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1987-10-19 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 10/19/87 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers John D. Dodd Bob Phelps John Dunagan Calla Davis Dave Blair Herb Weidinger The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager Steve Carpenter Assistant City Manager Gene Carlton City Attorney John Boyle City Secretary Ruth Ann Parish Director of Community Services Tom Scales Director of Public Works Earl Deland Traffic Engineer Larry Cervenka City Engineer Jerome V. Murawski Director of Parks & Recreation John Burke Mayor Dodd called the City Council Meeting of 10/19/87 to order at 7:32 p.m. The meeting was televised. A.1 INVOCATION Councilman Weidinger gave the invocation and led in the Pledge of Allegiance. A.2 CONSIDER ACCEPTANCE OF DONATION FOR REFRESHMENTS AND SUPPLIES AT SENIOR ADULT ACTIVITY CENTER. Mayor Dodd explained that First City Bank of Farmers Branch would like to donate $125.00 for refreshments and supplies to be used at the Senior Adult Activity Center. The Octoberfest, Vol. 53, Page 82. Halloween Bash, and Harvest Moon events are the major events where this money will be applied. John Burke presented the check to the Mayor on behalf of First City Bank. The Parks & Recreation Department recommends the City Council accept the donation of $125.00 for use in the Senior Adult Activity Center. Councilman Weidinger moved to accept the donation of $125.00 from the First City Bank of Farmers Branch to be used for activities at the Senior Adult Activity Center with the appropriate letter of appreciation to be sent. Councilman Phelps seconded the motion and all voted "aye". A.3 PRESENTATION OF SERVICE AWARDS A. 3a Mayor Dodd presented Morris Galloway of the Fire Department with a 20-year employee service award. A. 3b Mayor Dodd presented Lynn W. Bennie of the Engineering Department with a 15-year employee service award. A.4 PRESENTATION OF BOARD APPLICATIONS. Mayor Dodd explained that this item gives applicants an opportunity to present board applications to the City Council. No one came forward to present a board application to the City Council. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. ITEMS B.1 THROUGH B.3. Mayor Dodd explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is being established in order to speed up discussion for those items that need more time for discussion. Mayor Pro Tem Phelps moved to accept the Consent Agenda Items. Councilman Blair seconded the motion and all voted "aye". Vol. 53, Page 83. B.1 APPROVED MINUTES OF REGULAR MEETING OF OCTOBER 12, 1987. B.2 APPROVED AUTHORIZING THE CITY ADMINISTRATION TO ADVERTISE FOR BIDS FOR CHEMICALS AND FERTILIZERS FOR THE PARKS DIVISION. B.3 APPROVED AUTHORIZING THE CITY TO ADVERTISE FOR BIDS FOR IRRIGATION SUPPLIES FOR THE PARK MAINTENANCE DIVISION. C.1 CITY MANAGER REPORTS. City Manager Richard L. Escalante stated that if there is no objection he is going to be working with the executive search firm of Jensen-Oldani to develop the advertisement specifications and to begin the executive search process for the Economic Development Director. The contract will be presented at the next meeting for consideration. C.2 PUBLIC HEARING: CONSIDER REQUEST OF A. J. ROSENBERG FOR A SPECIFIC USE PERMIT FOR THE SALE OF GUN ACCESSORIES AND JEWELRY AND THE GRINDING, SANDING AND DRILLING OF GUN GRIPS, JEWELRY AND OTHER ITEMS ON PROPERTY LOCATED AT 2553 VALLEY VIEW LANE IN PLANNED DEVELOPMENT 34 AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that the applicant is requesting this Specific Use Permit to occupy part of the existing building on the north side of Valley View Lane at 2553 Valley View. The sale of guns would not be allowed. Mayor Dodd explained that the Planning and Zoning Commission, recommended by a 3 to 3 vote, this request not be approved. Mayor Dodd opened the Public Hearing. Mr. A. J. Rosenberg came forward to explain what his business operations would be at the 2553 Valley View Lane location to the City Council and to request approval of a Specific Use Permit. Mr. Dave Williams, Sr., 2410 Valwood Parkway, came forward and expressed his objection to the Specific Use Permit being approved. He commented that no manufacturing is allowed in Farmers Branch and Mr. Rosenberg is planning to put a manufacturing plant in this location. Mr. Williams also stated that Mr. Rosenberg has not proposed a security system for his store and Mr. Williams feels security devices should be planned. Vol. 53, Page 84. Mr. Dave Williams, Jr., 2410 Valwood Parkway, came forward and expressed his objection to the Specific Use Permit. He also expressed that Planned Development 34 does not allow the manufacturing of any items. He felt Mr. Rosenberg's plant would be set up to manufacture grips. Mr. George Wills, 2717 Moonriver, came forward and stated he operates the Mavericks Trading Post next door to where Mr. Rosenberg's business would be. Mr. Wills stated there is not a lot of manufacturing that would be done but only a little custom work on handle grips that come in. Seeing there was no one else to speak on this item, Councilman Weidinger moved to close the Public Hearing. Councilwoman Davis seconded the motion and all voted "aye". Tom Scales, Director of Community Services, came forward to answer questions on the Specific Use Permit from the City Council. Mayor Dodd asked Tom Scales if he felt this would be a manufacturing type operation and not suitable for this zone or if he felt this would be more of an arts type business. Tom Scales stated the original Certificate of Occupancy was for retail and office space use. Mr. Scales stated Mr. Rosenberg's application for the Specific Use Permit listed a number of other retail items along with a process whereby he would be making hand grips. Mr. Scales feels this operation would be manufacturing and would not be allowed in this PD 34 zone. He stated this is a retail zone. There are other areas in this city where this use would be allowed. Councilman Weidinger asked Mr. Rosenberg if they would be manufacturing or customizing. Mr. Rosenberg stated in this location they would be customizing. In his three other locations, they would be manufacturing 99% of the articles. In this location the other 1% would be more of artwork customizing. Councilman Weidinger asked Mr. Rosenberg about the location down the street where his son tried to put in a gun shop last year. Mr. Rosenberg stated that the building is owned by his mother-in-law, and his son did try to put in a gun shop in that location last year. Councilwoman Davis asked Mr. Rosenberg what at his shop would be for wholesaling. Mr. Rosenberg stated anything in the shop would be for wholesaling. Mr. Rosenberg stated that as a Vol. 53, Page 85. distributor they can sell items out to other gunshops or to individuals. Councilman Dunagan stated he did not have a problem with Mr. Rosenberg selling his grips and accessories. He stated that looking at the layout, it would be hard not to say this would not be manufacturing. Councilman Dunagan stated he would vote against this Specific Use Permit. Councilman Phelps asked if he does any other work on the guns. Mr. Rosenberg stated none whatsoever. Also, when Councilman Phelps asked Mr. Rosenberg how many guns he would have in the shop at one time, Mr. Rosenberg stated not more than two or three, or if they were real busy maybe five. Tom Scales came forward and Mayor Dodd asked him about wholesaling in this area. Mr. Scales gave definitions of storage and warehousing. Mr. Scales stated that in this case it would be more of storage than wholesaling out. Mr. Scales explained that the reason for the Specific Use Permit is to determine if the applicant is applying for a use of property compatible with other uses in that zoning area. Councilwoman Davis does not consider this as manufacturing but customizing. Councilman to limit put in the City Attor tie those monitoring ordinance. Blair asked City Attorney John Boyle if they were the amount of customizing if that would have to be Specific Use Permit. aey John Boyle stated the Council has the ability to limits down in the site plan and it would take to enforce much like the alcoholic beverage John Boyle stated the monitoring would have to be by way of inspection. Councilwoman Davis asked the City Manager if he saw any problem with monitoring this if specifics were given as to the size of the room, etc. City Manager Richard Escalante stated that if you are dealing with the size of the room it would certainly be easier to enforce than going by gross receipts or the number of grips per year. Councilman Phelps asked Mr. Rosenberg about the diagram of the shop area showing 198 square feet and retail area showing 212 square feet with the rest shown as shelving. Councilman Phelps asked Mr. Rosenberg what the shelving is used for. Mr. Vol. 53, Page 86. Rosenberg stated the shelving is to store excess merchandise that is on display. Tom Scales, Director of Community Services, outlined the conditions the Planning & Zoning Commission would place on the Specific Use Permit. (1) An interior layout should be provided to the City Council which shows the area devoted to retail as compared to the area devoted to equipment and the location of the safe and location of the equipment. (2) The sign on the premises should be modified to read Ajax Shooters Supply to be compatible with the Certificate of Occupancy. (3) The Specific Use Permit would specifically state that the sale of fire arms or ammunition on the premises is prohibited. Tom Scales suggested the Council consider the following other conditions: (4) In addition to the site plan the ordinance should specifically state the limit of the area for customized grips to a size shown on the layout plan. (5) That the Council limit the number of the types of equipment shown on the layout plan with the sale of firearms being prohibited. (6) That a security system be installed. Councilman Dunagan stated that having shooter's supply as a part of the name but not having ammunition to sell will only confuse people. Mr. Rosenberg asked the City Council about the need from time to time to add a new piece of machinery to keep up with technology. Mayor Dodd said if he was only replacing a piece of machinery with an outdated one that would be acceptable, but to add machinery to the shop area without actually replacing another piece then that request to add a machine would have to be brought before the City Council for approval. City Manager Richard Escalante stated this could end up being quite an enforcing problem. Councilman Phelps asked Mr. Rosenberg how many pieces of rough Vol. 53, Page 87. stag are in stock and Mr. Rosenberg said two to three hundred because it has to be ordered in bulk. Councilwoman Davis asked how many pieces of stag he grinds down into a grip a year and Mr. Rosenberg said two to three hundred. Councilman Blair stated it now sounds like manufacturing to him. Councilman Weidinger asked what other material other than stag is kept in stock, and Mr. Rosenberg said a tusk of ivory, about 25 pounds which will make about 20 pairs of grips. Mayor Dodd asked Mr. Rosenberg to get with the staff to work out steps to filling the conditions that would be placed on the Specific Use Permit if approved. City Attorney John Boyle stated that if the City Council decides the use of the site is compatible with the other businesses in the zone, then the Council has the ability within the Specific Use Permit to incorporate whatever specific criteria the Council would want to make to distinguish a manufacturer from a retailer that has some accessory use similar to manufacturer. Councilman Blair moved to instruct the City Attorney along with the City Manager to set down with Mr. Rosenberg and define customizing with its limits and to draw up an ordinance to spell out a Specific Use Permit for the sale of gun accessories located at 2553 Valley View Lane in Planned Development 34 and that the City inspect the property at random at least once a quarter, and that the provisions suggested by the the Staff along with the provisions suggested by the Planning & Zoning Commission, excluding the provision modifying the sign on the premises to read Ajax Shooters Supply, be made a part of the SUP. Councilwoman Davis seconded the motion with Councilman Blair, Councilman Weidinger and Councilwoman Davis voting "aye". Councilman Dunagan and Councilman Phelps voted "nay" and the vote passed 3 to 2. Councilman Phelps stated he has nothing against gun shops or gun accessory shops but feels this operation would be manufacturing. C.3 CONSIDER RESOLUTION NO. 87-039 SUPPORTING PASSAGE OF CONSTITUTIONAL AMENDMENT NO. 5 TO ALLOW THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION TO CONSTRUCT JOINT PROJECTS WITH THE TEXAS TURNPIKE Vol. 53, Page 88. AUTHORITY AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that the Texas Legislature is proposing Constitutional Amendment No. 5 to allow the State Department of Highways and Public Transportation to construct joint projects with the Texas Turnpike Authority. If approved, the State Department and the Turnpike Authority can cooperate to build and operate toll roads and bridges; as well as receive appropriated Federal money for joint turnpike projects. The Constitutional Amendment will be submitted to the voters on November 3, 1987. Councilwoman Davis moved to approve Resolution No. 87-039 supporting the passage of Constitutional Amendment No. 5 to allow the State Department of Highways and Public Transportation to construct joint projects with the Texas Turnpike Authority. Councilman Weidinger seconded the motion and all voted "aye". C.4 CONSIDER RESOLUTION NO. 87-040 SUPPORTING PASSAGE OF CONSTITUTIONAL AMENDMENT NO. 19 TO PROVIDE BONDS FOR THE SUPERCONDUCTING SUPER COLLIDER AND TAKE THE APPRO- PRIATE ACTION. Mayor Dodd explained that the Superconducting Super Collider is a 53-mile underground loop of 10,000 super-cooled magnets capable of accelerating beams of protons to nearly the speed of light. The SSC will help scientists understand the nature of matter and energy and keep the U.S. the world's leader in basic science into the next century. Mayor Dodd further explained that the approval of Constitutional Amendment No. 19 will be an incentive to the U.S. Energy Department Selection Committee to position the site for the SSC in Texas. It will be a very important economic boost to Texas economy. Texas will benefit with more jobs, advanced research, and for every $1 spent by Texas, the Federal Government will put in $12. Councilman Weidinger moved to approve Resolution No. 87-040 supporting passage of Constitutional Amendment No. 19 to provide bonds for the Superconducting Super Collider. Councilman Phelps seconded the motion and all voted "aye". C.5 CONSIDER PETITION OF THE TEXAS WATER COMMISSION STAFF FOR TEXAS WATER COMMISSION ORDER REQUIRING CERTAIN ACTION OF ZOECON AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that the Staff of the Texas Water Commission has prepared a report and a petition for a Texas Vol. 53, Page 89. Water Commission Order requiring certain actions of Zoecon. The Texas Water Commission will consider this report and petition in their regular meeting on November 3, 1987, in Austin, Texas. One aspect of the petition calls for an order for Zoecon to gather more information on groundwater located inside the Historical Park south of Farmers Branch Creek. This information will be obtained from one temporary monitoring well and from fourteen soil gas collection tubes. The Community Services Department recommends that the City endorse the elements of this petition and that the City write a letter to the Commissioners encouraging them to adopt the order. Councilman Weidinger moved to accept the petition of the Texas Water Commission staff for Texas Water Commission order requiring certain action of Zoecon. City Manager Richard Escalante stated the City Attorney added two additions to the motion at the Study Session. John Boyle, City Attorney, gave these two additions to the motion: (1) All information discarded from the testing be turned over to the City of--.,.-yammers Branch as quickly as possibly to give the City a chance to analyze that material. (2) The City reserves the right to recommend additional tests and possibly additional procedures such as monitoring based upon that analysis. Councilman Weidinger added the two conditions outlined by the City Attorney to his motion. Councilman Phelps seconded the motion and all voted "aye". C.6 CONSIDER REQUEST OF KEGL RADIO AND DICK'S AUTO PARTS FOR USE OF LOUD SPEAKERS FOR PROMOTION AND TAKE APPROPRIATE ACTION. Representatives from Dick's Auto Parts have requested that this item be withdrawn from the agenda. D.1 CONSIDER PARKS AND RECREATION BOARD'S REVIEW OF REVISED ATHLETIC POLICY. Mayor Dodd explained that the Council had asked the Parks & Recreation Board to review the athletic policy adopted in July 1987. The Board considered the working draft of a policy revision as prepared by the staff in conjunction with the Sports Council. Vol. 53, Page 90. After much discussion the Board felt they really needed to study resident and non-resident use of our athletic facilities in much more detail. The Board desires to review a complete new seasons worth of league roster data. Mayor Dodd further explained that the Parks & Recreation Board recommends that the 1976 Athletic Facility Use Policy be used for 1 year while further study is being done by monitoring rosters and establish a roster with name, address, phone number, employment or school, age bracket of team, coach's name, and phone number. This information must be turned in fourteen days after the leagues first game. Teams or associations that fail to comply with the policies shall forfeit the use of the athletic facilities until they are in compliance. Councilman Blair so moved as the Parks and Recreation Board requested. Councilwoman Dunagan seconded the motion and discussion followed. John Burke, Director of Parks and Recreation, came forward to describe the differences between the old policy and the policy the Sports Council has recommended. He stated the Athletic League would save money this year by adopting the Parks and Recreation Board's recommendation. Mayor Dodd stated that there would be a recommendation from the Sports Council to the City Council. There would also be a recommendation from the Sports Council to the Parks and Recreation Board who would endorse the Sports Council's recommendation or come up with their own recommendation to be presented to the City Council. The staff would come up with a recommendation agreeing to the Sports Council's recommendation or the recommendation from the Parks and Recreation Board's or come up with an independently different recommendation to the City Council. The Mayor stated, the way he understands it, any of these groups could make a recommendation to the City Council. John Burke stated the Sports Council recommended a $10.00 user fee per team for adults. The Parks and Recreation Board felt the user fee should be studied more thoroughly. John Burke stated that the Sports Council recommends to the Parks and Recreation Department adequate scheduling of the park facilities. Councilwoman Davis stated there seems to be a problem with who is the boss. She feels if the Parks & Recreation Board makes Vol. 53, Page 91. a recommendation, that is the recommendation the City Council should go by. Mayor Dodd stated the boss is the City Council who takes each recommendation and makes a decision. After much discussion all voted "aye". Mayor Dodd stated the Sports Council asked for increased enforcement of the liquor laws on the baseball fields as it is becoming a problem. D.2 CONSIDER REQUEST TO PURCHASE TELEPHONE ACCESS EQUIP- MENT FOR THE ATHLETIC FIELD USE AND TAKE THE APPRO- PRIATE ACTION. Mayor Dodd explained that he had placed this item on the agenda at the request of the Sports Council. John Burke, Director explain the Sports would like to have Center to handle scheduling of games etc. The phone line of Parks and Recreation, came forward to Council's request. The Sports Council a second phone line into the Recreation calls regarding field conditions and for the baseball fields, soccer fields, would contain a taped message. Mr. Burke stated the first year's charge along with the installation fee would be $687.00. Each year thereafter would be $450.00. Councilman Blair asked if this item should go before the Parks and Recreation Board before the City Council acts upon it. Mayor Dodd stated the Council has the recommendation from the City Staff. Councilwoman Davis stated the City should use some of the user fees received from the outside ball clubs to offset some of the expense. Councilwoman Davis moved to send this request before the Parks and Recreation Board for review and to have Mr. Burke contact the different sports associations to see if they would be interested in donating to this cause. Councilman Dunagan seconded the motion and all voted "aye". D.3 CONSIDER ORDINANCE # 1735 AMENDING WATER RATE CHARGES AND TAKE THE APPROPRIATE ACTION. Vol. 53, Page 92. Mayor Dodd explained that the City has not had a water rate increase since October of 1984. However, the City has had to increase the amount it pays for water. This proposed rate increase will pass that increased cost on to the consumer. The rate increase is also necessary to help the Utility Department operate on a pay-as-you-go basis. The City Manager recommends Ordinance # 1735 be approved. The City Manager stated that during his absence, Steve Carpenter was assigned to work on the Water & Sewer rates situation and is prepared to report to the City Council. Steve Carpenter, Assistant City Manager, stated that in the first budget presented to the City Council prepared by Kelly Walz, a range of 6.8% to just over 20% would be the increase depending on the amount of water usage a resident or business had. The new water rate increase presented in the approved budget for 1987-88 is 6.5% to 8.6% depending on the water usage. There is no increase in the charge for water from the City of Dallas. Next year's budget, 1988-89, will show a 19% increase in the charge of water from the City of Dallas. Councilman Weidinger moved to approve the below captioned Ordinance No. 1735 amending water rate charges. Councilwoman Davis seconded the motion and all voted 'lave". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING SECTION 1 OF ORDINANCE NO. 1521, SETTING FORTH THE MONTHLY RATES OR CHARGES FOR SERVICE BY THE WATER WORKS SYSTEMS OF THE CITY FOR VARIOUS TYPES OF RESIDENTIAL DWELLINGS, BUSINESSES OR COMMERCIAL ESTABLISHMENTS, OR COMBINATION THEREOF WHEN SUCH COMBINED UNITS ARE TO BE CHARGED SEPARATELY FOR SERVICE; AND PROVIDING THAT ALL PORTIONS OF OTHER ORDINANCES NOT IN CONFLICT WITH THIS ORDINANCE SHALL REMAIN IN FULL FORCE AND EFFECT; AND DECLARING AN EMERGENCY." D.4 CONSIDER ORDINANCE # 1736 AMENDING SANITARY SEWER RATE CHARGES AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that the City has not had an increase in the sewer rate since September of 1979. The proposed 5% rate increase will pass the increased cost the City has incurred on to the consumer. The rate increase is also necessary to help the Utility Department operate on a pay-as-you-go basis. The City Manager recommends Ordinance # 1736 be approved. Vol. 53, Page 93. Councilman Weidinger moved to adopt the below captioned Ordinance No. 1736 amending sanitary sewer rate charges. Councilman Davis seconded the motion and all voted "aye". "AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING SECTION 1 OF ORDINANCE NO. 1267 SETTING FORTH THE MONTHLY RATES OR CHARGES FOR SERVICES FURNISHED BY THE SANITARY SEWER SYSTEM: PROVIDING THAT ALL PORTIONS OF OTHER ORDINANCES NOT IN CONFLICT WITH THIS ORDINANCE SHALL REMAIN IN FULL FORCE AND EFFECT; AND DECLARING AN EMERGENCY." D.5 CONSIDER AUTHORIZING CITY MANAGER TO EXECUTE A CONTRACT FOR RESTORATION OF THE OLD CHURCH AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that the Historical Park Consultant, JPJ Architects, has recommended that James Crawford be contracted to complete restoration work on the Old Church. Mayor Dodd further explained that the Construction Manager contract is not to exceed $162,002.50 for the restoration. In Phase IV, $125,000 was allocated for the project. Funding is also available from Phase I $11,855.99, Phase III $13,365, Phase IV $8,300, for a total of $33,520.99. We are recommending that $4,000 come from Phase V for a total of $37,520.99. Total funds allocated $162,520.99. The work should be completed in six months. The Parks & Recreation Department and the Historical Preservation & Restoration Board recommends that the City Manager be authorized to execute a Construction Manager's Contract with James Crawford for the restoration of the Old Church for the cost of $162,002.50, and that remaining funds totalling $37,520.99 from Phases I, III, and IV contingency fund, and $4,000 from Phase V be all ocated for this project. Councilwoman Davis moved to authorize the City Manager to execute a contract for restoration of the old church. Councilman Weidinger seconded the motion and all voted "aye". D.6 CONSIDER APPROVAL OF THE FILL PERMIT AND AUTHORIZATION OF ADVERTISEMENT FOR BIDS FOR CONSTRUCTION OF THE RAWHIDE CREEK EROSION CONTROL PROJECT (D-32) AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that Erosion control on Rawhide Creek is Bond Project D-32. Proposed improvements include gabion treatments along both sides of Rawhide Creek from Josey Lane to the first dam located west of Webb Chapel. Gabion structures shall be installed so that they match upstream and Vol. 53, Page 94. downstream of the existing channel. The Engineering Department has received necessary approvals from the Corp of Engineers and F.E.M.A. The treatment will reduce and control erosion along the stream banks. Total Allocated Fund $803,000 Engineering Fee $128,000 Estimated Construction Cost $675,000 The City Engineer recommends approval of the fill permit and advertisement for bids for the Rawhide Creek Erosion Control Project. Councilwoman Davis moved to approve the fill permit and authorize advertisement for bids for construction of the Rawhide Creek Erosion Control Project as recommended by the City Engineer. Councilman Weidinger seconded the motion and all voted "aye". D.7 CONSIDER ALLOCATION OF FUNDS FOR DEDICATION OF THE HISTORICAL PARK HERITAGE OAK AND COMMUNITY BEAUTIFICATION AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that the Council is being asked by the Mayor to allocate funds for dedication ceremonies of the Heritage Oak Tree in the Historical Park and the landscape/beautification projects which have been completed in the last few years. Mayor Dodd further explained that a commemoration plaque will be placed in the Historical Park, and another possibly placed in front of City Hall. Total cost, including acquisition of plaques, installation, and cost of dedication programs is estimated at $2,100.00. Councilwoman Davis stated that this item seems to be dealing with two plaques, one dedicating the Heritage Oak and another one dealing with the community beautification. John Burke, Director of Parks and Recreation, came forward stating there are two separate plaques and two separate projects. Each plaque is estimated at $1,050.00 each. John Burke stated that the community beautification plaque would be presented during the Clean up campaign week. Mayor Dodd stated that the Heritage Oak Dedication Ceremony would be December 6, 1987 at the Historical Park. Councilwoman Davis suggested sending the Council at Bassetlaw an invitation to the dedication of the Heritage Oak. Vol. 53, Page 95. Councilwoman Davis moved to have the dedication of the Heritage Oak in the Historical Park on December 6, 1987 with the appropriate invitation being sent to Bassetlaw and the $1,050.00 for the dedication ceremony coming from hotel/motel tax funds. Councilman Phelps seconded the motion and all voted "aye". Councilman Phelps suggested putting a sign up in the Historical Park stating that Bassetlaw is our Sister City. Councilwoman Davis stated the plaque dedicating the Heritage Oak would be a good place to mention that Bassetlaw is the Sister City of Farmers Branch. D.8 CONSIDER ADOPTING RESOLUTION NO. 87-038 AWARDING THE CONTRACTS FOR THE EXTERIOR TREATMENT FOR THE SENIOR ADULT ACTIVITY CENTER AND TAKE APPROPRIATE ACTION. Mayor Dodd explained that the existing fiber board panels on the Senior Adult Activity Center are to be replaced. City Staff has received bids for the panel removal for $5,095.00 and for the Powerwall installation for $9,270.00. The total cost for this exterior treatment is $14,365.00. Mayor Dodd further explained that the Senior Adult Activity Center is a non-bond project with no remaining funds. Approximately $42,000 is unencumbered in the Valley View Median Beautification Project, also a non-bond project. A transfer of $16,000 from the Valley View Median Enhancement Project to the Senior Adult Activity Center will fund the exterior treatment work and provide for any foreseen contingencies that may arise during the work. The City Engineer recommends adoption of Resolution No. 87-037 to award the contracts for the exterior treatment for the Senior Adult Activity Center and to approve the transfer of $16,000.00 from the Valley View Median Enhancement Project to the Senior Adult Activity Center. Councilman Blair moved to adopt Resolution No. 87-038 awarding the contracts for the exterior treatment for the Senior Adult Activity Center in the amount of $14,365.00 with a transfer of $16,000.00 from the Valley View Median Enhancement Project to the Senior Adult Activity Center fund for exterior treatment work and provide for any unforeseen contingencies that may arise during the work as per the recommendation of the City Engineer. Councilman Phelps seconded the motion and all voted "aye". L__J Vol. 53, Page 96. D.9 CONSIDER REQUEST FOR CONTRIBUTION TO THE MISS METROCREST SCHOLARSHIP FUND AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that this item has been placed on the agenda at his request through a request of Dr. Milt Lowery. Councilman Phelps moved to contribute $250.00 to come from contingencies to the Miss Metrocrest Scholarship Fund. Councilman Dunagan seconded the motion and all voted "aye". D.10 CONSIDER COUNCIL TRAVEL REQUESTS AND TAKE THE APPROPRIATE ACTION. Mayor Dodd explained that this item is placed on the agenda for Council discussion and consideration. The City Manager requested that the Mayor and City Council have funds made available to attend the final Public Hearing of the Water Commission in Austin on November 3, 1987. D.11 CITIZEN PARTICIPATION. No one wished to speak. THE COUNCIL RECONVENED INTO GENERAL SESSION F.1 ADJOURNMENT. A motion by Councilman Phelps, a second by Councilman Weidinger adjourned the City Council meeting of October 19, 1987 at 9:45 P.M. Mayor Pro Tem BoPhelps City Secretary Vol. 53, Page 97.