82-34 "Speed Limits" by
establishing a speed limit on a segment of Royal Lane, Section 82-122 "School
Zones", amending a school zone on a segment of Valley View and removing school
zones at three other locations; Section 82-245 "Specific Weight Limits" adopting
vehicle weight limits on Mercer Parkway; and take appropriate action.
G.3 Consider adopting Ordinance No. 3537 amending the Multi-family inspection
program requirements; and take appropriate action.
4
City Council Minutes October 16,2018
G.4 Consider adopting Ordinance No. 3538 to correcting Ordinance No. 3522, adopted
September 11, 2018, by amending Appendix A "Fee Schedule" to correct a
scrivener's error in Appendix A"Fee Schedule"; and take appropriate action.
G.5 Consider adopting Ordinance No. 3539 amending the Code of Ordinances Chapter
2 Article IV Public Records, Division 2 Access, in its entirety; and take appropriate
action.
G.6 Consider approving Resolution No. 2018-105 authorizing the City Manager to
negotiate and execute, on behalf of the City of Farmers Branch, an interlocal
agreement with Dallas County for law enforcement data sharing via the Dallas
County Adult Information System; providing for a repealing clause; providing for a
severability clause; and providing for an effective date.
Motion made by Council Member Blackson to approve Consent items 1.1 through 1.6, as
presented. Motion seconded by Council Member Reyes. Motion prevailed by the following
vote:
Aye: 4 - Mayor Pro Tem Norwood, Council Member
Blackson, Council Member Reyes, Council
Member Lynne
Mayor Dye skipped to Agenda Item 1.2 (CFBISD) see below.
H. PUBLIC HEARINGS
H.1 Conduct a public hearing and consider adopting Ordinance No. 3535 for a request
for a zoning change from Planned Development District No. 7 (PD-7) / Local Retail
District - 1 (LR-1) and Planned Development District No. 29 (PD-29) to Planned
Development District No. 101 (PD-101)allowing one-family detached residences and
establishing development standards including a Detailed Site Plan, for an
approximate 0.67-acre site located on the west side of Veronica Road and
approximately 110 feet south of Valley View Lane; and take appropriate action.
Director of Planning Tina Firgens briefed City Council regarding this item noting the City
received a request from Todd Bonneau Homes to rezone a.67 acre site located on the
west side of Veronica Road and south of Valley View from Planned Development District
No. 7 (PD-7) / Local Retail District - 1 (LR-1) and Planned Development District No. 29
(PD-29)to Planned Development District No 101 (PD-101). The applicant is proposing to
construct five(5)single family residential lots with a zero lot line configuration. She stated
with the PD-101 Zoning, it will allow minimum 5,300 square feet in area lots with a minimum
2,300 square feet in area and maximum two (2) stories in height. She further stated the
PD-101 requires all development to follow the minimum standards as follows: Each lot
must contain a minimum of 5,300 square feet of area; Each lot must be at least 47 feet in
width;The minimum front yard setback is 10 feet;The minimum side yard setback is 7 feet
for the non-zero side of the lot and allows Lot 1, as shown on the Detailed Site Plan, to
have a side setback not less than 5 feet; and the minimum house size of 2,300 square
feet. She explained on September 24, 2018, the Planning and Zoning Commission voted
four(4)to two(2)to recommend approval of the proposed Zoning change as presented in
Ordinance No. 3535
Council Member Lynne asked the applicant Todd Bonneau if he foresees noise issues with
5
City Council Minutes October 16,2018
truck deliveries at Walmart. He asked Mr. Bonneau if this would be an issue.
Mr. Bonneau replied stating he will utilize foam insulation to help minimize the noise He
stated the rear wall of the house would be 2x6 to allow for more insulation. He noted trees
would be an additional buffer. ....
Council Member Reyes spoke stating she has concerns regarding noise and lighting from
the loading dock location at Walmart. She asked if delivery times could be restricted.
Building Official Hugh Pender spoke stating the City currently has restrictions on loading
times which is no sooner than 7 a.m. and no later than 5 p.m.when located within 500 feet
of a residence.
Council Member Reyes asked how high the retaining wall is
Council Member Blackson replied stating it is 8 feet.
The Applicant Todd Bonneau stated he plans to install trees as an added buffer.
The following resident wished to speak:
• Mr. John Vickers spoke in support.
• Atlas Cheek spoke in support but had concerns regarding the speed limit on
Primrose.
After discussion, a motion was made by Council Member Lynne to close the Public Hearing
and approve Ordinance No. 3535, as presented. Motion seconded by Council Member
Blackson. Motion prevailed by the following vote:
Aye: 4 - Mayor Pro Tem Norwood, Council Member
Blackson, Council Member Lynne, Council
Member Reyes
I. REGULAR AGENDA ITEMS
1.1 Receive an update from Dr. Paul Lonquist with the Metrocrest Hospital Authority
Board.
Dr. Paul Lonquist with the Metrocrest Hospital Authority Board briefed City Council
regarding board projects. He noted he has served on the board since 2015 and currently
serves on the Strategic Planning Committee for the board. He stated over the past two
years the Metrocrest Hospital Authority Board has provided over $3.7 million to the
community. He noted the City of Farmers Branch has received $102,375 to purchase the
Lucas CPR systems for first responders. He noted the board has partnered with 8
organizations to help reach out to the Community.
Council Member Reyes thanked Dr. Lonquist for his service and leadership. She asked
how the City could assist.
Dr. Lonquist replied stating if the City could add the Metrocrest Hospital Authority link to
the website to allow the community to have a resource for any services they provide.
Council Member Lynne stated he is the City Council Liaison to the Metrocrest Hospital
6
City Council Minutes October 16,2018
Authority Board and thanked Dr. Lonquist for his service.
1.2 Presentation from CFBISD Community Liaison Victoria Mendoza covering
the Mentoring Program.
Ms. Victoria Mendoza briefed City Council regarding the Carrolton Farmers Branch
Independent School District Mentoring Program (CFBISD) She noted it fills a critical need
in the lives of students in CFBISD. She thanked City Manager Charles Cox for allowing
staff to utilize their lunchtime once per week to serve as mentors and multiple staff
members participate in this program including Deputy City Manager John Land, City
Secretary Amy Piukana, Police Chief David Hale, Emergency Management Specialist
Lauren Sanchez, Director of Finance Sherrelle Evans-Jones, and Assistant to the City
Manager Ben Williamson. She noted Mayor Dye also participates as a mentor She stated
during the last school year, 76 mentors built relationships with 88 students and donated
over 1,000 hours of their time to our students through this program. She introduced
CFBISD students Alexander and Victoria who are being mentored by Joe and Carol
Dingman.
Ms. Mendoza summarized asking that others volunteer to participate in the program.
Council Member Reyes suggested Ms. Mendoza hold an orientation with the community
to educate them about the program.
Mayor Dye thanked Ms. Mendoza for coming out tonight, and encouraged everyone to
make a commitment and participate in the program.
— 1.3 Consider approving Resolution No. 2018-91 authorizing the purchase of a Frazer
Type 114'Generator Powered Module mounted on a 2018/2019 RAM 4500 Diesel Cab
Ambulance for the Fire Department through the Houston-Galveston Area Council
Cooperative Purchasing Program; and take appropriate action.
Battalion Chief C.Alexander briefed City Council regarding this item. As part of our fleet
maintenance schedule, the fire department is due to replace the 2011 Dodge Frazer
ambulance in FY 2018-19. He explained this would allow the Fire Department to maintain
the needed vehicles to support our current EMS service level. He explained the Houston-
Galveston Area Council (H-GAC) Cooperative Purchasing Program would be used to
purchase an ambulance manufactured by Frazer, Ltd. that satisfies the Farmers Branch
Fire Department specifications. He explained since 1992, the Fire Department has
satisfactorily purchased eight fire engines and four ambulances utilizing the Houston-
Galveston Area Council contracts
After discussion, a motion was made by Council Member Lynne to approve Resolution No.
2018-91, as presented. Motion seconded by Mayor Pro Tern Norwood. Motion prevailed
by the following vote:
Ayes: 4 - Mayor Pro Tern Norwood, Council Member
Blackson; Council Member Reyes; Council
Member Lynne
J. 4 Consider approving Resolution No.2018-097 awarding a contract to Fuquay, Inc.for
Rawhide Creek sanitary sewer main rehabilitation; and take appropriate action.
— Director of Public Works Marc Bentley briefed City Council regarding this item. Mr. Bentley
explained the Public Works Department negotiated a cooperative purchasing contract
7
City Council Minutes October 16,2018
utilizing the Local Government Purchasing Cooperative (BuyBoard) contract pricing. He
explained the contract is for the sanitary sewer main rehabilitation along Rawhide Creek
from Farmers Branch Lane north to Valley View Lane. He explained the proposed contract
was prepared using estimated quantities and will be awarded on a unit price basis He
explained funds for sanitary sewer main rehabilitation are available in the Capital
Improvement Program Non-bond Utilities fund.
Mr. Bentley explained funds will be used for relining approximately 3,191 linear feet of 18-
inch sanitary sewer with cured in place pipe, cleaning the sewer main, televising the sewer
main before and after the liner is installed, installing 3 new manholes for access and all
bypass pumping. He stated the Public Works Department negotiated a discounted
cooperative purchasing contract with Fuquay, Inc. for sanitary sewer main rehabilitation in
the amount of$1,096,546.
Mayor Pro Tern Norwood explained I&I is the Inflow and Infiltration, which counts against
us in sewer costs, he asks for an explanation of the process and its benefits.
Marc Bentley stated they video the existing pipe, and use PVC to pull through He stated
air is added which stiffens the pipe. He explained the process builds a new pipe within an
existing pipe.
Council Member Blackson asked if we have used this process with any other pipes, and
what is the result.
Mr. Bentley replied stating we have used this at Farmers Branch Creek and it has been
very successful.
Council Member Lynne asked if the funds include contingency funds.
Mr. Bentley stated the contractor lists his needs with estimates. He noted this information
was provided in the Council packet. He noted this is a unit price, we do not have final
measurements at this time.
After discussion, a motion was made by Council Member Reyes to approve Resolution
No.2018-97, as presented. Motion seconded by Council Member Lynne. Motion prevailed
by the following vote:
Ayes: 4 - Mayor Pro Tern Norwood, Council Member
Blackson; Council Member Reyes; Council
Member Lynne
K. ADJOURNMENT—
Motion made by Mayor Dye to adjourn the meeting at 7:40 p m. Motion seconded by
Council Member Blackson. Motion prevailed by the following vote
Ayes: 4- Mayor Pro Tern Norwood, Council Member
Blackson, Council Member Reyes, Council
Member Lynne
The meetin• adjo -• at 7:41 p.m.
04 /Z—_,Signed: Attest: ;Ai
ayor Ci i ecre ary
8