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1986-10-06 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 10/06/86 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers John D. Dodd John Dunagan David Blair Carol Dingman Bob Phelps Herb Weidinger The following members of the City Administration were present: City Manager Paul M. West Assistant City Manager Steve Carpenter Assistant City Manager Gene Carlton City Attorney John Boyle City Secretary Randall Mahaffey Director of Community Services Tom Scales Director of Public Works Earl Deland Traffic Engineer Larry Cervenka Assistant City Engineer Mark Pavageaux Secretary Ruth Ann Parish Mayor Dodd called the City Council Meeting of 10/06/86 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION Councilmember Phelps gave the invocation and led the Pledge of Allegiance. A.2 PRESENTATION OF MEMBERSHIP TO THE PTSA FROM THE CARROLLTON-FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT PTSA. Mayor Dodd introduced Mrs. Becky Dowdy, Membership Chairman of the R. L. Turner PISA who, along with student Miss Cindy Saiter and teacher Mrs. Charlene Madrigal, presented honorary PTSA (Parent Teacher Student Association) membership to each Councilmember. Vol. 50, Page 1 Mrs. Carolyn Sivess, president of R. L. Turner PTSA, told of activities and happenings of R. L. Turner High School. A.3 PRESENTATION OF CERTIFICATE TO FARMERS BRANCH PARAMEDICS FROM THE AMERICAN HEART ASSOCIATION. Mayor Dodd introduced Mr. Eric Spinazzola of the American Heart Association who presented Fire Chief Jack Dyer with 15 certificates for the Farmers Branch Paramedics in recognition of the employees CPR program. A.4 CONSIDER ACCEPTANCE OF GIFT FROM THE CHINESE INTER- NATIONAL TRADE ASSOCIATION. Mayor Dodd explained that Mr. Yushan Cui of the Chinese International Trade Association presented a cloth scroll to the City of Farmers Branch at a reception held on Thursday, September 25 at the Hilton Hotel. Mayor Dodd requested the Council's acceptance of the scroll. Councilmember Blair made the motion to accept the cloth scroll that was presented to the City of Farmers Branch by Mr. Yushan Cui of the Chinese International Trade Association. Councilmember Dunagan seconded the motion. All voted "aye". A.5 PRESENTATION OF PRELIMINARY PLAN BY FARMERS BRANCH CHAMBER FOR 4TH ANNUAL CHRISTMAS TREE LIGHTING CEREMONY. Thomas Clark, President of the Farmers Branch Chamber of Commerce, presented the preliminary plan for the 4th annual Christmas Tree Lighting Ceremony and other activities for the season. Activities for the following dates were discussed. December 5 - Holiday Park Tree Lighting December 7 - Historical Park - Old Fashioned Christmas Decorations December 8 - Awards given for residential and business decorating contest. Mayor Dodd suggested tabling this discussion for two weeks in order that the Chamber of Commerce activities and the City activities can be coordinated for the Holiday Park and the Historical Park. Mayor Dodd recommended a package be presented to the Council by the Farmers Branch Chamber of Commerce outlining the activities, dates and times planned showing options of activities. Councilmember Blair recommended continuing the Christmas Tree lighting ceremony at Holiday Park on the first Friday in December. Councilmember Phelps moved to table the item until the next Council meeting to give time to look at plans for the activities. The motion died for lack of a second. Vol. 50, Page 2 After some discussion, Councilmember Weidinger made the motion to have the 4th Annual Christmas Tree Lighting Ceremony on December 5 at Holiday Park. Councilmember Blair seconded the motion. All voted "aye". There followed a discussion relating to the Staff presenting recommendations to the Council of establishing a set of standards to follow for ceremonial events. A motion by Councilmember Weidinger, a second by Councilmember Dunagan, all voting "aye", instructed the Staff to come up with criteria in setting up procedures and planning of ceremonial events in the city, and that, in the meantime the Farmers Branch Chamber and the Staff get together and coordinate the Christmas function(s) at the Historical Park. There was discussion that all Council members be notified of meetings where the city is involved. A.6a PRESENTATION OF SERVICE AWARDS Mayor Dodd presented employee service awards to the following: DEANNE BAKER, LIBRAY .........5 YEAR AWARD CATHY FETTKE, LIBRARY 5 YEAR AWARD MIKE DOWIS, FIRE DEPARTMENT 5 YEAR AWARD AUDIE POPE, FIRE DEPARTMENT ..5 YEAR AWARD ADEN PENA, PUBLIC UTILITIES DEPARTMENT ...5 YEAR AWARD PAT HANNON, POLICE DEPARTMENT ............5 YEAR AWARD A.7 PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that this item gives applicants an opportunity to present board applications to the City Council. Dean Nichols, 2922 Randy Lane, submitted an application for membership on the Historical Restoration and Preservation Board. Ron Doerler, 13630 Littlecrest, submitted an application for membership on the Historical Restoration and Preservation Board. The applications were filed for consideration at a later date. B.1 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that Vol. 50, Page 3 may not need discussion individually. Any member of the City Councilor the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the con- sent items is being established in order to speed up discussion for those items that need more time for discussion. Councilmember Dingman requested to remove Item B.2 from Consent Agenda Items. Councilmember Dunagan requested that Item C.5 be added to the Consent Agenda Items. Councilmember Dunagan made the motion that Item B. 2 be removed from the Consent Agenda and Item C.5 be added to the Consent Agenda. Councilmember Blair seconded the motion. All voted "aye". Councilmember Dunagan made the motion to approve the Consent Agenda items as follows. Councilmember Blair seconded the motion. All voted "aye". B.1a APPROVED MINUTES OF MEETING OF SEPTEMBER 8, 1986. B.lb APPROVED MINUTES OF SEPTEMBER 22, 1986 COUNCIL B.3 ACCEPTED FROM CARROLLTON FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT A 24-FOOT WIDE FIRE EASEMENT B.4 PASSED CITY COUNCIL RESOLUTION ENDORSING THE B.5 AUTHORIZED THE EXECUTION OF CHANGE ORDER NO. 5 ON FYKE ROAD IMPROVEMENTS PROJECT FOR ADDITIONAL WORK REQUESTED BY THE CITY OF CARROLLTON C.5 APPROVED REQUEST BY CENTRE DEVELOPMENT CO., INC. FOR REPLAT OF LOTS 1, 2 AND 3, BLOCK 7 VALWOOD PARK, FARMERS BRANCH PHASE II EMERGENCY ITEM C.6 CONSIDER AUTHORIZING THE EXECUTION OF A CONTRACT WITH SEDWAY COOKE ASSOCIATES FOR A CITY WIDE CREEK STUDY. Councilmember Dingman stated that this item was not ready to be discussed at this time and will be considered at a later date. The item was posted as required but not declared an emergency to be added to the Agenda. COUNCILMEMBER DINGMAN MADE A SPECIAL ANNOUNCEMENT. As the Council's liaison to DART, Councilmember Dingman made the Vol. 50, Page 4 announcement of an upcoming workshop Public Hearing by DART, Wednesday, October 8, 7:00 P.M. at the Carrollton Library. B.2 CONSIDER AUTHORIZING ADVERTISEMENT FOR BIDS FOR A REPLACEMENT ROLL OFF TRUCK FOR THE SANITATION DIVISION Councilmember Dingman had asked this be removed from the Consent Agenda Items because of being concerned of preserving the flexibility as much as possible of spending for major capital assets in this year's budget. Councilmember Dunagan made the motion authorizing the advertisement for bids for a replacement roll off truck for the Sanitation Division as recommended by the Public Works Department. Councilmember Phelps seconded the motion. The motion carried 3 to 2 with Councilmembers Dunagan, Phelps and Weidinger voting "aye" and Councilmembers Dingman and Blair voting "no". C.1 CITY MANAGER REPORTS. City Manager Paul West gave an informative report on the programs, projects and happenings of the various departments of the City. C.2 PUBLIC HEARING: CONSIDER AMENDING ARTICLE 8-400 OF THE ZONING ORDINANCE OF THE CITY BY ESTABLISHING PROVISIONS FOR ISSUING AND REGULATING SPECIFIC USE PERMITS FOR PRIVATE CLUBS AS RECOMMENDED BY THE ALCOHOL ZONING ORDINANCE COMMITTEE AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that in June of 1986, the City Council appointed an Alcohol Zoning Ordinance Committee. The goals of the Committee were: 1. To write an Ordinance pertaining to places/ areas where alcohol may be sold. 2. To recommend types of establishments where alcohol may be available. 3. To provide the necessary review process of controls of alcohol sales in Farmers Branch. The Committee has completed its goals and has prepared a recommendation in the form of a proposed Ordinance for the City Council's consideration. The Planning and Zoning Commission, by a unanimous vote, recommends that the ordinance be adopted with the changes as reflected in the Planning and Zoning Commission's proposed ordinance. The Alcohol Zoning Ordinance Committee recommends that the ordinance be adopted in its original form as submitted by the Vol. 50, Page 5 Alcohol Zoning Ordinance Committee. Mayor Dodd opened the Public Hearing. Reverend Don Primm, 14138 Birchlawn, was present to represent the Alcohol Zoning Ordinance Committee. He answered questions from the audience after listing the changes to the Proposed Alcohol Zoning Ordinance as recommended by the Committee. Mayor Dodd asked, "What are the geographical boundaries where alcohol could be sold." Reverend Primm explained this boundary as outlined in the reports from the Committee. There is an area outlined that is residential, churches and parks that would be out of bounds for alcohol sales. Mayor Dodd asked, "What types of establishments does this ordinance encourage for alcohol sales?" Reverend Primm said it would be the finest restaurants and private clubs located free standing or in a hotel or office building. It allows in a free standing building a minimum of 5,000 square feet and the minimum finishout of the building would cost $80 per square foot. Mayor Dodd asked, "What is the review process?" Calla Davis, representative of the sub-committee, said the control would come from the Planning & Zoning Commission and from the Council in approving site plans. Reverend Primm said a letter from Cadillac Fairview was received with questions that would have to be placed before the Council in the event the ordinance was to pass. Danny Stovall, 1800 Avalon, Colleyville, Texas, was representing Cadillac Fairview. Mr. Stovall presented some concerns of Cadillac Fairview. The ordinance calls for one access to the restaurant where the liquor would be sold; Cadillac Fairview would like for drinks to be served by the pool at the hotels but they do not want the only access to the pool to be through the restaurant. Also, Cadillac Fairview would propose that the entire hotel be a private club. Another recommendation is that the club at the hotel have an entrance from the lobby of the hotel and also a separate entrance to the club. Does the screening not allow a lobby bar? Reverend Primm stepped up to answer the questions posed by Mr. Stovall. He stated that the ordinance does not make provisions for a lobby bar. John Boyle said the ordinance does not make valid the selling of alcoholic beverages in the banquet rooms or around the pool area. Vol. 50, Page 6 Tom Clark, 14001 Dallas Parkway. He asked, "If the vote is to go wet, will this ordinance restrict places where alcohol can be sold?". Mr. West, City Manager, asked the City Attorney, John Boyle, what is the issue on the election ballot. John Boyle responded that the sole issue is going to be for or against the sale of mixed beverages. Calla Davis, 2828 Selma Lane, recommended that the ordinance be accepted. Seeing no further discussion, Mayor Dodd entertained a motion to close the Public Hearing. Councilmember Blair makes the motion to close the Public Hearing. Councilmember Weidinger seconds the motion. All voted "aye". After some discussion, Councilmember Phelps made the motion to amend Article 8-400 by adopting the below captioned ordinance of the Zoning Ordinance of the City by establishing provisions for issuing and regulating specific use permits for private clubs as recommended by the Alcohol Zoning Ordinance Committee in the Study Session and noted by our attorney. Councilmember Weidinger seconded the motion. All voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH AMENDING ITS COMPREHENSIVE ZONING ORDINANCE TO PROVIDE FOR THE ISSUANCE OF SPECIFIC USE PERMITS FOR THE OPERATION OF A PRIVATE CLUB BY AMENDING SECTION 8-400 AND ADDING SECTIONS 8-400.-1 THROUGH 8-400-19 REGULATING THE ISSUANCE OF SPECIFIC USE PERMITS FOR A RESTAURANT WITH A PRIVATE CLUB; ADDING CERTAIN SECTIONS RELATING TO A GEOGRAPHIC DELINEATION WHERE PRIVATE CLUBS MAY BE LOCATED; PRESCRIBING CONDITIONS AND REQUIREMENTS FOR A RESTAURANT WITH A PRIVATE CLUB; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE." Councilmember Dingman made the motion that the Alcohol Zoning Ordinance Committee not be disband but continue to meet on those issues pointed out by the hotels and make recommendations to the Planning and Zoning Commission and present to the Council by the first meeting in December, 1986. Councilmember Blair seconded the motion. All voted "aye". Bill Moses, 3527 Apple Valley, asked if the Committee had to go back before the Planning and Zoning Commission with whatever comes Vol. 50, Page 7 of the continued meetings of the Committee. Mayor Dodd said that was in the motion so the Planning and Zoning Commission can have their input. Calla Davis requested that a member of the Planning and Zoning Committee be present at the meeting when the Alcohol Zoning Ordinance Committee meets. C.3 PUBLIC HEARING: CONSIDER REQUEST OF BRYAN B. BUSH FOR A CHANGE IN ZONING FROM LIGHT INDUSTRIAL TO A PLANNED DEVELOPMENT DISTRICT FOR OFFICE, HOTEL AND RETAIL USES WITH DEVELOPMENT STANDARDS AND CONCEPT PLAN ON A 5.7 ACRE TRACT OF LAND AT THE SOUTHWEST CORNER OF INWOOD ROAD AND SPRING VALLEY AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that Bryan B. Bush is requesting a zoning change to permit a mixed use development to be developed in three stages with a total maximum build-out of 942,000 square feet. The applicant is also requesting approval of a Concept Plan. The Planning and Zoning Commission, by a 6 to 1 vote, recommends that this request be approved. Mayor Dodd opened the Public Hearing. Donald Simpson, Director of Planning for HOK, represented Mr. Bush. Mr. Simpson described the location and the proposed concept plan. Mayor Dodd did not see any further discussion for the Public Hearing. Councilmember Weidinger made the motion to close the Public Hearing. Councilmember Phelps seconded the motion. All voted "aye". Mr. Simpson discussed the different phases of the Bush project. Mr. John Regland, Traffic Engineer with Master Planners, works in Bush's interest on this project. Mr. Regland explained the traffic intersections improvements involved with the Bush project and how those could tie into any City streets improvements.. Councilmember Weidinger asked Mr. Regland and Mr. Simpson if they agreed with the 10 recommendations of Planning and Zoning and both men said yes. Larry Cervenka, Traffic Engineer, stated he does agree with Mr. Regland and Mr. Simpson on their ideas for intersection plans for this project. Councilmember Dingman pointed out a correction to be made in the wording of the Development Standards on page 3. It should read to "exclude above parking structures" and not include. Vol. 50, Page 8 Councilmember Dingman made the motion that the council adopt the following captioned ordinance, ordinance No. 1659, as recommended by Planning and Zoning with the ten conditions and with the correction to page 3 of the Development Standards, and also, adopted the concept plan as submitted. Councilmember Blair seconded the motion. All voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE ZONING DISTRICT CLASSIFICATION OF THE 5.77 ACRE TRACT OF LAND LOCATED AT THE SOUTHWEST CORNER OF INWOOD ROAD AND SPRING VALLEY ROAD FROM THE CURRENT ZONING DISTRICT CLASSIFICATION OF LIGHT INDUSTRIAL (LI) TO A PLANNED DEVELOPMENT DISTRICT NUMBER 63 (PD-63) ALLOWING FOR OFFICE, HOTEL AND RETAIL USES; ESTABLISHING DEVELOPMENT STANDARDS FOR PD ZONING DISTRICT NUMBER 63; PROVIDING A SAVINGS CLAUSE; PROVIDING INJUNCTIVE RELIEF; PROVIDING FOR SEVERABILITY; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS; AND PROVIDING AN EFFECTIVE DATE." C.4 PUBLIC HEARING: CONSIDER REQUEST OF BEN FRISHMAN FOR A SPECIFIC USE PERMIT FOR A RESTAURANT WITH DRIVE THRU WINDOW LOCATED AT THE SOUTHEAST CORNER OF FYKE ROAD AND JOSEY LANE IN THE JOSEY SQUARE SHOPPING CENTER AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that Little Caesar's Pizza is requesting approval to permit a drive thru window to be placed in an existing restaurant. A building permit has been issued for a restaurant without a drive thru window, however, a specific use permit is required before the drive thru window may be installed. The Planning and Zoning Commission recommends that the specific use permit be approved subject to the following conditions: 1. A joint access agreement is filed. 2. Construct curbing around proposed sign. 3. Construct a curbed island along the parking stall adjacent to the exit driveway at Josey. 4. Curb stops added to the angle parking in order to maintain a minimum of 4 feet sidewalk in front of the parking. Mayor Dodd opened the Public Hearing. John Madden, 520 Two Turtle Creek Village, stated they would be more than willing to make any changes suggested by Planning and Zoning. Vol. 50, Page 9 Councilmember Councilmember Councilmember recommended b, Councilmember Dingman makes the motion to close the Public Hearing. Dunagan seconded the motion. All voted "aye". Dingman moved to adopt Ordinance No. 1658 as Planning and Zoning with the four conditions. Weidinger seconded the motion. All voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, AS HERETOFORE AMENDED, BY GRANTING A SPECIFIC USE PERMIT FOR A RESTAURANT WITH DRIVE-THRU SERVICE IN PLANNED DEVELOPMENT (PD-4) ZONING DISTRICT LOCATED AT THE SOUTHEAST CORNER OF FYKE ROAD AND JOSEY LANE; PROVIDING A SAVINGS CLAUSE; PROVIDING INJUNCTIVE RELIEF; PROVIDING FOR SEVERABILITY; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS; AND PROVIDING AN EFFECTIVE DATE." D.1 CONSIDER AUTHORIZING A THIRD CLOSE-UP SCHOLARSHIP OFFERED TO FARMERS BRANCH HIGH SCHOOL STUDENTS WHO EXCEL IN GOVERNMENT CLASSES. Mayor Dodd explained that the City of Farmers Branch annually grants a scholarship to R. L. Turner High School and a W. T. White High School, allocating funds to send a student to Washington, D. C. to participate in the Close-Up Program. A request for a third grant has been presented which would allow Farmers Branch students attending private schools to participate in the Close-Up Program. A budget allocation of $2,000 has been appropriated for two students. Additional funds will have to be allocated in order to send a third student to Washington. The Staff recommended that (1) applications be received from interested students who are residents of Farmers Branch and go to private schools. These applications would be forwarded to the Marketing Department. (2) Have a group of government or history teachers from the community review the applications and select one of the students. Councilmember Weidinger made the motion that an additional $1,000 from unallocated funds be added to the budget this year for the Close-Up Program and that the staff come up with the criteria for the application and the method of selection of the private school student. Councilmember Blair seconded the motion and suggested it come out of unallocated funds. All voted "aye". D.2 CONSIDER ORDINANCE NO. 1657 FOR ESTABLISHING A 20 MPH SPEED LIMIT ON GOLFING GREEN FROM JOSEY LANE TO TOM FIELD ROAD AND TAKE APPROPRIATE ACTION. Vol. 50, Page 10 Mayor Dodd explained that the Traffic Engineering Department has received a petition from residents of the 2700-2800 blocks of Golfing Green Drive requesting a speed limit of 20 MPH. This speed limit is justified due to the location of the park adjacent to Golfing Green, the width of street, and the current speed limit in effect on Golfing Green from Josey Lane to Webb Chapel. The Traffic Engineering Department recommended adoption of Ordinance No. 1657. After some discussion Councilmember Weidinger made the motion that the Council adopt the following captioned Ordinance No. 1657. Councilmember Phelps seconded the motion. All voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS ESTABLISHING THE MAXIMUM PRIMA FACIE SPEED LIMIT UPON THE BASIS OF AN ENGINEERING AND TRAFFIC STUDY AT 20 MPH SPEED LIMIT ON GOLFING GREEN FROM JOSEY LANE TO TOME FIELD; PROVIDING A PENALTY FOR VIOLATION OF THIS ORDINANCE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00); REPEALING ALL ORDINANCES OR PARTS THEREOF IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EMERGENCY CLAUSE." D.3 CONSIDER AMENDING THE DEVELOPER'S CONTRACT WITH FIRST DALLAS INVESTORS AND TAKE APPROPRIATE ACTION Mayor Dodd explained that the amendment to the First Dallas Investors Developer's Contract allows for the issuance of Certificate of Occupancy prior to the completion and acceptance of all improvements. The amendment covers such items as street lighting, street signage and marking, lift station wiring and switch gear and a gravity sewer main. The Developer agrees to complete all requirements by December 31, 1986. The Engineering Department recommended that the City Council approve the amendment to the First Dallas Investors Developers Contract. Mr.Ray Olds, 15820 Midway Road, appeared before the Council to answer any questions. There were no questions. Councilmember Weidinger made the motion to approve the amendment to the Developer's Contract with First Dallas Investors as requested. Councilmember Dunagan seconded the motion. All voted "aye". D.4 CONSIDER AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH POD, INC. FOR THE DESIGN OF PARK AMENITIES AND EROSION CONTROL FOR GUSSIE FIELD WATERWORTH PARK AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that in order to begin the planning and design aspects of Park User Amenities and Erosion Control for Gussie Field Vol. 50, Page 11 Waterworth Park, it is necessary to execute a contract with POD, Inc. In the 1986 Bond Program, $4,501,500.00 is authorized for design and construction of Park User Amenities and Erosion Control for Gussie Field Waterworth Park. POD, Inc., is the Landscape Architect selected by F & S Partners for the New City Hall. F & S Partners will also review POD plans of this project to ensure design compatibility with the City Hall Landscaping. The Office of the City Manager recommends approval to execute a contract with POD, Inc. for $261,300.00, and appropriate from designated Bond Funds. There was discussion relating to the Council's desire in seeing the scope of work along with three alternatives with estimates as mentioned by the City Manager. Councilmember Blair made the motion to authorize the City Manager to execute a contract with POD, Inc. for the design of park amenities and erosion control for Gussie Field Waterworth Park in an amount not to exceed $261,300.00. Councilmember Weidinger seconded the motion. All voted "aye". D.5 CONSIDER AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 1 ON THE VALWOOD PARKWAY PHASE I PROJECT AND TAKE APPROPRIATE ACTION Mayor Dodd explained that the Valwood Parkway Phase I Project consists of total reconstruction and widening of Valwood Parkway from IH 35E to Josey Lane. The existing roadway section consists typically of two 24' pavements separated by a 26' wide grassed median. The proposed section consists of a 13' median separating the two pavement sections. The new pavement sections will be 37' wide from IH35E to Bee Street and 31' wide from Bee Street to Josey Lane. There has been some concern from residents along Valwood Parkway as to the impact of this proposed section on the adjacent properties. The construction contract was awarded by Council action on September 22, 1986; therefore, a major change in the alignment or planned section will require a Change Order to the contract. The contract documents for this project have not been executed by the contractor at this time. The Engineering Department recommends that a change order to the construction contract not be initiated until the contract documents have been fully executed on this project. There was discussion that during the Study Session the Council discussed an Option A plan which took into consideration of not Vol. 50, Page 12 having a left turn at Albemarle. Councilmember Blair made the motion to have staff come back with Option A for a Change Order No. 1 on the Valwood Parkway Phase I project. Councilmember Phelps seconded the motion. All voted "aye". 8 D.6 CONSIDER AWARDING LANDSCAPE AND IRRIGATION BID ON MARSH LANE AND TAKE A BELT LIN E ACTION Mayor Dodd explained that bids were received on September 19, 1986 for landscape and irrigation on Marsh Lane Medians - Belt Line to Brookhaven Club Drive. There is $235,000 available for this project to be shared equally with the Town of Addison. Low bid for landscape was Landscape Design and Construction for $109,216. Low bid for irrigation was Dr. Robert Moon's Landscape Professionals for $31,496. Alternatives were bid with the project including upsizing of trees, bed preparation, and water extender. The alternatives at $64,858 added to the landscape bid will bring the landscape total to $174,074. Total construction cost for landscape and irrigation is $205,570 to be shared equally by both cities. The monies that the City of Farmers Branch is responsible for is available and is in the project account. The Town of Addison has reviewed the bid as recommended by the Engineering Department. The Engineering Department recommends that the landscape bid be awarded to Landscape Design and Construction for $174,074 to include the alternatives; and the irrigation bid be awarded to Dr. Moon's Landscape professionals for $31,496. This award will be contingent upon approval by the Town of Addison. Councilmember Phelps makes the motion as recommended by the Engineering Department to award the landscape bid on Marsh Lane medians, Belt Line to Brookhaven Club Drive, to Landscape Design and Construction $174,074 to include the alternatives and the irrigation bid be awarded to Dr. Moon's Landscape professionals for $31,496 with the understanding that the City of Farmers Branch's share is half of the amounts and with the understanding that the City of Addison must also approve. Councilmember Weidinger seconded the motion. All voted "aye". D.7 CONSIDER REQUEST OF REIMBURSEMENT FOR COSTUME RENTAL FOR HISTORICAL PARK DEDICATION. Mayor Dodd explained that Councilmember Carol Dingman requests this item be placed on the agenda and considered for reimbursement as suggested by Councilmembers Blair and Weidinger. a BROOKHAVEN CLUB DRIVE Vol. 50, Page 13 F.1 ADJOURNMENT. A motion by Councilmember Dunagan, a second by Councilmember Phelps, all voting "aye", adjourned the City Council meeting of October 6, 1986 at 11:43 P.M. John d i Secretary 1 Vol. 50, Page 15