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1987-01-05 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 01/05/87 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers John D. Dodd John Dunagan Carol Dingman Bob Phelps Herb Weidinger The following member of the City Council was absent: Councilman Dave Blair The following members of the City Administration were present: Acting City Manager Assistant City Manager Assistant to City Attorney City Secretary Director of Community Services Director of Public Works Traffic Engineer City Engineer Marketing Director Secretary Gene Carlton Steve Carpenter Toby Barthelow Randall Mahaffey Tom Scales Earl Deland Larry Cervenka Jerry Murawski Charlie McIlvain Ruth Ann Parish Mayor Dodd called the City Council Meeting of 01/05/87 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION Councilman Bob Phelps gave the invocation and led the Pledge of Allegiance. A.2 PRESENTATION OF BEAUTIFICATION AWARD TO THE PARKS AND RECREATION DEPARTMENT FROM THE MEN'S GARDEN CLUB OF Vol. 51, Page 1 DALLAS. Mayor Dodd explained that the Men's Garden Club of Dallas wishes to present the Parks and Recreation Department with a Beautification Award for its outstanding horticultural achievements during the last year. Mr. Hunter McKay, 3528 Cloverdale Lane, Southwest Regional President of the Men's Garden Clubs of America, presented a beautification award in recognition of outstanding horticultural achievements to the Parks and Recreation Department of the City of Farmers Branch. John Burke, Director of the Parks and Recreation Department, was present to accept the award. A.3 CONSIDER ACCEPTANCE OF DONATION OF RECORDS AND TAPES FROM MR. A. H. PARSONS FOR USE IN THE SENIOR ADULT ACTIVITY CENTER. Mayor Dodd explained that Mr. A. H. Parsons would like to donate 23 records and two tapes for use in the Senior Adult Activity Center. These items will be used during dance and exercise classes and for listening enjoyment. These items are estimated to value $150.00. John Burke, Parks and Recreation Department Director was asked to make the presentation for Mr. Parsons. Councilman Dunagan made the motion to accept the gift of 23 records and 2 tapes donated by Mr. A. H. Parsons to the Senior Adult Activity Center. Councilman Weidinger seconded the motion and all voted "aye". A.4 PRESENTATION OF LANDSCAPE AWARD OF THE YEAR. Mayor Dodd explained that this program initiated this year will honor businesses or citizens for significant contributions made in landscaping their property in order to make Farmers Branch a more beautiful city. This year's recipient not only has contributed many, many improve- ments to the City of Farmers Branch, but also has one of the best programs in the country for maintaining and beautifying its grounds and facilities. The Farmers Branch City Council proudly honored the Centre Development Company as the 1986 Beautification Recipient. Mayor Dodd presented a plaque to Frank Ventura and Meg Gibbs who were present and represented the Centre Development Company. A.5 PRESENTATION OF SERVICE AWARD Vol. 51, Page 2 Mayor Dodd presented Ron O'Burke of the Fire Department with a 5 year employee service award. A.6 PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that this item gives applicants an opportunity to present board applications to the City Council. Ken Rymer, 3301 Scarlet Oak, came forward to present his application to serve on the Parks & Recreation Board. Mr. Rymer has been a resident of the City of Farmers Branch for four years. Councilwoman Dingman reminded everyone that Mr. Ken Rymer is the citizen who maintained the median in front of his home for several years. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. ITEMS B.1 TO B.3. Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the con- sent items is being established in order to speed up discussion for those items that need more time for discussion. Councilman Dunagan commented that there were some corrections made to the minutes of the December 22, 1986, Regular Council Meeting. Those corrections have been made and distributed to the Council. Councilman Dunagan made the motion to approve the following consent items: B.1, B.2 and B.3. Councilman Phelps seconded the motion and all voted "aye". B.1 APPROVED MINUTES OF EXECUTIVE SESSION OF DECEMBER 8, 1986. B.2 APPROVED MINUTES OF EXECUTIVE SESSION OF DECEMBER 22, 1986. B.3 APPROVED MINUTES OF REGULAR MEETING OF DECEMBER 22, 1986. C.1 CITY MANAGER REPORTS. Vol. 51, Page 3 Acting City Manager Gene Carlton gave an informative report on the programs, projects and happenings of the various departments of the City. C.2 PUBLIC HEARING: CONSIDER REQUEST OF PARK WEST C3 ASSOCIATES FOR A SPECIFIC USE PERMIT TO OPERATE A RESTAURANT WITH A MIXED BEVERAGE PERMIT AT THE NORTHWEST CORNER OF LUNA ROAD AND LBJ FREEWAY BEING LOCATED IN PLANNED DEVELOPMENT 22 ZONING DISTRICT AND TAKE THE APPROPRIATE ACTION. Mayor Dodd opened the Public Hearing. Mayor Dodd explained that Park West C3 Associates is requesting a Specific Use Permit for a Restaurant with a Mixed Beverage Permit to be located in the existing 7 story office building at 1503 L.B.J. The proposed restaurant will be on the ground floor and meets all the requirements of ordinance 1652 - the Alcohol Zoning Ordinance. Mr. Michael Tucker, 1509 LBJ Freeway, Vice President of Cadillac Fairview Urban Development, Inc., came forward seeking a Specific Use Permit for a restaurant located in their newest office building. This restaurant would have a Mixed Beverage Permit. Mr. Tucker feels the organization would be bringing to Farmers Branch a very high quality restaurant that complies to all aspects of the mixed beverage ordinance. Councilman Weidinger made the motion to close the public hearing. Councilman Phelps seconded the motion. All voted "aye". Councilman Phelps commented that during the Study Session the question of the cost per square foot of the restaurant was brought up. Mr. Tucker stated the restaurant is still in the design stage but the cost is somewhere between $90 and $100 per square foot. Councilman Weidinger asked Mr. Tucker the name of the restaurant. Mr. Tucker said the name of the restaurant is the Pacific Street Grill at Parkwest. He stated this would be the second restaurant of its type in the Metropolitan area. The other one is in the Pacific Place office building in downtown Dallas. The theme for the restaurant is an upscaled New Orleans seafood restaurant and grill. It is approximately 5400 square feet. Councilwoman Dingman asked who would be operating the restaurant. Mr. Tucker said Kendron and Company would be the tenants and would be operating the restaurant. This is the same company which operates the restaurant in downtown Dallas. Councilman Dunagan made a motion to approve the request by Cadillac Fairview Urban Development, Inc., for a Special Use Permit for a Vol. 51, Page 4 restaurant with a mixed beverage permit located in the 7 story office building at 1503 L.B.J. Freeway as recommended by the Planning and Zoning Commission. Councilwoman Dingman seconded the motion and all voted "aye". C.3 PUBLIC HEARING: CONSIDER REQUEST OF W. BRENT THOMPSON FOR A ZONING CHANGE FROM OFFICE TO COMMERCIAL WITH A SPECIFIC USE PERMIT FOR AN AUTO REPAIR GARAGE ON A .52 ACRE TRACT OF LAND LOCATED APPROXIMATELY 500 FEET EAST OF JOSEY LANE AND 136 FEET NORTH OF VALWOOD PARKWAY AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the public hearing. Mayor Dodd explained that Mr. Thompson owns a tract of land on the north side of Valwood Parkway. It is currently zoned Office. Office zoning will not allow an auto repair garage. Mr. Thompson would like to place an auto repair garage on 0.52 acres of the tract and therefore is requesting a zoning change to Commercial with a Specific Use Permit for the auto repair garage. Owners of more than 20% (26.7%) of the property within two hundred (200) feet of the site have returned letters opposing the request and therefore the zoning ordinance requires a 3/4 favorable vote from the City Council to approve the zoning change. Mayor Dodd explained that the Planning and Zoning Commission, by unanimous vote, recommends this request be denied. Mr. Hoyt Arnold, 2882 Mark Twain, asked the question "If the Planing and Zoning Committee has already turned this down, why is the Council still considering this?". Mayor Dodd explained that the Planning and Zoning Commission only makes their recommendation to the City Council. Mr. Rex Williams, 12450 Wood Manor Circle, came forward to speak in behalf of Valwood Park Baptist Church in opposition to the zoning change. Mr. Williams is a member of the church and a designated trustee. Mr. Williams represents his fellow church members in feeling that the church property would be of less value if the zoning was changed to commercial and the auto repair garage was able to go in. Also, the church members feel the auto repair garage would not help the city be a more beautiful Farmers Branch. Mr. W. Brent Thompson, 2755 Valwood, was present and came forward to represent the proposed Auto Repair Garage. He stated that the three objections the Planning and Zoning commission have with the project are: (1) it was seen as spot zoning, (2) parking, particularly the overnight storage; and (3) it is an auto repair facility. Mr. Thompson stated all of the zoning ordinances and the Vol. 51, Page 5 requirements that brick so it could future. Councilman Weidini Councilman Phelps were made have been met. The building would be be used for other types of businesses in the jer made the motion to close the Public Hearing. seconded the motion and all voted "aye". Councilman Weidinger asked if the building would have lease restrictions on what type of business could go into the building at a later date. Mr. Thompson said the building would have lease restrictions placed upon it by the Planning and Zoning Commission. Councilman Phelps asked for an explanation of how a special use permit can revert back to the original zoning. Tom Scales, Director of Community Services, commented that as long as the person who applied for the Specific Use Permit is using it and has not abandoned the property, the zoning change will remain the same. However, if the owner does abandon the property and is not using the Specific Use Permit, the zoning will revert back to the type of zoning before the change occurred. Mr. Thompson pointed out various properties in the area and their uses. He stated that some of the uses were in violation according to the City ordinances. Councilwoman Dingman explained the difference between spot zoning and the Specific Use Permit. The Specific Use Permit lets the Council and Planning and Zoning take a closer look at the use for that particular zoning category. Then a determination is made whether that particular use of the property is a good use for that zoning area. Mr. Thompson is asking for a zoning change along with a Specific Use Permit which is spot zoning. Councilwoman Dingman made the motion to follow the recommendation of the Planning and Zoning Commission and deny the request for the zoning change from Office to Commercial and deny issuance of a Specific Use Permit for an auto repair garage located approximately 500 feet east of Josey Lane and 136 feet north of Valwood Parkway. Councilman Weidinger seconded the motion and all voted "aye" Mr. Thompson requested that under the zoning ordinance and the designations of the Zoning Board of Adjustments that the City of Farmers Branch act under 21-103 to correct the items that he put on record tonight as to the violations of said ordinances. Mayor Dodd asked that Mr. Thompson put that request in letter form. C.4 PUBLIC HEARING: CONSIDER REQUEST OF MTR PROPERTIES FOR A SPECIFIC USE PERMIT FOR AN OIL CHANGE AND LUBE CENTER IN CONJUNCTION WITH AN EXISTING FULL SERVICE CARWASH Vol. 51, Page 6 [1 AND SERVICE STATION FACILITY ON A 1.7374 ACRE TRACT OF LAND LOCATED AT 3336 BELTLINE ROAD AND ADJACENT TO THE EAST PROPERTY LINE OF KIP'S BIG BOY RESTAURANT AND IN A LIGHT INDUSTRIAL ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the Public Hearing. Mayor Dodd explained that MTR Properties, the operator of Ultra Car Wash, is requesting a Specific Use Permit to operate an Oil Change and Lube Center within an existing structure noted as "Detail Clean & Wax" on the site plan and located at the southwest corner of the lot. A Specific Use Permit is required for an Oil Change and Lube Center in a Light Industrial Zoning District. The Planning and Zoning Commission, by a 6 to 1 vote, recommended the SUP be approved. No one came forward to speak for or against the item so Mayor Dodd called for a motion to close the Public Hearing. Councilman Weidinger made the motion to close the Public Hearing. Councilman Phelps seconded the motion and all voted "aye". Mr. William Fajardo came forward to represent Ultra Car Wash. Councilman Phelps asked if this is going to be part of a building that is already at this location. Mr. Fajardo said Ultra Car Wash would be in a modified area of a building that is already there. Two bays of an auto detail shop would be turned into an oil change and lube center area. Councilman Weidinger made the motion to approve the Specific Use Permit requested by Ultra Car Wash as recommended by the Planning and Zoning Commission. Councilman Dunagan seconded the motion and all voted "aye". W. I(06o C.5 SITE PLAN: CONSIDER REQUEST OF CENTRE DEVELOPMENT CO. INC. FOR APPROVAL OF A SITE PLAN ON A 4.28 ACRE TRACT OF LAND LOCATED EAST OF SENLAC ON DIPLOMAT DRIVE IN PLANNED DEVELOPMENT 22 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Centre Development Co. has requested to withdraw this item at this time and bring it back before the Council at another time. The recommendation was made during the Study Session to table the item. Councilman Weidinger made the motion to table Item C.5. Councilwoman Dingman seconded the motion and all voted "aye". Vol. 51, Page 7 C.6 CONSIDER ADOPTING RESOLUTION NO. 87-001 RELATIVE TO THE PROCESSING OF BUILDING PERMITS AND FLOODPLAIN PERMITS WITHIN FARMERS BRANCH CREEK DRAINAGE BASIN AND TAKE APPROPRIATE ACTION Mayor Dodd explained that until the FEMA Study of the Farmers Branch Creek Drainage Basin is completed, an ordinance is required to put a hold on issuances of building permits and fill permits in or contiguous to the floodplain of this creek. In emergency situations where life and property are in jeopardy, the Engineering Department may recommend to the Council that a fill permit be issued. Development plans subsequent to plat and replat approval within the watershed of Farmers Branch Creek will be subject to engineer- ing evaluation pertinent to the stormwater management program of Farmers Branch Creek and will be required to provide detention/ retention of stormwater runoff as directed by the Engineering Department. The City Engineer recommends that Resolution No. 87-001 be adopted. Mayor Dodd stated that the resolution had been changed as discussed in the study session and distributed to the Council. Vernon Smith, 2715 Bay Meadow Circle, had a question to pose to the Council. He asked if the City has actually hired an engineering firm to do the hydraulic study on Farmers Branch Creek. Jerry Murawski, City Engineer, stated the Engineering Department has selected the firm of Turner, Collie and Braden and is now negotiating the pay with them. A contract and recommendation for the award of a contract will be brought before the City Council at the January 19 meeting. Vernon Smith asked if the 30-day grace period given to the City by the Federal Emergency Management Agency to let them know what the City was going to do. Have we met this deadline. Jerry Murawski stated that on New Years Eve a letter was sent to FEMA in which FEMA was given a schedule and reinforced the City's desire to participate in the FEMA program. Vernon Smith asked if there is any way we can stop the building activity in the Brookhaven area until FEMA gives their approval or is the City going to continue issuing building permits to people building their homes over there. Jerry Murawski, City Engineer, said that the builders that are building have been issued permits prior to the recent creeks issue. Vol. 51, Page 8 Resolution No. 87-001 would stop any further issuance of building permits in floodplain areas until the study has been completed. Vernon Smith asked if there will be a deadline date for finishing the hydraulic study. Also, are we going to invite Addison to participate in upstream development in regards to damage downstream and also Mobil's participation. City Engineer Jerry Murawski stated as regard to timing as in the resolution the covenants are to be enforced until the study is complete or until July 1, 1987. With regards to participation by Addison, the city has not talked to them about participating. The City Engineer said he would be very hesitant to talk to Addison about participating because there is no real reason for them to participate. At the present time we do not know if Addison has caused a problem or not. Councilman Dunagan stated he has a problem with the Resolution not allowing issuance of any more building permits in the floodplain until after the hydraulic study had been completed. City Engineer Jerry Murawski, stated the hydraulic study would determine where the flood plain is. Until the flood plain is outlined, the Engineering Department does not want to issue a building permit to someone not knowing the outcome of the study and that permit would be based on conjecture. Councilman Phelps made a motion to adopt Resolution No. 87-001 as per the amended copy that will hold the issuances of building permits and fill permits in or contiguous to the floodplain within Farmers Branch Creek. Councilwoman Dingman seconded the motion and all voted "aye". D.1 CONSIDER ATTORNEY OF STATE Mayor Dodd explained at the request of th, Study Session. AUTHORIZING THE CITY ATTORNEY TO REQUEST THE GENERAL'S OPINION RELATING TO THE COLLECTION SALES TAX. that this item has been placed on the agenda City Council members as discussed in the last Toby Barthelow, representing the City Attorney, John Boyle, made a statement regarding the collection of state sales tax. Toby Barthelow stated there have been some sales taxes that have been allocated to the City of Dallas that should have been allocated to the City of Farmers Branch. The Attorney General's opinion is that the Controller's office should go back prior to the last four years to check the records. The Controller's office said it is too Vol. 51, Page 9 much of a strain to keep records back that far. The recourse that has been suggested is to seek another opinion from the Attorney General's office. To do that we have to either have the District Attorney or the Chairman of the Legislative Committee make a formal request. The City Attorney's office is now proceeding to discuss with various people the possibility of initiating a request like that. The City Attorney recommends that the Council authorize the City Staff and the City Attorney to proceed along those lines. Councilman Weidinger made the motion to authorize the City Attorney to proceed with the request for the Attorney General's opinion relating to the collection of State Sales Tax. Councilman Phelps seconded the motion and all voted "aye". D.2 CONSIDER ADOPTING ORDINANCE NO. 1662 DETERMINING AND DECLARING THE NECESSITY FOR AND ORDERING AND PROVIDING FOR THE PAVING AND IMPROVEMENTS ON FYKE ROAD AND MAKING PROVISION FOR LEVYING ASSESSMENTS AGAINST ABUTTING PROPERTY AND TAKE APPROPRIATE ACTION Mayor Dodd explained that to abide by the legal statutes regulating the enactment of assessment paving projects, it is necessary that Council pass an ordinance determining and declaring the need for the paving improvements. The proposed ordinance provides for the City to determine and declare the necessity for, and orders and provides for, the paving improvements to that section of Fyke Road from Josey Lane to Webb Chapel Road. Mayor Dodd explained that during the Study Session, the Council requested additional information and requested that this item be tabled until the next Council Meeting. Councilman Phelps made the motion to table item D.2 until the next Council Meeting. Councilman Weidinger seconded the motion and all voted "aye". Councilman Dunagan made it clear to residents that in no case would the residential properties be assessed in the Fyke Road area. D.3 CONSIDER AUTHORIZING THE EXECUTION OF A CONTRACT FOR ENGINEERING SERVICES TO THE FIRM OF COTTER GOODWIN AND MARSHALL FOR DESIGN OF A 16" WATER MAIN, CIP PROJECT NO. 25-8603-90-01, AND TAKE APPROPRIATE ACTION Mayor Dodd explained that the 16" water main adjacent to the DP&L ROW extending between Midway Road and Inwood Road is a Capital Improvements Project currently in the approved 1985-86 program. The design of this project should be initiated in order to begin Vol. 51, Page 10 construction during the current CIP year. The water line improvements have been budgeted in the amount of $500,000.00. The firm of Cotter Goodwin and Marshall has submitted a proposal to complete the engineering design on this project for a fee of 9% of the actual construction cost. This fee would be a lump sum of $27,527.40, based on a preliminary Construction Cost Estimate of $305,860.00. The Engineering Department recommends authorizing the execution of a contract between the City of Farmers Branch and the firm of Cotter Goodwin and Marshall to complete the engineering design for a fee of $27,527.40. Because Cotter, Goodwin and Marshall does not have professional liability insurance, the City assumes the liability for their design. Councilwoman Dingman asked for an explanation of the extent of the City's liability in this project. Jerry Murawski, City Engineer feels that the liability aspect in this project is relatively low. The project would be checked in three different ways by the City Staff as the project progresses. The City feels this project is low risk and low exposure. Councilwoman Dingman stated she would prefer the City not take on anymore liability than it already has. Councilman Dunagan made the motion to authorize execution of a contract for engineering services to the firm of Cotter, Goodwin and Marshall for design of a 1116" water main, CIP project number 25-8603-90-01 for a flat fee of $27,527.40 without the need of them furnishing professional design liability insurance. Councilman Phelps seconded the motion and all voted "aye". D.4 CONSIDER AUTHORIZING CHANGE ORDER NO 1 TO AMEND THE DESIGN CONTRACT WITH LOCKWOOD ANDREWS AND NEWNAM, INC. TO PERFORM ADDITIONAL HYDRAULIC ANALYSIS ON RAWHIDE CREEK AND TAKE APPROPRIATE ACTION Mayor Dodd explained that to evaluate the effects of the constructed gabions along the Rawhide Creek from Tom Field Road to Webb Chapel Road and also to be in compliance with FEMA regulations, a hydraulic analysis shall be performed. Lockwood Andrews and Newnam consulting firm is currently designing gabion treatments and performing hydraulic analysis for the portion of Rawhide Creek that is located in Oran Good Park. Their contract fee for this erosion control project is $34,500.00. Lockwood Andrews and Newnam has submitted their proposal to perform additional analysis for $5,950.00. Funds available to this Oran Good Project is $1,172,000.00. Vol. 51, Page 11 The City Engineer recommends that the design contract with Lockwood Andrews and Newnam, Inc. be amended in the amount of $5,950.00 for the additional hydraulic analysis along the Rawhide Creek from Tom Field Road to Webb Chapel Road. Councilwoman Dingman pointed out that this change order with added cost to the study was necessary to follow the FEMA requirements. Councilman Weidinger so moved to authorize Change Order No. 1 to amend the design contract with Lockwood, Andrews and Newnam, Inc. to perform additional hydraulic analysis on Rawhide Creek. Councilman Dunagan seconded the motion. All voted "aye". D.5 CONSIDER AWARDING THE BID FOR A BACKHOE FOR THE WATER MAIN REPLACEMENT DIVISION AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that it has been recommended by the City Manager that the awarding of the bid for a backhoe be withdrawn so the staff can further consider the bid. Councilman Phelps made the motion to withdraw this item from the agenda. Councilman Weidinger seconded the motion and all voted "aye". D.6 CONSIDER AWARDING THE BID FOR VALLEY VIEW MEDIAN ENHANCEMENT AND TAKE APPROPRIATE ACTION Mayor Dodd explained that Valley View Median Enhancement includes landscape and irrigation from I-35E to Mustang Trails park. The estimated construction budget for the total project was $400,000.00. Bids on this project were set up with a base bid and several alternates. There were five bids received for landscape and seven bids received for irrigation, Low bid for landscape was from Covington's Nursery for $183,745.50, plus alternates 1, 2, 3, 4 and 8 for $44,902.20 for a total of $228,647.70. The Engineering Department has extensively reviewed this bid and find no objections to it. Low bid for irrigation was also from Covington's for $70,000.00. Covington's has requested to withdraw their irrigation bid because of an error their subcontractor made. Second low bid was from Suburban Irrigation for $83,782.02. The alternates for the irrigation is for conduit for future electrical use in the amount of $60,780.00 for a total contract price of $144,562.02_. The Engineering Department recommends that the landscape bid be Vol. 51, Page 12 awarded to Covington's for $228,647.70 (including alternates) reject low bid under advise from the City Attorney and award the irrigation bid to second low bidder, Suburban Irrigation, for $144,562.02 (including alternates). Jerry Murawski, City Engineer, explained that the bid was a mix and match type bid and also explained the extenuating circumstances and reason for rejecting the low bid for the irrigation. Councilman Dunagan commented that he does not feel the Council should make a practice of letting the low bidder off but should at some point start taking those low bids and enforcing the letter of the law. Councilwoman Dingman made the motion to award the landscape bid to Covington's for $228,647.70 (including alternates), reject low bid under the advise from the city Attorney and award the irrigation bid to second low bidder, Suburban Irrigation, for $144,562.02 (including alternates). Councilman Weidinger seconded the motion and all voted "aye". D.7 CONSIDER COUNCIL TRAVEL REQUESTS AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that this item is placed on each agenda to give the Council members an opportunity to present requests. Mayor Dodd stated that the first travel request is for the mid-winter meeting of the U.S. Conference of Mayors, January 21, 1987 through January 23, 1987 in Washington, D.C., which the Mayor attends. Mayor Dodd is on the Transportation and Communication Committee and has been notified that he has been appointed to the Membership Committee. Mayor Dodd explained the accomplishments and benefits for his participation in this organization. The second travel request is the National League of Cities meeting which is held February 28, 1987 through March 3, 1987 in Washington, D.C. The Mayor and Council members would be meeting with various Congressmen and Senators and work on various legislation. Councilman Phelps made the motion to approve the travel requests of the Mayor attending the U. S. Conference of Mayors meeting January 21 to January 23, 1987, in Washington, D.C.; and, the Mayor and Council attending the National League of Cities Congressional City Conference, February 28 to March 3, 1987, in Washington, D. C.. Councilman Dunagan seconded the motion and all voted "aye". D.8 CITIZEN PARTICIPATION. Vol. 51, Page 13 There was no one who wished to speak. MAYOR DODD ANNOUNCES THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(G) A. DISCUSS APPOINTMENT TO THE PARKS AND RECREATION BOARD. B. DISCUSS APPOINTMENTS TO THE INDUSTRIAL DEVELOPMENT CORPORATION BOARD OF DIRECTORS. C. DISCUSS APPOINTMENTS TO FARMERS BRANCH/CARROLLTON FLOOD CONTROL DISTRICT BOARD. D. DISCUSS APPOINTMENT TO THE FARMERS BRANCH HOSPITAL AUTHORITY BOARD. E. DISCUSS APPOINTMENTS FARMERS BRANCH HISTORICAL BD. THE COUNCIL RECONVENED INTO GENERAL SESSION E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilman Weidinger, a second by Councilman Dunagan, all voting "aye", appointed John Walsh to serve Place 5 on the Farmers Branch-Carrollton Flood Control District Board of Directors with the term to expire December 15, 1988. F.1 ADJOURNMENT. A motion by Councilman Weidinger, a second by Councilwoman Dingman, a 1 voting "aye", adjourned the January 5, 1987, Council meeting at 9 4. M vor John Dodd City Secretary i6 Vol. 51, Page 14