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1986-11-03 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 11/03/86 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers John D. Dodd John Dunagan David Blair Carol Dingman Bob Phelps Herb Weidinger The following members of the City Administration were present: City Manager Paul M. West Assistant City Manager Steve Carpenter Assistant City Manager Gene Carlton City Attorney John Boyle City Secretary Randall Mahaffey Director of Community Services Tom Scales Director of Public Works Earl Deland Traffic Engineer Larry Cervenka Secretary Ruth Ann Parish Mayor Dodd called the City Council Meeting of 11/03/86 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION Councilmember Phelps gave the invocation and led the Pledge of Allegiance. A.2 CONSIDER ACCEPTANCE OF DONATION OF PHILODENDRON PLANT BY GLADYS AND ROY KNEIP TO THE PARKS AND RECREATION DEPARTMENT FOR USE IN THE SENIOR ADULT ACTIVITY CENTER. Vo1.50, Page 25 Mayor Dodd explained that Gladys and Roy Kneip would like to donate a philodendron plant to the Parks and Recreation Department for use in the Senior Adult Activity Center. The cost of the plant is estimated at $25.00. The Parks and Recreation Department recommended that the City Council accept the donation of a philodendron plant for use in the Senior Adult Activity Center. Councilmember Phelps made the motion to accept the philodendron plant from Gladys and Roy Kneip to be placed in the Senior Adult Activity Center. Councilmember Weidinger seconded the motion with all voting "aye". Mayor Dodd said the appropriate letter of thanks will be mailed. A.3 CONSIDER ACCEPTANCE OF DONATION TO THE FARMERS BRANCH FIRE DEPARTMENT BY DOROTHY LEE TODD AND DAUGHTER BEVERLY. Mayor Dodd explained that Mrs. Todd and Beverly wish to donate $500.00 to the Farmers Branch Fire Department as a token of their appreciation for ambulance service rendered to Mr. Todd during the last part of his life. Mayor Dodd explained that Mrs. Todd has also recently donated $1000.00 to the Farmers Branch Police Department Scholarship Fund, Inc., to provide scholarships for deserving students. Mayor Dodd introduced Dorothy Lee Todd and her daughter Beverly who were accompanied to the platform by Fire Chief Jack Dyer and Police Chief Roger Robbins. Councilmember Blair moved that the donation of $500.00 to the Fire Department be accepted with Councilmember Dunagan seconding the motion and all voting "aye". Mayor Dodd said an appropriate letter of appreciation would be sent. A.4 CONSIDER PROCLAIMING MONTH OF NOVEMBER AS AMERICAN DIABETES AWARENESS MONTH IN FARMERS BRANCH. David Lee, a representative from the American Diabetes Association was present with a proclamation signed by Mayor Dodd proclaiming the month of November as American Diabetes Awareness Month in Farmers Branch. Mayor Dodd read the proclamation. David Lee spoke briefly,on the progress being made in controlling diabetes. A.Sa PRESENTATION OF SERVICE AWARDS Mayor Dodd presented employee service awards to the following: Vo1.50, Page 26 BILL GARRISON, FIRE DEPARTMENT ............20 YEAR AWARD BARBARA HESS, POLICE DEPARTMENT ...........15 YEAR AWARD NORMAN E. REYNOLDS, STAFF SERVICES ........10 YEAR AWARD A.6 PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that this item gives applicants an opportunity to present board applications to the City Council. No applications were presented to the City Council. B.1 AND TAKE THE APPROPRIATE ACTION CONSIDER THE FOLLOWING AS CONSENT ITEMS Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the con- sent items is being established in order to speed up discussion for those items that need more time for discussion. Councilmember Dunagan made the motion to add items D.2, D.4, D.6, D.8 and D.9 to the Consent Items Agenda. Councilmember Phelps seconded the motion with all voting "aye". Councilmember Dunagan makes the motion to adopt the following Consent Items. Councilmember Weidinger seconded the motion, and all voted "aye". B.1 APPROVED MINUTES OF OCTOBER 20, 1986 COUNCIL MEETING. B.2 AUTHORIZED THE ADVERTISEMENT FOR BIDS FOR REFUSE SACKS FOR THE SANITATION DIVISION. B.3 AUTHORIZED THE ADVERTISEMENT FOR BIDS FOR MICROGRAPHIC EQUIPMENT FOR THE LIBRARY. B.4 AUTHORIZED THE ADVERTISEMENT FOR BIDS FOR 32 SECTIONS (16001) OF 3-INCH POLYMEYER FIRE HOSE FOR THE FIRE DEPARTMENT. B.5 AUTHORIZED ADVERTISEMENT FOR BIDS FOR IRRIGATION SUPPLIES FOR THE PARKS DEPARTMENT. Vo1.50, Page 27 D.2 ADOPTED RESOLUTION NO. 86-036 ESTABLISHING GUIDELINES FOR CEREMONIAL EVENTS. D.4 AUTHORIZED TO HAVE SOIL SAMPLES COLLECTED FROM THE HISTORICAL PROPERTY DISPOSED OF BY A PRIVATE LABORATORY. D.6 ADOPTED RESOLUTION NUMBER 86-033, DETERMINING THE NECESSITY OF THE STATES' DRAINAGE EASEMENT, AFFECTING THE CITY POINTE NORTHWEST JOINT VENTURE DEVELOPMENT. D.8 AUTHORIZED CHANGE ORDER #1 FOR RESTORATION WORK ON DEPOT AT FARMERS BRANCH HISTORICAL PARK. D.9 AUTHORIZED THE EXECUTION OF A CONTRACT FOR CONTINUING EDUCATION FOR PARAMEDICS WITH THE UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER OF DALLAS. C.1 CITY MANAGER REPORTS. City Manager Paul West gave an informative report on the programs, projects and happenings of the various departments of the City. D.1 BRANCH CREEK AND TAKE THE APPROPRIATE ACTION. DISCUSS THE TOWN HALL MEETING RELATING TO FARMERS Mayor Dodd explained that this item was placed on the agenda at the request of Councilman Blair. Councilmember Blair requested that this item be withdrawn from the agenda. Since there had been much discussion of the item during the Study Session no action was required. No one had an objection to withdrawing the item. Mayor Dodd announced that the item had been withdrawn. D.3 ACTION. DISCUSS TIME CAPSULE CEREMONY AND TAKE THE APPROPRIATE Mayor Dodd explained that the Time Capsule Committee is planning to bury the 1986 Time Capsule at 3 p.m. on Sunday, November 23, 1986. The ceremony is planned to take place in Rawhide Park across the creek, north of the Farmers Branch Manske Library. Cheryl Howerton of 3657 Morningstar Circle, who is Chairman of the Farmers Branch Time Capsule Committee was recognized and outlined briefly what would take place at the ceremony. A reception hosted by the Library will follow the ceremony. Councilmember Phelps made the motion to accept the Time Capsule Ceremony schedule as recommended by the Marketing Department and Vol.50, Page 28 the Committee. Councilmember Weidinger seconded the motion with all voting "aye". D.5 CONSIDER AUTHORIZING THE, EXECUTION OF A CONTRACT WITH SEDWAY COOKE & ASSOCIATES FOR A CREEK STUDY WITHIN FARMERS BRANCH AND TAKE APPROPRIATE ACTION Mayor Dodd explained that in order to plan and design channel improvements along the creeks in the City and more particularly along Farmers Branch Creek, it is necessary to review the creeks in their entirety. Mayor Dodd further explained that Sedway Cooke presented a proposal to the City Council August 25, 1986. City Staff has negotiated a contract with Sedway-Cooke for a proposed amount of $165,400. Sedway Cooke has also provided a proposal which includes additional hydraulic studies on Rawhide Creek and Cooks Creek for a proposed amount of $211,400. Councilmember Dunagan said that pursuant to the discussion in the Study Session, he would make the motion to reject the contract that has been developed with Sedway Cooke, and direct the staff to look at various alternatives that were discussed in the Study Session. Councilmember Blair seconded the motion. Councilmember Dingman said she felt there needed to be some explanation as to what the various alternatives were. Plus, she said the Council needs to clarify that they are still going to ask for cost proposals on Appendix "A" which is the work program as outlined by Sedway Cooke. The staff is going to see if they can get their own bids on it instead of going through Sedway Cooke to see if that will decrease the cost. Councilmember Dingman asked if it would be possible to have the proposal back by the next Council meeting since the creek problem is only exacerbated by the passage of time. City Manager Paul West said the staff will do their best to have the proposal back by the next Council Meeting. The motion to reject the contract that was made earlier by Councilmember Dunagan and seconded by Councilmember Blair was put to a vote and passed unanimously. D.7 CONSIDER ORDINANCE NO. 1661 IMPOSING A 1% GROSS RECEIPTS TAX ON THE CONDUCT OF BINGO GAMES AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that in 1981, the Legislature passed the Bingo Enabling Act. Bingo could become legal on a local option basis. Vo1.50, Page 29 Dallas County held an election August 14, 1982 that legalized bingo throughout the county. Under the act, certain non-profit organizations may obtain a permit from the State Comptroller. Games may be conducted for charitable purposes. The act authorized a 2% gross receipts tax. If the county and city both impose the tax, each government is limited to a 1% rate. Mayor Dodd went on to explain that the tax is collected by the Comptroller and will be remitted to the city. Councilmember Weidinger addressed the bingo tax issue and made the motion to adopt Ordinance No. 1661 imposing a 1% gross receipts tax on the conduct of bingo games in the City. Councilmember Phelps seconded the motion and all voted "aye". "AN ORDINANCE 'OF THE CITY OF FARMERS BRANCH, TEXAS IMPOSING A GROSS RECEIPTS TAX ON THE CONDUCT OF BINGO GAMES WITHIN THE CITY; PROVID- ING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE: AND DECLARING AN EMERGENCY." D.10 CONSIDER AWARDING THE BID FOR A REPLACEMENT FRONTLOADER TRUCK AND BODY FOR THE SANITATION DIVISION. Mayor Dodd explained that bids were received for a replacement Frontloader Truck and Body for the Commercial Collection Division (25), on October 24, 1986. Six truck and/or body vendors responded, submitting a total of twenty-two bids. The best and lowest bid which met or exceeded the City's specifications was received from Mack Trucks, Inc. The total bid cost for the replacement unit is $94,728. Funds are included in the Commercial Collection Division (25) fiscal year 86/87 budget in the amount of $115,000 for purchase of this replacement unit. Councilmember Dingman stated she would vote against this item because of what she feels is a budget crisis and has promised to vote against all major capital asset purchases until the Council spends some time reprioritizing the budget. Councilmember Dingman said she feels it should be pointed that the machine this $94,000 purchase is replacing has been out of commission since December of 1985 so holding off the purchase of this machine another couple of months or whenever this Council decides to talk about the budget would probably not cause a hardship. Councilmember Weidinger pointed out that $115,000 is allocated in the budget for this purchase and the bid came in under the budgeted amount at only $94,728. Vo1.50, Page 30 Councilmember Weidinger made the motion to award the bid for the replacement frontloader truck and body for the Sanitation Division to Mack Trucks, Inc., in the amount of $94,728.00.Councilmember Blair seconded the motion. Councilmembers Weidinger, Phelps, Dunagan and Blair vote "aye", and Councilmember Dingman voted "nay". The motion passed 4 to 1. D.11 CONSIDER AWARDING BID FOR FIRE DEPARTMENT LINEN SERVICE Mayor Dodd explained that requests for bids were sent to 4 prospective bidders. Bids were received from 1 bidder received from National Linen Service in the amount of $10,481.31. The bid meets specifications. Councilmember Phelps made the motion to award the bid to National Linen Service in the amount of $10,481.31 as recommended by the Fire Department. Councilmember Weidinger seconded the motion with all voting "aye". D.12 CONSIDER AWARDING THE BID FOR A REPLACEMENT LANDFILL COMPACTOR FOR THE LANDFILL DIVISION. Mayor Dodd explained that bids were received for a replacement Landfill Compactor for the Landfill Division on October 13, 1986. Four bids were received by the Purchasing Department, two were "no bid" responses. The best bid resulting in the lowest net cost to the City, was received from Darr Equipment Company. The lease/purchase cost (7.5% simple interestover 60 months) was $4,342.50 per month. The total cost of this unit for the current fiscal year is $43,425. Funds are included in the Landfill Division fiscal year 86/87 budget in the amount of $45,000 for acquisition of this replacement unit. Councilmember Dingman said she would have to vote against this also and made the statement that it is replacing a backup unit, and there was only one bid that met the requirements. The second bid that came in with the lease-purchase requirement was actually the lower bid. Earl Deland, 13748 Little Crest, Director of Public Works, explained the method of payment and how the item is covered in the budget this year. Councilmember Phelps makes the motion to award the bid for the replacement landfill compactor to Darr Equipment Company for lease-purchase in the amount of $4,342.50 per month. Councilmember Dunagan seconded the motion. I I Vo1.50, Page 31 0 i Councilmembers Blair, Dunagan, Weidinger and Phelps voted "aye". Councilmember Dingman voted "nay". The motion passed 4 to 1. D.13 CONSIDER COUNCIL TRAVEL REQUESTS AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that this item is placed on each agenda to give the Councilmembers an opportunity to present requests. No Council Travel Requests were presented. D.14 CITIZEN PARTICIPATION. No requests for citizen participation had been received. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(g) 1. ANNUAL EVALUATION OF CITY MANAGER. Councilmember Blair made the motion to withdraw this item he had placed on the agenda. Councilmember Dunagan seconded the motion. Councilmembers Blair, Dunagan, Phelps and Weidinger voted "aye". Councilmember Dingman voted "nay".The motion passed 4 to 1. F.1 ADJOURNMENT. A motion by Councilmember Dunagan, a second by Councilmember Blair, all voting "aye" adjourned the meeting of November 3, 1986 at 8:07 P.M. City Secretary Vo1.50, Page 32