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1987-05-04 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 05/04/87 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor John D. Dodd Mayor Pro Tem Bob Phelps Councilmembers John Dunagan Dave Blair Herb Weidinger The following Councilmember was absent: Councilwoman Calla Davis The following members of the City Administration were present: Acting City Manager Tom Scales Assistant City Manager Steve Carpenter Assistant City Manager Gene Carlton Assistant to the City Manager Ruth Ann Parish City Attorney John Boyle Director of Finance/City Secretary Kelly Walz Acting Director of Community Svcs. Tom McDougald Director of Public Works Earl Deland Traffic Engineer Larry Cervenka City Engineer Jerry Murawski Mayor Dodd called the City Council Meeting of 05/04/87 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION Councilman Weidinger gave the invocation and led in the Pledge of Allegiance. A.2 PRESENTATION OF CERTIFICATES OF APPRECIATION TO LIBRARY VOLUNTEERS. Mayor Dodd explained that Twenty-eight adults have given over 1800 hours of their time during the past year working on Library projects. Thirteen have worked on various clerical tasks; ten as Vol. 52, Page 20 teachers in the ESL (English as a Second Language) class and five as teachers in the new Literacy Program. They were honored at the Annual Appreciation Luncheon at the Library Monday, May 4. Certificates of appreciation are to be awarded to: Nancy Barbour Joann Bottomly Pablo Cantu Sherrie Colbert Jud Compton Margaret Compton Montrue Doty Marjorie Fleming Ruth Goudie Cheryl Howerton Jane Malone Florence Mason Alice Maxwell Rebecca Maxwell Uva Morris Mary Munoz Dorothy Murphy Olivia Nichols Carol Pax Teri Romano Edith Scheidt May Schmidt Evelyn Scott Lloyd Sitkoff Neta Stutzmann Kay Taylor Ralph Thompson Fay Watson The Director of the Library, Betty Kelley, and Cheryl Howerton, President of the Library Board, came forward to be recognized by Mayor Dodd and to announce that a check in the amount of $50 had been donated by the North Forty Book Club to be used at the Senior Adult Activity Center. MAYOR DODD ANNOUNCED that the acceptance of the following donations to the City be handled with one vote after the donations have been made - A.3, A.4 and A.6. A.3 CONSIDER ACCEPTANCE OF DONATION OF A CHECK IN THE AMOUNT OF FIFTY DOLLARS FROM THE NORTH FORTY BOOK CLUB FOR USE AT THE SENIOR ADULT ACTIVITY CENTER. John Burke, Director of Parks and Recreation, came forward to announce that the North Forty Book Club, an organization that meets regularly at the Senior Adult Activity Center, wishes to donate fifty dollars for use in the Senior Adult Activity Center. The fifty dollars would be used to purchase books and for subscription of magazines. These books and magazines would be placed in the lobby area for the general public to read. A.4 CONSIDER ACCEPTANCE OF DONATION FROM MRS. BETTY DARRAH FOR AN ANTIQUE QUILT FOR THE HISTORICAL PARK. John Burke explained that Mrs. Betty Darrah, of Farmers Branch, would like to donate an antique quilt, with a star pattern, for the Historical Park. The estimated value of the quilt is $150.00. A.6 CONSIDER ACCEPTANCE OF DONATION OF MISCELLANEOUS ART SUPPLIES FOR USE IN THE SENIOR ADULT ACTIVITY CENTER. John Burke explained that Mr. Charles H. Fink, 3212 Golfing Green, would like to donate the following items for use in the Senior Vol. 52, Page 21 Adult Activity Center: wood canvas, oil and pastel paints, chalk and a book. These items will be used during arts and craft classes, and for decorations at the center. The items are estimated to value $75.00. Mayor Dodd entertained a motion to accept these gifts in the spirit that they have been given and that the appropriate "thank you" letters be sent. Councilman Weidinger moved to accept the check for $50 made by the North Forty Book Club, the antique quilt from Mrs. Betty Darrah and the miscellaneous art supplies made by Mr. Charles H. Fink and that the appropriate appreciation letter be sent. Councilman Dunagan seconded the motion and all voted "aye". A.9 CONSIDER RECOGNITION OF THE BILL L. WALTERS COMPANIES FOR HAVING WON THE COMMERCIAL CATEGORY AWARD FROM THE TEXAS RECREATION AND PARK SOCIETY. John Burke, Director of Parks and Recreation announced that during their recent annual meeting the Texas Recreation and Parks Society Board of Directors named the Bill L. Walters Companies as the winner in their commercial category. The award was presented based on the Bill Walters Companies constructing a Farmers Branch city park. The park is located on land owned by DP&L, which is leased to the City. The Walters Companies agreed to construct a park on the site and divide the cost of maintenance with the City. The park is 2.5 acres in area located along the east side of Inwood just south of Spring Valley. The park has been named Standford Park and will be dedicated this summer. Mayor Dodd presented the Certificate of Appreciation to Mike Chandler of the Bill Walters Companies. A.10 CONSIDER RECOGNITION OF THE FARMERS BRANCH LION'S CLUB FOR HAVING WON HONORABLE MENTION IN THE SERVICE CLUB CATEGORY FROM THE TEXAS PARKS AND RECREATION SOCIETY. John Burke, Director of Parks and Recreation, explained that during their recent annual meeting the Texas Recreation and Parks Society Board of Director presented an Honorable Mention Service Club Award to the Farmers Branch Lion's Club. The award was presented based on involvement with the "All Children's Playground" in Oran Good Park. The Lions have been working with the City since 1978 to construct and equip the playground, in that time they have provided over $200,000 dollars in funds and services to the park. The park itself is unique in that it is meant for use by Vol. 52, Page 22 children of all abilities. The special construction and equip- ment are intended to integrate normal children with children of diminished physical and mental capabilities. Mayor Dodd presented a Certificate of Appreciation to Ron Shapp, Farmers Branch Lion's Club President. A.5 CONSIDER ACCEPTANCE OF A DONATION BY EL CHARRITO CORP. DIVISION OF CAMPBELL TAGGART, INC., TO THE FIRE DEPART MENT. Mayor Dodd explained that on October 12, 1986, a 4-alarm fire occurred at the El Charrito Corporation, 1925 West Valley Lane. Approximately $5000.00 irreparable damage was done to fire fight- ing clothes while fighting this fire. E1 Charrito wishes to donate $2,500.00 to help defray the cost of replacing the clothing. Fire Chief Jack Dyer came forward and presented the donation of $2,500.00 from E1 Charrito to the City of Farmers Branch. Councilman Blair moved to accept the donation of the $2,500.00 from E1 Charrito and instructed that the appropriate appreciation letter be sent. Councilman Dunagan seconded the motion and all voted "aye". A.7 CONSIDER THE DONATION OF ISCO AUTOMATIC SAMPLER AND TAKE APPROPRIATE ACTION. Tom McDougald, Acting Director of Community Services, explained that Texas Color Incorporated wishes to donate an ISCO Model 2700 Automatic Sampler to the City of Farmers Branch Environmental Health Division to be used in the Pretreatment Program. This sampler will be a very useful addition to the two samplers the City now has. Industrial waste monitoring is anticipated to require three of these samplers to fulfill the obligation of the Pretreament Program. The value of one sampler is approximately $2500.00. Mr. Martin L. Bowers of Texas Color Inc. was present to represent the company. Councilman Phelps moved to accept the donation of the ISCO automatic sampler and that the appropriate appreciation letter be sent. Councilman Blair seconded the motion with all voting "aye". A.8 CONSIDER ACCEPTANCE OF DONATION OF VIDEO CASSETTES FROM THE FARMERS BRANCH WOMEN'S CLUB. Betty Kelly, Director of the Library, came forward to explain that the Farmers Branch Woman's Club has donated $330.18 to the Library for the purchase of eleven video cassettes of classic films. Vol. 52, Page 23 Councilman Dunagan moved to accept the donation of $330.18 for buying eleven video cassettes from the Farmers Branch Women's Club. Councilman Weidinger seconded the motion and all voted "aye". A.11 CONSIDER PROCLAIMING MAY 10, 1987 THROUGH MAY 15, 1987 AS NATIONAL TRANSPORTATION WEEK AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that Mr. Russell Stone of the Missouri-Kansas-Texas Railroad Company was present to present the proclamation to the Council proclaiming the week of May 10 through May 15, 1987 as NATIONAL TRANSPORTATION WEEK IN the City of Farmers Branch. Mayor Dodd proclaimed the Week of May 10 through May 15, 1987 as National Transportation Week in Farmers Branch. A.12 CONSIDER PROCLAIMING MAY AS SENIOR CITIZEN MONTH IN FARMERS BRANCH. Mayor Dodd explained that in conjunction with the nationally recognized "May is Senior Citizen Month" program, we wish to proclaim the month of May as Senior Citizen Month in Farmers Branch. Mayor Dodd proclaim the month of May as Senior Citizen Month in Farmers Branch. A.13 CONSIDER PROCLAIMING MAY 7 AS A DAY OF PRAYER IN FARMERS BRANCH. Mayor Dodd explained that this has been placed on the agenda at the request of Mayor Dodd through a request of Roland Hayes, Pastor of the Farmers Branch Church of Christ. Mayor Dodd proclaimed May 7 as "A Day of Prayer in Farmers Branch". A.15 CONSIDER PROCLAIMING MAY 15 AS "POLICE MEMORIAL DAY" IN THE CITY OF FARMERS BRANCH, TEXAS. Mayor Dodd explained that this item was put on the agenda at his request. Police Chief Roger Robbins, Capt. A. C. Wagner, Cap. Bennett James and Capt. George Campbell were present representing the Police Department. Mayor Dodd proclaimed May 15 as "Police Memorial Day" in the City of Farmers Branch. A.14 PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that this item gives applicants an opportunity to present board applications to the City Council. Vol. 52, Page 24 No one came forward to present a board application. J ~J CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the con- sent items is being established in order to speed up discussion for those items that need more time for discussion. Councilman Phelps announced that there was a request made by the staff to postpone Item B.1 until the next regularly scheduled Council meeting. As discussed by the City Council in the Study Session, Councilman Phelps made a motion to add Items C.4, C.5, C.6, C.8, C.9, D.1, D.4, D.5 and D.8 to the Consent Agenda. Councilman Weidinger seconded the motion and all voted "aye". Councilman Phelps stated that there was discussion in the Study Session of adding an emergency item to the agenda which would be Item D.12, which is Resolution 87-012 opposing Senate Bill 336. B.1 APPROVAL OF MINUTES OF EMERGENCY MEETING OF APRIL 15, 1987. This item, B.1, is postponed until the next Council Meeting at the request of the Staff. A motion by Councilman Phelps, a second by Councilman Dunagan, all voting "aye", approved the following consent items. B.2 APPROVED MINUTES OF REGULAR MEETING OF APRIL 20, 1987. B.3 ACCEPTED A 599.8 SQUARE FOOT UTILITY EASEMENT FOR STREET LIGHT INSTALLATION, DEDICATED BY JAMES AND PATRICIA WHEATON AND LOCATED AT 3442 MAPLEDALE DRIVE. B.4 ADOPTED RESOLUTION NO. 87-018 AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT TO CONSTRUCT AND OPERATE A STORM SEWER CROSSING ON VALWOOD PARKWAY AT THE MISSOURI-KANSAS-TEXAS RAILROAD. B.5 AUTHORIZED ADVERTISEMENT FOR BIDS FOR THE HISTORICAL PARK MASTER SITE UTILITIES. Vol. 52, Page 25 B.6 ACCEPTED A 15-FOOT WIDE UTILITY EASEMENT DEDICATED BY TURNER HARDWARE, INC., LOCATED IN THE FIRST CITY BANK - FARMERS BRANCH ADDITION. B.7 ACCEPTED A DRAINAGE EASEMENT AND A FLOODWAY DRAINAGE EASEMENT FROM CITY POINTE NORTHWEST JOINT VENTURE FOR FARMERS BRANCH CREEK AND RAWHIDE CREEK. C.4 APPROVED THE REQUEST OF ASI SIGN SYSTEMS FOR AN AMENDMENT TO AN APPROVED SITE PLAN FOR SIGNAGE PACKAGE FOR MOTOROLA FACILITY AT THE NORTHEAST CORNER OF VALLEY VIEW AND KEENAN BRIDGE IN PLANNED DEVELOPMENT DISTRICT NO. 22. C.5 AUTHORIZED THE EXECUTION OF A DEVELOPER'S CONTRACT WITH CENTRE DEVELOPMENT FOR CENTREPLACE LOCATED AT THE SOUTHWEST CORNER OF LUNA ROAD AND VALLEY VIEW LANE. C.6 APPROVED REQUEST BY CENTRE DEVELOPMENT COMPANY, INC. FOR FINAL PLAT APPROVAL OF CENTREPLACE FIRST INSTALLMENT NORTH OF LBJ, SOUTH OF VALLEY VIEW LANE AND EAST OF LUNA ROAD IN PD-50 ZONING DISTRICT. C.8 ACCEPTED A FIRE LANE EASEMENT DEDICATED BY TURNER HARDWARE, INC., LOCATED IN THE FIRST CITY BANK - FARMERS BRANCH ADDITION. C.9 APPROVED ORDINANCE NO. 1691 ABANDONING A PORTION OF A 25-FOOT UTILITY EASEMENT IN FIRST CITY BANK - FARMERS BRANCH ADDITION, LOCATED AT THE SOUTHWEST CORNER OF VALLEY VIEW LANE AND JOSEY LANE. "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS ABANDONING A UTILITY EASEMENT AS SHOWN IN EXHIBIT "A" WHICH IS NO LONGER NEEDED OR NECESSARY; PROVIDING THAT SUCH ABANDONMENT SHALL BE IN FAVOR OF THE OWNERS OF THE ABUTTING PROPERTY; PROVIDING THAT SUCH ABANDONMENT SHALL BE INSOFAR AS APPLICABLE TO THE PUBLIC RIGHT, TITLE AND INTEREST IN SUCH PUBLIC IMPROVEMENTS ONLY; AND DECLARING AN EMERGENCY." D.1 ADOPTED NEW FLOODPLAIN ORDINANCE NO. 1670 "AN ORDINANCE AMENDING ORDINANCE NO. 1172 OF THE CITY OF FARMERS BRANCH, TEXAS ADOPTING REGULATIONS FOR REDUCING FLOOD LOSSES, CONTROLLING AND REGULATING OF BUILDING DESIGN INCLUDING ADDITIONS, REPAIRS, ALTERATIONS, GRADING, EARTH EXCAVATION OF ANY KIND, PLACING OF FILL, OF ALL RESIDENTIAL AND NON-RESIDENTIAL CONSTRUCTION WHICH ARE OR WILL BE LOCATED IN ALL LAND SHOWN WITH THE SPECIAL FLOOD Vol. 52, Page 26 HAZARD AREAS INDICATED ON THE OFFICIAL FLOOD PLAIN MAPS, ADOPTING THE FLOOD HAZARD BOUNDARY MAP AND THE FLOOD INSURANCE RATE MAP OF THE FEDERAL EMERGENCY MANAGEMENT AGENCY, SETTING FORTH THE AREAS WITHIN FARMERS BRANCH TO WHICH THE PROVISIONS OF THIS ORDINANCE APPLY, PROVIDING FOR THE ADMINISTRATION OF THE REQUIREMENTS OF THIS ORDINANCE, PROVIDING FOR PERMITS FOR IMPROVEMENTS, ESTABLISHING A PROCEDURE FOR VARIANCES, ADOPTING PROVISIONS FOR FLOOD HAZARD REDUCTION, ENABLING INJUNCTIVE RELIEF, ESTABLISHING PENALTIES, PROVIDING FOR SEVERABILITY, AND DECLARING AN EMERGENCY." D.4 ADOPTED RESOLUTION NO. 87-019 REQUESTING THAT THE 70TH LEGISLATURE OF THE UNITED STATES OPPOSE BILLS C.S.S.B. 702 AND H.B. 1250 WHICH WOULD DESIGNATE SEGMENTS OF CERTAIN RIVERS IN TEXAS AS "WILD", "SCENIC", OR "RECREATIONAL". D.5 ACCEPTED A SPECIAL WARRANTY DEED FROM THE LOUISIANA ARKANSAS RAILWAY COMPANY DEDICATING 0.027 ACRE OF LAND FOR WIDENING SENLAC DRIVE. D.8 AUTHORIZED THE EXECUTION OF AN AGREEMENT WITH THE STATE HIGHWAY AND PUBLIC TRANSPORTATION COMMISSION FOR THE PROPER AND ADEQUATE HANDLING OF ALL FUTURE DRAINAGE FROM IH35E AND IH635. Councilman Phelps moved to add the emergency item D.12 to the agenda. Councilman Blair seconded the motion and all voted "aye". C.1 CITY MANAGER REPORTS. Acting City Manager Tom Scales gave an informative report on the programs, projects and happenings of the various departments of the city. C.2 PRESENTATION OF FINAL REPORT OF THE CITIZEN'S SURVEY BY THE STUDENTS FROM THE UNIVERSITY OF DALLAS. Mayor Dodd explained that the Students from the University of Dallas conducted a citizen's survey and are presenting a finalized report on the findings of the survey. Steve Carpenter, Assistant City Manager, Tom Neeland, a student of the University of Dallas, and Dr. Cunningham, the professor in charge of the course the City contracted with to do the survey, came forward to make the presentation. Mr. Neeland went over the favorable results, the unfavorable results and then gave recommendations from the project. Vol. 52, Page 27 Mr. Neeland stated that the overall quality of life in the City of Farmers Branch was rated excellent or very good by 92% of the surveys returned. Also, the City appearance was rated very high. The Police, Fire and paramedics had the highest number of favorable comments than any other services in the City. Library and Parks both received very high remarks. The citizens seem to approve of the garbage collection as there were a lot of favorable remarks. The Animal Control Division received low ratings from the northwest section of the City. Drainage was rated lower in the northwest section of the City with 62% of the City rating drainage as excellent or good. The northwest section of the City rated the streets lower than the rest of the City. There was an overall desire from the citizens for more restaurants and a better quality of shopping areas. Recommendations were to evaluate the shopping areas, actively encourage the development of quality restaurants targeted at the higher income groups as there is where the dissatisfaction came from. Another recommendation is to consider adoption of a front yard parking ordinance. It was felt the City should place greater emphasis on sewer and drainage services. And finally it was felt the City should place more emphasis on animal control services. Mayor Dodd stated the Council has moved on improvements for Valwood Parkway which received the most complaints. Councilman Blair stated the City is having the telephone company to relocate a line under the street and this has delayed the starting of construction of over a month. Jerry Murawski, City Engineer, came forward to present the schedule for work on Valwood Parkway. The City's contractor should begin work within the next two to three weeks. Mayor Dodd stated another expressed area of concern to the citizens has been dogs and cats, particularly dogs on the loose. The staff will be looking on how to more strongly enforce those ordinances. Mayor Dodd noted a tremendous increase of interest in an ordinance on front yard parking. Councilman Dunagan stated that the alley paving program would allow back yard parking. He stated that the Council and Staff are looking at ordinances on front yard parking from other cities. Councilman Blair spoke of the possibility of the City securing an area with fences and a security guard for residents to store travel trailers, boats, etc. He said the survey showed the residents were for this. Vol. 52, Page 28 Mayor Dodd noted that the survey was 51% for staying with DART. Councilman Weidinger asked how many surveys were mailed out and how many were received back. Tom Neeland said 8000 residential surveys were mailed out with 1300 received back in. To the businesses, 1400 surveys were mailed out and 145 were mailed back in. Mr. Neeland stated he feels the response was acceptable as the survey was longer this time with much more data received back and this may have discouraged some from filling it out. Councilman Blair congratulated Dr. Cunningham and the students from the University of Dallas for their fine work on this survey. Councilman Blair stated that the citizens will see in this year's budget more money going into the streets program with construction on the areas of most need. Councilman Weidinger moved to accept the report on the Citizen Survey conducted by the University of Dallas students. Councilman Phelps seconded the motion and all voted "aye". Steve Carpenter, Assistant City Manager, came forward to present a comparison of this year's survey with that of 1984. C.3 PUBLIC HEARING: CONSIDER REQUEST OF FATHER EMIL PLATTE COUNCIL 5052 OF THE KNIGHTS OF COLUMBUS FOR A SPECIFIC USE PERMIT FOR A PRIVATE CLUB TO BE LOCATED AT 13370 BRANCH VIEW LANE IN PLANNED DEVELOPMENT 25 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that this item was continued at the April 20, 1987, Council Meeting, to allow Staff time to prepare additional information concerning the sale of alcohol in Fraternal Organizations. The Knights of Columbus is requesting a Specific Use Permit for a Private Club as part of their facilities in the Stemmons Crossing Office/Warehouse Center. Planned Development 25 permits Light Industrial uses and a Fraternal Organization is already allowed in this district. However, in order to have a Private Club a Specific Use Permit is required. This request complies with the requirements of the Alcohol Ordinance (No. 1652) as amended by Ordinance 1677 and 1681. The Knights intend to participate in the "Alcohol Awareness Program" conducted by the Dallas Council on Alcoholism and Drug Abuse. The Planning and Zoning commission, by a 5 to 1 vote, recommends the SUP be approved subject to the applicant providing evidence that the SUP be utilized by the Knights of Columbus only, and that this use be limited to a period of the Knights' S year lease. Mayor Dodd opened the Public Hearing. Vol. 52, Page 29 John Boyle, City Attorney, gave a report on his meeting with the attorney representing the Knights of Columbus, Peter L. Bargmann. He reported of revising the language in the ordinance with three special conditions to the Specific Use Permit. 1. That the delivery of alcoholic beverages by the licensee and holder of a Private Club License and consumption of the alcoholic beverages delivered by the said licensee shall be limited to members and guests of the Eleemosynary Corporation during events conducted and sponsored by said Eleemosynary Corporation, and, during events where a member of the Eleemosynary Corporation has rented or leased the premises and of the alcoholic beverages and all other respects of the proposed rental or lease. Which rental or lease form shall incorporate the provisions of this Ordinance. 2. That only members of the Eleemosynary Corporation may serve, sell, or deliver alcoholic beverages to members and their guests at functions and activities held on the premises of the Eleemosynary Corporation. 3. That a deed restriction shall limit the use of the Private Club license to the term of the Knights of Columbus' lease, which shall not exceed five years. Jim Powers, 410 Windomere, came forward to state the buyer's position. Mr. Powers read a letter he received from the management of the Ramada Inn next door to the prospective location of the Knights of Columbus stating they are in agreement with the Knights of Columbus receiving the Specific Use Permit. Mr. Powers stated he has nothing against the three conditions to the Specific Use Permit. Bill Jordan, 13517 Janwood, came forward saying he is not a member of the Knights of Columbus, but that he is for the Knights of Columbus being granted the Specific Use Permit as he feels they are a first class organization. Marty Giehrl, 3404 Bevann, came forward stating he is not a member; however, he is in favor of the Knights of Columbus receiving the Specific Use Permit. He said he feels families could have access to a hall to rent that would possibly be cheaper than trying to rent a room for get-to-gathers at one of the hotels. He feels there is room for such an organization willing to rent out the hall for family functions. Judy Byrd, 2980 Eric Lane, stated she has nothing against any fraternal organization however she did not feel it was fair that they could receive a liquor permit without having to comply to the 70% food to 30% alcohol ratio that is placed on all restaurants. Mrs. Byrd had some questions for the Council such as can any one just walk in off the street and buy a drink; what hours will the location be open? Vol. 52, Page 30 Peter L. Bargmann, Attorney, representing the Knights of Columbus came forward to answer Mrs. Byrd's questions. Mr. Bargmann stated the hours of the club will not be posted anywhere as they are published in a newsletter that goes out to the members. However, presently the schedule is the club will be open on the first and third Monday nights from 6:00 P.M. to 10:30 P.M. for their business meetings. On Wednesday the club is open from 6:00 P.M. to 10:00 P.M., on Friday from 6:00 P.M. to 12:00 P.M. and Saturday from 6:00 P.M. to 12:00 P.M. Mr. Bargmann stated they do not have a late night permit to sell alcohol. Also, he stated just anyone can not walk in and have a drink as they must be the guest of a member and be with the member. Mr. Bargmann expressed his appreciation to John Boyle for working with him and expressed his support of the restrictions read by Mr. Boyle and on behalf of the Knights of Columbus would accept those restrictions placed on the Specific Use Permit. Councilman Weidinger moved to close the Public Hearing. Councilman Blair seconded the motion and all voted "aye". Councilman Blair read excerpts from ordinance Nos. 1652, 1677 and 1681 which would apply to the Nights of Columbus. Councilman Phelps suggested that the organization make up a form be handed out to anyone wishing to rent the hall spelling out the legal requirements and responsibilities of those renting the room and the sponsoring member. Mr. Bargmann stated the Knights of Columbus would come up with such a form and he feels it is a very good idea. Councilman Phelps asked about the insurance coverage of the club and Peter Bargmann said the Knights of Columbus presently carry insurance in excess of $1,000,000.00. Councilman Blair moved to instruct the staff to prepare the appropriate ordinance for the Specific Use Permit. Councilman Weidinger seconded the motion with Councilmen Blair, Dunagan and Weidinger voting "aye" and Councilman Phelps voting "nay". The motion passed 3 to 1. t~r-~, C.4 Consent Agenda C.5 Consent Agenda C.6 Consent Agenda C.7 CONSIDER REQUEST FOR PROPOSAL OF AN ART ROOM AT THE FARMERS BRANCH SENIOR CENTER ACTIVITY COMMUNITY BUILDING AND TAKE THE APPROPRIATE ACTION. to Vol. 52, Page 31 Mayor Dodd explained that Mrs. Laura Potter, representing the Carrollton Art Association, wishes to submit a proposal to have an art room at the Farmers Branch Senior Adult Activity Center/Community Building. Laura Potter, 13371 Bellfield Drive, came forward representing the Farmers Branch-Carrollton Art Association. This organization is requesting a room in the Senior Adult Activity Center for exclusive art. She suggested that the area that is a patio with a roof and skylight and a tile floor would be efficient for the art room if closed in and air conditioning and heating installed. The Art Association would hold workshops and classes in art for all ages. Councilman Weidinger moved to approve the City Staff to proceed with a study required to determine the impact on current programming, building uses, cost analysis, view of Senior Advisory Council and view of Parks and Recreation Board to consider request for a proposal of an art room at the Senior Adult Activity Center made by the Farmers Branch-Carrollton Art Association. Councilman Blair seconded the motion and all voted "aye". The first meeting in July was set as the target date to have this item return to the City Council to consider. D.2 CONSIDER AWARDING BID FOR CONSTRUCTION OF ORAN GOOD PARK PATHWAYS TO J-N CONSTRUCTION COMPANY AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that Oran Good Park Pathways is a portion of Bond Project P-3. There was $300,000 approved for the pathways. This project includes approximately 2,500 l.f. of pathways, installation of the wheel chair sports course that was donated by the Farmers Branch Lions Club, and a small parking area along Tom Field Road. The estimated construction time is 100 calendar days. Seven bids were submitted. Low bid was from J-N Construction Co. for $112,662.50. References submitted by J-N were verified with high recommendations reported from each reference. Jerry Murawski, City Engineer, came forward to explain the financing of the improvements. Councilman Blair moved to award the bid for Oran Good Park Pathways to J-N Construction Co. in the amount of $112,662.50 as recommended by the City Engineer. Councilman Dunagan seconded the motion and all voted "aye". D.3 CONSIDER AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE FIRM OF DELOITTE, HASKINS AND SELLS FOR 1986-87 AUDITING SERVICES AND TAKE APPROPRIATE ACTION. ~7j Vol. 52, Page 32 Mayor Dodd explained that the City Charter requires an audit of the City's financial position on a yearly basis. This audit must be completed by an outside independant CPA firm. The firm of Deloitte, Haskins and Sells performed the audit and related work last fiscal year. Bids were not taken for this work for the following reasons: 1. The firm of Deloitte, Haskins and Sells has only conducted the audit for one year. (The previous year). Staff doesn't think it is advisable to change firms frequently since the auditors are more effective if they are already familiar with the City's accounting practices. 2. This firm was the low bidder last year when the work was actually bid. The firm has agreed to the same fee for the 1986-87 fiscal year. 3. The firm produced an excellent product in the past year. The Finance Department recommends that the City Council authorize the City Manager to enter into a contract with Deloitte, Haskins and Sells for the performance of the audit and related work. Councilman Weidinger moved to award the bid for auditor to the firm of Deloitte, Haskins and Sells for fiscal year 1986-87. Councilman Phelps seconded the motion and all voted "aye". D.4 Consent Agenda D.5 Consent Agenda D.6 CONSIDER EXECUTING AN AGREEMENT WITH THE JOINER-ROSE GROUP, INC. FOR AUDIO-VISUAL AND ACOUSTICAL CONSULTING SERVICES FOR THE NEW CITY HALL COMPLEX AND TAKE APPROPRIATE ACTION. Councilman Blair removed himself from the council chamber and will not take part in the discussion or voting on this item due to a possible conflict of interest. Mayor Dodd explained that the City Engineer has completed contract negotiations with The Joiner-Rose Group for professional acoustical and audio-visual design services for the new City Hall. The proposal provides the fee structure for the services. Base building acoustical and noise control $ 4,200* Audio/Visual system programming, design $18,000* Construction support $ 4,300** Total Maximum Fee...... $26,500 * Lump Sum **Hourly Rate w/Maximum Fee The proposed fee is commensurate with the scope of services to be Vol. 52, Page 33 performed. The "additional services" are not to be considered at this time and are provided for information only. The City Engineer recommends executing an agreement with The Joiner-Rose Group, Inc. for Audio-Visual and Acoustical Consulting Services for the new City Hall Complex for a not-to-exceed amount of $26,500. Jerry Murawski, City Engineer, came forward to state that the City Engineer's office is only asking for approval to execute the contract. Councilman Phelps asked if the original bid included a television monitoring system. Jerry Murawski stated that additional enhancements and services could be added if we want them and that basic monitoring is included in the original bid. Councilman Weidinger moved to execute an agreement with the Joiner-Rose Group, Inc. for audio-visual and acoustical consulting services for the New City Hall for an amount not to exceed $26,500.00 as recommended by the City Engineer. Councilman Dunagan seconded the motion and all voted "aye". Councilman Blair returned to his chair. D.7 CONSIDER AUTHORIZING THE EXECUTION OF CHANGE ORDER #4 ON THE SENLAC DRIVE PAVING AND BRIDGE PROJECT AND TAKE APPROPRIATE ACTION. The construction of Senlac Drive from Valley View Lane to Diplomat Drive consists of a four-lane roadway divided by a median from Diplomat Drive to just south of the bridge crossing Cooks Creek. From the bridge to Valley View Lane, the four travel lanes are divided by a continuous bi-directional left-turn lane. The plans for this project prepared by the engineering firm of Albert Halff & Associates did not include provisions for lane markings. The Engineering Department has prepared plans for the lane mark- ings required and has secured a proposal from Ashlar Contracting, the general contractor on this project, to place the lane markings as a change order to the current construction contract. The mark- ings can be placed for a total cost of $5,620.50 and may be accomplished within 5 days. Funding for this work is available from $80,271.00 of unencumbered funds for the subject project. The City Engineer recommends the execution of Change Order #4 on the subject project to facilitate the placement of the required lane markings. Vol. 52, Page 34 Councilman Weidinger moved to authorize the execution of Change Order No. 4 on the Senlac Drive paving and bridge project as recommended by the City Engineer. Councilman Dunagan seconded the motion and all voted "aye". D.8 Consent Agenda D.9 CONSIDER COUNCIL TRAVEL REQUESTS AND TAKE THE APPROPRIATE ACTION. 1. LEGISLATIVE ISSUES IN AUSTIN. Mayor Dodd explained that this item is placed on the agenda for the Council's discussion and consideration. There were no travel requests presented by the Council. D.12 CONSIDER RESOLUTION NO. 87-020 OPPOSING SENATE BILL NO. 336. Mayor Dodd read Resolution No. 87-020 opposing Senate Bill 336 regarding impact fees. Councilman Dunagan moved to adopt Resolution No. 87-020 opposing Senate Bill 336. Councilman Weidinger seconded the motion and all voted "aye". D.11 DISCUSS AND CONSIDER APPOINTMENTS TO THE TRANSPORTATION MANAGEMENT ASSOCIATION (TMA) AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that this item has been placed on the agenda at the request of Councilman Blair. The current members appointed to represent Farmers Branch are: 1. Houston E. Holmes-Cullum Companies, Inc. 2. Bill Hutchinson-Trans Texas Investment Properties 3. Mike DeGraizer-Centre Development Company, Inc. Councilman Blair stated that the TMA is in a critical period of formulation at this time and Mr. Houston Holmes of Cullum Companies, Inc., and Mr. Bill Hutchinson of Trans Texas Investment Properties have been extremely busy with their jobs to attend the TMA meetings. There was discussion of possibly adding representatives from Farmers Branch to the TMA. Councilman Blair suggested appointing Mr. Tom Clark and also Mr. Doug Moreland of Mobil in addition to the present members. Then, if Mr. Hutchinson and Mr. Holmes wish to step down then they can do so. This way the City would have representation right now in the formulative stages of the Transportation Management Association. Vol. 52, Page 35 Mayor Dodd stated the City has just so many position we can fill on the board of TMA. He feels Mr. Hutchinson and Mr. Holmes can have the opportunity to step down and if they do step down then those two positions can be filled by Mr. Clark and Mr. Moreland. Councilman Blair moved to appoint Tom Clark and Doug Moreland as alternates to possibly replace Bill Hutchinson and Houston Holmes as board members on TMA representing the City of Farmers Branch. Councilman Weidinger seconded the motion and all voted "aye". D.10 CITIZEN PARTICIPATION. Marty Giehrl, 3404 Bevann, came forward to express that he feels there has been a lack of opportunity for citizen participation in the design of the new City Hall. Mayor Dodd stated that two architects from the community were asked to be a part of the committee to chose the architect to do the new City Hall. Also, Mr. Mike Tucker from Cadillac Fairview was brought in for the meetings on the project for input on cost control, and design control for efficiency. 1 MAYOR DODD ANNOUNCES THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - Article 6252-17, Sec. 2(g) 1. DISCUSS LIBRARY BOARD APPOINTMENTS. A discussion was held. b. DISCUSS LAND ACQUISITION - Article 6252-17, Sec. 2(f) 1. CONSIDER AND DISCUSS CONTRACT WITH SHELL OIL COMPANY FOR NECESSARY RIGHT-OF-WAY FOR WEBB CHAPEL ROAD RIGHT TURN LANE. A discussion was held. C. DISCUSS PENDING AND 6252-17 Sec. 2(e) 1. DISCUSS CONTRACT I~ A discussion was held. CONTEMPLATED LITIGATION - Article RELATING TO SENLAC BRIDGE. Vol. 52, Page 36 E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilman Weidinger, a second by Councilman Phelps, all voting "aye", reappointed Cheryl Howerton, Gladys Hartman, Gloria Aguilar and Bruce DeGrasse to serve on the Library Board for another two years. E.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. No action was necessary on this item. E.4 CONSIDER NECESSARY ACTION IN PENDING AND CONTEMPLATED LITIGATION DISCUSSED IN THE EXECUTIVE SESSION. No action was necessary on this item. F.1 ADJOURNMENT. A motion by Councilman Dunagan, a second by Councilman Phelps, all voting "aye", adjourned the City Council meeting of May 4, 1987 at 10:18 P.M. D r John Dodd t City Secretary C Vol. 52, Page 37