Loading...
1988-09-06 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING SEPTEMBER 6, 1988 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers Dave Blair Calla Davis Nancy Hardie Jeff Binford Bill Moses Herb Weidinger The following members of the City Administration were present: City Manager City Attorney City Secretary Public Information Officer Economic Development Director Chief of Police Fire Chief Director of Community Services City Engineer Director of Parks & Recreation Traffic Engineer Director of Building Maintenance Public Works Richard L. Escalante Bob David Ruth Ann Parish Donna Huerta Norma Nichols Roger Robbins Jack Dyer Tom Scales Jerry Murawski John Burke Larry Cervenka Wayne Webb David Reedy Mayor Blair called the City Council Meeting of September 6, 1988 to order at 7:31 p.m. The meeting was televised. A.1 INVOCATION Councilman Moses gave the invocation and led the pledge of allegiance to the flag. Mayor Blair opened the meeting by commending the Crime Watch Committee's and encouraged all citizens to seek out their block captains and become a part of this very active organization. Vol. 55, Page 151 C 1 -J A.2 CONSIDER ACCEPTANCE OF DONATION FROM FIRST CITY BANK FOR A POPCORN MACHINE FOR THE PARKS AND RECREATION DEPARTMENT. Mayor Blair presented the following information. First City Bank would like to donate $505.60 to the Farmers Branch Parks and Recreation Department for a popcorn machine. The machine will be used at the Recreation Center, Senior Adult Activity Center, and for special events. Chris Kelly, President and C.E.O., and Betty Thompson, Vice President/ Marketing, presented a check to the Mayor on behalf of First City Bank. The Parks and Recreation Department recommends that the City Council authorize acceptance of the $505.60 donation from First City Bank to be used for a popcorn machine. A motion by Mayor Pro Tem. Davis, a second by Councilman Moses, all voting "aye", accepted the $505.60 donation from the First City Bank, Farmers Branch in behalf of the Parks and Recreation Department, to be used for the purchase of a popcorn machine. A.3 RECOGNITION OF BRAVERY FOR CLAY KOONCE AND ADRIAN INGLESIAS OF FARMERS BRANCH. Mayor Dave Blair recognized Clay Koonce, 12, and Adrian Iglesias, 12, for their courgeous efforts of saving the life of their friend David Saiter. David suffered a concussion after sliding down the embankment of Farmers Branch Creek and was pulled from the water by his friends. The two young men then sought first-aid from residents nearby. David was then taken to RHD Memorial by his mother and was admitted for two days and treated for a concussion. The boys were presented plaques by Mayor Blair for their bravery and responsiveness to a crisis situation. David Saiter was also recognized. A.4 CONSIDER PROCLAIMING SEPTEMBER 12-19, 1988 AS, "JUST SAY NO" PLEDGE WEEK. Mayor Blair presented the following information. The Just Say No Foundation during September will launch a nationwide campaign to urge millions of youth to sign pledges indicating their commitment to say NO to harmful drugs. By expressing the support, children's determination can be strenghthened to remain drug-free. Vol. 55, Page 152 The "Just Say No" movement fosters drug-free lifestyles through positive peer pressure and constructive activities. In honor of this fine organization and their efforts to achieve a drug-free society for the youth, a motion by Councilman Binford, a second by Councilman Weidinger, all voting "aye", proclaimed September 12-19, 1988 at "Just Say No", pledge week in Farmers Branch. A.Sa PRESENTATION OF SERVICE AWARDS CAPT. JOE ANDERSON, FIRE DEPARTMENT - 15 YEAR AWARD VIRGIL RUSH, POLICE DEPARTMENT - 15 YEAR AWARD DAVID DOWLEN, ENGINEERING - 10 YEAR AWARD DAVID WARNOCK, POLICE DEPARTMENT - 10 YEAR AWARD A.6 PRESENTATION OF BOARD APPLICATIONS. This item gives applicants an opportunity to present board applications to the City Council. No applications were presented at this time. A.10 CONSIDER THE FOLLOWING AS CONSENT ITEM AND TAKE THE APPROPRIATE ACTION. ITEM B.1 - B.7. Mayor Blair explained that Under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is being established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tem Davis, a second by Councilman Weidinger all voting "aye", approved the deletion of item B.7 from the Consent Agenda, and the addition of C.3, D.1, and D.2. A motion by Councilwoman Hardie, a second by Councilman Binford all voting "aye", approved the following Consent Items B.1 - B.6, and C.3, D.1, and D.2. Vol. 55, Page 153 B.1 APPROVED THE MINUTES OF COUNCIL MEETING OF AUGUST 15, 1988. B.2 APPROVAL THE MINUTES OF COUNCIL MEETING OF AUGUST 23, 1988. B.3 ADOPTED RESOLUTION NO. 88-124 WHICH ACCEPTS A 5 FOOT AERIAL EASEMENT FOR STREET LIGHT INSTALLATION, DEDICATED BY ALVIN AND JANE GRAYSON OF 2730 MOONRIVER LANE. B.4 ADOPTED THE FOLLOWING CAPTIONED ORDINANCE NO. 1785 GRANTING THE ABANDONMENT OF A STORM SEWER EASEMENT IN THE WHITE SWAN ADDITION. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS ABANDONING A STORM SEWER EASEMENT IN THE WHITE SWAN ADDITION, WHICH IS NO LONGER NEEDED OR NECESSARY: PROVIDING THAT SUCH ABANDONMENT SHALL BE IN FAVOR OF THE OWNER OF THE ABUTTING PROPERTY: PROVIDING THAT SUCH ABANDONMENT SHALL BE INSOFAR AS APPLICABLE TO THE PUBLIC WITH TITLE AND INTEREST IN SUCH PUBLIC IMPROVEMENTS ONLY: AND DECLARING AN EMERGENCY. B.5 ADOPTED THE FOLLOWING CAPTIONED ORDINANCE NO. 1786 GRANTING THE ABANDONMENT OF A BEAUTIFICATION EASEMENT AND THE RELEASE OF A BEAUTIFICATION AGREEMENT IN THE VALLEY VIEW CENTRAL ADDITION. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS RELEASING AND ABANDONING A BEAUTIFICATION EASEMENT AND AGREEMENT IN THE VALLEY VIEW CENTRAL ADDITION, WHICH IS NO LONGER NEEDED OR NECESSARY: PROVIDING THAT SUCH ABANDONMENT SHALL BE IN FAVOR OF THE OWNERS OF THE ABUTTING PROPERTY: PROVIDING THAT SUCH ABANDONMENT SHALL BE INSOFAR AS APPLICABLE TO THE PUBLIC RIGHT, TITLE AND INTEREST IN SUCH PUBLIC IMPROVEMENTS ONLY: AND DECLARING AN EMERGENCY. B.6 AUTHORIZED THE CITY TO ADVERTISE FOR BIDS THE REPLACEMENT OF THE ROOF ON THE GILBERT/MCKEE STRUCTURE IN THE HISTORICAL PARK. Vol. 55, Page 154 C.3 SITE PLAN: APPROVED A REQUEST OF W. BRENT THOMPSON FOR SITE PLAN APPROVAL OF AN ENCLOSED AUTO STORAGE FACILITY AT 13300 BRANCHVIEW LANE AND LOCATED WITHIN THE PLANNED DEVELOPMENT NO. 25 ZONING DISTRICT. D.1 ADOPTED RESOLUTION NO. 88-136 REQUESTING THE RAILROAD COMMISSION OF TEXAS TO SUPPORT TRUCKING REGULATIONS FOR ECONOMIC DEVELOPMENT OF BUSINESS AND COMMERCE IN TEXAS. D.2 ADOPTED RESOLUTION NO. 88-138 SUPPORTING AMENDMENT TO THE TEXAS CONSTITUTION REQUIRING THAT FEDERAL HIGHWAY FUNDS RECEIVED BY THE STATE OF TEXAS BE EXPENDED SOLELY FOR CONSTRUCTING, MAINTAINING AND POLICING STATE ROADWAYS. C.1 CITY MANAGER REPORTS. City Manager Richard Escalante gave an informative report, featuring events in several departments. Mayor Blair announced that at the upcoming September 19, 1988 City Council Meeting, there will be a Public Hearing for the 1988/89 City Budget. The proposed budget will be presented for adoption at that time. B.7 CONSIDER ADOPTING RESOLUTION NO. 88-135 PERMITTING THE FARMERS BRANCH PRESCHOOL TO CONDUCT GAMES OF BINGO WITHIN THE FARMERS BRANCH COMMUNITY BUILDING ON OCTOBER 15, 1988. Mayor Blair recognized Mrs. Susan Ellis, 2929 Old North, Farmers Branch , representing the Farmers Branch Preschool PTA. Mrs. Ellis explained that the proposed "Bingo Games" were to be entertainment following a dinner, and that the prizes were to be minimal and under $5. Mrs. Ellis further stated that her organization had applied to the State of Texas for the proper permits. Mayor Blair inquired of City Attorney Bob stipulations were acceptable by law. Mr. organization did in fact need a permit regardless of the value of the prizes, ani games would be allowed assuming there would prizes of any amount awarded. David, if these David agreed the from the State, 3 ruled that the be no actual cash Councilman Weidinger indicated he had no problem with the games provided only nominal prizes would be awarded. Councilman Moses indicated he had no problem with the games providing the prizes were as stated, however, he was concerned that the Community Building was being used for a gaming fund raiser activity of this type. He was advised by Mayor Blair Vol. 55, Page 155 that the building had long been in use for many types of activities by many organizations. City Attorney Bob David stated that defining the prize aspects as to the prize being a nominal value can be included in the resolution. Following considerable discussion a motion by Davis, a second by Councilman Weidinger, all adopted Resolution No. 88-135 permitting the Preschool to conduct games of bingo within th, Community Building on October 15, 1988, with the prize limitation be added to Sec. 3 as City Attorney. Mayor Pro Tem voting "aye", Farmers Branch Farmers Branch the defining of outlined by the C.2 SITE PLAN: CONSIDER REQUEST FOR APPROVAL OF THE CITY HALL SITE PLAN LOCATED ON WILLIAM DODSON PARKWAY AND WITHIN THE PLANNED DEVELOPMENT NO.35 ZONING DISTRICT Mayor Blair presented the following information. The City proposes to build a 56,690 square foot facility containing offices and work space for city employees as well as Council Chambers. The site plan has been reviewed by Staff and meets all requirements of the Planned Development No. 35 zoning district. Site plan approval is required before a building permit may be issued. Approval of the site plan will not constitute owner approval. The Planning and Zoning Commission, by unanimous vote, recommends the site plan be approved with the following conditions: 1. The six inch water lines to be extended from existing (as shown on sheet MP1.01) must be up-sized to meet demand. 2. The R.O.W. boundary at the northwest corner of the property is verified. 3. Verify that the dumpster location is serviceable. 4. Adequate parking be made available for existing offices during construction of the new City Hall. 5. The limits of the existing flood plain be clearly identified. 6. The finished floor elevation of the first floor be shown. 7. Identify fire hydrants to be replaced. 8. The proposed floor area ratio be properly stated. A motion by Councilman Binford, a second by Councilwoman Hardie, all voting "aye", approved the City Hall site plan located on William Dodson Parkway, within the planned development No. 35 Zoning District as recommended by the Planning and Zoning Commission with the above 8 conditions. C.3 CONSENT ITEM D.1 CONSENT ITEM Vol. 55, Page 156 D.2 CONSENT ITEM D.3 CONSIDER AUTHORIZING THE MAYOR TO EXTEND AN INVITATION TO AREA MAYORS INVITING THEM TO A BIG-BALL SOFTBALL TOURNAMENT AND APPROPRIATE NECESSARY FUNDS. Mayor Blair presented the following information. For the last two years Farmers Branch, Carrollton, Coppell, and Addison have competed in a 16" big-ball softball tournament. Farmers Branch is the 1987 tournament champions. It is traditional that the reigning champion serve as host for the succeeding tournament. Players from each city will be made up of City Council members and management staffs. Cost of umpires, scorekeepers, softballs, trophies, and picnic items will be $600. The Parks and Recreation Department will be responsible for the details involved in running the tournament and providing the necessary labor for the picnic. The Parks and Recreation Department recommends that the City Council authorize the Mayor to extend an invitation to area Mayors inviting them to a Big Ball softball tournament and to appropriate necessary funds. A motion by Councilman Weidinger, a second by Councilman Moses, all voting "aye", authorized Mayor Blair to extend an invitation to area Mayors inviting them to participate in a Big-Ball Softball Tournament; and, authorized the appropriation of funds for this event. Mayor Blair announced that the Council had decided to deliver this invitation in person at each of the respective upcoming Council Meetings. D.4 CONSIDER APPROVING RESOLUTION 88-126 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION MANAGER'S CONTRACT WITH JAMES CRAWFORD FOR RESTORATION OF THE DODSON HOUSE. Mayor Blair presented the following information. Council has previously approved plans for restoration of the Dodson House, and granted permission to negotiate a Construction Manager's Contract with James Crawford for the restoration. Mr. Crawford has agreed to act as the City's Construction Manager for a fee of $13,036, with a construction cost of $130,367. The total fee for construction (construction plus construction Manager) is $143,403. The total budgeted for this project is $143,500. Restoration should be complete in approximately five months. The Parks and Recreation Department recommends approval of Vol. 55, Page 157 Resolution No. 88-126 authorizing the City Manager to execute a Construction Manager's Contract with James Crawford for restoration of the Dodson House. A motion by Councilman Weidinger, a second by Councilwoman Hardie, all voting "aye", approved Resolution No. 88-126 authorizing the City Manager to execute a construction manager's contract with James Crawford for restoration of the Dodson House in the amount of $143,403.00 D.5 CONSIDER ADOPTING RESOLUTION NO. 88-125 AWARDING THE BID FOR THE ANNUAL SUPPLY OF HOT ASPHALT TO APAC- TEXAS, INC. IN THE AMOUNT OF $52,425.00; AND, AWARDING THE ANNUAL SUPPLY OF COLD ASPHALT TO VULCAN MATERIALS IN THE AMOUNT OF $19,863.00. Mayor Blair presented the following information. The current annual contract for hot and cold laid asphalt will expire on September 15, 1988. Three bids were received on August 12, 1988 for a new annual contract. Vulcan Materials submitted the lowest bid for hot asphalt in the amount of $17.50 per ton for both Type "D" and "B" asphalt. However, their plant is located 65 miles from Farmers Branch and would require extensive driving time to pick up the material. The second lowest bid received was from APAC-Texas, Inc. in the amount of $19.10 per ton for Type "D" hot asphalt and $18.70 per ton for Type "B" hot asphalt. These prices are based upon city personnel picking up the material on an as needed basis. The lowest bid received for the cold laid asphalt was from Vulcan Materials in the amount of $22.07 per ton, to be delivered by the vendor when required. The total estimated cost for the annual quantity of asphalt is $52,425.00 for the hot asphalt and $19,863.00 for the cold asphalt. Funds for the purchase of these materials are included in the Public Works budget in the amount of $75,000.00 and the Utilities budget in the amount of $20,000.00. Vulcan Materials has been notified that their bid on hot asphalt was not recommended. The Public Works Department recommends that Resolution No. 88-125 be adopted that awards the bids for the annual supply of hot asphalt to APAC, Texas, Inc. in the amount of $52,425.00; and, award the bid for the annual supply of cold asphalt to Vulcan Materials in the amount of $19,863.00. A motion by Mayor Pro Tem. Davis, a second by Councilman Weidinger, all voting "aye", adopted Resolution No. 88-125 awarding the bids for the annual supply of hot asphalt to Apac-Texas, Inc., in the amount of $52,425.00; and, awarding the annual supply of cold asphalt to vulcan materials in the amount of $19,863.00 Vol. 55, Page 158 phase of work was $431,000.00. A balance of $542,700.75 will be available for the remainder of the signal work to be bid. The Traffic Engineering Department recommends that Resolution No. 88-133 be adopted awarding the bid for Modifications of Traffic Signals at Various Locations to the low bidder, Sharrock Electric, Inc., in the amount of $263,299.25. A motion by Councilman Moses, a second by Councilman Wiedinger, all voting "aye", adopted Resolution No. 88-133 awarding the bid for modifications of traffic signals at various locations to Sharrock Electric, Inc., in the amount of $263,299.25. D.8 CONSIDER ADOPTING RESOLUTION NO. 88-129 APPROVING CHANGE ORDER NO. 1, FOR INSTALLATION OF AN 8" WATERLINE RELATIVE TO A CONSTRUCTION CONTRACT WITH JESKE CONSTRUCTION COMPANY FOR LONGMEADE DRIVE BRIDGE REPLACEMENT AT RAWHIDE CREEK Mayor Blair presented the following information. On June 20, 1988 the City Council awarded a construction contract to Jeske Construction Company, in the amount of $106,402.00, for the replacement bridge on Longmeade Drive at Rawhide Creek. Change Order No. 1 for $14,696.00 is for the relocation of an existing 8" waterline that was both deteriorated and in conflict with the proposed bridge replacement. Funds were provided from the 1987-88 Capital Improvement Budget, within the Drainage Projects Budget, for Longmeade Drive Bridge in the amount of $150,000.00. The current unencumbered balance to this project is $40,675.00. The City Engineer recommends the adoption of Resolution 88-129 approving Change Order No. 1 to the construction contract with the Jeske Construction Company in the amount of 14,696.00 and a extension of 15 calendar days to the contract. A motion by Councilwoman Hardie, a second by Councilman Moses, all voting "aye", adopted Resolution No. 88-129 approving change order No. 1, for installation of an 8" waterline relative to a construction contract with Jeske Construction Company for Longmeade Drive bridge replacement at Rawhide Creek in the amount of $14,695.00 and an extension of 15 calendars days to the contract. D.9 CONSIDER ADOPTING RESOLUTION NO. 88-137 TO RENEW A ONE YEAR CONTRACT FOR JANITORIAL SERVICES FOR CITY BUILDINGS WITH BRIGHTWAY BUILDING MAINTENANCE, INC. Vol. 55, Page 160 FOR $62,460 AND TAKE THE APPROPRIATE ACTION. Mayor Blair presented the following information. The City of Farmers Branch currently uses the services of an outside contractor for janitorial service. These services are very important to the City for a clean and healthy environment. The City's current services are provided by Brightway Building Maintenance, Inc. located in Farmers Branch. Brightway's bid for fiscal year 1987-88 was $5,205 per month, renewable for a period of one year. We recommend their contract be renewed for one year at $5,205 per month to begin Saturday, October 1, 1988, and end the last day of September 1989. The Brightway contract will keep the total janitorial services cost within the $63,000 budget for 1988-89. The Building Maintenance Division recommends that Resolution No. 88-137 be adopted that renews the contract for janitorial services for City buildings with Brightway Building Maintenance, Inc. Funds will be available from General Fund account number 01-0018-8502 on October 1, 1988. A motion by Councilman Weidinger, a second by Mayor Pro Tem Davis, all voting "aye" adopted Resolution No. 88-137 to renew a one year contract for janitorial services for City buildings with Brightway Building Maintenance, Inc. for $62,460. D.10 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. 1. STATUS REPORT ON BUSINESS DEVELOPMENT TRIP. This item is placed on the agenda for council discussion and consideration. Mayor Blair recognized Mrs. Norma Nichols, Economic Development Director for the city, who presented a comprehensive report of the upcoming United Kingdom Business Development Tour, October 7-15, 1988. She explained that the purpose of the tour was to attract new investments into our area, and to promote products of local manufacturers. Mayor Pro Tem Davis briefed Council on the recent trip to Austin in reference to the State Highway 161/190 "Super Loop" meeting she attended on August 30. D.11 CITIZEN PARTICIPATION. There was no one who wished to speak. MAYOR BLAIR ANNOUNCED THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING Vol. 55, Page 161 WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(g) 1. DISCUSS APPOINTMENT TO 2. DISCUSS APPOINTMENT TO INDUSTRIAL DEVELOPMENT 3. DISCUSS APPOINTMENT TO HISTORICAL PRESERVATION THE LIBRARY BOARD. THE FARMERS BRANCH CORPORATION BOARD. THE FARMERS BRANCH AND RESTORATION BOARD. Appointments were discussed for the vacancy on each of the aforementioned Boards. THE COUNCIL RECONVENED INTO GENERAL SESSION E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Councilman Weidinger nominated Rochelle Reagan to serve on the Library Board. Councilman Hardie made a motion to close the nominations. Councilman Binford seconded the motion and all voted "aye". A motion by Councilman Weidinger, a second by Councilman Binford, all voting "aye", appointed Rochelle Reagan to serve Place 6 on the Library Board for a term to expire May 1, 1989. Councilman Moses nominated Ken Quevreaux to serve on the Industrial Development Corporation Board of Directors. Councilman Weidinger made a motion to close the nominations, Councilman Binford seconded the motion and all voted "aye". A motion by Councilman Moses, a second by Mayor Pro Tem Davis, all voting "aye", appointed Ken Quevreaux to serve Place 5 on the Industrial Development Corporation Board for a term to expire October, 1988. Councilwoman Hardie nominated Dean Nichols to serve on the Farmers Branch Historical Preservation and Restoration Board. Councilman Weidinger made a motion to close the nomination. Councilman Moses seconded the motion and all voted "aye". A motion by Councilman Hardie, a second by Mayor Pro Tem Davis, all voting "aye", appointed Dean Nichols to serve Place 1 on the Farmers Branch Historical and Restoration Board for a term to expire January, 1989. F.1 ADJOURNMENT. Vol. 55, Page 162 r A motion by Councilman Weidinger, a Binford, all voting "aye", adjourned September 6, 1988 at 8:54 p.m. M,Dav Bair City Secretary second by Councilman the Council meeting of Vol. 55, Page 163