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1989-09-18 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1989 COUNCIL CHAMBER POLICE BUILDING 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers Dave Blair Jeff Binford Bob Phelps Calla Davis Bill Moses Ron Pyle The following members of the City Administration were present: City Manager Assistant City Manager Assistant City Manager City Attorney City Secretary City Planner City Engineer Director of Parks & Recreation Director of Finance Director of Data Processing Public Information Officer City Management Assistant Supt. Utilities Recording Secretary Richard L. Escalante Steve Carpenter John Burke John Boyle Ruth Ann Parish Michael Spicer Jerry Murawski Jeff Fuller Doug Vanderslice Kenneth Campbell Donna Huerta Dave Reedy Roy Smallwood Brenda Anderson Mayor Blair called the City Council Meeting of September 18, 1989 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION Councilman Moses gave the invocation and led the pledge of allegiance to the flag. MAYOR BLAIR EXPRESSED HIS SYMPATHY TO THE FAMILY OF.LORRAINE SKAMFER, ACTIVE MEMBER OF THE COMMUNITY AND IN PARKS AND RECREATION, BOTH ON A LOCAL LEVEL (MEMBER OF THE PARKS AND RECREATION BOARD) AS WELL AS ON THE STATE AND NATIONAL LEVEL. A.2 CONSIDER PROCLAIMING SEPTEMBER 20, 1989, AS THE "UNITED STATES CONFERENCE OF MAYORS' NATIONAL EDUCATION DAY" IN FARMERS BRANCH. Vol. 57, Page 1 0 Mayor Blair read the proclamation and recognized Dr. Buddy Davis, Superintendent of Carrollton-Farmers Branch School District. Dr. Davis expressed his appreciation for the support of the City Council and their working relationship. Mayor Blair proclaimed September 20, 1989, as the "United States Conference of Mayors' National Education Day" in Farmers Branch. A.3 CONSIDER PROCLAIMING SEPTEMBER 22ND AS "AMERICAN BUSINESS WOMEN'S DAY" IN FARMERS BRANCH. This item has been placed on the agenda at the request of Councilmember Calla Davis. Mayor Blair read the proclamation. He expressed a sincere thank you and a salute to business women for their achievements. Mayor Blair proclaimed September 22, 1989, as "American Business Women's Day" in Farmers Branch. A.4 CONSIDER PRESENTING A PLAQUE TO FRANCES GLANCY FOR SERVING AS CHAIRPERSON OF THE HERITAGE EDUCATION COMMITTEE. Mayor Blair presented the following information for consideration. The Heritage Education Committee was formed to help the School District meet required state and local social studies objectives for third graders. In addition, this will enable the Historical Park to be utilized more extensively in teaching local history. The Historical Preservation and Restoration Board appointed Mrs Frances Glancy to chair the committee charged with meeting these requirements. The Heritage Education Committee met for one year to develop the program. The culmination of their efforts is the creation of the book entitled, "ONCE UPON A TIME IN FARMERS BRANCH". The Historical Preservation and Restoration Board recommends presenting a plaque to Frances Glancy for serving as Chairperson of the Heritage Education Committee. Mayor Blair recognized Frances Glancy, 3808 Wooded Creek Drive. Francis Glancy introduced the members of the Heritage Education Committee as follows: Ron Harmon, Superintendent of Historical Park, Jerry Wilcox, Jackie Deaton, Betty Harris, and Mary Kerr. Mrs. Glancy, on behalf of the Heritage Education Committee, presented the members of the Council with the book "Once Upon A Time In Farmers Branch." Mayor Blair presented a plaque to Frances Glancy in appreciation for serving as Chairperson of the Heritage Education Committee. Vol. 57, Page 2 Councilmember Davis requested that the families recognized in the book "Once Upon A Time In Farmers Branch" be contacted and presented with a copy of the book if they desire. Staff agreed to take care of the request. A.5 CONSIDER ACCEPTANCE OF DONATION TO THE LIBRARY OF ANONYMOUS GIFT OF $100. Mayor Blair presented the following information for consideration. An anonymous donor has given the Library a gift of $100.00. The donor is a Farmers Branch resident who uses the Library frequently and she wants to make a contribution for the book collection. A motion by Council; Binford, all voting donation of $100 to letter to be sent. A.6 CONSIDER ACCEPTANCE APPROPRIATE ACTION. nember Davis, a second by Mayor Pro Tem "aye", approved acceptance of anonymous the Library and appropriate thank you OF DONATION OF GOLF CART AND TAKE Mayor Blair stated Mr. John Good requested this item be postponed until the October 2 meeting as Mr. Good could not be in attendance to make the donation. MAYOR BLAIR RECOGNIZED THE FAMILY OF GABRIEL AND LICIA GASPARI FROM BUENOS AIRES, ARGENTINA. THE GASPARI'S SONS HAVE LIVED IN OUR CITY WITH BOB AND JANIE SCARBROUGH AS PART OF THE SCHOOL EXCHANGE PROGRAM. MAYOR BLAIR PRESENTED THE GASPARI'S WITH CERTIFICATES OF HONORARY CITIZENSHIP. A.7 PRESENTATION OF SERVICE AWARDS Mayor Blair presented a 5 year employee service award to Elaine Nienkamp of the Engineering Department. Mayor Blair noted Mrs. Nienkamp is the artist who drew the graphic representation of the Farmers Branch Manske Library which is used as the Library logo. Mrs. Nienkamp made a presentation to the City of a beautiful watercolor painting of the Farmers Branch Manske Library, one of her own works of art. Joan Walker of the Commercial Sanitation Division was not present to receive her 5 year service award. A.8 PRESENTATION OF BOARD APPLICATIONS. Barry Tollenger, 3106 Rolling Knoll, presented his board application to serve as the Council sees fit. Vol. 57, Page 3 B.1 - B.5 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Mayor Blair explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Councilman Phelps, a second by Councilman Moses, all voting "aye", approved the deletion of item B.5 from the Consent Agenda and renumber to C.1a, and the addition of item D.8 to the Consent Agenda. A motion by Mayor Pro Tem Binford, a second by Councilmember Davis, all voting "aye", approved the Consent Agenda. B.1 APPROVED MINUTES OF COUNCIL MEETING OF SEPTEMBER 5, 1989 AND SEPTEMBER 6, 1989. B.2 AUTHORIZED ADVERTISEMENT FOR BIDS FOR THE INSTALLATION OF THE VALWOOD-DIPLOMAT AND SPRING VALLEY-PROTON TRAFFIC SIGNALS. B.3 AUTHORIZED THE ADVERTISEMENT FOR BIDS FOR THE SALE OF IBM SYSTEM/38 COMPUTER SYSTEM. B.4 ADOPTED RESOLUTION NO. 89-132 ACCEPTING A DRAINAGE AND RETAINING WALL EASEMENT DEDICATED BY MR. AND MRS. RODGER J. CRAMER FOR THE CONSTRUCTION OF RETAINING WALL IMPROVEMENTS AT COOKS CREEK AND HOLLANDALE LANE. D.8 ADOPTED RESOLUTION NO. 89-133 AWARDING THE CITY'S BANK DEPOSITORY CONTRACT TO FIRST CITY TEXAS/DALLAS-FARMERS BRANCH BRANCH BANK AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT. C.1 CITY MANAGER REPORTS. City Manager Richard Escalante gave an informative report of the happenings and status of the various projects in the departments of the City. C.la CONSIDER ADOPTING RESOLUTION NO. 89-127 APPROVING AN AGREEMENT WITH T U ELECTRIC FOR INSTALLATION OF MARSH LANE STREET LIGHTS AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The installation of street lights on Marsh Lane Vol. 57, Page 4 from Valley View Lane to Brookhaven Club Drive is a 1988-89 Street Bond Capital Improvements Project. This project is budgeted in The street Lane, will consistent March 6, electricity the amount of $84,000. light installation, located in the median of Marsh consist of shoebox style lights, anodized bronze, with the street light policy adopted by Council on 1989. The street lights will be served with by underground facilities. The Agreement with T U Electric is in the amount of $40,733, plus $1.77/LF for additional conduit, $2.05/LF for additional trenching and $32.50/LF for boring if needed and as field measured. This project is to be installed within six months from the acceptance date of this Agreement. After installation is completed, the lights will be maintained and operated by T U Electric under our current Electrical Service Agreement. The City Engineer recommends the adoption of Resolution No. 89-127 approving an agreement with T U Electric. A motion by Councilmember Davis, a second by Mayor Pro Tem Binford, all voting "aye", adopted Resolution No. 89-127 approving an agreement with T U Electric in the amount of $40,733 for the installation of Marsh Lane Street Lights. C.2 PUBLIC HEARING: CONSIDER REQUEST OF CENTRE DEVELOPMENT COMPANY, INC. FOR APPROVAL OF A SPECIFIC USE PERMIT FOR A TEMPORARY PARK AND RIDE FACILITY LOCATED AT THE NORTH WEST CORNER OF MIDWAY ROAD AND VALLEY VIEW LANE AND WITHIN THE PLANNED DEVELOPMENT NO. 51 ZONING DISTRICT AND TAKE THE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. In July of 1986, the City of Farmers Branch granted an SUP at this location allowing American Airlines to operate a temporary park and ride service to D/FW International Airport. The SUP is due to expire on September 30, 1989. Centre Development is now requesting approval of a SUP that would permit the park and ride to continue as a temporary use. The Planning and Zoning Commission, by unanimous vote, recommends the specific use permit to allow a temporary park and ride facility be approved with the following condition: 1. The SUP will expire two (2) years from the date of its approval. Staff recommends approval of the specific use permit with the following conditions: Vol. 57, Page 5 1. The SUP will expire two (2) years from the date of its approval. 2. Only American Airlines may use the site as a park and ride facility. 3. The existing permitted uses in PD-51 are to remain unchanged. 4. A Hold Harmless be executed by American Airlines for parking and fencing over easements. 5. Site plan approval by City Council. Mayor Blair opened the public hearing and recognized Roland Partida, representative of Centre Development. Mr. Partida requested favorable consideration of the American Airlines request as they are a good tenant. There being no other persons wishing to speak, a motion by Councilman Pyle, a second by Councilman Moses, all voting "aye", closed the public hearing. After some discussion, clarification was made that the intent of Ordinance No. 1843 is simply to continue the service and requirements that existed in the previous specific use permit which expires on September 30, 1989. A motion by Councilman Pyle, a second by Councilman Moses, all voting "aye", adopted the following captioned Ordinance No. 1843 (B) approving the specific use permit as recommended by the Staff. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, AS HERETOFORE AMENDED, SO AS TO GRANT A SPECIFIC USE PERMIT FOR A TEMPORARY USE BY AMERICAN AIRLINES OF A PARK AND RIDE FACILITY IN PLANNED DEVELOPMENT NO. 51 (PD-51) ZONING DISTRICT; PROVIDING FOR A CONDITIONS'OF OPERATION; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; FOR PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; AND DECLARING AN EMERGENCY. C.3 PUBLIC HEARING ON THE 1989-90 BUDGET. Mayor Blair presented the following information. A public hearing is being held to consider the 1989-90 Budget. A preliminary public hearing for the budget was held on June 26, 1989. The proposed budget was filed with the City Secretary on July 15, 1989 and copies of the proposed budget were made available for public inspection at the Farmers Branch Library as were revisions resulting from the Council study sessions. Open study sessions of the City Council were held on August 21, and September 5, 1989 to discuss the proposed budget. Public Vol. 57, Page 6 notice of this hearing was published in the Farmers Branch Times on August 30, and September 6, 1989. Mayor Blair opened the public hearing. There being no one wishing to speak, a motion by Mayor Pro Tem Binford, a second by Councilman Phelps, all voting "aye", closed the public hearing. C.4 CONSIDER ORDINANCE NO. 1830 ADOPTING THE OPERATING BUDGET FOR 1989-90 AND THE CAPITAL PROJECTS BUDGET AND TAKE THE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The passage of an ordinance is required in order to adopt the Operating Budget for 1989-90 and the Capital Projects Budget. All applicable laws and charter provisions necessary for adoption of the budget have been followed. The City Staff recommends that Ordinance No. 1830 be adopted. A motion by Mayor Pro Tem Binford, a second by Councilman Moses, all voting "aye", adopted the following captioned Ordinance No. 1830 to adopt the Operating Budget for 1989-90 and the Capital Projects Budget. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROVIDING-FUNDS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1989, AND ENDING SEPTEMBER 30, 1990, BY APPROVING THE BUDGET FOR SAID PERIOD AND APPROPRIATING AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES OF THE CITY OF FARMERS BRANCH FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND OPERATION OF VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; PROVIDING FUNDING FOR THE CAPITAL PROJECTS OF THE CITY; AUTHORIZING THE CITY MANAGER TO TRANSFER UNENCUMBERED APPROPRIATIONS WITHIN A DEPARTMENT; AND DECLARING AN EFFECT DATE. C.5 CONSIDER ORDINANCE NO. 1828 TO APPROVE THE 1989 TAX ROLL CERTIFIED BY THE DALLAS CENTRAL APPRAISAL DISTRICT AND LEVY THE TAX RATE FOR THE YEAR 1989. Mayor Blair presented the following information for consideration. Ordinance No. 1828 sets the tax rate for the year 1989 at $.40 per $100 of assessed value on all real and personal property within the City. This is the same rate that has been levied in the past seven years. The City Staff recommends that Ordinance No. 1828 be adopted. A motion by Councilmember Davis, a second by Councilman Phelps, all voting "aye", adopted the following captioned Ordinance No. Vol. 57, Page 7 1828 that approves the certified tax roll for 1989 and sets the tax rate at $.40 per $100.00 of assessed value for 1989. AN ORDINANCE TO APPROVE THE 1989 TAX ROLL CERTIFIED BY THE DALLAS CENTRAL APPRAISAL DISTRICT AND LEVY THE TAX RATE FOR THE YEAR 1989. C.6 CONSIDER ORDINANCE NO. 1840 AMENDING THE CITY'S 1988-89 FISCAL YEAR OPERATING BUDGET AND CAPITAL PROJECTS BUDGET AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Ordinance No. 1840 modifies the 1988-89 budget appropriations to a level lower than that originally adopted and a level consistent with expected 1988-89 expenditures. In addition, it amends the Capital Projects budget for 1988-89. The Proposed Amended 1988-89 Budget has been included as an Exhibit A to Ordinance No. 1830 adopting the 1989-90 budget under the column titled "Amended Budget 1988-89". City Staff recommends that Ordinance No. 1840 be adopted. A motion by Councilman Phelps, a second by Councilman Moses, all voting "aye", adopted the following captioned Ordinance No. 1840. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE CITY'S 1988-89 FISCAL YEAR OPERATING BUDGET AND AMENDING THE CAPITAL PROJECTS BUDGET; DIRECTING THAT CITY EXPENDITURES BE MADE IN ACCORDANCE WITH THE BUDGET AS AMENDED AND DECLARING AN EMERGENCY. C.7 CONSIDER ORDINANCE NO. 1841 AMENDING WATER RATE CHARGES AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The proposed 1989-1990 budget includes a 4% increase in water rates. Ordinance No. 1841 would raise water rates 4% in the 1989-1990 budget year. A 4% increase will generate an additional $187,300. The total revenue for water projected in the 1989-1990 budget is $4,871,000. The additional funds are needed for the operation of the Utility Division. The increase will go into effect on October 2, 1989. The City Manager recommends Ordinance No. 1841 be approved. Councilman Phelps explained the that the utility fund will be self-sustaining instead of being fund. increase is necessary in order a true enterprise fund and subsidized from the general Vol. 57, Page 8 Mayor Blair stated by increasing the water rates, there is a more equitable distribution of increased costs to all citizens. In the past, it was paid through increases in the ad valorem taxes, however, some entities are tax exempt and therefore were not affected. A motion by Councilman Pyle, a second by Councilmember Davis, all voting "aye", adopted the following captioned Ordinance No. 1841 amending water rate charges. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING SECTION 1 OF ORDINANCE NO. 1795, SETTING FORTH THE MONTHLY RATES OR CHARGES FOR SERVICE BY THE WATER WORKS SYSTEM OF THE CITY FOR VARIOUS TYPES OF RESIDENTIAL DWELLINGS, BUSINESSES OR COMMERCIAL ESTABLISHMENTS, OR COMBINATION THEREOF WHEN SUCH COMBINED UNITS ARE TO BE CHARGED SEPARATELY FOR SERVICE; AND PROVIDING THAT ALL PORTIONS OF OTHER ORDINANCES NOT IN CONFLICT WITH THIS ORDINANCE SHALL REMAIN IN FULL FORCE AND EFFECT; AND DECLARING AN EMERGENCY. C.8 CONSIDER ORDINANCE NO. 1842 AMENDING SANITARY SEWER RATE CHARGES AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The proposed 1989-1990 budget includes a 4% increase in sewer rates. Ordinance No. 1842 would raise sewer rates 4% in the 1989-1990 budget year. A 4% increase will generate an additional $100,500. The total revenue for sewer projected in the 1989-1990 budget is $2,614,000. The additional funds are needed for the operation of the Utility Division. The increase will go into effect on October 2, 1989. The City Manager recommends Ordinance No. 1842 be approved. A motion by Councilman Moses, a second by Mayor Pro Tem Binford, all voting "aye", adopted the following captioned Ordinance No. 1842 amending sanitary sewer rate charges. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING SECTION 1 OF ORDINANCE NO. 1796 SETTING FORTH THE MONTHLY RATES OR CHARGES FOR SERVICES FURNISHED BY THE SANITARY SEWER SYSTEM; PROVIDING THAT ALL PORTIONS OF OTHER ORDINANCES NOT IN CONFLICT WITH THIS ORDINANCE SHALL REMAIN IN FULL FORCE AND EFFECT; AND DECLARING AN EMERGENCY. C.9 CONSIDER ADOPTING RESOLUTION NO. 89-136 APPROVING THE PURCHASE OF A MID-RANGE COMPUTER SYSTEM FROM THE IBM CORPORATION. C Vol. 57, Page 9 Councilmember Davis excused herself from the Council Chambers due to a conflict of interest on this item. The appropriate document was filed with the City Secretary. Mayor Blair presented the following information for consideration. Request for Proposals for a Mid-range Computer System were opened Monday, September 11 at 2:00 P.M. Three proposals were received. The IBM Corporation met submitted proposals for the Mid-range Computer System, software, support, tape drive, impact and non-impact printer. Memorex, Telex and U.S. Data proposed only peripheral equipment. None of the offerors met specifications for the non-impact (laser) printer. Twelve (12) packets were sent out to prospective vendors for the proposed equipment. Many of the vendors that did not respond indicated that they could not compete with the discounts given by IBM and/or they were unable to provide the services requested. The proposed amendment to the 88-89 Budget provides funds ($275,000) for the purchase of this equipment. IBM's total offer for the above equipment and maintenance is $250,673.10. The purchase of this equipment is in accordance with the implementation strategies of Data Processing Strategic Plan as presented to the City Council on Wednesday, August 2, 1989. The Data Processing Department is recommending that the IBM Corporation be awarded the Proposal for the Mid-range Computer System. After some discussion, a motion by Councilman Pyle, a second by Councilman Moses, all voting "aye", adopted Resolution No. 89-136 awarding the request for proposals to IBM Corporation in the amount of $250,673.10 for the purchase of a mid-range computer system to include the following equipment: a. One (1) IBM AS/400 model P45 with 3.4GB of disk storage and with systems software as proposed b. One (1) 800 LPM Dot Band Printer IBM # 4234-0012 c. One (1) Magnetic Tape Drive IBM # 9309-002 but not to accept the proposal for the non-impact printer. Councilmember Davis returned to the Council Chambers. D.1 CONSIDER ADOPTING RESOLUTION NO. 89-092 AUTHORIZING EXECUTION OF A CONSTRUCTION MANAGER CONTRACT WITH JAMES CRAWFORD FOR RESTORATION OF THE DODSON GARAGE AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Restoration of the Dodson Garage is included in the 1988/89 CIP Budget for the Historical Park. Permission is requested to execute a contract with James Crawford to act as Construction Manager. Mr. Crawford recently completed several Vol. 57, Page 10 projects within the Historical Park, and has done an excellent job. Upon completion, the Dodson Garage will be used as a Visitor Center/Gift Shop. The estimated Construction Managers fee for the Dodson Garage is $3,250.00, restoration costs are estimated at $29,250.00. Total contract cost is $32,500.00. The budgeted amount for this project is $32,500.00. The Historical Preservation and Restoration Board and Staff recommends adopting Resolution No. 89-092. Mayor Blair recognized Mayor Pro Tem Binford who had questions concerning James Crawford's fee being exactly what was budgeted on the project since it did not go out for bid. Mayor Pro Tem Binford requested that on future projects he would like to see a cost breakdown of James Crawford's bid. Parks and Recreation Director Jeff Fuller explained this is a special historic area and the only area where the city does not use the bid process due to the uniqueness and talent required to do the restoration. A motion by Councilmember Davis, a second by Councilman Pyle, all voting "aye", adopted Resolution No. 89-092 authorizing execution of a construction manager contract with James Crawford for restoration of the Dodson Garage in the amount of $32,500. D.2 CONSIDER ADOPTING RESOLUTION NO. 89-126 AUTHORIZING EXECUTION OF A CONTRACT FOR ARCHITECTURAL SERVICES TO THE FIRM OF JPJ ARCHITECTS, INC. FOR THE DESIGN OF THE SCHOOL AND THE ELECTRICAL DISTRIBUTION SYSTEM. Mayor Blair presented the following information for consideration. This contract will engage the services of JPJ Architects for designated architectural services outlined in the proposed contract in connection with: 1. Contract Administration, including preparation of the Contract Documents, and engineering and design services for the restoration of the School, not to exceed $30,000. 2. Contract Administration, including preparation of the Contract Documents, and engineering and design services for the Electrical Distribution System, not to exceed $10,500. The total cost of architectural services is not to exceed $40,500, as proposed in the 1989-90 CIP budget. The Historical Preservation and Restoration Board and Staff recommends adopting Resolution No. 89-126. Vol. 57, Page 11 A motion by Mayor Pro Tem Binford, a second by Councilmember Davis, all voting "aye", adopted Resolution No. 89-126 authorizing execution of a contract for architectural services to the firm of JFJ Architects, Inc. for the design of the school and the electrical distribution system in an amount not to exceed $40,500. D.3 CONSIDER ADOPTING RESOLUTION NO. 89-123 AWARDING THE BID FOR THE CUSTODIAL SERVICES CONTRACT FOR CITY FACILITIES FOR 1989-90. Mayor Blair presented the following information for consideration. At the City Council meeting of July 24, 1989, permission was granted to advertise for bids for the Custodial Services Contract for 1989-90. Request for bids were sent to 21 companies, three bids meeting specifications were received. The low bid, Empire Maintenance Services, Inc. for $105,339.24/year, was withdrawn with our permission. The second low bid, Tidy Building Service, Inc. of Dallas, $106,651/year was then selected as the primary candidate. References were checked and found to be excellent. The proposed 1989-90 budget contains $112,400 for the Custodial Services Contract. Staff recommends adopting Resolution No. 89-123 awarding the bid for the Custodial Services Contract for City facilities for 1989-90. A motion by Councilman Pyle, a second by mayor Pro Tem Binford, all voting "aye" adopted Resolution No. 89-123 awarding the bid for Custodial Services Contract for City facilities to Tidy Building Service, Inc. in the amount of $106,651 for fiscal year 1989-90. D.4 CONSIDER ADOPTING RESOLUTION NO. 89-129 AWARDING A BID FOR A REPLACEMENT VACUUM TYPE SEWER MACHINE TO UNDERGROUND, INC. Mayor Blair presented the following information for consideration. On September 1, 1989 bids were received and opened for a replacement high pressure sewer cleaning machine. Four vendors responded with a total of eleven bids, with the lowest bid meeting the City's specifications being from Underground, Inc. in the amount of $119,830.00. Funds are available in the 1988/1989 budget in the amount of $127,600 for the purchase of this replacement unit. The Public Works Department recommends that this bid be awarded to Underground, Inc. who submitted the lowest bid meeting our Vol. 57, Page 12 needs by adopting Resolution No. 89-129. alternate bid supplying a Ford engine and $119,830.00. A motion by Councilman Pyle, a second by Ma: all voting "aye", adopted Resolution No. bid to Underground, Inc. for a replacement cleaning machine in the amount of $119,830. D.5 CONSIDER ADOPTING RESOLUTION THE RECONSTRUCTION OF COOKS PORTIONS OF HOLLANDALE LANE PAVING AND CONSTRUCTION, INC. This bid was an is for a total of for Pro Tem Binford, 89-129 awarding the high pressure sewer NO. 89-128 AWARDING THE BID FOR CREEK PLACE, TEEKSKILL PLACE, AND PEBBLE BEACH DRIVE TO XIT AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The 1985-90 Street Replacement Program consists of the reconstruction of Cooks Creek Place, Teekskill Place, portions of Hollandale Lane and Pebble Beach Drive, as well as the replacement of a 12 inch water line in Pebble Beach Drive. Four (4) bids were received on September 8, 1989 at 10:30 a.m. The lowest responsible bidder was XIT Paving and Construction, Inc., with a bid of $559,382.00. The contract time was established at 160 calendar days. Funding for the street reconstruction is provided in the proposed 1989-90 Street Bond Improvement Program. The 12 inch water line is funded in the proposed 1989-90 Water Bond Improvement Program. The City Engineer recommends adopting Resolution No. 89-128. Mayor Blair recognized city Engineer Jerry Murawski. Discussion followed regarding amount budgeted which was $511,913. The project was over budget due to the 12 inch water line replacement and extended scope of work on Pebble Beach Drive Pavement Replacement which were not budgeted originally. The difference has been reallocated from reserve accounts to these projects. A motion by Councilman Phelps, a second by Councilman Moses, all voting "aye" adopted Resolution No. 89-128 awarding the bid for the reconstruction of Cooks Creek Place, Teekskill Place, portions of Hollandale Lane and Pebble Beach Drive, and the replacement of a 12 inch water line in Pebble Beach Drive, to XIT Paving and Construction, Inc. in the amount of $559,382. D.6 CONSIDER ADOPTING RESOLUTION NO. 89-130 APPROVING ADDITIONAL SERVICE FEES BY THE PROJECT ARCHITECT FOR FARMERS BRANCH CITY HALL PROJECT AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The Project Architect, F&S Partners, Inc., is performing additional services on the new City Hall Project in Vol. 57, Page 13 conjunction with the installation of handicapped ramps in the plaza. A change order to the design contract is required for the design service fee in the amount of $1,293.00. The City Engineer recommends adoption of Resolution No. 89-130. A motion by Mayor Pro Tem Binford, a second by Councilman Moses, all voting "aye", adopted Resolution No. 89-130 to approve additional design service fees for installation of handicapped ramps in the plaza for Farmers Branch City Hall Project by F&S Partners, Inc. in the amount of $1,293.00. D.7 CONSIDER ADOPTING RESOLUTION NO. 89-131 AWARDING A BID FOR RETAINING WALL REPAIR AND RECONSTRUCTION ON COOKS CREEK TO ED JESKE CONSTRUCTION CO. AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. On September 8, 1989, two (2) bids were received with low bid from Ed Jeske Construction Co. for $162,217.00 for construction of a retaining wall along Cooks Creek north of Hollandale Lane and repair of a retaining wall along Cooks Creek south of Fyke Road. Ed Jeske Construction Co. has provided adequate qualifications and references for similar work. There is $95,000.00 available from the proposed 1989-90 Non-Bond Fund and $75,000.00 is available from the proposed 1989-90 Drainage Bond Fund for a total of $170,000.00. There will be an additional cost for soils and material testing on this project which will be less than $4,000.00. The City Engineer recommends adopting Resolution No. 89-131. A motion by Councilmember Davis, a second by Councilman Pyle, all voting "aye", adopted Resolution No. 89-131 awarding a bid for Retaining Wall Repair and Reconstruction on Cooks Creek to Ed Jeske Construction Co. for $162,217. D.8 Consent Item D.9 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. This item is placed on the agenda for council discussion and consideration. A motion by Councilman Phelps, a second by Councilman Moses, all voting "aye", approved the Wednesday evening departure of Councilmember Davis to travel to San Antonio for the Annual TML Convention as she has been appointed to the Resolutions Committee which meets early Thursday morning. Time is needed to review the material before the meeting of the committee. Vol. 57, Page 14 A motion by Councilman Pyle, a second by Councilmember Davis, all voting "aye", approved the Mayor and any interested Councilmembers to attend the Highway 190 Hearing, September 26, 1989, in Austin in support of neighboring Cities as this is an important highway for the continued development of Farmers Branch. Councilmember Davis requested the designation for the Historical Park as a Visitor's Center be checked into while in Austin if time allows. D.10 CITIZEN PARTICIPATION. Mayor Blair recognized Jane Whitledge, reporter for Farmers Branch Times, who thanked the Mayor and the Council for their help and cooperation as this was her last night to cover Farmers Branch. She also stated it was one of the more thorough and more dedicated Councils and City governments she had ever worked with. MAYOR BLAIR ANNOUNCES THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(g) 1. DISCUSS RED CROSS REPRESENTATIVE APPOINTMENT. Discussion was held relating appointing a Red Cross Representative from Farmers Branch. b. DISCUSS LAND ACQUISITIONS-ARTICLE 6252-17, SEC. 2 (F) 1. DISCUSS POSSIBLE LAND ACQUISITION. Discussion was held relating to possible land acquisition. THE COUNCIL RECONVENED INTO GENERAL SESSION E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. A motion by Councilman Pyle, a second by Councilman Moses, all voting "aye", appointed Councilmember Calla Davis as the Red Cross representative from Farmers Branch and appointed Assistant City Manager John Burke as the Alternate representative. Vol. 57, Page 15 E.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. Mayor Blair announced that no necessary action was needed at this time on the item of land acquisition and that it would be discussed at the next meeting. F.1 ADJOURNMENT. A motion by Councilman Phelps, a second by Councilmember Davis, all voting "aye", adjourned the Council meeting of September 18, 1989 at 9:59 p.m.. 1 Q: PIS Mayor Dave Blair City Secretary 1 Vol. 57, Page 16