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1988-05-16 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING 05/16/88 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Dave Blair Mayor Pro Tem Calla Davis Councilmembers Nancy Hardie Jeff Binford Bill Moses Herb Weidinger The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager Steve Carpenter Assistant City Manager Gene Carlton City Attorney Bob David City Secretary Ruth Ann Parish Director of Community Services Tom Scales City Engineer Jerry Murawski Director of Parks & Recreation John Burke Director of Public Works Earl Deland Traffic Engineer Larry Cervenka Mayor Blair called the City Council Meeting of 05/16/88 to order at 7:29 p.m. The meeting was televised. A.1 INVOCATION Councilman Moses gave the invocation and led the pledge of allegiance to the flag. A.2 CONSIDER ACCEPTANCE OF DONATIONS TO THE HISTORICAL PARK. Mayor Blair asked John Burke, Parks & Recreation Director to come forward to recognize the citizens who donated the following artifacts: David Blair: Antique railroad handcart. Vol. 55, Page 48 Dan Dennis: Complete set of ELM FORK ECHOES. Bob Warns: Ironing machine. Inez Good: 2 Commemorative church plates, Webb Chapel Methodist Church. A. C. Wagner: 1838 hand written business receipt. Elizabeth Clark: Early 20th century railroad map. The Historical Preservation & Restoration Board recommends the acceptance of these artifacts at their meeting on April 19. The City Staff also recommends the acceptance of these donations. A motion by Councilman Weidinger, a second by Councilman Binford, all voting "aye", accepted the donation of artifacts as recommended by the Historical Preservation & Restoration Board and the City Staff. A.3a PRESENTATION OF SERVICE AWARDS WILLIAM TAYLOR OF THE POLICE DEPARTMENT - 20 YEAR AWARD Mayor Blair presented a 20 year employee service award to William Taylor of the Police Department. A.4 PRESENTATION OF BOARD APPLICATIONS. Mayor Blair asked if there was anyone that wished to present an advisory board application. No one presented an application. A.5 CONSIDER THE FOLLOWING AS CONSENT ITEM AND TAKE THE APPROPRIATE ACTION. ITEM B.1 Mayor Blair presented the following information. Under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is being established in order to speed up discussion for those items that need more time for discussion. Councilman Blair recognized Councilwoman Davis. Councilwoman Davis made a motion to add agenda Item No. C.2 to the Consent Items. Councilwoman Hardie seconded the motion and all voted "aye". A motion by Councilman Binford, a second by Councilwoman Hardie, all voting "aye", approved the following consent Items B.1 and C.2. B.1 AUTHORIZED THE ADVERTISEMENT FOR BIDS FOR THE ORAN GOOD PARK PARKING LOT LIGHTING. Vol. 55, Page 49 C.2 ADOPTED RESOLUTION NO. 88-077 THAT: (A) ACCEPTS A PETITION FROM THE ROLLING KNOLL HOMEOWNERS; (B) ELIMINATES PROPOSED PROPOSED PLANS FOR SIDEWALKS ALONG ROLLING KNOLL DRIVE STREET RECONSTRUCTION; AND, (C) GRANTS PERMISSION TO NEGOTIATE THE CHANGE ORDER. C.1 CITY MANAGER REPORTS. City Manager Richard Escalante presented an informative report of the various activities and happenings in the departments of the city. C.2 CONSENT ITEM C.3 CONSIDER ADOPTING RESOLUTION NO. 88-076 AWARDING ROLLING KNOLL DRIVE AND MARK TWAIN DRIVE STREET RECONSTRUCTION TO J-N CONSTRUCTION CO. IN THE AMOUNT OF $236,046.65 AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Rolling Knoll Drive and Mark Twain Drive Street Reconstruction are part of Bond Project ST-2. There is $443,175.00 budgeted for the improvements. This Contract includes removing the existing concrete pavement, subgrade stabilization, and re-paving the streets with 8" of concrete pavement. Bids for the project were received on April 29, 1988. Eleven bids were received with the low bid from H&H Construction Co. for $222,086.34. The routine check of H&H Construction Co.'s references and experiences indicate that H&H Construction Company is not the lowest qualified bidder. Three references gave negative recommendations. Additionally, the city's own experience on Farmers Branch Park in 1986 was not something to be repeated. Consequently, the references for the second lowest bidder, J-N Construction Co., were checked. These references cited an excel- lent track record and reputation for work quality and responsive job management by J-N Construction Co. and recommended them for further projects without qualifications. The City Engineer recommends adopting Resolution No. 88-076 award- ing the Rolling Knoll Drive and Mark Twain Drive Street Recon- struction contract to J-N Construction Co. for $236,046.65. Mayor Blair recognized Mr. Dan Lanier of H&H Construction Company. Mr. Lanier stated that H&H Construction Company was the low bidder and told of previously experience working in the city. Mr. Lanier stated that he hoped the quality of his work now would be considered and not the past experience. Ir 11 Vol. 55, Page 50 Jerry Murawski, City Engineer, responded that references had been checked and found negative recommendations. Mr. Murawski told of the previous contract with H&H and the delay in completing the project and it was the recommendation of the Staff to go with J-N Construction because of the nature of the project being in residential areas. Mr. Harrison, 1504 Jackson, Carrollton, Texas, the owner of H&H Construction Company spoke in behalf of the quality of work the company is now doing. A discussion was held between the members of the City Council and Mr. Murawski relating to the nature of the project being in residential areas and of the recommendations that had been received. A motion by Councilwoman Davis, a second by Councilwoman Hardie, all voting "aye", adopted Resolution No. 88-076 that awards the Rolling Knoll Drive and Mark Twain Drive Street Reconstruction contract to J-N Construction Company for $236,046.65. C.4 CONSIDER ADOPTING RESOLUTION NO. 88-082 AWARDING STREET RESURFACING FOR DENNIS LANE, MOONRIVER LANE AND SHOREDALE LANE TO CALVERT PAVING CORPORATION IN THE AMOUNT OF $68,830.00 AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The 1987-88 Street Resurfacing Program consists of a total of nine streets split into four project groups for construction. These three streets represent the first of the four groups to be resur- faced. The remaining three project groups are composed of Josey Lane, Bee Street, Charcoal Lane, Rawhide Parkway, Olympic Drive, and Berrymeade Drive. The limits for these projects are identi- fied in the attached back-up memo. These projects will be pre- pared for bidding during the remaining summer months. This pro- gram is part of the Non-Bond Capital Improvements Program. The total budget for all four project groups is $373,500.00. Bids for the first project group were received on May 6, 1988. Five bids were received, with the low bid from Calvert Paving Corportion for $68,830.00. A routine reference check of work performed in and around the Dallas/Fort Worth area confirms that Calvert Paving Corporation is qualified for this construction project. The City Engineer recommends adopting Resolution No. 88-082 awarding the Street Resurfacing for Dennis Lane, Moonriver Lane and Shoredale Lane contract to Calvert Paving Corporation for $68,830.00. Vol. 55, Page 51 A motion by Councilman Weidinger, a second by Councilman Moses, all voting "aye", adopted Resolution No. 88-082 that awards the street resurfacing for Dennis Lane, Moonriver Lane and Shoredale Lane to Calvert Paving Corporation for $68,830.00. D.1 CONSIDER ADOPTING RESOLUTION NO. 88-081 AWARDING THE BID FOR THE ANNUAL SUPPLY OF PORTLAND CEMENT CONCRETE TO PIONEER CONCRETE OF TEXAS, INC. Mayor Blair presented the following information for consideration. The current annual contract for portland cement ready-mix concrete expired in April, 1988. Bids for a new annual contract were received on April 29, 1988. Three bids were received. The lowest bid received was from Pioneer Concrete of Texas, Inc. in the amount of $33.00 per cubic yard if picked-up by City trucks or $38.00 per cubic yard if delivered by the vendor's truck. The total estimated cost of the annual quantity of concrete based on the lowest unit price bid is $132,000.00. Funds for the purchase of this material are included in the budget in the amount of $150,000.00. The Public Works Department recommends that Resolution No. 88-081 be adopted that awards the bid for the annual supply of portland cement ready-mix concrete to Pioneer Concrete of Texas, Inc. in the amount of $132,000.00. A motion by Councilman Binford, a second by Councilman Moses, all voting "aye", adopted Resolution No. 88-081 that awards the bid for the annual supply of portland cement ready-mix concrete to Pioneer Concrete of Texas, Inc. at the unit price of $33.00 per cubic yard if picked up by the city trucks or the unit price of $38.00 per cubic yard if delivered by the vendor's trucks for an estimated annual total of $132,000.00. D.2 CONSIDER COUNCIL TRAVEL REQUESTS AND TAKE THE APPROPRIATE ACTION. Mayor Blair stated that this item is placed on the agenda to give the Council the opportunity to discuss and consider travel requests. No requests were presented from the Council. D.3 CITIZEN PARTICIPATION. Mr. Marty Giehrl, 3404 Bevann, expressed interest in the Water Rate Case, as to who represents Farmers Branch in the negotiations and what is there to negotiate. He stated that he hopes the city is not tohasty to settle. Mayor Blair responded that the citizens can be assured that the City Council will do what is best for the citizens and city in whatever decisions are made. Vol. 55, Page 52 E.1 EXECUTIVE SESSION. - NOT HELD AT THIS TIME a. DISCUSS PERSONNEL MATTERS - ARTICLE 1. DISCUSS APPOINTMENTS TO THE COMMISSION. 2. DISCUSS APPOINTMENTS TO THE 3. DISCUSS APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENTS BOARD OF APPEALS. 6252-17, SEC. 2(g) PLANNING AND ZONING LIBRARY BOARD. VACANCY ON THE AND BUILDING CODE A motion by Councilman Weidinger, a second by Councilman Hardie, all voting "aye", tabled this item until the next meeting. F.1 ADJOURNMENT. A motion by Councilman Binford, a second by Councilman Weidinger, all voting "aye", adjourned the City Council meeting of May 16, 1988 at 8:24 P.M. Mayor Dave Blair City Secretary 1 Vol. 55, Page 53