Loading...
1989-06-26 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING JUNE 26, 1989 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers 1 Dave Blair Jeff Binford Bob Phelps Calla Davis Bill Moses Ron Pyle The following members of the City Administration were present: City Manager Assistant City Manager Assistant City Manager City Attorney City Secretary Director of Community Services Police Chief City Engineer Finance Director Library Director Director of Equipment Services Economic Development Director Director of Parks & Recreation Director of Public Works Public Information Officer City Management Assistant Recording Secretary Richard L. Escalante Steve Carpenter John Burke John Boyle Ruth Ann Parish Tom Scales Roger Robbins Jerry Murawski Doug Vanderslice Betty Kelley Don Moore Norma Nichols Jeff Fuller Mark Pavageaux Donna Huerta David Reedy Brenda Anderson Mayor Blair called the City Council Meeting of June 26, 1989, to order at 7:31 p.m. The meeting was televised. A.1 INVOCATION Councilman Moses gave the invocation. Upon Mayor Blair's request, several children from the Recreation Center After School Program led the pledge of allegiance to the flag. A.2 CONSIDER PROCLAIMING JULY AS PARKS AND RECREATION MONTH IN FARMERS BRANCH. Mayor Blair proclaimed the month of July as Parks and Recreation Month in Farmers Branch. Vol. 56, page 48 Mayor Blair read the proclamation that had been prepared and presented the following information. The National Recreation and Parks Association has declared July as National Parks and Recreation Month. To emphasize National Parks and Recreation month on a local level, the City of Farmers Branch will be joining 4,200 other cities across the nation in proclaiming the month of July as Parks and Recreation Month. Mayor Blair recognized Lorraine Skamfer, Parks and Recreation Board Chairman. Mrs. Skamfer spoke on the importance of Parks and Recreation Month. A.3 CONSIDER RECOGNITION OF DOMINO'S PIZZA FOR THEIR INVOLVEMENT IN THE FARMERS BRANCH AFTER SCHOOL PROGRAM. Mayor Blair recognized Mr. Todd Gamel, the local Domino's Pizza manager. Mayor Blair presented Mr. Gamel with a plaque recognizing Domino's for their service to the community. Domino's staff took the time to tour and assist over 90 children, from the After School Program, to make their own pizza. Children from the After School Program were present to help the Mayor with the presentation. MAYOR BLAIR PRESENTED TO BETTY KELLEY, LIBRARY DIRECTOR, THE BOOK, GREAT PALACE. THE BOOK WAS DONATED BY MR. JOE ASHTON, MEMBER OF PARLIAMENT IN ENGLAND, ON BEHALF OF THE BRITISH GOVERNMENT. MR. ASHTON WAS VISITING OUR COUNTRY TO GAIN KNOWLEDGE TO HELP WITH THE DRUG PROBLEM IN ENGLAND. A.4 PRESENTATION OF 15 YEAR SERVICE AWARD AND APPRECIATION PLAQUE TO CITY RETIREE BETTY H. KELLEY OF THE LIBRARY Mayor Blair presented a 15 year service award to Betty Kelley, Library Director. Mayor Blair also presented Betty with an appreciation plaque as she is retiring after 15 years. He gave a summary of the many achievements and contributions Betty has made in the last 15 years. Mayor Blair expressed the appreciation of the Council, staff and citizens for Betty's dedication. A.5 PRESENTATION OF SERVICE AWARDS Mayor Blair presented a 25 year employee service award to Sidney Shahan of the Police Department. Mayor Blair presented a 15 year employee service award to Dale Whitney of the Equipment Services Department. Mayor Blair presented a 5 year employee service award to John Dandois of the Fire Department. 0 Vol. 56, page 49 Mayor Blair presented a 5 year employee service award to Suzanne P. Reynolds of the Communications Division. Mayor Blair presented a 5 year employee service award to Daryl Bradley of the Police Department. A.6 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. B.1 - B.8 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Mayor Blair explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is being established in order to speed up discussion for those items that need more time for discussion. A motion by Councilmember Davis, a second by Mayor Pro Tem Binford, all voting "aye", added D.2 to the Consent Agenda. A motion by Councilman Pyle, a second by Councilman Moses, all voting "aye", approved the Consent Agenda. B.1 APPROVED THE MINUTES OF COUNCIL MEETING OF JUNE 5, 1989. B.2 ADOPTED RESOLUTION NO. 89-079 ACCEPTING A PETITION AND PUBLIC ALLEY EASEMENT DOCUMENTS FOR THE PAVING AND IMPROVEMENT OF A 15-FOOT WIDE UTILITY EASEMENT BETWEEN VALLEY VIEW LANE AND ERIC LANE FROM JOSEY LANE TO VERONICA ROAD AND AUTHORIZING THE PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES FOR THE CONSTRUCTION OF SAID ALLEY IMPROVEMENTS. B.3 AUTHORIZED ADVERTISEMENT FOR BIDS FOR A REPLACEMENT SIDELOADER REFUSE COLLECTION TRUCK FOR THE RESIDENTIAL SANITATION DIVISION. B.4 AUTHORIZED ADVERTISEMENT FOR BIDS FOR A REPLACEMENT FRONT END LOADING REFUSE TRUCK FOR THE COMMERCIAL SANITATION DIVISION. B.5 AUTHORIZED ADVERTISEMENT FOR BIDS FOR ORAN GOOD PARK ATHLETIC IMPROVEMENTS PHASE I. B.6 ADOPTED RESOLUTION NO. 89-077 GRANTING APPROVAL FOR RELIGIOUS AND NONPROFIT ORGANIZATIONS TO CONDUCT Vol. 56, page 50 CERTAIN SALES UNDER SPECIFIED CONDITIONS AS A TEMPORARY USE OF CIVIC OR PHILANTHROPIC NATURE. B.7 ADOPTED RESOLUTION NO. 89-078 GRANTING APPROVAL FOR THE FARMERS BRANCH POLICE DEPARTMENT LAW ENFORCEMENT EXPLORER POST #676 TO CONDUCT A CAR WASH ON JULY 1, 1989, AS A TEMPORARY USE OF CIVIC OR PHILANTHROPIC NATURE. B.8 ADOPTED RESOLUTION NO. 89-074 AWARDING THE BIDS FOR TRAFFIC BUTTONS, MARKERS, AND ADHESIVE FOR THE STREET MAINTENANCE DIVISION OF THE PUBLIC WORKS DEPARTMENT. D.2 ADOPTED RESOLUTION NO. 89-088 RELATIVE TO POSSIBLE USE BY THE CITY OF CARROLLTON OF THE CITY OF FARMERS BRANCH LANDFILL. C.1 CITY MANAGER REPORTS. City Manager Richard Escalante gave an informative report of the happenings and status of the various projects in the departments of the City. Mr. Escalante noted the tremendous success of the Folklore Festival and the Dallas Symphony Orchestra performance held in the Historical Park. MAYOR BLAIR ANNOUNCED THAT JOE ASHTON, MEMBER OF PARLIAMENT AND REPRESENTATIVE FROM BASSETLAW DISTRICT (OUR SISTER CITY), WOULD BE GLAD TO GIVE A LIMITED TOUR OF THE HOUSE OF COMMONS TO ANY ' OF OUR CITIZENS VISITING ENGLAND. HE CAN BE CONTACTED AT THE HOUSE OF COMMONS FOR THE TOUR. C.2 PUBLIC HEARING: HEARING ON THE 1989-90 FISCAL YEAR BUDGET. Mayor Blair opened the public hearing and presented the following information. The purpose of this hearing is to secure public input at the beginning of the budget process. This will allow the City Council and the Administration to consider the desires of the citizens during budget preparations. No official action is necessary other than the public hearing. Mayor Blair recognized the following: 1. Jim Shafer, Chairman of the Farmers Branch Chamber of Commerce, stated that a full report and request for funding from the Chamber would be presented at a later date. He gave a brief description of the Chamber's services to the City. 2. Mr. Bill Hamilton, Chairman of Community/Tourist Promotions Division of the Farmers Branch Chamber of Commerce, commented on the great success of the Vol. 56, page 51 Folklore Festival and Concert and thanked the City for their continued support. 3. Kathy Pounds, President Elect of the Metrocrest Youth and Family Services, explained the services provided by the organization and requested continued funding from the City be considered in next year's budget. The requested amount for consideration is $20,000. 4. Lee Herron, Executive Director of the Metrocrest Service Center, explained the Center's CARE program had increased over 242% from last year. The Metrocrest Service Center is requesting a 10% increase over last year's budget. Their request is for $11,000. 5. Ms. Dolly Graul, representative of Office On Aging, thanked the City and the Council for their support and continued dedication to the quality of life for senior adults. The Office On Aging's request for consideration is $63,900, an increase over last year's request due to outside costs (health insurance, FICA, unemployment). 6. Mr. Jim Miller, 2968 Maydelle, requested consideration of monies to replace the bridge at Veronica due to flooding problem. Mayor Blair recognized Jerry Murawski, City Engineer, to comment on this flooding problem. Mr. Murawski stated this was in the CIP proposed 1989-90 budget. Mr. Murawski also explained temporary repairs for pedestrians and children are planned which will mitigate a lot of the problem. 6. Ms. Rochelle Reagan, 3407 Summer Place Court, requests funding for an air conditioner to be installed at the Animal Control Center. The request for initial installation is for $5,000 with an annual operating expense of $750. Mr. Richard Escalante, City Manager, reported Building Maintenance Division had researched a low-cost option of air conditioning the shelter for this summer. Their option is to transfer the air conditioner units that are located in the current departmental apartment buildings, which will be destroyed for the new City Hall, to the Animal Control Center. 7. Dr. Patsy Fulton, President of Brookhaven Community College, expressed gratitude for the past support of the Performing Arts and Lecture Series. She also Vol. 56, page 52 requested continued monetary support of the Performing Arts and Lecture Series. A formal request will be presented in writing later. 8. Mr. Greg Zamecnik, 2425 Springvale, requested funding for the bridge at Bee Street and Springvale to be raised and widened due to flooding problem. Mayor Blair recognized Jerry Murawski, City Engineer, to address this problem. Mr. Murawski explained he did not feel the replacement of the bridge would solve the problem or reduce the flooding. He stated the Engineering Department would study the situation in more detail. There being no one else wishing to speak, a motion by Mayor Pro Tem Binford, a second by Councilmember Davis, all voting "aye", closed the public hearing. C.3 CONSIDER REQUEST BY TRAMMELL CROW COMPANY TO WAIVE CERTAIN WATER AND SEWER BILLS AND TAKE APPROPRIATE ACTION. Councilmember Davis excused herself from the Council Chambers due to a conflict of interest. The appropriate document was filed with the City Secretary. Mayor Blair recognized Carol Tarwater, Trammell Crow Company property manager, and Frank Polo of Network Distribution, the tenant in the property at 4547 Langland. Mr. Polo has experienced an ongoing water leak problem since he moved in on January 16, 1989. This leak has resulted in several high water and sewer bills. Ms. Tarwater requested the Council to consider waiving the water and sewer charges due to a lack of communication as to who was responsible for the water leak. Several City staff members explained the procedures followed and addressed the fact that notification of the water leak was handled in the proper manner and according to city procedures. Based on the fact that the water leak was not the responsibility of the City, the City Staff recommends that Council not waive the water and sewer charges. After some discussion, Mayor Pro Tem Binford made a motion to deny the request to waive water and sewer charges received by Network Distribution based on the fact a water leak in the line from the meter onto private property is not the responsibility of the City. A second by Councilman Phelps, all voting "aye", and the motion passed unanimously. Councilmember Davis returned to the Council Chambers. C.4 CONSIDER REQUEST OF CAMP FIRE CLUB TO ALLOW ONE MONTH OF Vol. 56, page 53 LIBRARY FINES TO BE USED FOR FOOD FOR THE HUNGER AND TAKE THE APPROPRIATE ACTION. Mayor Blair requested this item be placed on the agenda and presented the following information. The Super Stars, Camp Fire Club second graders, have submitted a request to the Mayor to either: (1) collect canned goods in exchange for Library fines for a month, or, (2) that the funds of Library fines for a month be used to buy food for the hungry. Mayor Blair recognized Mrs. Christi Seiley, 14504 Hague, and Camp Fire Club member Chris Seiley. Mayor Blair commended the Super Stars for their concern and efforts to help the hungry. He also explained while using Library fines for food would be difficult to administer, the Council and staff would like to assist in helping with this need. Councilmember Davis made a motion to establish a collection point in the Library using the Super Stars' poster to collect canned goods and distribute the food to the needy through the Community Cupboard at the Christ United Methodist Church(the facility of their choice) and to publicize through the citizen newsletter. A second by Mayor Pro Tem Binford, all voting "aye", and the motion passed unanimously. C.5 DISCUSS PROPOSAL BY HERITAGE CABLEVISION FOR LOCAL ACCESS IMPROVEMENTS AND TAKE THE APPROPRIATE ACTION. The City Council has asked Heritage Cablevision to present a plan for equipment and service improvements to local access. Mayor Blair recognized Kathy Noe, Manager Public Relations, of Heritage Cablevision. Ms. Noe stated that she hoped the package presented to Farmers Branch would be satisfactory. The rest of the new equipment would be delivered by September 1. Councilman Phelps commented on attending the producer's meeting. He could see noticeable changes in the studio and the new portable cameras were on display. He felt this was a good start. Mayor Blair reviewed information covered in the Study Session. A new microwave link between Farmers Branch transmission point to downtown Dallas would allow Heritage to monitor the quality of their channels to alleviate the poor quality reception recently seen on Channel 7 and 10. Quality of the service representatives is also to be improved. Heritage has requested to be given ample time to rectify the problems. Mayor Blair stated in 90 days the situation would be reviewed and hoped that it would have improved substantially. Mayor Blair recognized Dennis Jones, Manager of Heritage Cablevision. Mr. Jones said their new phone service would go Vol. 56, page 54 into effect on July 14 and anticipated improved customer phone relations. Improved converters will be made available to all subscribers to allow more channels to be received. The converters can be picked up by the subscriber or a service representative can be requested to install the converter. The converters will also be changed out on any service calls requested or new hook-ups. Four new channels are being added; VHl (pending contractual problems are resolved), Telemondo, Trinity, and Home Shopping Network II. The anticipated date for the new channels is September 1. The date is pending the converter change-out and response of subscribers. Citizens will be notified around July 10 by letter of the new channel line-up and information about the converters. The converters are anticipated to be available for installation on July 15. Several councilmembers reiterated that Heritage Cablevision's progress would be carefully followed and reviewed in 90 days. C.6 CONSIDER RESOLUTION NO. 89-087 APPROVING AN INTERLOCAL AGREEMENT WITH THE VALWOOD IMPROVEMENT AUTHORITY RELATIVE TO THE RECONSTRUCTION OF VALLEY VIEW LANE AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The reconstruction of Valley View Lane from Nicholson Road to the Trinity River is a 1985 Dallas County Bond Project. Through interlocal governmental agreement, the City committed to participation in the funding of the project. The present cost estimates are projecting the reconstruction to exceed the $2.36 million funding from the County and $200,000 budgeted from the City. The total cost estimate is presently $2.76 million. The Valwood Improvement Authority (VIA) will contribute up to an additional $200,000 to the project because of the benefits derived from the storm drainage system that is a part of the project. This interlocal governmental agreement will provide for the additional funding from Valwood Improvement Authority. The City Engineer recommends adoption of Resolution No. 89-087 approving an Interlocal Governmental Agreement with the Valwood Improvement Authority relative to the reconstruction of Valley View Lane. A motion by Councilman Phelps, a second by Councilmember Davis, all voting "aye", adopted Resolution No. 89-087 approving an Interlocal Governmental Agreement with the Valwood Improvement Authority relative to the reconstruction of Valley View Lane. C.7 DISCUSS FORMING A JUNIOR CRIME WATCH PROGRAM AND TAKE THE APPROPRIATE ACTION. ~J Vol. 56, page 55 This item has been placed on the agenda at the request of Councilmember Davis. Mayor Blair recognized Councilmember Davis. Councilmember Davis updated the citizens on the Teen Fair sponsored by Crime Watch. All involved agreed it was a success and an effort well done. Crime Watch is also looking at and discussing organizing a Youth Crime Watch to involve young people in our neighborhoods and as volunteers. C.8 DISCUSS AND REVIEW TEXAS WATER COMMISSION AND RELATED MATTERS. Mayor Blair recognized Tom Scales, Director of Community Services. Mr. Scales gave a detailed report on the status of the Historical Park and the Library following recent discussions with the Texas Water Commission. The City groundwater monitoring well at the Historical Park was found to contain small amounts of ethylbenzene. The Texas Water Commission did not feel that the level reported by the City is a hazard. The City has requested the Texas Water commission to do additional groundwater testing on the Historical Park property and to require remediation action if warranted. A hydraulic fluid discharge into Rawhide Creek at the Library was reported to Texas Water Commission, even though reporting was not legally required. The water samples taken from the area indicate the levels of oil are far below the allowable standards. The Texas Water Commission has made some recommendations to avoid the possibility of future problems and the City will be following through on these. After some discussion with Councilmembers, it was discerned the City is doing all possible to monitor the situation. MAYOR BLAIR WELCOMED AND RECOGNIZED THE ATTENDANCE OF JOE CRUTCHFIELD, MEMBER OF THE CARROLLTON-FARMERS BRANCH SCHOOL BOARD. D.1 CONSIDER RESOLUTION NO. 89-080 APPROVING AN INTERLOCAL AGREEMENT RELATIVE TO THE SH161/SH190 CONNECTOR FREEWAY. Mayor Blair presented the following information for consideration. The City of Farmers Branch has previously supported the SH161/190 Connector Freeway. The City has agreed to participate in the administration and funding of the preliminary engineering and schematic design of the facility with Carrollton, Irving, Dallas County, and private property owners. $50,000 has also been appropriated by the City of Farmers Branch for the project. This Interlocal Governmental Agreement provides for cooperative effort by the various entities by establishing a steering Vol. 56, page 56 committee for administration of the project and providing additional funding from Carrollton ($50,000), Dallas County ($25,000), and private property owners ($25,000). Total project participation by the parties is $150,000. The City Engineer recommends adoption of Resolution No. 89-080 approving an Interlocal Governmental Agreement relative to the SH161/190 Connector Freeway. Mayor Blair recognized Richard Escalante, City Manager. Mr. Escalante explained the expediting of this project and the exact location are very important to the City of Farmers Branch as it will define clearly the right-of-way and aid in the development of the west side of the City. A motion by Councilmember Davis, a second by Councilman Binford, all voting "aye", adopted Resolution No. 89-080 approving an Interlocal Governmental Agreement relative to the SH161/190 Connector Freeway and appropriating $50,000 for the project. D.2 Consent Item D.3 CONSIDER ADOPTING RESOLUTION NO. 89-081 APPROVING CHANGE ORDER NO. 2 RELATIVE TO A CONSTRUCTION CONTRACT WITH DAL-MAC CONSTRUCTION COMPANY FOR FARMERS BRANCH CITY HALL PROJECT AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The contract for construction of the City Hall Project was awarded to Dal-Mac Construction Company in the amount of $6,361,873. One change order for insurance has been approved in the amount of $5,000. Change Order No. 2, in the amount of $48,854, is for the following items. 1) additional angles @ floor deck $2,028 2) additional catwalk steel 483 3) sump pump deletion (2,145) 4) access floor credit (1,200) 5) additional pier depth & casing 49,688 TOTAL $48,854 Under the City's contract with Dal-Mac, the increase or decrease in contract cost for pier depth and casing is covered by set guidelines in the contract. Dal-Mac has met those guidelines. Also included in the Change Order is a 10 day time extension. Funds are available from the project contingencies as approved in the 1988-89 Capital Improvement Project Budget. Vol. 56, page 57 The City Engineer recommends adoption of Resolution No. 89-081 to approve Change Order No. 2 in the amount of $48,854, with a 10 day time extension relative to a construction contract with Dal-Mac Construction Company for Farmers Branch City Hall Project. A motion by Councilmember Davis, a second by Mayor Pro Tem Binford, all voting "aye", adopted Resolution No. 89-081 approving Change Order No. 2 in the amount of $48,854 to a construction contract with Dal-Mac Construction Company for Farmers Branch City Hall Project with the addition of a Section 3 stating "Provide for a 10 day time extension." D.4 CONSIDER ADOPTING RESOLUTION NO. 89-085 APPROVING AN AGREEMENT WITH A.R.S. ENGINEERS, INC. FOR THE DESIGN AND CONSTRUCTION PHASE SERVICES FOR THE PAINTING OF THE BELT-MARSH ELEVATED STORAGE TANK AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The painting of the Belt-Marsh elevated water storage tank is a 1988-89 non-bond Capital Improvements Project. This project is budgeted in the amount of $200,000. The Engineering Department has negotiated a contract with A.R.S. Engineers, Inc. for design and construction phase services for this project in an amount not to exceed $12,250. The design phase of this contract is to be completed within 30 calendar days following a Notice to Proceed. Design services will include preparing construction contract documents for removal of the old coating system and applying a new coating system to both the interior of the reservoir and the entire exterior surface of the structure. Construction phase services will consist of field inspection, alternate bid evaluations, shop drawing review, and services of a resident engineer on site. The City Engineer recommends the adoption of Resolution No. 89-085. A motion by Mayor Pro Tem Binford, a second by Councilmember Pyle, all voting "aye", adopted Resolution No. 89-085 approving an agreement with A.R.S. Engineers, Inc. in an amount not to exceed $12,250 for design and construction phase services for the painting of the Belt-Marsh elevated storage tank. D.5 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. This item is placed on the agenda for Council discussion and consideration. Vol. 56, page 58 Mayor Blair reported on his trip to Charleston, South Carolina, to the U.S. Conference of Mayors. He determined that although many of our cities' problems are the same and he gained knowledge in that area, this conference seemed to be directed toward larger cities with paid Mayors. Mayor Blair recommended to discontinue our membership. Councilman Phelps and Councilman Moses reported on their trip to Corpus Christi, Texas, to attend the TML 24th Institute for Mayors, Councilmembers and Commissioners. Both agreed it was a very worthwhile and informative trip. Councilmember Davis made a motion to allow any Councilmember and the City Manager to attend the National League of Cities "Leadership Development Series" to be presented on three different dates. The motion was seconded by Councilman Pyle and all voted "aye." There were no further reports or requests. D.6 CITIZEN PARTICIPATION. Mayor Blair recognized DeAnn Rose, 13812 Hermitage. Mrs. Rose explained her home had been flooded during the last heavy rains. She requested improvements on Bee Street to allow proper drainage to prevent flooding. Mayor Blair recognized Jerry Murawaski, City Engineer, to address this problem. Mr. Murawaski said there was no easy solution and that he would need to look at it in greater detail. Mayor Blair recognized Mildred Rogers, 14440 Shoredale. Mrs. Rogers expressed her opinion of unfair treatment of the Shoredale residents. No one else wished to speak. MAYOR BLAIR ANNOUNCES THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS 1. DISCUSS CITY PROCEDURES. - ARTICLE 6252-17, SEC. 2(g) MANAGER EVALUATION POLICY AND Vol. 56, page 59 A discussion was held between the members of the City Council and the City Manager relating to the City Manager Evaluation Policy and Procedures. THE COUNCIL RECONVENED INTO GENERAL SESSION E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. A motion by Mayor Pro Tem Binford, a second by Councilmember Davis, all voting "aye", authorized the revision of the City Manager Performance Evaluation Policy and Procedure to provide three (3) periodic evaluation assessments rather than the existing quarterly assessments; and that the periodic evaluation dates be, (1) March 31 with completion of assessment/evaluation being April 30; (2) July 31 with completion being August 31; and, (3) November 30 with completion being December 31. F.1 ADJOURNMENT. A motion by Councilman Phelps, voting "aye", adjourned the 1989 at 11:45 p.m.. Mayor Dave Blair City Secretary a second by Councilman Pyle, all City Council meeting of June 26, Vol. 56, page 60