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1986-03-03 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 03/03/86 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City council were present: Mayor John D. Dodd Mayor Pro Tem David Blair Councilmembers John Dunagan Carol Dingman Bill Glancy Herb Weidinger The following members of the City Administration were present: City Manager Assistant City Manager Assistant City Manager City Attorney City Secretary Director of Community Services Director of Public Works Traffic Engineer Director of Parks and Recreation City Engineer Budget Director Director of Marketing Director of Staff Services Fire Chief. Recording Secretary Paul M. West Steve Carpenter Gene Carlton John Boyle Randall Mahaffey Tom Scales Earl Deland Larry Cervenka John Burke Frank Knickerbocker Kelly Walz Charlie McIlvain Norman Reynolds Jack Dyer Ruth Ann Parish Mayor Dodd called the City Council Meeting of 03/03/86 to order at 7:31 p.m. The meeting was televised. A.1 INVOCATION Councilmember Dunagan gave the invocation and led the Pledge of Allegiance. A.2a PRESENTATION OF SERVICE AWARDS Mayor Dodd presented the following City Employees with service awards: DEPUTY CHIEF JERRY TURNER, OF THE FIRE DEPARTMENT... 15 YEAR AWARD CAPTAIN BUCK CRINER, OF THE FIRE DEPARTMENT 15 YEAR AWARD OFFICER RONNIE RUSSELL, OF THE FIRE DEPARTMENT 15 YEAR AWARD Vol. 49, Page 37 OFFICER KIRK RIGGS, OF THE POLICE DEPARTMENT........ 5 YEAR AWARD FOREMAN RICKEY COURSEY, OF THE STREET DEPARTMENT.... 5 YEAR AWARD A.3 INTRODUCTION OF HOST AND HOSTESS FOR THE FARMERS BRANCH FOLKLORE FESTIVAL AND SESQUICENTENNIAL EVENTS. Mayor Dodd stated that this item has been placed on the agenda at the request of the Farmers Branch Business Chamber of Commerce. Calla Davis, Chairman of the Sesquicentennial Committee, was present and stated that the Sesquicentennial Committee in conjunction with the Farmers Branch Business Chamber of Commerce, selected a senior citizen couple to represent Farmers Branch for the Folklore Festival and Sesquicentennial activities. The senior couple that was selected is Thelma and Paul Peacock. Mr. and Mrs. Peacock came dressed in 1850 costumes which were created by Mrs. Lorraine Blair, Councilmember Blair's wife. Calla Davis also announced special activities that are to take place in Farmers Branch on April 19th, 1986, for the Folklore Festival and special activities planned for the Sesquicentennial Celebration and Library Dedication. A.4 PRESENTATION OF BOARD APPLICATIONS. [1 Mayor Dodd stated that this item gives applicants an opportunity to present board applications to the City Council. No one was present to present Board Applications. B.1 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is being established in order to speed up discussion for those items that need more time for discussion. A motion by Councilmember Blair, a second by Councilmember Dunagan, all voting "aye", approved of the Consent Agenda Items with the addition of Agenda Item's numbered C.9, D.4, D.5 and D.7. B.la. APPROVED MINUTES OF FEBRUARY 17, 1986 MEETING. B.lb. AUTHORIZED THE CITY TO ADVERTISE FOR BIDS FOR A BALLFIELD FENCE AT MONTGOMERY ELEMENTARY. B.lc. AUTHORIZED THE ADVERTISEMENT FOR BIDS FOR PIPE AND PIPE FITTINGS FOR THE WATER MAIN REPLACEMENT PROGRAM. C.9 ADOPTED RESOLUTION NO. 86-10 AUTHORIZING THE CITY MANAGER TO ACCEPT A GENERAL WARRANTY DEED FROM PARKWAY/INWOOD JOINT VENTURE FOR STREET RIGHT- Vol. 49, page 38 OF-WAY FOR THE MCEWEN TURNAROUND. D.4 AUTHORIZED THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE BENHAM'GROUP FOR LANDSCAPE DESIGN SERVICES FOR RAWHIDE PARK. D.5 AUTHORIZED THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SCHRICKEL, ROLLINS AND ASSOCIATES FOR THE DESIGN OF THE PATHWAY SYSTEM FOR ORAN GOOD PARK. D.7 AUTHORIZED THE CITY MANAGER AND THE CITY ENGINEER TO EXECUTE AN AMENDED DEVELOPER CONTRACT WITH TRANS TEXAS INVESTMENT PROPERTIES FOR PROPERTY UNDER CONSTRUCTION WITHIN THE FARMERS BRANCH OFFICE PARK. B.2 CITY MANAGER REPORTS. City Manager Paul West reported that the City of Farmers Branch, has recovered over two million dollars in sales tax that has been credited to other Cities. Mr. West stated that there is still approximately 151 more business' that the City will be checking into for misallocated sales tax. C.1 CONSIDER DR. LOWRY'S EVALUATION OF PROCEDURES UTILIZED BY SOUTHWESTERN LABORATORIES/HISTORICAL PROPERTY. Mayor Dodd stated that The City Council employed Dr. W. T. Lowry to evaluate analytical procedures utilized by Southwestern Laboratories in performing analyses of samples collected from the historical park and to determine if the results of these analyses were valid. Dr. Lowry has completed his written report which is dated February 11, 1986. Mayor Dodd explained that the conclusion of Dr. Lowry's report states that "the initial data provided by Southwestern Laboratories resulting from the testing of the Historical Park property was valid and should not be further questioned." Dr. William T. Lowry, PH.D., of 733 B. North Fielder Road, Arlington, Texas, was present and stated that Southwestern Laboratories' procedures, methods, data validation, and quality assurance/quality control program were more than adequate and that he (Dr. Lowry) felt confident that Southwestern Laboratories' work has been of the highest standards possible. C.2 CONSIDER DETERMINING THE STATUS OF THE HISTORICAL PARK NORTH OF THE SOUTH LINE OF FARMERS BRANCH CREEK AND TAKE THE APPROPRIATE ACTION. Mayor Dodd stated that this item had been placed on the agenda at the request of Councilman Blair. Councilmember Blair stated that $15,000.00 was set aside in speculation that further testing would be needed. Councilmember Blair stated that he felt at this time further testing would not be needed on the North side of the Creek. Vol. 49, page 39 A motion by Councilmember Blair, a second by Councilmember Weidinger, all voting "aye", approved Dr. Lowry's evaluation of procedures utilized by Southwestern Laboratories on the Historical properties and dispensed with any further testing or expenditures for testing at this time on the north side of the Historical Property, and that the City continue to work with the Texas Water Commission on the south side of the creek with the understanding that there is and will be on going and continual testing and monitoring of the test wells on the north side of the creek. C.3 CONSIDER RECOMMENDATION FROM THE "LIBRARY BOARD" FOR THE SPENDING OF LIBRARY GALA FUNDS. Mayor Dodd stated that the City Council did appropriated $6,500.00 for the "Library Gala" that will be held during the week of April 13-19, 1986. The City Council did stipulate that the Library Board return to the Council with details on how they would spend this money. The Library Board is presenting a line item budget that .recommends how they will spend money during the Library Gala week. Cheryl Howerton, Vice-Chairman of the Library Board was present and gave an informative report on Library Dedication Week. Lee Rehberg, Gala Committee, was present and answered questions for the Council about information pertaining to events and happenings of Gala Week which will be included in the water bill. Joan Holliday, 14424 Hague Drive, was present and asked that a larger budget be granted to the Library Board for the Gala. Nancy Bidleman, 3188 Golfing Green, a former member-of the Library Board, was present and requested that the Library Board be granted all the funds necessary to make the Library Gala as grand as possible. After some discussion, a motion by Councilmember Dunagan, a second by Councilmember Glancy, all voting "aye", authorized the appropriation, from the Hotel/Motel unallocated funds for the Library Gala held April 13 - 19, 1986 as submitted by the Library Board in the amount of $6,500.00, plus $1,368.00 for postage for mailer to the citizens about the events, and, that the Farmers Branch Business Chamber of Commerce be contacted to see if they would like to include a flyer in the mailer about the Folklore Festival. C.4 Z85-40 W PUBLIC HEARING: CONSIDER REQUEST TO DETERMINE WHETHER A SPECIFIC USE PERMIT SHOULD BE ISSUED FOR A -PRIVATE CLUB IN A LIGHT Twr)TTSTRTAT. 17rnrTT7,T1 La oirci~l ~N '.i'nt YRUYtRTY LOCATED AT 13233 STEMMONS rtcr,r.wtiY . Mayor Dodd stated that Stuart A. Co., Inc. presented a letter to and withdraw their request for a Texas JJ Co., Inc. Lautin, attorney for the Texas JJ the Council requesting to abandon Specific Use Permit issued by A motion by Councilmember Blair, a second by Councilmember Weidinger, all voting "aye", approved the request by Stuart A. 49 Lautin, Attorney for Texas JJ Co., Inc., to withdraw and abandon the request for a specific use permit for a private club in the Jo Jo's Restaurant at 13233 Stemmons. C.5 Z85-39 E PUBLIC HEARING: REQUEST OF RICHARD HIRSCH^FOR A SPECIFIC USE PERMIT FOR GENERAL ENGINE REPAIR IN A. LIGHT INDUSTRIAL (LI) ZONING DISTRICT ON PROPERTY LOCATED 14540 BELTWOOD PARKWAY EAST. Mayor Dodd stated that Paradise Garage is requesting a specific use permit to perform general engine repairs on_the_property _located at 14540 Beltwood Parkway East. A specific use permit is required in a Light Industrial zoning district before this use can be allowed. Mayor Dodd stated that the Planning and Zoning Commission, by unanimous vote on February 10, 1986, recommends this request be approved, subject to deed restrictions being submitted by applicant if this request is approved by Council. Mayor Dodd opened the public hearing. Richard Hirsch, of 4815 Twinpost Road, Dallas, Texas 75234, was present and explained the type of garage service that Paradise Garage would be performing. Mr. Hirsch stated that the garage would be doing light engine repair, washing and polishing, and the selling of retail accessories for cars. A motion by Councilmember Blair, a second by Councilmember Weidinger, all voting "aye", approved closing the Public Hearing. A motion by Councilmember Dingman, a second by Councilmember Glancy, all voting "aye", approved a specific use permit for general engine repair in a light industrial (LI) zoning district on property-located at 14540 Beltwood Parkway East and that this request be approved subject to deed restrictions being submitted by applicant. Of «a`1 C.6 Z85-53 E PUBLIC HEARING: REQUEST OF EXXON COMPANY FOR A SPECIFIC USE PERMIT FOR A SERVICE STATION IN PLANNED DEVELOPMENT 40 ZONING DISTRICT ON PROPERTY LOCATED AT 4205 L.B.J. FREEWAY. Mayor Dodd explained that Exxon Co., Inc. USA is requesting a specific use permit to locate a service station at 4205 LBJ Freeway. The station that presently exists is to be torn down and replaced with a new modular building. Mayor Dodd stated that the Planning and Zoning Commission, by unanimous vote on Feb. 24, 1986, recommended this request be approved. Mayor Dodd opened the Public Hearing. Roger Finholt, 1115 Luke Street, Irving, Texas, representing Exxon Co., Inc. USA, was present and stated the positive aspects of a new service station, and presented pictures of recently built service stations by Exxon Co., Inc. USA. Mr. Finholt stated that the Vol. 49, Page 41 present station would be completely demolished and an entirely new one built. A motion by Councilmember Blair, a second by Councilmember Dunagan, all voting "aye", closed the Public Hearing. A motion by Councilmember Blair, a second by Councilmember Glancy, all voting "aye", approved a specific use permit for a service station in planned development 40 zoning district on the property located at 4205 L.B.J. Freeway which is to include a landscape plan to be approved by the City Staff. C.7 PUBLIC HEARING: CONSIDER AN AMENDMENT TO THE CITY OF-- FA BRANCH ZONING ORDINANCE TO REQUIRE A SPECIFIC USE PERMIT FOR CHURCH-DENOMINATIONAL SCHOOLS IN SINGLE-FAMILY RESIDENTIAL AREAS. Mayor Dodd opened the Public Hearing. Mayor Dodd stated that the Zoning Ordinance requires a recommendation from the Planning and Zoning Commission prior to the City Council taking action on amendments. Mayor Dodd stated that the Planning and Zoning Commission has not made a recommendation and has continued consideration of this item until March 10, 1986. Due to the amending procedures, the Council cannot take action on the item at this time. A motion by Councilmember Dunagan, a second by Councilmember Weidinger, all voting "aye", continued the Public hearing until March 17th, 1986. C.8 PUBLIC HEARING: CONSIDER AN AMENDMENT TO THE COMPRE- HENSIVE ZONING ORDINANCE AMENDING SECTION 16 ESTAB- LISHING SATELLITE ANTENNA REGULATIONS. Mayor Dodd explained that this is an amendment to the Comprehensive Zoning Ordinance amending Section 16 to establish satellite antenna regulations. Mayor Dodd stated that this proposed ordinance permits the installation of satellite antennas in all zoning districts as an accessory use through issuance of a building permit provided it does not exceed the size set forth in the proposed ordinance and meets the proposed criteria. In the event a larger antenna is desired, a specific use permit would be required. This proposed ordinance would also repeal Ordinance No. 1500 which presently requires a specific use permit for this use in all zoning districts regardless of size. Mayor Dodd stated that the Planning and Zoning Commission on February 24, 1986, by unanimous vote, recommended this amendment be approved. Mayor Dodd opened the Public Hearing. Joe Mosley, Pastor of Valwood Park Baptist Church, was present and explained that he was in favor of this Amendment because satellite Vol. 49 42 antennas would help keep educational and training costs to a minimum once established. A motion by Councilmember Glancy, a second by Councilmember Weidinger, all voting "aye", closed the Public Hearing. A motion by Councilmember Dingman, a second by Councilmember Blair, with Councilmember Dingman, Councilmember Blair, Councilmember Glancy and Councilmember Weidinger voting "aye", and Councilmember Dunagan voting "nay", the following captioned Ordinance Number 1624, amending the establishment of satellite antenna regulations as written below. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING SECTION 16 SO AS TO ESTABLISH SATELLITE ANTENNA REGULATIONS; DELETING ORDINANCE 1500; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED ($200.00) DOLLARS; PROVIDING FOR INJUNCTIVE RELIEF: AND DECLARING AN EMERGENCY. AGENDA ITEM NUMBER C.9 WAS PLACED ON THE CONSENT ITEMS. C.10 Z85-54 W PUBLIC HEARING: REQUEST OF EXXON COMPANY FOR A SPECIFIC USE PERMIT FOR A SERVICE STATION IN PLANNED DEVELOPMENT 24 ZONING DISTRICT ON PROPERTY LOCATED AT 13115 HARRY HINES. Mayor Dodd stated that Exxon Co. USA is requesting a specific use permit to locate a service station at 13115 Harry Hines. The station that presently exists will be torn down and replaced with a new modular building. A specific use permit is required before building permits may be issued. Mayor Dodd stated that the Planning and Zoning Commission, by unanimous vote on February 10, 1986, recommends this request be approved. Mayor Dodd opened the Public Hearing. Roger Finholt, 1115 Luke Street, Irving, Texas, was present, representing Exxon Co. Inc. USA, and stated that this is the type of service station Exxon Co. Inc. USA, is planning on updating all of their existing stations to. A motion by Councilmember Glancy, a second by Councilmember Weidinger, all voting "aye", closed the Public Hearing. A motion by Councilmember Weidinger, a second by Councilmember Dunagan, all voting "aye", approved request of Exxon Company for a specific use permit for a service station in Planned Development 24 zoning district on property located at 13115 Harry Hines which is to include a landscape plan to be approved by the City Staff. D.1 DISCUSS ZONING OF X RATED MOVIES AS PER THE SUPREME COURT CASE ON X RATED MOVIES AND TAKE WHATEVER ACTION DEEMED NECESSARY. Vol. 49, page 43 This item has been placed on the agenda at the request of Mayor Dodd. MayorDodd stated that the City of Farmers Branch does possess a thousand foot Ordinance for X Rated Movie houses. This Ordinance states that there must be at least a thousand feet between neighborhoods, schools and churches and X Rated establishments. Bob Phelps, 3321 Becket Ridge Court, Farmers Branch, was present _and stated that he urged the City Government to pursue enforcement of the Ordinance in behalf of Farmers Branch. Mayor Dodd stated that the recent Supreme Court Ruling allows the City to proceed with the enforcement of Ordinance No. 1122, that prohibits pornographic movies from certain areas in Farmers Branch. John Boyle, City,Attorney,_ was present and stated that the City of Farmers Branch did pass an Ordinance in 1976. It was Mr. Boyle's opinion that the supreme court ruling makes the Farmers Branch Ordinance No. 1122, passed in 1976 valid. D.2 CONSIDER ADOPTING ORDINANCE NO. 1622, ESTABLISHING RATES FOR COLLECTION OF COMMERCIAL SANITATION I:VN'1'AlN~;FZS . Mayor Dodd explained that the Sanitation Division recently completed a Commercial Collection Rate Study. This study indicates that the City's rates should be increased to remain competitive with the private collection firms. An ordinance has been prepared that would increase the Commercial Collection rates. This ordinance also provides for a contract with businesses requiring Commercial Waste Collection. If adopted, the rate increase would be effective April 1, 1986. Mayor Dodd stated that the Public Works Department recommends that Ordinance No. 1622 be adopted and approved. Councilmember Blair reiterated that the City Staff should continue to review the rates and stay within competitive price ranges. A motion by Councilmember Blair, a second by Councilmember Glancy, all voting "aye", adopted Ordinance No. 1622, establishing rates for collection of commercial sanitation containers as written below. [1 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING SECTION 14-38 OF THE CODE OF ORDINANCES OF THE CITY OF FARMERS BRANCH, TEXAS; AMENDING ORDINANCE NO. 1314 OF THE CITY OF FARMERS BRANCH, TEXAS; PROVIDING MONTHLY RATES FOR THREE (3), FOUR (4), SIX (6), AND EIGHT (8), CUBIC YARD CONTAINERS; PROVIDING FOR A CONTRACTUAL AGREEMENT; PROVIDING FOR A PENALTY NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS; AND PROVIDING FOR AN EFFECTIVE DATE. D.3 CONSIDER ORDINANCE NO. 1623 REGULATING THE TENURE OF SERVICE OF ADVISORY BOARD MEMBERS. Vol. 49, page 44 As directed by the City Council an ordinance has been prepared for consideration. Mayor Dodd stated that this Ordinance No. 1623 applies to all persons appointed by the Farmers Branch City Council to a Board Commission or Committee created by the Farmers Branch City Council shall serve a term on any one board not to exceed six consecutive years as of March 3, 1986. A motion by Councilmember Glancy, a second by Councilmember Dunagan, all voting "aye", adopted the following captioned Ordinance No. 1623 regulating the tenure of service of Advisory Board Members: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS LIMITING THE TERM OF OFFICE OF ANY CITY BOARD, COMMISSION OR COMMITTEE MEMBER APPOINTED BY THE FARMERS BRANCH CITY COUNCIL;PROVIDING A SEVERABILITY CLAUSE DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM NUMBER D.4 WAS PLACED ON THE CONSENT ITEMS. AGENDA ITEM NUMBER D.5 WAS PLACED ON THE CONSENT ITEMS. D.6 CONSIDER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH POD INC. FOR THE DESIGN OF THE STREETSCAPE ENHANCEMENT ALONG WEBB CHAPEL ROAD AND TAKE APPROPRIATE ACTION Mayor Dodd stated that the 85-86 Bond Program has $1,136,200 for the streetscape enhancement along Webb Chapel Road from I-635 to the North City Limit Line. The streetscape enhancement includes 140,000 square feet of landscape and irrigation installation in the medians and various rights-of-way along Webb Chapel Road. This project also includes new street lighting as recommended by Sedway-Cooke. Mayor Dodd stated that the City Engineer recommends authorizing the City Manager to execute an agreement with POD, Inc. for the design of the streetscape enhancement along Webb Chapel Road. A motion by Councilmember Weidinger, a second by Councilmember Glancy, all voting "aye", tabled Agenda Item No. D.6, until March 17th, 1986. AGENDA ITEM NUMBER.D.7 WAS PLACED ON THE CONSENT ITEMS. D.8 CONSIDER AWARDING THE BID FOR AN OPTIONAL INDIVIDUAL PRACTICE ASSOCIATION (IPA) HEALTH MAINTENANCE ORGANIZATION (HMO) Mayor Dodd stated that three request for Bids were distributed for provision of an Individual Practice Association Health Maintenance Organization. By bid opening date all three bids had been returned. The low bid meeting specifications was submitted by Maxicare North Texas, Inc. for a premium of $78.03 per employee, per month which includes the mental health endorsement. Vol. 49, page 45 A total of $72.85 per employee per month was budgeted in the 1985-1986 Annual Budget. Premiums in excess of $72.85 will be paid by the participating employee. Mayor Dodd explained that the participation in this plan is at the option of the employee. Mike Kinney, 6646 Lovers Lane, Dallas, representing Sanus Health Plan, was present and requested that the City Council consider other factors other than just the low bidder. Mr. Kinney stated that Sanus has eight cities enrolled with Sanus, and over 900 private Doctors working with Sanus. Connie Cochran, 3665 Timber Glen, Dallas, representing Maxicare, was present and stated that they are the largest health plan organization, and have been in the business for 14 years. Ms. Cochran stated that Maxicare offers the highest quality in health care that is available. 1 Bill Harlow, 2209 Woodburn, Plano, Texas, representing Humana Health was present and stated that he might be able to save the City Employee $40.00 to $50.00 per month on health care insurance payments. Mr. Harlow explained that Humana Health is not Federally HMO Qualified, by choice, but is State qualified which is just as strict and feels that Humana has the highest quality available. Mr. Harlow stated that Humana owns about 100 hospitals, which provide hospital services at a significant price reduction. Mr. Harlow also stated that there are thirty locations within a six mile radius. A motion by Councilmember Blair, Weidinger, all voting "aye", app service plans of Sanus, Maxicare and Prudential to City Employees plan that is to be the option of stipulated: a second by Councilmember roved submitting the health and Humana in addition to Cigna for participation in a health care the employee. The Council further 1. That the Health Plans submitted not exceed four (4) HMOs. 2. That all Health Plans be put on a short contract to expire on September 30, 1986. 3. That if there is not at least 10% penetration and participation by city employees in any one health plan organization that the Health Plan organization be dropped at that time. 4. That there be at least two (2) health plan organizations selected by the City to be Federally qualified. 5. That there be an open enrollment period not to exceed thirty (30) days for City Employees to sign up with the Health Care Plan of their choice. Vol. 49, page 46 D.9 CONSIDER AWARDING THE BID FOR AERIAL MAPPING AND TAKE APPROPRIATE ACTION Mayor Dodd stated that bids for 1) aerial mapping, 2) digitizing of mapping and additional information, and 3) placement of permanent survey monuments were opened February 24. Twenty bid packets were distributed and twelve bids were received. Mayor Dodd stated that the City Engineer recommends that the low bidder, Dallas Aerial Surveys, Inc. be awarded the bid for $115,750. The monies will be acquired from unallocated CIP funds. A motion by Councilmember Weidinger, a second by Councilmember Dunagan, all voting "aye", awarded the bid for aerial mapping to Dallas Aerial Surveys, Inc. in the amount of $115,750.00 from unallocated CIP funds. D.10 CONSIDER RESCINDING BID CONTRACT-AWARDED TO BUSINESS INTERIORS FOR TABLES FOR THE SENIOR ADULT ACTIVITY CENTER Mayor Dodd explained that the City Engineer requests permission to reject the alternate bid portion of interior furnishings bid for the Senior Adult Activity Center as submitted by Business Interiors and The Seating Gallery. The tables bid as alternates were found to be of inferior quality and workmanship. The City is seeking a purchase order to Dallas Desks for 25 folding game tables in lieu of the non-responsive alternate bids. Mayor Dodd stated that the City Engineer, after consultation with the Director of Parks and Recreation, recommends a motion to reject the alternate bid and to authorize the purchase of 25 folding game tables for the Senior Adult Activity Center from Dallas Desks of Dallas, Texas. A motion by Councilmember Glancy, a second by Councilmember Weidinger, all voting "aye", rescinded the bid contract awarded to Business Interiors for tables for the Senior Adult Activity Center and authorized the purchase of twenty five folding game tables for the Senior Adult Activity Center from Dallas Desks Company. D.11 CONSIDER AWARDING BIDS FOR THE REPAIR OF THE MAIN GYMNASIUM FLOOR OF THE RECREATION CENTER. Mayor Dodd stated that the Park and Recreation Department was in the process of soliciting bids to consider awarding bid for the repair of the Main Gymnasium Floor of the Recreation Center. Mayor Dodd further explained that notice was sent to eight Floor Contractors and that only one bid was received from Trinity Floor Co. Inc. totaling $8,030.00. Mayor Dodd stated that the total amount budgeted for the repair of the Main Gymnasium Floor was $17,000.00. A motion by Councilmember Blair, a second by Councilmember Weidinger, all voting "aye", approved the bid for the repair of the main gymnasium floor of the Recreation Center to Trinity Floor Company Inc., in the amount of $8,030.00. ~I D.12 CONSIDER AWARDING THE BID FOR A REPLACEMENT HYDRAULIC TRUCK-MOUNTED EXCAVATOR FOR THE STREET DIVISION. Mayor Dodd stated that bids were received for a replacement hydraulic truck-mounted excavator on February 14, 1986. Three bids were received. One bid, Case Power & Equipment Company, did not meet the specifications. The lowest bid that meets the specifications is from Martin Equipment Company in the net amount of $123,963.36, or $3,094.40 per month on the lease-purchase basis. The total amount of payments for this budget year is $15,472.00. The Street Division budget includes $30,000.00 for the purchase of this replacement excavator. Mayor Dodd stated that the Public Works Department recommends that the bid for a replacement hydraulic truck-mounted excavator be awarded to Martin Equipment Company in the net amount of $3,094.40 per month for a 48 month lease purchase. A motion by Councilmember Glancy, a second by Councilmember Weidinger, all voting "aye", awarded the bid for a replacement hydraulic truck-mounted excavator for the Street Division to Martin Equipment Company in the amount of $3,094.40 per month on the lease-purchase bases in the net amount of $123,963.36. 1 D.13 CONSIDER AWARDING BIDS FOR THE REPAIR OF THE ROOF OF THE MAIN GYMNASIUM AT THE RECREATION CENTER. Mayor Dodd stated that the Park and Recreation Department was in the process of soliciting bids for the repair of the roof of the Main Gymnasium at the Recreation Center. Mayor Dodd further stated that notice was sent to twelve roofing contractors, and that the City received one bid from Strickland Brothers Roofing Inc totaling $18,176.45. Mayor Dodd stated that the total amount budgeted for the repair of the Main Gymnasium Roof at the Recreation Center was $20,000.00. A motion by Councilmember Glancy, a second by Councilmember Dunagan, all voting "aye", awarded the bid for the repair of the roof of the main gymnasium at the Recreation Center to Strickland Brothers Roofing Inc., in the amount of $18,176.45. A MOTION BY COUNCILMEMBER BLAIR, A SECOND BY COUNCILMEMBER GLANCY, ALL VOTING "AYE", DECLARED AN EMERGENCY AND PLACED ITEM D.13a ON THE AGENDA. D.13a CONSIDER APPROVING BUDGET REQUEST SUBMITTED FOR THE HISTORICAL PRESERVATION AND RESTORATION BOARD AND TAKE THE APPROPRIATE ACTION. Mayor Dodd stated that a line-item budget has been resubmitted to the Council for consideration as directed by the Council at the February 3, 1986 meeting. Vol. 49, page 48 1 11 A motion by Councilmember Dingman, a second by Councilmember Weidinger, all voting "aye", approved the line item budget submitted by the Historical Preservation and Restoration Board in the amount of $4,115.00. D.14 CITIZEN PARTICIPATION. Marty Giehrl, 3404 Bevann Dr., Farmers Branch, was present and stated: 1. Congratulations for opening the Library on Sundays. 2. Would like to see the City Council, Park Board and the Library Board get together and create more activities at the Library. 3. Is impressed with the improvement of the Cable T.V. viewing of the City Council Meeting. 4. Would like to suggest an improvement being made on the written information (list of Agenda Items) televised on Cable T.V. 5. Would like to have a preview of up and coming Public Hearings announced on the Cable T.V. Station, possibly at 7:00 P.M. before the Council Meeting. This would give interested parties time to come to the meeting at 7:30 P.M. 6. Would like to see the Library wired for live telecasts to be presented on Cable T.V. 7. What is the status on the Lone Star Gas Rate Increase? 8. What is the status of the Citizen petitioned removal of the 1% sales tax? 9. What is the status, if any, on Lighting Standards in Farmers Branch? The Council answered the questions and commented on the statements of Mr. Giehrl. MAYOR DODD ANNOUNCES THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. Discuss Personnel Matters 1. Appointments for Election Judge and an Alternate Election Judge were discussed. b. Discuss Land Acquisition Vol. 49 T) 49 C. Discuss Pending and Contemplated Litigation THE COUNCIL RECONVENED INTO GENERAL SESSION E.2 NECESSARY ACTION ON ITEM DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilmember Weidinger, a second by Councilmember Blair, all voting "aye", appointed Bill Morgan as the Election Judge and Jim Smith as the Alternate Election Judge for the upcoming Council Election on April 5, 1986. F.1 ADJOURNMENT. A motion by Councilmember Weidinger, a second by Councilmember Dunagan, all voting "aye", adjourned the Council Meeting at 10:20 P.M. Vol. 49, page 50