2019-02-05 CC Minutes City Council Minutes February 5,2019
City of Farmers Branch
itz City Council Minutes
FARMER
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Farmers Branch City Hall
Tuesday, February 5, 2019 13000 William Dodson Pkwy Council Chambers
Farmers Branch,TX 75234
Presiding: 1 - Mayor Robert C. Dye
Present: 4 - Mayor Pro Tern John Norwood; Council Member
Bronson Blackson; Council Member Terry
Lynne; Deputy Mayor Pro Tern Mike Bomgardner
Absent: 1 - Council Member Reyes
Staff: - John Land, Deputy City Manager; Amy Piukana,
City Secretary; Ben Williamson, Assistant City
Manager; Braden Metcalf, City Attorney; Hugh
Pender, Building Official; David Hale, Police
Chief; Steve Parker, Fire Chief; Katy Evans,
Sustainability Manager; Shane Davis, Director of
Sustainability and Environmental Services;
Sherrelle Evans-Jones Director of Finance; Brian
Beasley, Director of Human Resources; Allison
Cook, Director of Economic Development; Tina
Firgens, Director of Planning
A. CALL TO ORDER — STUDY SESSION (3 P.M.)
Mayor Dye opened the meeting at 3 p.m.
A.1 1 9-5 1 Discuss regular City Council meeting agenda items
Mayor Pro Tern Norwood asked for clarification on Agenda Item J.2 (R2019-19, Custodial
Services).
Director of Fleet and Facility Services Kevin Muenchow explained the current vendor was
chosen based on bid requirements.
Mayor Pro Tem Norwood stated on Agenda Item J.3, (Library Bond) he hasn't completed
his review of the bid materials, and needs more time to review prior to voting on this item.
After discussion, the City Council agreed to table Agenda Item J.3, and called for a Special
Meeting at 4 p.m. on Wednesday, February 13, 2019, to discuss the Library bond item.
The Council agreed no action would be taken this evening.
Council Member Lynne asked for clarification on Item J.2, Custodial Services, if the City
withheld payment due to poor service and what are the next steps.
Mr. Muenchow replied stating the contracts are written with a 60-day wrap up period and
contain a performance penalty clause.
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City Council Minutes February 5,2019
Deputy Mayor Pro Tern Bomgardner asked for clarification on Agenda Item H.7 (R2019-
20, Dell Marketing Computers), in regards to the process and computer replacement
timeline.
Director of Information Services Mark Samuels replied explaining the City replaces laptops
every four years and desktops every five years.
Deputy Mayor Pro Tern Bomgardner asked for clarification on Agenda Item 1.1 (Ord. 3553),
on the zoning change.
Director of Planning Tina Firgens replied stating the zoning change is from commercial to
multifamily and will be rental property.
Mayor Pro Tern Norwood asked for clarification, on owner occupied property and rentals.
Developer Lucy Billingsly replied stating with the multifamily many upgrades would be
included, noting Phase 3 would contain townhomes.
Council Member Lynne asked for clarification on Agenda Item H.4, (Traffic Signal
Cabinets), in regards to graphic wraps.
Mr. Bentley replied explaining cabinets would contain a City of Farmers Branch logo
graphic.
Council Member Lynne asked for clarification on Agenda Item H.5 (Computers), if the City
has received savings with the new ERP implementation and if any staffing positions have
been eliminated as a result.
Finance Director Sherrelle Evans-Jones replied explaining this a multiple phase project,
which went live yesterday. She further stated with new software comes shifts and
responsibilities and none of these adjustments have resulted in elimination of positions;
however, it does provide improved efficiencies.
Deputy City Manager John Land explained the new ERP system replaces a 25-year-old
system that has an improved workflow software. He further stated the goal was to obtain
efficiencies and maximize functions.
A.2 19-47 Receive a report on Urban Wildlife
Animal Shelter Manager Miguel Gauna introduced Urban Biologist Rachel Richter with
Texas Parks and Wildlife who reviewed tips for dealing with coyotes and wildlife.
The City Council discussed disposition methods of coyotes, reporting and penalties if
residents take measures into their own hands.
Council Member Blackson asked if bobcats were handled in the same manner.
Ms. Richter replied stating bobcats would be handled in the same manner.
Resident Chuck Williamson spoke stating public education is key.
Council Member Blackson directed City Administration to send out public education on
Urban Wildlife.
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City Council Minutes February 5, 2019
A.3 19-62 Discuss Phase Two Environmental Site Assessment 2710-2784 Valwood
Parkway, Farmers Branch, Texas
Economic Development Director Allison Cook briefed City Council regarding this item. Ms.
Cook explained a Phase Two Environmental Site Assessment was recommended to
validate previous remediation efforts at this site.
A.4 19-63 Discuss New Library Proposals and the future of the Farmers Branch
Library
Assistant City Manager Ben Williamson briefed City Council regarding this item.
Council Member Blackson reviewed statistics on investing now verses waiting and building
a new Library verses renovation.
Mayor Dye asked Ms. Billingsly what her experience has been in regards to rising
construction costs.
Ms. Billinglsy noted steel went up 30%. She stated the price of concrete and other
materials is rising.
Council Member Lynne requested an itemized estimate of every element of cost related to
this project.
Deputy Mayor Pro Tern Bomgardner stated we are holding the Library to a different
standard, noting we have the space, competent construction companies have bid, and to
delay would be financially irresponsible.
Mayor Pro Tern Norwood explained he has only reviewed two bids and needs more time
to review the rest. He further stated he needs review the demolition costs and any other
costs that may need to be addressed.
A.5 19-52 Discuss agenda items for future City Council meetings
Council Member Blackson asked for gas line replacement updates in a memorandum form,
and a masonry ordinance update on alternative materials.
Council Member Lynne asked for an update on Demo Rebuilds to include City lots owned,
sold and purchased, Christmas activity metrics, and an Animal Control update on
Dangerous Dogs.
Mayor Pro Tern Norwood requested a future agenda item to discuss train noise on the west
side.
Mayor Dye recessed for a break at 4:50 p.m.
Mayor Dye reconvened into executive session at 4:56 p.m.
B. EXECUTIVE SESSION
B.1 19-61 Council may convene into a closed executive session pursuant to
Section 551.072 of the Texas Government Code to deliberate regarding:
• Discuss the purchase, exchange, lease, or sale of real property located at 2668
Leta Mae, Farmers Branch, TX
City Council may convene into a closed executive session pursuant to 551.071 of
the Texas Government Code to consult with the City Attorney regarding:
• Property located at 3751 Ridge Oak Way, Farmers Branch, TX
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City Council Minutes February 5, 2019
Mayor Dye recessed from executive session at 5:22 p.m.
C. CALL TO ORDER– REGULAR MEETING (6 P.M.)
Mayor Dye called the meeting to order at 6:00 p.m.
D. INVOCATION & PLEDGE OF ALLEGIANCE
Council Member Lynne led the invocation, Pledge of Allegiance and Pledge to the Texas
flag.
E. REPORT ON STUDY SESSION ITEMS
Deputy Mayor Pro Tern Bomgardner provided a report on Study Session items.
F. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST
Deputy City Manager John Land provided a City Manager's report to the community.
G. CITIZEN COMMENTS
No speakers
H. CONSENT AGENDA
H.1 19-50 Consider approving minutes of the regular City Council meeting held
on January 22, 2019; and take appropriate action
H.2 ORD-3552 Consider adopting Ordinance No. 3552 ordering a General
Election to be held on May 4, 2019 for the purpose of electing two
(2) members of the City Council for City Council District 1 and
District 4; and take appropriate action.
H.3 R2019-14 Consider approving Resolution No. 2019-014 authorizing a unit —
price contract with Road Master Striping, LLC for maintaining
lane markings on various City streets through a Cooperative
Purchasing Interlocal Agreement with the City of Allen; and take
appropriate action
H.4 R2019-15 Consider approving Resolution No. 2019-015 awarding the bid for
traffic signal cabinets to Paradigm Traffic Systems through the
Local Government Cooperative (BuyBoard) Contract No.524-17;
and take appropriate action
H.5 R2019-16 Consider approving Resolution No. 2019-16 authorizing the City
Manager to purchase Data Server Hardware from EST Group
utilizing the State of Texas Department of Information Resources
Contract No. DIR-TSO-3763; and take appropriate action
H.6 R2019-18 Consider approving Resolution No. 2019-018 adopting the
revised Road Hump Policy and take appropriate action.
H.7 R2019-20 Consider approving Resolution No. 2019-20 authorizing the City
Manager to purchase replacement desktop, laptop and rugged
mobile computer systems and associated accessories in an
amount not to exceed $159,000 from Dell Marketing, L.P.; and
take appropriate action
Motion made by Council Member Blackson to approve Consent Items H.1 through H.7.
Motion seconded by Council Member Lynne. Motion prevailed by the following vote:
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City Council Minutes February 5,2019
Ayes: 4 - Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson, Council
Member Lynne
PUBLIC HEARING
1.1 ORD-3553 Conduct a public hearing and consider adopting Ordinance No.
3553 for a request for a Zoning change for two lots: an
approximate 19.51-acre lot located on the south side of the future
extension of Mercer Parkway, 420 feet east of Commerce Street,
changing from Commerce District to Mid-Density Residential
District within Planned Development District No. 88 (PD-88); and
an approximate 7.14-acre lot located at the southwest corner of
Wittington Place and Senlac Drive, changing from Office-1
District to Mid-Density Residential District within Planned
Development District No. 88 (PD-88); including amending the
Planned Development District No. 88 (PD-88) Regulating Plan;
and take appropriate action
Director of Planning Tina Firgens provided a detailed presentation on this item noting
these are two properties being rezoned (Lot 1 from PD-88/Commerce) and (Lot 2
PD-88 Office-1 to PD-88/Mid-Density).
The City Council discussed parking, number of apartment units, swale, and owner
occupied unit numbers.
Mayor Pro Tern Norwood asked Ms. Billingsly to coordinate with the Public Art
Committee on art designs.
Resident Pat Edmiston spoke asking what percentage would be owner occupied and
asked City Council to maintain that requirement.
Ms. Billingsly replied stating she estimates approximately 60 townhomes would be in
the owner occupied zone.
Motion made by Council Member Lynne to close the public hearing and adopt
Ordinance No. 3553, as presented. Motion seconded by Mayor Pro Tern Norwood.
Motion prevailed by the following vote:
Roll Call Vote:
Ayes: 3 - Mayor Pro Tem Norwood
Deputy Mayor Pro Tern Bomgardner
Council Member Lynne
Naye: 1 - Council Member Blackson
J. REGULAR AGENDA ITEMS
J.1 R2019-06 Consider approving Resolution No.2019-06 approving a Professional
Services Agreement with Kimley-Horn and Associates, Inc. relating
to the design of the pedestrian crossings and Midway Road feasibility
study; and take appropriate action
Director of Sustainability and Public Health Shane Davis briefed City Council regarding
this item.
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City Council Minutes February 5, 2019
After discussion, motion made by Council Member Blackson to approve Resolution No.
2019-06, as presented. Motion seconded by Deputy Mayor Pro Tern Bomgardner.
Motion prevailed by the following vote:
Ayes: 4- Mayor Pro Tern Norwood, Deputy Mayor Pro
Tern Bomgardner, Council Member Blackson,
Council Member Lynne
J.2 R2019-19 Consider approving Resolution No. 2019-19 authorizing the City
Manager to execute a contract for custodial services with AHI
Facility Services, Inc through City Bid 19-05 in the total amount
of$548,152; and take appropriate action
Director of Fleet and Facilities Kevin Muenchow briefed City Council regarding this item.
Ms. Lisa Estrada with AHI Facility Services, Inc. spoke explaining many vendors bid to
win, noting her company bids fairly in order to complete the work.
City Council discussed past performance deficiencies, retention rating, and management
styles at AHI Facility Services, Inc.
After discussion, motion made by Council Member Blackson to approve Resolution No.
2019-19, as presented. Motion seconded by Deputy Mayor Pro Tern Bomgardner.
Motion prevailed by the following vote:
Ayes: 4- Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson, Council
Member Lynne
J.3 ORD-3557 Consider adopting Ordinance No. 3557 calling for a bond election --
for May 04, 2019 making provisions for conducting the Election and
other provisions relating thereto; and take appropriate action.
Mayor Dye stated as previously discussed in Study Session the Council would allow
citizens to comment, however; the Council will not take action on this item until they have
time to review all bid proposals. He announced a Special Called meeting has been set
for February 13, 2019 at 4 p.m. for Council action.
The City Council discussed current escalations of operation and maintenance costs to
the existing Library, renovation verses new build costs, and dates to hold a bond election.
The following citizens spoke:
• Bonnie Potraza spoke on behalf of two residents and provided history and
process of the Library Board's recommendation to move forward with a bond for
a new Library.
• Jennifer Maddux spoke in support of a new Library.
• Mike Harrison spoke undecided requesting that Council take more time to review
all options and obtain more details. He stated there are only two districts up, and
turnout might be low with a May 4, 2019 Bond Election.
• Rick Lyon did not speak but filled out a speaker request card as undecided.
• Dr. Jennifer Hudson Allen spoke in support of the Library and asked that the
Council move forward with a bond election for a new Library as soon as possible,
noting with the new dual credit program to students there will be a need for
facility.
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City Council Minutes February 5, 2019
Council Member Lynne expressed concerns with the lack of information on parking
structure, demolition of the old building, asbestos remediation, return of old location to
the park, parking removal and equipment. He stated the Library Board should have
these answers to sell this to the taxpayers. He further stated he supports a November
ballot.
Deputy Mayor Pro Tern Bomgardner stated we need to move forward with a Bond
Election and let the citizens decide.
There was no action on this item.
K. TAKE ANY ACTION NECESSARY AS A RESULT OF CLOSED EXECUTIVE
SESSION.
Council Member Lynne made a motion that the City Manager be authorized to take such
action on behalf of the City as may be reasonable and necessary to purchase, or authorize
the purchase of Lot 18, Block B of Letha Lee Heights, also known as 2668 Leta Mae Lane,
for a purchase price not to exceed $158,000.00 plus standard closing and acquisition costs
and to sign, or authorize the City's agent to sign such other agreements, documents, and
any amendments thereto, as the City Manager, in consultation with the City Attorney,
deems reasonable and necessary with respect to the closing of said transaction. Motion
seconded by Mayor Pro Tern Norwood. Motion prevailed by the following vote:
Ayes: 4- Mayor Pro Tern Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Blackson, Council
Member Lynne
Mayor Dye motioned to adjourn the meeting. Motion seconded by Council Member
Blackson. Motion prevailed by the following vote:
The meeting adjourned at 7:59 p.m.
i (401,/Signed: t Attest: Air, /_■ 49111, "--)
Ma r ity Secretary
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