2019-03-19 CC Minutes Farmers Branch City Hall
1■01-1_, City of Farmers Branch 13000 Wm Dodson Pkwy
.mot — Farmers Branch,Texas
75234
FARMERS Meeting Minutes
BRANCH
City Council
Tuesday, March 19, 2019 6:00 PM Council Chambers
Study Session Meeting to be held at 3:00 p.m. in the Study Session Room with a Dinner
Break at 5:15 p.m.
Absent: 1 - Mayor Robert Dye
Presiding: 1 - Mayor Pro Tern Norwood
Present: 6 - Council Member Ana Reyes, Deputy Mayor Pro Tern Mike
Bomgardner, Council Member Bronson Blackson and Council
Member Terry Lynne
Staff: 16- Director of Economic Development Allison Cook, Director of Human
Resources Brian Beasley, City Manager Charles Cox, Director of Library
Denise Wallace, Building Official Hugh Pender, Deputy City Manager John
Land, Director of Fleet & Facilities Kevin Muenchow, City Attorney Kevin
Laughlin, Director of Public Works Marc Bentley, Director of Information
Services Mark Samuels, City Attorney Peter G. Smith, Director of
Sustainability & Health Shane Davis, Fire Chief Steve Parker, Director of
Planning & Zoning AICP Tina M. Firgens, Director of Communications
Torn Bryson and Police Chief David Hale
A. CALL TO ORDER - STUDY SESSION (3 P.M.)
Mayor Pro Tern Norwood called the Study Session meeting to order at 3 p.m.
A.1 19-112 Discuss regular City Council meeting agenda items
Council Member Lynne asked for clarification on Agenda Item 1.3 in regards to the traffic
survey, he asked if we are paying for the$44,000 survey expense.
Director of Sustainability Shane Davis replied stating the funding will come from DART.
Council Member Blackson asked for clarification on 1.2, in regards to the flashing light
signal.
Director of Public Works Marc Bentley explained flashing lights in his opinion, work 50%
of the time. He noted overhead lights are more effective at crosswalks but noted signal
light crossing is best.
The City Council discussed crosswalk signage verses overhead flashing signage.
A.2 19-140 Discussion regarding a proposed Ordinance amending Chapter 2,
Article II for Boards and Commissions relating to composition,
alternates, absences, training, and sunset review for certain
Boards and Commissions
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City Secretary Amy Piukana briefed City Council regarding a proposed Ordinance to
restructure boards and commissions to a seven 7 (regular) + 2 (alternate) structure.
Council Member Lynne recommended restructuring the Senior Advisory Board to a 10
regular+ 2 alternate structure. —
Council Member Blackson and Mayor Pro Tern Norwood suggested adjusting the sunset
language to allow the boards to continue to serve until City Council takes action to
dissolve.
The City Council discussed 60 verses 90 day training requirement, tracking District
location of Boards and Commissions applicants, restructuring the Senior Advisory Board,
and the Emeritus position designation.
After discussion, the Council agreed to move forward with a 90 day training requirement,
amend the sunset provision to allow the board to exist and continue until City Council
takes action to dissolve, and amend the Senior Advisory Board to a 10 regular + 2
alternates.
A.3 19-130 Discuss Historical Park "Barn" project and go forward plan
Assistant Director of Parks and Recreation Mike Mashburn briefed City Council regarding
this item.
Mr. Mashburn reviewed funding options noting the Project cost for Phase I is estimated at
$3 million, Phase Ills unknown and noted funding sources are $1 million through the
Hotel Occupancy Tax reserve and $2 million through the General Fund Reserve. He
asked for Council direction on the timeline. He explained the next steps are to advertise
a request for quote for architectural services, form a sub-committee, obtain accurate bid
numbers and determine a timeline to proceed.
City Manager Charles Cox explained if Council desires, we can do an RFQ and price the
architect separately.
City Council discussed a timeline, controlled storage, lighting, noise, and the possibility of
having this as a bond election to allow voters to decide.
Historical Preservation and Restoration Board Member Carol Dingman and former board
member Claire Connally spoke to the Council asking for support and providing examples
of how the new proposed building could be used to convey the history of North Texas.
The City Council agreed to move forward with a request for proposal for an architect and
allow the City Council to review the submittals.
Council Member Reyes asked that Staff look into grant funding to assist with the project.
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A.4 19-131 Discuss Creek Maintenance partnerships
City Manager Charles Cox briefed City Council regarding this item. Mr. Cox reviewed
guidelines of a new proposed Neighborhood Partnership Program. He reviewed the
program description, program and project eligibility, application process, selection criteria,
match requirements and funding restrictions.
City Council discussed funding, engineer review, erosion control, bag wall costs and
liability.
After discussion, City Council agreed for staff to move forward with the proposed
program, as presented.
A.5 19-136 Receive an update on the Fire Station No. 2 construction budget
Fire Chief Steve Parker provided an update regarding Fire Department Station No. 2.
He reviewed the scope and material changes, base bid landscape and hardscape plan,
Phase I and Phase II Landscape and Hardscape plan, and existing Fire Station No. 2
demolition and sale plan. He noted that the City Council will review a construction
contract at the April 2, 2019 City Council meeting.
A.6 19-137 Review 2020 Critical Business Outcomes
The City Council requested this item be moved to the April 2, 2019 City Council meeting.
The City Council took a recess at 5:10 p.m. and reconvened at 5:14 p.m.
A.7 19-113 Discuss agenda items for future City Council meetings
Council Member Lynne asked for the following future agenda items: 1) spending limits
and voter approvals, 2) apartment moratorium,3) truth in taxation, 4) Planning & Zoning
case turn a rounds, and 5) buy a brick program.
B. EXECUTIVE SESSION
The City Council recessed into closed executive session at 5:25 p.m. and adjourned from
closed session at 5:41 p.m.
B.1 19-139 Council may convene into a closed executive session pursuant to
Section 551.087 of the Texas Government Code to deliberate
regarding:
Discuss an economic development incentive agreement for Project
Sticks; and Project Rooster.
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C. CALL TO ORDER - REGULAR MEETING (6 P.M.)
Mayor Pro Tern Norwood called the meeting to order at 5 p.m. noting he would preside
over the meeting, due to Mayor Dye's absence.
D. INVOCATION & PLEDGE OF ALLEGIANCE
Council Member Blackson provided the invocation and led the Pledge of Allegiance and
Pledge to the Texas Flag.
E. CEREMONIAL ITEMS
E.1 19-135 Proclamation recognizing the month of March as Colon Cancer
Awareness Month in Farmers Branch
Mayor Pro Tern Norwood provided a proclamation to Mr. Ali with Colonoscopy Assist
declaring the month of March as Colon Cancer Awareness month.
Deputy Mayor Pro Tern Bomgardner shared his personal story of the importance of Colon
Cancer awareness.
F. REPORT ON STUDY SESSION ITEMS
Deputy Mayor Pro Tern Bomgardner provided an update on Study Session items.
G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY
INTEREST
Council Member Lynne recognized Yo Pop for 30 years in Farmers Branch.
H. CITIZEN COMMENTS
No citizens spoke under citizen comments.
I. CONSENT AGENDA
1.1 19-114 Consider approving minutes from the March 19, 2019 City Council
meeting; and take appropriate action
Ii
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1.2 19 PL 01 Consider a request from Jefferson Mercer Crossing, L.P., for final
plat approval of JPI Knightsbridge Addition, 15.15 acres located on
the north side of Knightsbridge Road and approximately 1,200 feet
east of Luna Road; and take appropriate action
1.3 R2019-32 Consider approving Resolution No. 2019-32 for a Professional
Services Agreement with Kimley Horn and Associates, Inc. relating
to the design of the Denton Drive Trail Connector Project, amending
the budget accordingly; and take appropriate action
1.4 19-129 Consider excusing the absence of Deputy Mayor Pro Tern
Bomgardner from the March 5, 2019 City Council meeting; and take
appropriate action
Consent items 1.1 through 1.4 were approved, as presented.
Aye: 5 - Council Member Reyes, Mayor Pro Tem Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Blackson and Council Member Lynne
J. PUBLIC HEARINGS
J.1 ORD-3556 Conduct a public hearing and consider adopting Ordinance No. 3556
to rezone approximately 32.3 acres generally located at the
northeast corner of Webb Chapel Road and IH-635/LBJ Freeway
and extending northward generally along Medical Parkway North
and Myra Lane, from Planned Development District No. 18 (PD-18)
and R-6 (One-family Residential District-6) to Planned Development
District No. 18 (PD-18), including amending the Planned
Development District No. 18 (PD-18) standards to allow one-family
detached dwelling units and independent senior living as additional
permitted uses and establishing related development standards; and
take appropriate action
Senior Planner Jennifer Paz and Developer David Martin provided a presentation to the
Council.
Council Member Reyes recommended not limiting to a one story structure.
Developer David Martin provided City Council with a presentation.
The City Council discussed single-family homes, buffers, tree preservation, one story
structure, height limitations, brick color, senior living and drainage.
Mayor Pro Tem Norwood opened the public hearing.
Resident Norma Carlson spoke asking for clarification on zoning, apartment use, traffic
concerns, lot size and square footage.
Resident Cheryl Howton 3657 Morning Star Circle, expressed concerns about drainage,
wall extensions, noise, air pollution, timetable, setback, and traffic concerns.
Ms. Paz replied stating there is a 12 ft setback from property line noting the wall would
not be extended. The Developer stated the timetable was an 18 month period.
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City Council Meeting Minutes March 19, 2019
Motion made by Council Member Lynne to close the public hearing and adopt
Ordinance No. 3556. Motion seconded by Deputy Mayor Pro Tern Bomgardner.
Prior to voting, Council Member Lynne moved to amend his motion and adopt
Ordinance No. 3556 with the stipulation to remove the one story restriction on _
single-family homes within Subdistrict C. Motion seconded by Council Member
Reyes. The motion prevailed by the following vote:
Nay: 1 - Council Member Blackson
Aye: 4- Council Member Reyes, Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner and Council Member Lynne
J.2 ORD-3561 Conduct a public hearing and consider adopting Ordinance No. 3561
to rezone approximately 4.4 acres located at 4207 Simonton Road
from Light Industrial (LI) to Planned Development No. 103 (PD-103)
zoning district allowing for retail, commercial and multi-family
residential uses and establishing related development standards;
and take appropriate action
Director of Planning Tina Firgens briefed City Council regarding this item. Ms.
Firgens explained the applicant, HLR Architects on behalf of the Billingsley
Company, is requesting to rezone approximately 4.4 acres located at 4207 Simonton
Road, from Light Industrial (LI) to Planned Development No. 103 (PD-103). She
noted the rezoning has been requested to redevelop the property and construct a
four story multi-family residential development with the opportunity for future retail.
The applicant, Ms. Billingsly provided a brief presentation reviewing the site plan and
landscape plan.
After discussion, Mayor Pro Tern Norwood opened the public hearing.
There were no citizens that wished to speak.
Motion made by Council Member Lynne to close the public hearing and approve
Ordinance No. 3561, as presented. Motion seconded by Council Member
Blackson. Motion prevailed by the following vote:
Aye: 5- Council Member Reyes, Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson and Council Member Lynne
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J.3 ORD-3562 Conduct a public hearing and consider adopting Ordinance No. 3562
to rezone approximately 8.0 acres located at 4730 Simonton Road
from Light Industrial (LI) to Planned Development No. 104 (PD-104)
zoning district allowing for retail, commercial and multi-family
residential uses and establishing related development standards;
and take appropriate action
Director of Planning Tina Firgens briefed City Council regarding this item.
Ms. Billingsly also provided a brief presentation showing elevations, site plan, and
landscape plan.
After discussion, Mayor Pro Tern Norwood opened the public hearing. There were no
citizens present that wished to speak.
Motion made by Council Member Blackson to close the public hearing and approve
Ordinance No. 3562. Motion seconded by Deputy Mayor Pro Tern Bomgardner.
Motion prevailed by the following vote:
Aye: 5 - Council Member Reyes, Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson and Council Member Lynne
J.4 R2019-29 Conduct a public hearing and consider approving Resolution No.
2019-029 for a Detailed Site Plan for an office/warehouse building on
a 2.55-acre lot located at 2020 Diplomat Drive, including Special
Exceptions; and take appropriate action
Senior Planner Jennifer Paz briefed City Council regarding this item.
Mayor Pro Tem Norwood opened the public hearing. There were no citizens that wished
to speak.
Motion made by Council Member Reyes to close the public hearing and approve
Resolution No. 2019-29. Motion seconded by Council Member Blackson. Motion
prevailed by the following vote:
Aye: 5- Council Member Reyes, Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson and Council Member Lynne
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K. REGULAR AGENDA ITEMS
K.1 R2019-30 Consider approving Resolution No. 2019-030 approving a First —
Amendment to the Project Specific Agreement with Dallas County
relative to the Brookhaven Trail Project; and take appropriate action
ctor of Sustainability and Environmental Services Shane Davis briefed City Council
regarding this item. Mr. Davis explained in 2011 Farmers Branch signed a Master
Agreement governing Transportation Major Capital Improvement Projects. He noted this
agreement provides approval and framework for joint coordination, facilitation and
funding of projects. Mr. Davis explained the City encumbers funds for the total cost of
the project, and the County pays the project costs as invoiced by the City up to the
agreed financial obligation. Mr. Davis explained the amendment to the agreement is a
result of increased project costs. He summarized stating the total funding agreement is
$969,864.00 with the following breakdown:
my portion: $484,932 less $25,000 for in-house services
portion: $484,932
additional funds needed for design and construction are the City's requirement
Motion made by Council Member Blackson to approve Resolution No. 2019-30.
Motion seconded by Deputy Mayor Pro Tern Bomgardner. Motion prevailed by the
following vote:
Aye: 5- Council Member Reyes, Mayor Pro Tem Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Blackson and Council Member Lynne
K.2 R2019-12 Consider approving Resolution No. 2019-12 authorizing the City
Manager to enter into a contract with Ashlar Contracting Company
for construction to widen the northbound Marsh Lane pedestrian
bridge and install a flashing beacon crosswalk at the intersection of
Valley View Lane at Rosser Road; and take appropriate action
Director of Sustainability and Environmental Services Shane Davis briefed City Council
regarding this item. Mr. Davis explaining the project funds come through the City,
County and TXDOT. Mr. Davis explained the project is for the widening of the
northbound pedestrian bridge along the east side of Marsha Lane over Farmers Branch
Creek and to install a flashing pedestrian crosswalk beacon at Valley View Lane at
Rosser Road.
Motion made by Deputy Mayor Pro Tem Bomgardner to approve Resolution No.
2019-12. Motion seconded by Council Member Reyes. Motion prevailed by the
following vote:
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Aye: 5- Council Member Reyes, Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson and Council Member Lynne
K.3 R2019-31 Consider approving Resolution No. 2019-031 authorizing a contract
to Aushill Construction LLC for the replacement of the water and
sanitary sewer lines along Havenhurst Street between Bee Street
and Dennis Lane, pursuant to the 2018 Dallas County Community
Development Block Grant Program, and take appropriate action
Director of Public Works Marc Bentley briefed City Council regarding this item. a
contract with Aushill Construction LLC for the replacement of the water and sanitary
sewer lines along Havenhurst Street between Bee Street and Dennis Lane in the amount
of $411,645. The C.I.P.Non-bond Fund is a reimbursement from Dallas County under
the CDBG Program. The remaining $181,433 will be funded from the Non-Bond Utility
Fund.
Motion made by Deputy Mayor Pro Tern Bomgardner to approve Resolution No.
2019-31, as presented. Motion seconded by Mayor Pro Tern Norwood. Motion
prevailed by the following vote:
Aye: 5- Council Member Reyes, Mayor Pro Tem Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson and Council Member Lynne
K.4 R2019-33 Consider approving Resolution No. 2019-33 authorizing the City
Manager to execute Change Order#1 for the design-build contract
for Camelot Landfill Scale House and Maintenance Facility project
with Weaver Consultants Group, LLC and Anchor Construction, LLC
for an amount not to exceed $5,720,000, and amend the budget
accordingly; and take appropriate action
Director of Sustainability and Environmental Services Shane Davis briefed City Council
regarding this item.
After discussion, Council Member Reyes made a motion to approve Resolution No.
2019-33. Motion seconded by Deputy Mayor Pro Tern Bomgardner. Motion prevailed
by the following vote:
Motion made by Council Member Reyes to approve Resolution No. 2019-33.
Motion seconded by Deputy Mayor Pro Tern Bomgardner. Motion prevailed by the
following vote:
Aye: 5- Council Member Reyes, Mayor Pro Tern Norwood, Deputy Mayor Pro Tern
Bomgardner, Council Member Blackson and Council Member Lynne
L. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE
SESSION
Motion made Council Member Lynne to authorize the City Manager to negotiate and
execute and economic development agreement on behalf of the City of Farmers Branch
with T2D Concepts, LLC/dba Roots Southern Table and/or its affiliates and assigns, to
provide an incentive of$100,000 cash grant for which repayment of the grant is reduced
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by 20% for each full year the company complies with the terms of the agreement with
50% of the grant to be paid within thirty (30) days after the date the City issues certificate
of occupancy provided the company leases approximately 2,000 square feet of space at
13090 Bee Street Suite D-1 for a period of at least five years, occupies the leased
premises on or before March 1, 2020 and continuously operates a restaurant at the —
leased premises for a period of 5 years. Motion seconded by Mayor Pro Tern Norwood.
Motion was approved unanimously.
Motion made by Council Member Blackson to authorize the City Manager to negotiate
and execute an economic development agreement on behalf of the City of Farmers
Branch, with Red Stix Mustang Station, LLC/dba Red Stix Asian Street Food and/or its
affiliates and assigns, to provide an incentive of$100,000 cash grant for which repayment
of the grant is reduced by 20% for each full year the company complies with the terms of
the agreement with 50% of the grant to be paid to company at lease execution an d50%
of the grant to be paid within thirty (30) days after the date the City issues certificate of
occupancy provided the company leases approximately 1,525 square feet of space at
13090 Bee Street Suite D-2 for a period of at least five years, occupies the leased
premises on or before March 1, 2020 and continuously operates a restaurant at the
leased premises for a period of five years. Motion seconded by Deputy Mayor Pro Tem
Bomgardner. Motion approved unanimously.
M. ADJOURNMENT
A motion was made by Deputy Mayor Pro Tem Bomgardner to adjourn at 9:16 p.m.
Motion seconded by Council Member Blackson. Motion prevailed by the following
vote:
Aye: 5- Council Member Reyes, Mayor Pro Tern Norwood, Deputy Mayor Pro Tem
Bomgardner, Council Member Blackson and Council Member Lynne
'El.,
Mayor—obert C. Dye
ATTE •
City SecrE
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