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1987-02-16 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 02/16/87 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers Ij John D. Dodd John Dunagan Dave Blair Carol Dingman Bob Phelps Herb Weidinger The following members of the City Administration were present: Acting City Manager Assistant City Manager Assistant to the City Manager City Attorney City Secretary Director of Community Services Director of Public Works Traffic Engineer City Engineer Director of Marketing Director of Staff Services Gene Carlton Steve Carpenter Ruth Ann Parish Toby Bartholow Randall Mahaffey Tom Scales Earl Deland Larry Cervenka Jerry Murawski Charlie McIlvain Norman Reynolds Mayor Dodd called the City Council Meeting of 02/16/87 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION Councilman Bob Phelps gave the invocation and led the Pledge of Allegiance. ANNOUNCEMENT: Mayor Dodd stated that Marty Cogburn has requested to be placed on the committee studying the need for a van. She has been placed on that committee. Vol. 51, Page 53 A.2 CONSIDER ACCEPTANCE OF DONATION FROM THE FARMERS BRANCH LIONS CLUB. Mayor Dodd explained that the Farmers Branch Lions Club wishes to donate 13 McGruff Crime Dog Puppets to the Police Department for use in the city's schools. Second and Third Grade classes of six schools will be loaned 12 puppets, and the Police Department will retain one larger puppet for use in special crime prevention programs. Al Wagner of the Farmers Branch Police Department came forward in behalf of the Farmers Branch Lions Club to make the donation. Councilman Bob Phelps made the motion to accept the donation of the 13 McGruff puppets from the Farmers Branch Lions Club. Councilman Blair seconded the motion and all voted "aye". A.3 PRESENTATION OF SERVICE AWARDS A.3a Captain Kenneth Chambers of the Fire Department received his 25 year employee service award from Mayor Dodd. A.3b Doug Redmon of the Fire Department received his 15 year employee service award from Mayor Dodd. A.4 PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that this item gives applicants an opportunity to present board applications to the city council. James Stewart, 3146 Pin Oak, came forward to present his application to serve on the Planning and Zoning Board or the Zoning Board of Adjustments. His other choice would be to serve on the Parks and Recreation Board. Daman Atha, 2719 Mountainview, came forward and presented his application to serve on the Planning and Zoning Commission, Zoning Board of Adjustments or the Parks and Recreation Board. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the Vol. 51, Page 54 0 City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the con- sent items is being established in order to speed up discussion for those items that need more time for discussion. Councilman Dunagan moved that Items C.6, C.7, D.2, and D.4 be added to the Consent Agenda. Councilman Blair seconded the motion and all voted "aye". Councilman Dunagan moved to accept the Consent Agenda as amended. Councilman Blair seconded the motion and all voted "aye". B.1 APPROVED MINUTES OF REGULAR MEETING OF FEBRUARY 2, 1987. B.2 ACCEPTED A 1254.21 SQ. FT. EASEMENT OR RIGHT-OF-WAY DEDICATED BY DALLAS POWER & LIGHT CO. TO FACILITATE TRAFFIC FLOW TURNING RIGHT FROM WESTBOUND SPRING ROAD ONTO NORTHBOUND INWOOD ROAD. B.3 AUTHORIZED THE CITY MANAGER TO HIRE TEXAS POWER & LIGHT TO RELOCATE ELECTRICAL SERVICE FOR CURRENT CITY HALL OFFICES. B.4 ACCEPTED FROM SUNBELT SERVICE CORPORATION A 15-FOOT WIDE UTILITY EASEMENT NECESSARY TO INSTALL AND MAINTAIN THE PROPOSED 16" WATER MAIN. C.6 ACCEPTED THE RECOMMENDATION OF THE HISTORICAL PRESERVATION AND RESTORATION BOARD THAT NO GATE FEE OR TOUR FEE BE CHARGED FOR THE FOLKLORE FESTIVAL. C.7 ACCEPTED THE RECOMMENDATION OF THE SESQUICENTENNIAL COMMITTEE: (1) TO SELL THE REMAINING BELT BUCKLES AT COST: (2) TO DISTRIBUTE REMAINING LAPEL PINS AND PATCHES TO SCHOOL CHILDREN VISITING THE HISTORICAL PARK: AND (3) TO MAKE THE REMAINING SMALL FRAMED PRINTS OF THE GILBERT HOUSE AVAILABLE TO THE HISTORICAL PARK TO BE USED AS DESIRED. D.2 ADOPTED RESOLUTION NO.87-006 AUTHORIZING AN AGREEMENT WITH THE CITY/COUNTY FOR THE FUNDING OF THE LUNA ROAD BRIDGE OVER FARMERS BRANCH CREEK. D.4 ADOPTED RESOLUTION NO. 87-007 APPROVING AN INDEMNITY AGREEMENT FOR OFFICERS AND EMPLOYEES OF THE CITY. C.1 CITY MANAGER REPORTS. Vol. 51, Page 55 Acting City Manager Gene Carlton gave an informative report on the programs, projects and happenings of the various departments of the city. C.2 CONSIDER ORDINANCE NO. 1655 AND RESOLUTION NO. 86-32 REGARDING INCREASED PERMIT FEES FOR FOOD ESTABLISHMENTS AND OTHER AMENDMENTS TO THE CODE REGULATING FOOD ESTABLISHMENTS AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that Ordinance No. 1655 provides for amendments to Ordinance No. 1281 entitled "Food Service Sanitation Ordinance". Ordinance No. 1655 stipulates that permit fees required of food establishments be established by City Council resolution. Resolution No. 86-32 increases the permit fees required of food establishments to a level that allows the City's inspection program to be more self-sustaining and more compatible with fees required by many other cities. Ordinance No. 1655 also provides regulations for mobile food vendors, grease trap maintenance, and certain items to be kept on file in the food establishment. The Community Services Department recommends that Ordinance No. 1655 and Resolution No. 86-32 be adopted. Councilman Weidinger moved that the following captioned Ordinance No. 1655 and the Resolution No. 86-32 be adopted increasing permit fees for food establishments and making other amendments to the code regulating food establishments. Councilman Phelps seconded the motion and all voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS AMENDING SECTIONS 3(i), 5 AND 6 OF THE FOOD SERVICE SANITATION ORDINANCE NO. 1281 OF THE CITY OF FARMERS BRANCH, TEXAS; AMENDING SECTION 6-304 AND ADDING SECTION 10-206 OF THE 1976 EDITION OF THE FOOD AND DRUG ADMINISTRATION'S "FOOD SERVICE SANITATION ORDINANCE"; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING AN EMERGENCY." C.3 CONSIDERATION OF AN ORDINANCE AMENDING THE BUILDING CODE TO REGULATE REMODELING AND ADDITIONS TO RESIDENCES IN THE CITY OF FARMERS BRANCH, AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that the Building Code does not require completion of construction, for which permits are issued within a Vol. 51, Page 56 set period of time. It does provide that permits expire if the work is abandoned for a period of 180 days. The purpose of this Ordinance is to require at least the exterior of residential additions to be completed within 180 days of the commencement of the exterior work. This Ordinance also provides for appeals to the Building Code Board of Appeals. Councilman Phelps moved to adopt the following captioned Ordinance No. 1680 amending the Building Code to regulate remodeling and additions to residences in the City of Farmers Branch. Councilwoman Dingman seconded the motion and all voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH AMENDING THE BUILDING CODE OF THE CITY OF FARMERS BRANCH BY AMENDING ORDINANCE NO. 1442 SO AS TO ADD SECTION 3.1 IN ORDER TO REGULATE REMODELING AND ADDITIONS TO RESIDENCES IN THE CITY OF FARMERS BRANCH; PROVIDING A PENALTY FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING FOR APPEALS TO THE BUILDING CODE BOARD OF APPEALS; AND DECLARING AN EMERGENCY." Tom Scales, Director of Community Services, stated that on existing remodeling or addition jobs on residences those jobs would have to be completed within six months of this date. This newly adopted Ordinance would apply to those existing jobs. C.4 CONSIDER APPROVAL OF EXTERIOR TREATMENT OF THE SENIOR ADULT ACTIVITY CENTER AND TAKE APPROPRIATE ACTION Mayor Dodd explained that the flexboard panels on the Senior Adult Activity Center are not acceptable in terms of appearance, durability and maintenance. Two alternative treatments for the panels and columns are: Stucco @ $2.90/s.f. _ $12,500 Powerwall @ $1.50/s.f. _ $ 7,500 Mayor Dodd stated that the Council has advised that this item be tabled until the Council and City Staff have more time to study these two types of treatments to determine the best one for the project. Councilman Blair moved to table this item until the next Council meeting. Councilman Dunagan seconded the motion and all voted "aye". Vol. 51, Page 57 Councilman Blair recommended that the City Engineer, the Director of Parks and the Acting City Manager along with any interested citizens go and view constructed areas using the powerwall treatment to make sure the right exterior treatment for the building is chosen. C.5 CONSIDER ACCEPTANCE OF PHASE IV COST ESTIMATES FOR THE HISTORICAL PARK AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that the Historical Preservation & Restoration Board recommends revisions in Phase IV of the Historical Park project. Phase IV improvements to the Park includes: Site Utilities - $130,000; Masterplan Update - $7,000; Dodson House, Architectural Services - $37,000; Church restoration - $158,000; and with a Contingency Fund - $11,440. Councilwoman Dingman moved to accept the Phase IV cost estimates totaling $343,440.00 for fiscal year 86-87 for the Historical Park. Councilman Weidinger seconded the motion and all voted "aye". C.6 CONSENT ITEM C.7 CONSENT ITEM C.8 CONSIDER PROPOSAL FOR CITIZEN'S SURVEY PRESENTED BY STUDENTS FROM THE UNIVERSITY OF DALLAS AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that students from the University of Dallas will be present to discuss a proposal for the Citizen's Survey. Councilman Weidinger stated that the total amended budget amount is going to be $5,806.00 for the project. The City was able to save money by printing the survey in-house. The mailing has been moved back from March 9 to March 2 to give the City some additional time to get the survey in and tabulate the results. Councilman Weidinger moved to accept the budget as amended in the amount of $5,806.00 and accept the schedule for the Citizen's Survey. Councilman Dunagan seconded the motion and all voted "aye". Mayor Dodd stated the survey would go to every resident and every business in the City. The project is funded out of unallocated funds. D.1 CONSIDER RESOLUTION NO. 87-002 ESTABLISHING THE DATE FOR THE 1988 CITY COUNCIL ELECTION AND FOR EACH SUCCEEDING YEAR AND TAKE APPROPRIATE ACTION. Vol. 51, Page 58 [1 Mayor Dodd explained that this item has been placed on the agenda at the request of Councilman Phelps. Senate Bill No. 4 of the 69th Texas Legislature has changed the second uniform election date to the third Saturday in May. The change was made to accommodate the new state primary date in March and the runoff in April. Councilman Phelps explained that the dates available for a City Council Election are the 3rd Saturday in January, the 3rd Saturday in May, the 2nd Saturday in August, and the 1st Tuesday in November in an odd number year only. Any date other than the third Saturday in May would mean that the City Charter would have to be changed. Councilman Phelps moved to hold the City Council Election the third Saturday in May as of the 1988 City Council or Mayor Elections. Councilman Weidinger seconded the motion and all voted "aye". Councilwoman Dingman stated she voted for the third Saturday in May because she felt this is a convenient time to hold the elections; however, she stated she would not be opposed to changing the City Charter. D.3 CONSIDER ADOPTING ORDINANCE NO. 1671 (SECOND READING GRANTING A FRANCHISE TO OPERATE A COMMUNICATIONS CABLE SYSTEM TO CULLUM COMPANIES, INC. AND TAKE APPROPRIATE ACTION Toby Bartholow of the City Attorney's office stated that the first reading on this franchise ordinance was on January 19, 1987 and the City Charter requires that thirty days must pass. Since the thirty days have not passed since the first reading the representative from the City Attorney's office recommended that this item be tabled until the next Council meeting. Councilman Blair moved to table Meeting. Councilman Weidinger "aye". Item D.3 until the next Council seconded the motion and all voted D.4 CONSENT ITEM D.5 CONSIDER AUTHORIZING THE MODIFICATION TO THE SCOPE OF WORK FOR THE COOKS CREEK EROSION CONTROL PROJECT TO INCLUDE REPLACEMENT AND IMPROVEMENTS TO THE RETAINING WALL AND TAKE APPROPRIATE ACTION Mayor Dodd explained that the Cooks Creek Erosion Control Projects, from Hollandale to Josey Lane and east/west channel located in Jaycee Park, are projects D2 and D3 in the 1985-86 Bond Program. The existing 736 L.F. of retaining wall located south of Hollandale is in need of extensive repair and reconstruction at an estimated cost of $33,831. To remove and replace the existing retaining wall Vol. 51, Page 59 with an interlocking block system similar to the proposed upstream and downstream improvements would cost $36,768. No extra fee for the consultant is anticipated. Total allocated fund .......................$1,165,000 Estimated Construction Cost $ 870,000 Total Engineering Fee $ 84,000 Estimated Underrun $ 211,000 The City Engineer recommends that the existing concrete panels be removed and replaced with the interlocking concrete blocks. Councilman Blair moved to authorize the modification to the scope of work for the Cooks Creek erosion control project to include replacement and improvements to the retaining wall. Councilman Dunagan seconded the motion and all voted "aye". D.6 CONSIDER APPROVAL OF PRELIMINARY PLAN OF TOMPIE DYER PARK AND TAKE APPROPRIATE ACTION Mayor Dodd explained that Tompie Dyer Park Improvements is 86-87 Bond Project P-5. Tompie Dyer Park is located at the intersection of Valley View and I-35. Improvements to the park include landscape, irrigation, lighting, fountain and flagpoles. Total construction money available is $219,000.00. Four design schemes were submitted and reviewed on budget, main- tenance, program requirements, visual impact, aesthetic quality, image projected and overall quality. The City Engineer recommends approval of Scheme III with a preli- minary estimate of $214,000.00. Councilwoman Dingman moved to approve Scheme III as preliminary plan of Tompie Dyer Park improvements. Councilman Weidinger seconded the moion and all voted "aye". Councilman Blair asked if the plaque placed on the original wall of Tompie Dyer Park would be used in the new construction of the wall. John Burke, Director of Parks and Recreation came forward and stated the old plaque would be used along with a new plaque indicating the reconstruction project as the City Sesquicentennial project. D.7 CONSIDER AWARDING A CONTRACT FOR COMMUNICATIONS CONSULTING SERVICES FOR THE CITY HALL PROJECT. Vol. 51, Page 60 Mayor Dodd explained that eight (8) communications consulting firms were contacted for proposals to provide communications services for the City Hall project. A total of six (6) firms submitted proposals for the work. The lowest proposal received, responding to all elements of the project, was submitted by Office Telephone Management, Inc. of Austin, Texas for a total of $52,500.00. Funds for these services are contained in the appropriation for the City Hall project. The communications committee recommends that the contract for communications consulting services be awarded to Office Telephone Management, Inc. for a total of $52,500.00. Acting City Manager Gene Carlton named the following people as members of the Communications Committee: Norman Reynolds, Chairman Kenneth Campbell Jack Dyer George Campbell Roger Robbins Charlie McIlvain Jerry Turner Jim Sinopoli came forward representing office Telephone Management, Inc. presenting this communication management proposal to the City. Councilman Phelps asked Mr. Sinopoli if his firm would also service the system. Mr. Sinopoli stated his firm is proposing the consulting services for the communication system and would not be maintaining the system. Councilwoman Dingman asked if with the new system the phone calls could be picked up before 10 to 12 rings. Mr. Sinopoli stated his firm would be doing a needs assessment and would make recommendations for improvements. Councilman Blair makes the motion to award the contract for communications consulting services for the new City Hall to Office Telephone Management, Inc. who was low bidder in the amount of $52,500.00. Councilman Phelps seconded the motion with all voting "aye". D.8 CONSIDER AUTHORIZING EXECUTION OF A CONTRACT FOR CONSULTING SERVICES TO PERFORM THE ACOUSTICAL AND AUDIO/VISUAL STUDY OF THE PROPOSED FARMERS BRANCH CITY HALL AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that F & S Partners, Inc. is currently designing the new Farmers Branch City Hall. The City Council Chambers, the main conference room, the audio/visual studio and facilities need to be addressed in the plan in order to assure the City of optimum audio/visual programming techniques. Additionally, the acoustics in the new facility must be designed so that outside Vol. 51, Page 61 interference, mechanical noise, and normal operating activities will not interfere with activities held in the conference room, and the Council Chamber. Funds for this project were approved in the 1985 bond issue for 6.2 million dollars. Bids were received from the following companies: 1. Joiner Rose Group, Inc. - $26,200. 2. PMI Acoustics - $15,900. 3. Variable Acoustics- $26,500. 4. Acoustics Design Associates - $19,000. The Marketing Department recommends that the City Council authorize a contract agreement with PMI Acoustic, Inc for $15,900. Charlie McIlvain, Director of Marketing, was present for comments and questions. Mayor Dodd asked Mr. McIlvain why there was such a wide range of bid amounts in the four bids. Mr. McIlvain stated the bids were received and were not questioned since all specifications were understood by the bidders and were met by the four bidders. Councilman Blair asked if PMI is familiar with F&S Partners and vice versa. Mr. McIlvain stated that PMI has worked with F&S in the past and that F&S Partners do recommend PMI Acoustics. Gene Carlton, Acting City Manager, stated that F&S Partners does recommend any of the first three bidders listed. Councilman Blair made the motion to execute a contract with PMI acoustics in the amount of $15,900.00 for consulting services to perform the acoustical and audio/visual study of the proposed Farmers Branch City Hall. Councilman Weidinger seconded the motion and all voted "aye". D.9 CONSIDER AUTHORIZING FUNDING FOR ROMONA UPFIELD, SISTER CITY CHAIRPERSON, MAYOR DODD, AND ANY COUNCILMEMBER DESIRING TO ATTEND THE 1987 ANNUAL SISTER CITY INTERNATIONAL CONFERENCE, JULY 15 - 18, 1987, IN FORT WORTH. TEXAS. Mayor Dodd explained that this item has been placed on the agenda at his request. Registration fees for the conference are $96 for preregistration per person, $110 per person after June 24, 1987. Hotel accommodations in Fort Worth are $85 per night per person. These fees do not include meals or transportation. Councilman Blair asked where the funding for Romona Upfield's portion would come from. Mayor Dodd explained that the expenses for Ms. Upfield would come out of the Council's account since the Council appointed her to this position. Vol. 51, Page 62 Councilwoman Dingman asked if this is a one time request or would this be a request come up each year. Mayor Dodd stated that this one conference would be voted on at this time and the possibility of future funding for future International Sister City Conferences would be considered in the budget process. When Councilman Blair asked if the conference would ever be held out of the country, Charlie McIlvain stated the meetings would always be in the Continental U.S. Councilman Dunagan suggested if there is another person working with the program that both should be funded for the trip. The Mayor said Carol Dorn is also working on this program and that is a very good suggestion to fund both. After further discussion, a motion by Councilman Weidinger, a second by Councilman Blair, all voting "aye", authorized the funding for preregistration fees to the 1987 Annual Sister City International Conference being held July 15 through July 18, 1987 in Ft. Worth, Texas, for Romona Upfield, Carol Dorn and members of the City Council; and, that the final budget expenditures for this conference be brought back to the Council for consideration when conference plans are finalized. D.10 CONSIDER COUNCIL TRAVEL REQUESTS AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that this item is placed on each agenda to give the Council members an opportunity to present requests. This item was included in Item D.9 for discussion and action. D.11 CITIZEN PARTICIPATION. Mr. Harold Stark, 12805 Epps Field, came forward to thank the Council for amending Ordinance No. 1680 amending the Building Code regulating remodeling and additions because a project across the street from his residence had been under construction for too long. Vernon Smith, 2715 Bay Meadows Circle, came forward regarding his "Citizen Face Off" program involving students from R. L. Turner High School, people from three newspapers, candidates for the City Council and staff from the Heritage Cablevision Company who will televise the program. Mr. Smith reported that he and the people planning the "Citizen Face Off" starting planning this program in September of 1986. The conference room at the Library was to be used for the program. When Mr. Smith called to inform the City Manager's Office of the plans, he was told the Library conference room would not be Vol. 51, Page 63 available for his program since it was to be political in nature. Mr. Smith told of another group that has been using the room for political purposes. There followed a discussion between the members of the City Council and Mr. Smith regarding the need for a written policy governing the use of the conference room at the library and regarding requesting a written format from Mr. Smith of his forum meeting on March 3. A motion by Councilwoman Dingman, a second by Councilman Weidinger, all voting "aye", granted the request for the use of the Library auditorium for the R. L. Turner students, the three newspapers, Heritage Cable Television and Mr. Vernon Smith to hold a forum meeting on March 3, 1987; that a written format as to the procedures on how the meeting will be conducted be submitted to the city; and, that the forum be opened to all candidates. After more discussion, Councilwoman Dingman moved that Mr. Jim Smith be notified and request that he submit in writing the format of the political meetings that are scheduled to meet at the Library; and, that from this day forward until a written use policy is established for meetings of political nature, all requests for meeting room use are to come before the Council. Councilman Weidinger seconded the motion and all voted "aye". Councilman Dunagan asked the City Attorney if the Council would need to place the setting of policy on the Agenda as an Agenda Item. The City Attorney said it would have to be an item on the Agenda to actually set a policy. Mayor Dodd stated that he would notify Mr. Jim Smith and request that he submit in writing the basic format of his meetings that are scheduled at the Library prior to the policy being submitted to the City Council. MAYOR DODD ANNOUNCED THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(g) A. DISCUSS APPOINTMENT TO THE PLANNING AND ZONING Vol. 51, Page 64 COMMISSION. B. DISCUSS APPOINTMENT OF THE ALTERNATE PRESIDING JUDGE FOR THE APRIL CITY COUNCIL ELECTION. C. DISCUSS PENDING AND CONTEMPLATED LITIGATION - ARTICLE 6252-17 SEC. 2(e) DISCUSS SENLAC BRIDGE DEVELOPER'S CONTRACT. THE COUNCIL RECONVENED INTO GENERAL SESSION E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. 1 A motion by Councilman Dunagan, a second by Councilman Phelps, all voting "aye", appointed Kathryn Reeves as the Alternate Election Judge for the upcoming Council Election of April 4, 1987. A motion by Councilman Phelps, a second by Councilman Weidinger, all voting "aye", appointed A. J. Restum to serve Place 7, on the Planning and Zoning Commission for a term to expire May 1, 1988. E.3 CONSIDER NECESSARY ACTION IN PENDING AND CONTEMPLATED LITIGATION DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilwoman Dingman, a second by Councilman Blair, all voting "aye", authorized the city to release its land and Centre Development Company from the Developer's Contract so there would be no liens asserted against that land following the release. The land in questions involves the following from the ownership map Valwood Park Phase II: Block 4, Lots -3, 4A, 4C; Block 5, Lots -1, 2 , 3; Block 6, Lots 3, 4A, 4B, 5; Block 7, Lots 1, 2A, 2B, 3; Block 8, Lot 1, and, Block 10, Lot 1. THE COUNCIL RECONVENED INTO GENERAL SESSION F.1 ADJOURNMENT. A motion by Councilman Blair and a second by Councilman Dunagan, with all voting "aye", adjourned the February 16, 1987 Council Meeting at 9:24 P.M. Vol. 51, Page 65 11 Vol. 51, Page 66 City Secretary