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1987-03-23 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 03/23/87 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor John D. Dodd Councilmembers Dave Blair Carol Dingman Bob Phelps Herb Weidinger The following member of the City Council was absent: Mayor Pro Tem John Dunagan The following members of the City Administration were present: Acting City Manager Tom Scales Assistant City Manager Steve Carpenter Assistant City Manager Gene Carlton Assistant to the City Manager Ruth Ann Parish City Attorney John Boyle City Secretary Randall Mahaffey Acting Director of Community Svcs Tom McDougald Director of Public Works Earl Deland Traffic Engineer Larry Cervenka City Engineer Jerry Murawski Director of Parks and Recreation John Burke Mayor Dodd called the City Council Meeting of 03/23/87 to order at 7:32 p.m. The meeting was televised. A.1 INVOCATION Councilman Bob Phelps gave the invocation and led the Pledge of Allegiance. A.2 CONSIDER ACCEPTANCE OF DONATION FROM MARY BELL BAILEY AND LOUISE BOCQUIN FOR A FRAMED PHOTOGRAPH. Vol. 51, Page 83 Mayor Dodd explained that Mary Bell Hughes Bailey and Louise Bocquin would like to donate a framed photograph of Isabelle Davis Gilbert Hughes. The estimated market value of the photograph is $25, but it is priceless because of its connection with the Gilbert House. Isabelle Davis Gilbert Hughes was the second daughter of Samuel and Julia Gilbert, who built the old rock house now in the Historical Park. The photograph was donated by two of her daughters, Mary Bell Bailey and Louise Bocquin. John Burke, Director of Parks and Recreation presented on behalf of Mary Bell Hughes Bailey and Louise Bocquin the framed photograph of Isabelle Davis Gilbert Hughes. . Councilman Weidinger moved to accept the donation of the framed photograph made by Mary Bell Hughes Bailey and Louise Bocquin and instructed that the appropriate thank you letter be sent on behalf of the Council. Councilman Blair seconded the motion with all voting "aye". A.3 CONSIDER ACCEPTANCE OF DONATION FROM BARDWELL FARMS FOR ONE HUNDRED DEODAR CEDAR TREES. Mayor Dodd explained that Mr. Bobby Womack, Bardwell Farms, 3616 Maple Avenue, Dallas, Texas wishes to donate one-hundred Deodar Cedar trees to the Parks & Recreation Department. The trees will be planted in various park settings throughout the City, as well as at the Camelot Landfill. The trees are in 5 gallon containers with a height of 6-8 foot. The total estimated value of these trees is $2,750.00. The Parks & Recreation Department recommends the City Council accept the donation of the Deodar Cedar trees from Bardwell Farms, and John Burke, Director of Parks and Recreation, came forward and presented the donation. Councilman Weidinger moved to accept the donation of the one hundred Deodar cedar trees and instructed that the appropriate thank you letter be sent on behalf of the Council. Councilman Blair seconded the motion with all voting "aye". A.4 MAYOR DODD ANNOUNCED THAT THIS ITEM HAS BEEN WITHDRAWN. [1 A.5 PRESENTATION OF SERVICE AWARDS A. 5a Vol. 51, Page 84 Mayor Dodd presented Roy Mathis of the Public Utilities Department with a 25 year employee service award. A.5b 1 I Mayor Dodd presented Captain Sid Eads of the Fire Department with a 20 year employee service award. A.6 PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that This item gives applicants an opportunity to present board applications to the City Council. No one came forward to present a board application to the Council. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ArrPTr)M Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the con- sent items is being established in order to speed up discussion for those items that need more time for discussion. Councilman Weidinger announced that the Council has recommended adding Items D.1, D.2 and D.3 to the Consent Agenda. Councilman Weidinger moved that items D.1, D.2 and D.3 be added to the Consent Agenda. Councilman Blair seconded the motion and all voted "aye". B.1 APPROVED MINUTES OF REGULAR MEETING OF MARCH 9, 1987. B.2 APPROVED MINUTES OF EMERGENCY MEETING OF MARCH 11, 1987. B.3 APPROVED MINUTES OF EMERGENCY MEETING OF MARCH 12, 1987. B.4 APPROVED MINUTES OF EMERGENCY MEETING OF MARCH 19, 1987. B.5 ACCEPTED A 575 SQUARE FOOT UTILITY EASEMENT FOR STREET LIGHT INSTALLATION, DEDICATED BY ZELMA DARNELL. B.6 ACCEPTED FROM MR. J. H. LACY A DRAINAGE EASEMENT TO BE UTILIZED IN THE PROPOSED LUNA ROAD IMPROVEMENTS PROJECT. Vol. 51, Page 85 B.7 AUTHORIZED ADVERTISEMENT FOR BIDS FOR SOLID STATE TRAFFIC COUNTERS. B.8 AUTHORIZED ADVERTISEMENT FOR BIDS FOR THE EXTERIOR TREATMENT OF THE SENIOR ADULT ACTIVITY CENTER. D.1 CONSIDER RESOLUTION NO. 87-011 SUPPORTING JOINT VENTURES BETWEEN THE TEXAS TURNPIKE AUTHORITY AND THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION. D.2 CONSIDER RESOLUTION NO. 87-012 SUPPORTING REAUTHORIZING THE FEDERAL-AID HIGHWAY PROGRAM. D.3 CONSIDER RESOLUTION NO. 87-013 SUPPORTING HIGHWAY FUNDING THROUGH STATE MOTOR FUELS TAX. Councilman Blair moved to accept the Consent Agenda with the additions. Councilman Phelps seconded the motion and all voted "aye". C.1 CITY MANAGER REPORTS. Acting City Manager Tom Scales gave an informative report on the programs, projects and happenings of the various departments of the city. MAYOR DODD ANNOUNCED THAT DUE TO THE HOARSENESS IN HIS VOICE, COUNCILMAN HERB WEIDINGER WOULD BE PRESENTING THE ITEMS. C.2 PUBLIC HEARING: CONSIDER REQUEST OF TENDER LEARNING CARE CENTER FOR A SPECIFIC USE PERMIT TO ERECT A GENERAL BUSINESS SIGN TO BE LOCATED AT 13114 HOLBROOK DRIVE IN AN OFFICE ZONING DISTRICT AND TAKE APPROPRIATE ACTTON _ Councilman Weidinger explained that a sign advertising the public hearing was not in place on the subject property 10 days prior to the Planning and Zoning Commission meeting, as required by the Zoning Ordinance. Mayor Dodd announced that this item has been postponed because proper notification has not been given so the item could be acted upon. Councilwoman Dingman moved to postpone this agenda item until the Regular Council Meeting of April 6, 1987. Councilman Blair seconded the motion and all voted "aye". C.3 PUBLIC HEARING: CONSIDER REQUEST OF ROBIN GROCE TO AMEND PLANNED DEVELOPMENT 34 ZONING DISTRICT TO PERMIT Vol. 51, Page 86 A PRIVATE SCHOOL AT 2561 VALLEY VIEW LANE AND TAKE APPROPRIATE ACTION. Councilman Weidinger explained that the applicant intends to lease the building at 2561 Valley View, which is currently used as a day care center. An amendment to PD-34 is required to add "Private School" as an allowable use in this Planned Development District. Mayor Dodd opened the Public Hearing. Robin Groce, 13621 Stardust, came forward representing the Harrington School making herself available for questions. Mayor Dodd recognized that no one came forward to speak to this Public Hearing. Councilman Weidinger moved to close the Public Hearing. Councilman Phelps seconded the motion with all voting "aye". Councilwoman Dingman stated the staff had said there would be no increase in traffic due to this addition. Councilman Weidinger stated that the Planning and Zoning Commission, by unanimous vote, recommended this amendment be approved. Councilwoman Dingman moved to approve the amendment to the Planned Development 34 Zoning District to permit a private school at 2561 Valley View Lane by adopting the following captioned Ordinance No. 1688. Councilman Weidinger seconded the motion and all voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS AS HERETOFORE AMENDED, SO AS TO INDICATE PRIVATE SCHOOL AS AN ALLOWABLE USE IN THE PD-34 ZONING DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; PROVIDING A CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; AND DECLARING AN EMERGENCY." C.4 PUBLIC HEARING: CONSIDER REQUEST OF CHRISTOPHER A. DOSKOCIL FOR A SPECIFIC USE PERMIT FOR THE RETAIL SALES AND INSTALLATION OF WINDOW TINTING AND CELLULAR PHONES AT 13920 JOSEY LANE, SUITE 108 IN PLANNED DEVELOPMENT 3 (LR-2) ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Dodd opened the Public Hearing. Vol. 51, Page 87 Councilman Weidinger explained that the applicant is requesting permission to operate a facility for the retail sales and installation of window tinting and cellular phones. A Specific Use Permit is required to permit the installation of automobile accessories in PD-3. The Planning and Zoning Commission, by unanimous vote, recommends the SUP be approved subject to the following conditions. 1. No storage of cars overnight. 2. No service is performed outside of shop area. 3. No outside storage of materials. 4. Only window tinting and cellular phone service is permitted by this Specific Use Permit. Christopher A. Doskocil, 2810 Country Club Road, Arlington, came forward to answer questions on this agenda item. Since there was no one present to speak on this agenda item, Councilman Weidinger moved to close the Public Hearing. Councilman Blair seconded the motion and all voted "aye". Councilman Blair asked Mr. Doskocil if his window tinting and cellular phone installation business is a franchise, and Mr. Doskocil answered that the business is privately owned. Councilman Weidinger asked Mr. Doskocil the days and hours the business would be opened, and Mr. Doskocil answered that his business at this location would be open Monday through Saturday from 8:00 A.M. to 6:00 P.M. Councilwoman Dingman asked Mr. Doskocil if he agreed with the recommendations made by the Planning and Zoning Commission. Mr. Doskocil stated he did agree with those recommendations as those have been policies of his own at his other locations. Mr. Doskocil stated that there would be no need for car storage outside because he did not keep cars overnight. With no further questions, Councilman Blair moved to approve the Specific Use Permit for the retail sales and installation of window tinting and cellular phones at 13920 Josey Lane, Suite 108 in Planned Development 3 (LR-2) Zoning District by adopting the following captioned Ordinance No. 1687. Councilwoman Dingman Seconded the motion and all voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AS HERETOFORE AMENDED, SO AS TO GRANT A SPECIFIC USE PERMIT FOR THE INSTALLATION OF WINDOW TINTING AND Vol. 51, Page 88 CELLULAR PHONES IN A PLANNED DEVELOPMENT THREE (PD-3) ZONING DISTRICT; PROVIDING FOR CONDITIONS OF OPERATION; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; AND DECLARING AN EMERGENCY." C.5 SITE PLAN: CONSIDER REQUEST OF PARK WEST FAIRVIEW ' ASSOCIATES FOR SITE PLAN APPROVAL OF A 342 ROOM HOTEL LOCATED AT THE SOUTHWEST CORNER OF LBJ FREEWAY AND LUNA ROAD IN PLANNED DEVELOPMENT SIXTY ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Councilman Weidinger explained that the applicant is requesting approval to build a 12 story hotel containing 342 guest rooms. This will be the first development in PD-60. Site plan approval is required. The Planning and Zoning Commission, by a 5 to 1 vote, recommends the site plan be approved subject to conditions. Michael Tucker, representing Cadillac Fairview, the developer of Park West, and Danny Stovall, representing Cadillac Fairview Hotels, came forward to make a presentation to the City Council asking for site plan approval of a major new hotel in Farmers Branch. Mr. Stovall stated he had no problems with the conditions the Planning and Zoning Commission placed on the approval of the site plan. Mr. Stovall did ask that the deed request be tied to the building permit and not to the site plan approval for lack of time. Mr. Tucker addressed the Planning and Zoning question about the status of a looped frontage road. Cadillac Fairview had agreed to fund this frontage road just as quickly as the state would approve this frontage road. The road is still somewhere in the state's approval process. The state is in the process of expanding the LBJ Freeway in the stretch between Luna Road and Valley View Lane and widening the bridge over the Elm Fork River. Mr. Tucker addressed another question that came up with the Planning and Zoning Commission. Mr. Tucker stated there was quite a discussion among the members of the Planning and Zoning Commission about the status of the concept development plan the City Council unanimously approved for the Park West III development. Several of the Planning and Zoning Commission members felt the concept plan that showed parking garages was very much an issue open for debate in approving subsequent phases of development for the project. Mr. Tucker stated the developer needs to know whether parking garages are approved in the Park West development Vol. 51, Page 89 or whether they are not. Mr. Tucker felt that was the basis of the disagreement with the Planning and Zoning Commission. Danny Stovall came forward to answer any specific questions the Council had about the Park West Phase III development. Councilman Blair asked if Mr. Stovall had an elevation visual aid to show the location of the parking garage. Mr. Stovall showed an elevation model and explained that the parking garage would be four stories, three levels above grade. Councilman Blair expressed his desire that the parking garage not be right on the freeway that looks just like a parking garage, but rather be designed in such a fashion as to blend in with the building. Mr. Stovall stated the hotel towers over the garage and the parking garage is not the major emphasis of the project from the freeway but would be compatible with the project. Councilwoman Dingman stated the Council would like to know the exact height of the parking garage. Mr. Stovall stated the top peak of the parking garage is at elevation 495, 55 feet from the ground which is well under the maximum. Mayor Dodd asked when the project would be finished. Mr. Stovall said they are projecting fourteen months after they start the project. If the project was started May 15, 1987 it would be finished July 15, 1988. Mayor Dodd asked how many people would fit in the ballroom. Mr. Tucker said the ballroom would accommodate 800 people. Councilwoman Dingman moved that the request of Park West Fairview Associates for site plan approval of a 342 room hotel located at the southwest corner of LBJ Freeway and Luna Road in Planned Development 60 Zoning District be granted subject to the conditions by Planning and Zoning with these amendments: in condition Number 6 that the permanent use of the parking garage is assured by a deed restriction or any other means satisfactory to the City Attorney at the time of the building permit issue; and, Number 8 that the maximum height of the parking structure be 55 feet above average grade. Councilman Weidinger seconded the motion and all voted "aye". D.1 CONSENT AGENDA ITEM D.2 CONSENT AGENDA ITEM D.3 CONSENT AGENDA ITEM D.4 CONSIDER RESCISSION OF CITY COUNCIL ACTION OF FEBRUARY 16, 1987 WHICH AUTHORIZED EXECUTION OF A CONTRACT FOR CONSULTING SERVICES TO PERFORM THE Vol. 51, Page 90 ACOUSTICAL AND AUDIO/VISUAL STUDY OF THE PROPOSED CITY HALL• CONCURRENTLY, CONSIDER AUTHORIZATION OF REISSUANCE OF REQUEST FOR NON-FEE PROPOSAL FOR AFOREMENTIONED CONSULTING SERVICES AND TAKE APPROPRIATE ACTION. Councilman Weidinger explained that the previous method of solicitation of proposals for consulting services to perform the acoustical and audio visual study for the new City Hall was not acceptable. Funds for the project were approved in the 1985 bond issue for $6,200,000. The City Engineer recommends rescission of the City Council action of February 16, 1987 relative to the acoustical and audio/visual study for the proposed City Hall. The City Engineer further recommends that the City Council authorize the City Engineer to issue a formal request for non- fee proposal (RFP) for professional engineering services to perform the acoustical and audio/visual study of the proposed City Hall. Councilman Blair asked Tom Scales, Acting City Manager, if PMI, the low bidder, was made aware of the recommendation for recision. Tom Scales stated that PMI had been notified of the action and did understand the reasons for the action. Councilman Blair moved to readvertise for a contract for consulting services to perform the acoustical and audio/visual study of the proposed City Hall. Councilman Weidinger seconded the motion and all voted "aye". D.5 CONSIDER AUTHORIZING THE EXECUTION OF A CONTRACT FOR CONSULTING ENGINEERING SERVICES FOR THE DESIGN OF A TRAFFIC SIGNAL INSTALLATION AT VALLEY VIEW AT SENLAC AND TAKE APPROPRIATE ACTION. Councilman Weidinger explained that the installation of a traffic signal at Valley View and Senlac is scheduled for the 1986-87 Bond Program. $80,000 is budgeted for this purpose. The preliminary estimate for the installation of a traffic signal is $65,000. In order to speed up the project, it is the desire of the Traffic Engineering Department to execute a contract for consulting engineering services for the design of the traffic signal. The design will be completed within 90 days. The engineering cost will be approximately $6,500.00. With the impending opening of a new pavement on Senlac, the amount of traffic expected requires a hastening of the design process. A temporary span wire signal will be installed by City forces as soon as possible in order that some traffic control be in place Vol. 51, Page 91 until the permanent signal can be installed. It is recommended that the Traffic Engineering Department staff be authorized to execute a contract for consulting engineering services for the design of a traffic signal installation at Valley View at Senlac. Councilman Blair stated that it is his understanding that sometimes the Traffic Engineer's department does this work themselves and sometimes the work is contracted out. Traffic Engineer Larry Cervenka came forward and stated that this time`the work would be contracted out to shorten the time for the project. Councilwoman Dingman moved that the Traffic Engineering department be authorized to execute a contract for the consulting engineering services for the design of a traffic signal installation at Valley View at Senlac not to exceed $6,500.00 and be completed within 90 days. Councilman Weidinger seconded the motion and all voted "aye". D.6 CONSIDER AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH MASON JOHNSON AND ASSOCIATES FOR GEOTECHNICAL SERVICES FOR DESIGN ON THE NEW CITY HALL COMPLEX. AND TAKE APPROPRIATE ACTION. Councilman Weidinger explained that Mason Johnson and Associates has submitted a proposal for the necessary geotechnical services for design on the new City Hall complex. These geotechnical services include several soil tests to determine structural requirements for the City Hall complex. This information will be submitted to F & S Partners for their use in designing the City Hall complex. The proposal from Mason Johnson and Associates is based on rates for the services to be performed with the maximum fee of $5,542.75. Money for this contract will be encumbered from the Engineering Testing account for City Hall. The City Engineer recommends that the City Manager be authorized to execute a contract with Mason Johnson and Associates for geotechnical services for the new City Hall complex at the rates provided in their proposal with the maximum fee of $5,542.75. Councilman Blair asked Acting City Manager Tom Scales if the money for this item is in the bond money budget for the new City Hall. Tom Scales answer yes. Councilman Blair moved to authorize the City Manager to execute a contract with Mason Johnson and Associates for geotechnical services for design on the new city hall as recommended by the City Vol. 51, Page 92 Engineer. Councilman Phelps seconded the motion and all voted "aye". D.7 CONSIDER AUTHORIZING CHANGE ORDER NO.2 AND NO.3 WITH COVINGTON'S LANDSCAPE AND NURSERY ON THE VALLEY VIEW MEDIAN LANDSCAPE PROJECT AND TAKE APPROPRIATE ACTION. Councilman Weidinger explained that the existing soil in the medians has been found to be unacceptable for planting bed preparation at spasmodic locations. This is partially due to the spoils of the irrigation trenching and the existing soils being high plastic index clays with little organic material. Change Order No.2 is for removal of the unsuit- able soils and Change Order No. 3 is for replacement of the soil with suitable material. Funding for these change orders is avail- able from the contingency account for this project. Total cost is $9,198.00. $35,730 is available in the contingency account. Councilwoman Dingman moved to authorize Change Order No. 2 and No. 3 with Covington's Landscape and Nursery on the Valley View Median Landscape Project in the amount of $9,198.00 as recommended by the City Engineer with funds being transferred from the contingency account to the construction account. Councilman Blair seconded the motion and all voted "aye". D.8 CONSIDER AWARDING THE BID FOR LIMESTONE SCREENINGS FOR THE WATER MAIN REPLACEMENT PROGRAM. Councilman Weidinger explained that On March 13, 1987, the City received three bids for limestone screenings. Bids were requested for approximately 20,000 tons of materials. Chico Crushed Stone was the low bidder in the amount of $8.48 per ton. The Water Main Replacement Division budget includes $150,000.00 for the purchase of a one year supply of limestone screenings. The Public Utility Department recommends awarding the bid to Chico Crushed Stone and accepting their delivery price of the material at $8.48 per ton for a twelve month period with a $.20 per ton discount if paid by the 10th of the month following invoice. Councilman Phelps asked Acting City Manager Tom Scales to explain why a bid approval is being requested on 20,000 tons of materials when the budgeted amount of $150,000.00 will not buy 20,000 tons of materials at Chico Crushed Stone's rate per ton of $8.48. Acting City Manager Tom Scales stated this would establish a rate per ton and we could only buy $150,000.00 worth; we would buy it as we needed it. Vol. 51, Page 93 Councilman Phelps moved to award the bid for limestone screenings for the Water Main Replacement Program to Chico Crushed Stone in the amount of $8.48 per ton as recommended by the Public Utility Department. Councilman Blair seconded the motion with the clarification that a one-year contract would be drawn up stating the cost would be $8.48 per ton up to 20,000 tons on a when-needed basis not to exceed $150,000.00. The motion carried with all voted "aye". Councilman Blair asked Tom Scales, Acting City Manager, where the water main replacement project stands right now. Tom Scales called Assistant City Manager Steve Carpenter forward who answered that there are approximately 86,000 linear feet of cast iron line still in the ground. Between 75% and 800 of the City's water main has been replaced. D.9 CONSIDER AWARDING THE BID FOR ONE YEAR'S SUPPLY OF NEW WATER METERS AND TAKE APPROPRIATE ACTION. Councilman Weidinger explained that on March 13, 1987, four bids were received by the City for a year's supply of water meters. All vendors who submitted bids met the specifications. Meters are purchased as needed and the City is not obligated to purchase any specific size or quantity of meters during the term of the contract. The Public Utility Department budget includes $70,000.00 for the purchase of water meters. The Director of Utilities recommends awarding bids to low bidders and estimated expenditures per company are as follows: Rockwell International - $3,500.00 Master Meter, Inc. - $11,180.00 Badger Meter, Inc. - $16,000.00 Municipal Meter Co. - $37,000.00 The total overall purchases are estimated at $67,680.00. Councilman Blair moved to award the bid for one year's supply of new water meters as recommended by the Director of Utilities: Rockwell International, $3,500.00; Master Meter, Inc., $11,180.00; Badger Meter, Inc., $16,000.00; and, Municipal Meter Co., $37,000.00. Councilman Weidinger seconded the motion and all voted "aye". D.10 CONSIDER COUNCIL TRAVEL REQUESTS AND TAKE THE APPROPRIATE ACTION. Councilman Weidinger explained that this item is placed on each Vol. 51, Page 94 agenda to give the Council members an opportunity to present requests. Councilwoman Dingman presented a travel request on behalf of all of the Council. Councilwoman Dingman explained that with the State Legislature in session, there are hearings on certain bills that are of interest to the Council, and due to short notices of the hearings, the Council would like to have the authorization to attend and testify at the hearings in Austin. This approval would only be for this Legislative session. Councilman Blair recommended limiting the trips to a maximum of three trips per person while the Legislature is in session. Mayor Dodd commented he understands the reason for putting a limit on the number of trips in a given period of time; however, he felt three trips maximum per person for meetings of this nature was too few for the duration of the 90 day period of the Legislative Session. There was discussion among the members of the Council that there would be regular Council meetings each month where additional requests could be presented for consideration. Councilwoman Dingman moved to approve a maximum of three trips for every Councilperson and the Mayor between now and the next Council meeting to Austin to testify for legislation that the City of Farmers Branch is interested in; that the Acting City Manager place under this item on each Council agenda the requests for Legislative trips-to Austin for the duration of the Legislative Session; that reports be given to the Council on each trip taken under this agenda item as to what they did and what happened; and furthermore, every time a pertinent hearing comes up all the Council members be notified so they have an opportunity to go and testify. Couniclman Phelps seconded the motion with Councilwoman Dingman, Councilman Weidinger and Councilman Phelps voting "aye", and Councilman Blair voting "nay". The vote passed 3 to 1. COUNCILMAN WEIDINGER_MOVED TO PLACE AN EMERGENCY ITEM ON THE EXECUTIVE SESSION AS FOLLOWS: E.1.A2 Review and Consider certain realignments and reorganization. Councilman Phelps seconded the motion with all voting "aye". D.11 CITIZEN PARTICIPATION. No one came forward to speak in citizen participation. MAYOR DODD ANNOUNCES THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN Vol. 51, Page 95 DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(g) 1. REVIEW WITH CITY MANAGER STATUS OF DIRECTOR OF MARKETING AND TAKE THE APPROPRIATE ACTION. 2. REVIEW AND CONSIDER CERTAIN REALIGNMENTS AND REORGANIZATION. A discussion was held relating to the two-items above. THE COUNCIL RECONVENED INTO GENERAL SESSION. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. No action was necessary. F.1 ADJOURNMENT. A motion by Councilman Weidinger, a second by Councilman Dunagan, all voting "aye", adjourned the City Council meeting of March 23, 1987 at 9:37 P.M.. Ma or John Dodd City Secretary Vol. 51, Page 96