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1990-11-26 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING NOVEMBER 261-1990 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor -Dave Blair Mayor Pro Tem Ron Pyle Councilmembers Bob Phelps Jeff Binford Calla Davis Bill Moses The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager stave carpenter Assistant City Manager John Burke City Attorney John Boyle City Secretary Ruth Ann Parish Director of Community Services Tom Scales City Engineer Jerry Murawski Director of Parks & Recreation Jeff Fuller Director of Public'Works Mark Pavageaux Economic Development Director Norma Nichols Director of Finance Doug Vanderslice Fire Chief Jack Dyer Library Director Mary Jane Stevenson Acting Police Chief Jimmy Fawcett Director of Data Processing Kenneth Campbell Recording Secretary Brenda Anderson Mayor Blair called the City Council Meeting of November 26, 1990 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION Student Councilmember Marichris de los Santos led the invocation. A.2 PRESENTATION OF THE PLEDGE OF ALLEGIANCE TO THE FLAG BY WEBELOS OF CUB SCOUT PACK 710. Representatives from Webelos of Cub Scout Pack 710 of the Lamplighter School were not present. Student Mayor Greenstone led the pledge of allegiance. Vn1 _ r) 9. Pane 85 A.3 PROCLAIM MONDAY, ANNUAL STUDENT STUDENTS AND EXPLAIN NOVEMBER 26, .1990`, AS THE 4TH GOVERNMENT DAY AND INTRODUCE THE PROGRAM. Student Mayor Greenstone explained that for the fourth consecutive year, the City of Farmers Branch is sponsoring Student Government Day in cooperation with the Carrollton/Farmers Branch Independent School District. This program gives students from R. L. Turner High School a chance to elect a Mayor, five Councilmembers and appoint 14 staff members to run the City for a day. The following students were elected: Student Mayor - David Greenstone Student Mayor Pro Tem - Lauren Haskings Student Councilmember Place 1 - Jennifer Hutcheson Student Councilmember Place 2 - Jasmine Jopling Student Councilmember Place 3 - Sean Blair Student Councilmember Place 4 - Marichris de los Santos The Student City council appointed the following Department Directors: Student Student Student Student Student Student Student Student Student Student Student Student Student Student City Manager - Brian Chaddeudon Asst. City Manager -'Barbara*, ' 'Robinson Asst City 'Manager - Sheri `Mason Economic Development Dir. Kristin Jenne Director of Finance - Erin `Atkins Fire Chief - Aaron Russell Library Director - Jennifer:Burger Community Services Dir. - Amy Thomason Public Works Director - Rachel Collins City Engineer - Samuel Paul Police Chief - Alan Rogan Parks & Recreation Dir. - Lori Stimatze City Attorney - Joanna Lo Data Processing Director - Bryan Hanson The students attended and participated in the Council study session prior to this meeting and will now have the opportunity to participate in the meeting with their counterparts. Student Mayor Greenstone recognized ;Mrs. Ruth Ann Dorrill, Student Government Sponsor, and thanked' her for her guidance. Student Mayor Greenstone- read the proclamation and proclaimed November 26 the Fourth Annual Student Government Day. Mayor Blair recognized Sheila Maher, Principal of R. L. Turner High School, and Dr. Buddy Davis, Superintendent. Vol. 59, Page 86 of the Carrollton-Farmers Branch Independent School District and thanked them for their support. A.4 PRESENTATION OF PLANS FOR 8TH ANNUAL CHRISTMAS PRESENT TREE LIGHTING CEREMONY AND 5TH ANNUAL CHRISTMAS PAST OPEN HOUSE BY THE FARMERS BRANCH CHAMBER OF COMMERCE. This has been placed on the agenda at the request of Farmers Branch Chamber of Commerce President Janie Scarbrough. Student Mayor Greenstone recognized Bill Hamilton representing, the Farmers Branch Chamber of Commerce! Mr. Hamilton invited everyone to attend the special Christmas events that were planned. A.5 PRESENTATION OF SERVICE AWARDS Mayor Blair. presented a 5 year employee service award to Bob Hulsey of the Fleet Maintenance Division of Equipment Services. A.6 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. B.1-B.8 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Student Mayor Greenstone explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the city 'Council or the audience may request to withdraw any. item from the - consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion.' A motion by Student Mayor Pro Tem Haskings, a second by Student Councilmember Blair, all voting "aye", approved the following consent agenda items. A motion by Mayor Pro Tem Pyle, a second by councilman, Moses, all voting "aye", approved the following consent agenda items. B.1 APPROVED MINUTES OF COUNCIL MEETING OF NOVEMBER 5, 1990. B.2 ADOPTED RESOLUTION NO. 90-171 AUTHORIZING A PARTIAL RELEASE OF COVENANTS OF A DEVELOPER'S CONTRACT WITH FINANCIAL RESOURCE MANAGEMENT, INC., FOR VALLEY VIEW TECH CENTER II. Vol. 59, Page 87 B.3 ADOPTED RESOLUTION NO. 90-172 AUTHORIZING A PARTIAL RELEASE OF COVENANTS OF A DEVELOPER'S CONTRACT WITH FINANCIAL RESOURCE MANAGEMENT, INC., FOR VALLEY VIEW TECH CENTER III. B.4 ADOPTED RESOLUTION NO. 90-183 ACCEPTING UTILITY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT RIGHTS GRANTED BY. MERIT INVESTMENT PARTNERS, L. P. FOR THE CONSTRUCTION OF A WATER MAIN AND AUTHORIZING PAYMENT TO MERIT IN THE AMOUNT OF $3,438 FOR THE EASEMENT RIGHTS GRANTED. B.5 ADOPTED RESOLUTION NO. 90-178 AWARDING BIDS FOR SMALL EQUIPMENT FOR THE PARKS AND RECREATION DEPARTMENT TO METRO TURF AND SCHWINN FOR $3,250.86, MASTER TURF DISTRIBUTORS INC. FOR $5,468.40 AND ED'S LAWN EQUIPMENT FOR $3,018.96. B.6 ADOPTED RESOLUTION NO. 90-176 AWARDING THE BID FOR THE BROOKHAVEN CLUB DRIVE DRAINAGE AREA FENCE TO BIG METALWORKS OF TEXAS IN THE AMOUNT OF $5,400. B.7 ADOPTED RESOLUTION NO. 90-179 APPROVING CHANGE ORDER NO. 6 RELATIVE TO A CONTRACT WITH COPPELL CONSTRUCTION COMPANY, INC., FOR DRAINAGE IMPROVEMENTS TO GUSSIE FIELD WATERWORTH PARK. B.8 ADOPTED RESOLUTION NO. 90-185 AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE TEXAS DEPARTMENT OF COMMERCE FOR AN EXPORT ASSISTANCE CENTER LOCATED IN THE FARMERS BRANCH CITY HALL. C.1 CITY MANAGER REPORTS. Student City Manager Greenstone gave an informative report on the happenings and status of projects in the departments of the City. C.2 PUBLIC HEARING: CONSIDER REQUEST OF AUTO FUEL COMPANY FOR A SPECIFIC USE PERMIT FOR A GASOLINE SERVICE STATION WITHIN THE PLANNED DEVELOPMENT NO. 30 ZONING DISTRICT AT 2361 VALWOOD PARKWAY AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. Auto Fuel Company proposes to construct a Mobil Service Station at the location currently occupied by the Drover Barbeque. The service station will consist of four gas pumps and a convenience store totalling 840 square feet. On November 13, 1990 the Zoning Board of Adjustment granted a variance to allow a 108 square foot pole sign in the required front yard. Vol. 59, Page 88 The Planning and Zoning Commission, by unanimous vote, recommends the specific use permit to be approved as submitted. Student Mayor Greenstone opened the public hearing. Mayor Blair opened the public hearing and recognized Gary DeVleer, representing Auto Fuel Company. Mr. DeVleer stated he was available for any questions of Council. A motion by Student Councilmember Jopling, a second by, Student Councilman Blair, all voting "aye", closed the public hearing. There being no one else wishing to speak, a motion by Councilman Binford, a second by Councilman Moses, all voting "aye", closed the public hearing. A motion by Student Councilman Blair, a second by Student Councilmember Jopling, all voting "aye", adopted ordinance No. 1914 approving the specific use permit as recommended by the Commission. A motion by Councilmember Davis, a second by Councilman Phelps, all voting "aye", adopted the following captioned Ordinance No. 1914. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, AS HERETOFORE AMENDED, BY GRANTING A SPECIFIC USE PERMIT FOR A GASOLINE SERVICE STATION WITH THE PLANNED DEVELOPMENT NO. 30 (PD-30) ZONING DISTRICT AND LOCATED AT THE NORTHEAST CORNER OF VALWOOD PARKWAY AND STEMMONS FREEWAY; PROVIDING FOR CONDITIONS AND OPERATION; PROVIDING A SAVINGS CLAUSE; PROVIDING INJUNCTIVE RELIEF; PROVIDING FOR SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. C.3 PUBLIC HEARING: CONSIDER REQUEST OF DOUG HENDERSON FOR A SPECIFIC USE PERMIT FOR A NON DRIVE-IN RESTAURANT WITH OUTSIDE SALES WINDOWS WITHIN THE PLANNED DEVELOPMENT NO. 30 ZONING DISTRICT AT 2361 VALWOOD PARKWAY AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. The proposed Red Line Burger restaurant will be located on the eastern half of the current Drover Barbeque site at Valwood Parkway and IH 35E. The restaurant will consist of a 600 square foot building with an outside sales window on Vol. 59, Page 89 either side. No inside seating is provided, however outside seating will be available. A variance has been granted to permit an outside sales window to be located three feet from an interior property line. Also, variances have been granted to allow a three panelled pole sign within the front yard and the erection of roof mounted signs. The Planning and Zoning commission, by unanimous vote, recommends the specific use permit be approved as submitted. Student Mayor Greenstone opened the public hearing. Mayor Blair opened the public hearing and recognized Doug Henderson representing Red Line Burger restaurant. Mr. Henderson stated he was available for any questions of Council. There being no one else wishing to speak, a motion by Student Councilman Blair, a second by Student Councilmember Hutcheson, all voting "aye", closed the public hearing. There being no one else wishing to speak, a motion by Councilman Binford, a second by Councilman Moses, all voting "aye", closed the public hearing. A motion by Student Councilmember Hutcheson, a second by Student Councilman Blair, all voting "aye", adopted Ordinance No. 1915 approving the specific use permit as recommended by the commission. A motion by Councilman Moses, a second by Councilman Phelps, all voting "aye", adopted the following captioned Ordinance No. 1915 approving the specific use permit as recommended by the Commission. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, AS HERETOFORE AMENDED, BY GRANTING A SPECIFIC USE PERMIT FOR A NON DRIVE-IN RESTAURANT WITH OUTSIDE SALES WINDOWS LOCATED AT THE NORTHEAST CORNER OF VALWOOD PARKWAY AND STEMMONS FREEWAY AND COMMONLY KNOWN AS 2361 VALWOOD PARKWAY AND BEING LOCATED IN THE. PLANNED DEVELOPMENT 30 ZONING DISTRICT; PROVIDING A SAVINGS CLAUSE; PROVIDING INJUNCTIVE RELIEF; PROVIDING FOR SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Vol. 59, Page 90 C.4 PUBLIC HEARING: CONSIDER THE REQUEST OF PRECISION LANDSCAPE MANAGEMENT, INC., TO AMEND THE USE CHART OF THE PLANNED DEVELOPMENT NO. 34 ZONING DISTRICT BY ADDING LANDSCAPE AND NURSERY OPERATIONS TO THE USES ALLOWED WITHIN THE ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. Precision Landscape Management, Inc. would like to amend the Planned Development No. 34 zoning district by adding "Landscape and Nursery Operation" to the use chart for that zoning district. Precision Landscape Management is currently located at 13337 Bee Street and wishes to expand its operation if the amendment is approved. The Planning and Zoning Commission, by unanimous vote, recommends that Planned Development No. 34 be amended to allow "Landscape and Nursery operation" by specific use permit within the zoning district. Student Mayor Greenstone opened the public hearing. Mayor Blair opened the public hearing and recognized Bruce Birdsong representing Precision Landscape. Mr. Birdsong stated he was available for any questions of council. There being no one else wishing to speak, a motion by Student Councilman Blair, a second by Student Mayor Pro Tem Haskings, all voting "aye", closed the public hearing. There being no one else wishing to speak, a motion by Mayor Pro Tem Pyle, a second by Councilman Phelps, all Voting "aye", closed the public hearing. A motion by Student Councilman Blair, a second by Student Councilmember Jopling, all voting "aye", adopted Ordinance No. 1916 amending Planned Development No. 34 by allowing "Landscape and Nursery Operation" within the zoning district by specific use permit. A motion by Mayor Pro Tem Pyle, a second by Councilman Moses, all voting "aye", adopted the following :captioned Ordinance No. 1916. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, AS HERETOFORE AMENDED; SO AS TO INDICATE "LANDSCAPE AND NURSERY OPERATION" AS A USE ALLOWED BY SPECIFIC USE PERMIT IN THE Vol. 59, Page 91 PLANNED DEVELOPMENT NO. 34 (PD-34) ZONING DISTRICT; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND ($2,000.00) DOLLARS FOR EACH OFFENSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; AND PROVIDING AN EFFECTIVE DATE. C.5 PUBLIC HEARING: CONSIDER THE REQUEST OF JOSE I. FUENTES FOR APPROVAL OF A SPECIFIC USE PERMIT - INTERIM USE FOR A MIXED BEVERAGE PERMIT WITHIN THE PLANNED DEVELOPMENT NO. 25 ZONING DISTRICT AT 2275 VALLEY VIEW LANE AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. Mr. Fuentes is requesting a Specific Use Permit - Interim Use for a period of 10 years for a restaurant with a mixed beverage permit at 2275 Valley View Lane. Mr. Fuentes will occupy- the existing restaurant structure situated in front of the Econo Lodge. This location is within the area of the City which may sell alcoholic beverages as part of a restaurant operation. The Zoning Board of variance which would with a mixed beverage requirement of 5,000 floor space or havin, The temporary variance Adjustment granted a temporary allow the restaurant to operate permit without complying with the square feet. of air conditioned 3 a minimum of 200 hotel rooms. terminates in five years. The Planning and Zoning commission, by unanimous vote, recommends the specific use permit - interim use be denied. Student Mayor Greenstone opened the public hearing. Mayor Blair opened the public hearing and recognized Mr. Fuentes representing the restaurant. Mr. Fuentes stated he was available,for any questions of Council. There being no one else wishing to speak, a motion by Student Councilman Blair, a second by Student Mayor Pro Tem. Haskings, all voting "aye", closed the public hearing. There being no one else, wishing to speak, a motion by Councilman Phelps, a second by Mayor Pro Tem Pyle, all voting "aye", closed the public hearing. A motion by Student Councilman Blair, a second by Student Mayor Pro Tem Haskings, all voting "aye", denied the specific use permit - interim use. Vol. 59, Page 92 After some discussion, Council explained to Mr. Fuentes that the City faces the chance of loosing the ability to control the sale of alcohol if the City Ordinance controlling this is deviated in any way. A motion by Councilman Phelps, a second by Councilman Binford, all voting "aye", denied the specific use permit - interim use. . 1 C.6 PUBLIC HEARING: CONSIDER THE REQUEST OF FOULDS, INC., FOR APPROVAL` OF A SPECIFIC USE PERMIT - INTERIM USE FOR A NON DRIVE-IN RESTAURANT WITH OUTSIDE SALES WINDOW AT 2825 VALLEY VIEW LANE AND WITHIN A LOCAL RETAIL-2 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. Dr. Carl Foulds wishes to operate a sno-cone stand in the parking lot of 2825 Valley View-Lane. The stand is to be located where the old Fox Photo once stood (approximately 70 feet east of the Eckerd Drug Store). Dr. Foulds has applied for a specific use permit - interim use which will begin on April 1, 1991 and expires no earlier than September 30, 1991. If approved, Dr. Foulds will request the City council to consider the stand a temporary food establishment rather than a permanent establishment and waive certain criteria found in the Food Code. The Building Code Board of Appeals granted a variance to allow a portable building having exterior walls with less than a 2 hour fire rating at this location from April 1, 1991 to September 30, 1991. The Planning and Zoning Commission, by unanimous vote, recommends the specific use permit - interim use be denied. Student Mayor Greenstone opened the public hearing. Mayor Blair opened the public hearing and recognized Dr. Carl Foulds. Dr. Foulds stated his desire for approval of the specific use permit - interim use and the reasons for waiving certain criteria found in the Food Code requirements. There being no one else. wishing to speak, a motion by Student Councilman Blair, a second by Student Mayor Pro Tem Haskings, all voting "aye", closed the public hearing. There being no one else wishing to speak, a motion by Councilman Binford, a second by Mayor Pro Tem Pyle, all voting "ayes, closed the public hearing. Vol. 5 9: Pane 9~ After discussion, a motion by Student Councilman Blair, a second by Student Councilmember Jopling, all voting "aye", approved the specific use permit - interim use as requested and directed Staff to prepare an appropriate ordinance. Discussion followed relating to the need for two ordinances (1) for the.facilities and location to allow the stand, and (2) for the specific operation for food service. A motion by Councilman Binford, a second by CouncilmemberDavis, all voting "aye", approved the specific use permit - interim use as requested and directed Staff to prepare appropriate ordinances. C.7 PUBLIC HEARING: CONSIDER APPROPRIATE REGULATIONS FOR DAY CARE FACILITIES WITH REGARD TO ZONING DISTRICTS AND OTHER DEVELOPMENT STANDARDS INCLUDING BUT NOT LIMITED TO PARKING RATIOS AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. At the request of City Staff, the Planning and Zoning Commission continued the public hearing until the December 17 Commission meeting. In accordance with the Comprehensive Zoning Ordinance, the City council must receive a recommendation from the Planning and Zoning Commission before action may be taken on any proposed zoning amendment. Therefore, no action may be taken by the City Council at this time. City Staff recommends the public hearing be continued to the January 7, 1991 City Council meeting. A motion by Student Councilmember Jopling, a second by Student Mayor Pro Tem Haskings, all voting "aye", continued the public hearing to the January 7, 1991 City Council meeting. A motion by Councilman,Binford, a second by Mayor Pro Tem Pyle, all voting "aye", continued the public hearing to the January 7, 1991 City Council meeting. C.8 CONSIDER THE REQUEST OF BUCHANAN PRINTING COMPANY FOR APPROVAL OF A SITE PLAN FOR A PARKING LOT TO SERVE BUCHANAN PRINTING LOCATED AT 2330 JETT STREET AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. Buchanan Printing has recently purchased additional property adjacent to their building at 2330 Jett Street. They wish to construct a parking lot, on a small portion of the new property, with 34 new spaces immediately west of the Vol, 59. Page 94 existing facility. The parking lot will remain in place until such time that Buchanan Printing expands its facility in a manner which causes the alteration of this new parking lot. The applicant has stated that it is his goal to expand his facility in the next 2 to 3 years. The Planning and Zoning commission; by unanimous vote, recommends the site plan be approved provided that the extent of the landscaping and irrigation requirements be determined by the City Council. Student Mayor Greenstone recognized Dave Johnson, representing Buchanan Printing. Mr. Johnson stated he was available for any questions of Council. A motion was made by Student Councilmember Hutcheson, and seconded by Student Councilman Blair to approve the site plan with the condition that additional landscaping be provided within three years and direct the City Staff to prepare an appropriate resolution. City Manager Escalante suggested in order to expedite the matter that the motion be amended to state to revise Resolution No. 90-182 adding "not to exceed three years" after the address. Student Councilmember Hutcheson and Student Councilman Blair amended the motion to adopt Resolution No. 90-182 approving the site plan as submitted and adding "not to exceed three years" after the address. The vote followed with all voting "aye" and the motion passed unanimously. A motion by Councilmember Davis, a second by Councilman Binford, all voting "aye", adopted Resolution No. 90-182 approving the site plan as submitted and adding "not to exceed three years" after the address in the Resolution. C.9 CONSIDER FORMING A RECYCLING PROGRAM FOR THE CITY OF FARMERS BRANCH. (REQUEST OF THE STUDENT GOVERNMENT DAY PARTICIPANTS) Student Mayor Greenstone Day participants placed discussion. Student Mayor Greenstone Works Director, Rachel available for any questio: stated the Student Government this item on the agenda for recognized the Student Public Collins, who stated she was ns of Council. Vol. 59, Page 95 Discussion followed concerning recycling centers, public awareness, and the City's three month recycling pilot program. A motion by Student Councilman Blair, a second by Student Mayor Pro Tem. Haskings, all voting "aye", approved for the Student Government Day participants to approach the Carrollton-Farmers .Branch Independent School District Board to start a recycling program in the schools. A motion by Student Councilman Blair, a second by Student Mayor Pro Tem Haskings, all voting "aye", approved for the Student Government Day participants to reconvene after 90 days regarding ideas about increasing public awareness of recycling. C.10 CONSIDER EXPANDING SERVICES OF THE YOUTH TASK FORCE TO INCLUDE TEENS. (REQUEST OF THE STUDENT GOVERNMENT DAY PARTICIPANTS) Student Mayor Greenstone stated the Student Government Day participants placed this item on the agenda for discussion. 1 Student Mayor Greenstone recognized the Student Parks and Recreation Director, Lori Stimatze, who stated she was available for any questions. Discussion followed concerning student forum meetings, youth facilities, and parks and recreation changes. Student Councilman Blair requested Public Information Officer Donna Huerta add the Student Advisory Council to the City's mailing list for promotional activities and the citizen's newsletter. A motion by Student Councilmember Hutcheson, a second by Student Councilman Blair, all voting "aye", approved for a representative from the City Council to meet with the Student Advisory council once a month. A motion by Student Mayor Greenstone, a second by Student Councilman Blair, all voting "aye", postponed discussion of parks and recreation changes until the next once a month meeting set up with a representative of the City Council attending. D.l CONSIDER ADOPTING RESOLUTION NO. 90-177 AWARDING BIDS FOR IRRIGATION SUPPLIES FOR THE PARKS AND RECREATION DEPARTMENT AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. Bid requests for Vol. 59, Page 96 irrigation supplies for the Parks and Recreation Department were sent to five vendors. Five bids were received and opened on October 30, 1990. All five bids met specifications. The total cost of low bids meeting specifications is $25,531.48. There is $30,000 budgeted for irrigation supplies in the 1990-91.budget. The Director of the Parks and Recreation Department recommends adopting Resolution No. 90-177 awarding bids for irrigation supplies for the Parks and Recreation Department, as identified in Attachment A, to the following: 1. Longhorn Inc. - in the amount of $8,317.30. 2. Davis Pipe and Supply Inc. - in the amount of $810.85. 3. Pipe IN Head - in the amount of $7,061.33. 4. Wickham Supply Inc. - in the amount of $9,342.00. A motion by Student Mayor Pro Tem Haskings, a second by Student Councilmember de los Santos, all voting "aye", adopted Resolution No. 90-177. A motion by Councilman Moses, a second by Councilmember Davis, all voting "aye", adopted Resolution No. 90-177 awarding bids for irrigation supplies for the Parks and Recreation Department for a total amount of $25,531.48. D.2 CONSIDER ADOPTION OF RESOLUTION NO. 90-181 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE DALLAS SYMPHONY ORCHESTRA FOR A POPS CONCERT, SATURDAY, MAY 18, 1991, AT 7:30 P.M. IN AN AMOUNT NOT TO EXCEED $25,000. Student Mayor Greenstone presented the following information for consideration. The City of Farmers Branch entered into contractual discussions with the Dallas Symphony Orchestra in an effort to provide a 1991 summer performance in our Historical Park. The proposed contract provides for a concert for May 18, 1991, at 7:30 p.m. and ends at 9:45 p.m. A 20 minute break will occur after the first 50 minutes of performance time. The contract provides for a payment of $25,000. Hotel funds have been budgeted for this purpose. The cost for the actual performance;in 1990 was $20,000 with an additional $5,000 being utilized for support services, such as transportation support, labor costs, restroom rental and advertising. The actual cost for 1991 will be $30,000 with $5,000 being utilized for support services'.~ Vol. 59, Page 97 Staff recommends that the contract be executed with the Dallas Symphony Orchestra for the amount of $25,000. Student Economic Development Director Kristin Jenne explained the cost increase was due to labor increases per the Dallas Symphony Orchestra. A motion by Student Councilmember Hutcheson, a second by Student Councilmember Jopling, all voting "aye", adopted Resolution No. 90-181. A motion by Councilmember Davis, a second by Mayor Pro Tem Pyle, all voting "aye", adopted Resolution No. 90-181 authorizing the City Manager to execute a contract with the Dallas Symphony orchestra in the amount of $25,000. City Manager Escalante stated the Concert will be Saturday, not Friday, May 18, as had been announced. MAYOR BLAIR STATED A POSSIBLE PERFORMANCE BY LEE GREENWOOD IS BEING CONSIDERED FOR THE HISTORICAL PARK ON JULY 20, 1991. THE COST WOULD BE APPROXIMATELY $45,000 AND FUNDS ARE AVAILABLE FROM THE HOTEL/MOTEL FUND. MAYOR BLAIR ASKED COUNCIL IF THEY WOULD LIKE FOR STAFF TO PROCEED WITH NEGOTIATIONS. COUNCILMAN BINFORD STATED HE WAS NOT SUPPORTIVE DUE TO THE HIGH COST. THE REST OF THE COUNCILMEMBERS AGREED TO CONTINUE NEGOTIATIONS. D.3 CONSIDER ADOPTING RESOLUTION NO. .90-180 APPROVING A CONSTRUCTION MATERIALS TESTING AGREEMENT WITH TERRA-MAR, INC., FOR RECONSTRUCTION OF VALWOOD PARKWAY BETWEEN JOSEY LANE TO WEBB CHAPEL ROAD AND TAKE APPROPRIATE ACTION. Student Mayor Greenstone presented the following information for consideration. The bid for Valwood Parkway Reconstruction was awarded at the November 5, 1990 City Council Meeting. A construction materials testing agreement has been negotiated with Terra-Mar, Inc., in an amount not to exceed $50,644 for testing the soil, subgrade and all concrete work. The City Engineer recommends adopting Resolution No. 90-180 approving a construction materials testing agreement with Terra-Mar, Inc. A motion by Student Councilmember Hutcheson, a second by Student Councilmember Jopling, all voting "aye", adopted Resolution No. 90-180 approving a construction materials testing agreement with Terra-Mar, Inc. VnI _ 1; 9 Parr.- QR A motion by Councilman Binford, a second' by Mayor Pro Tem Pyle, all voting "aye", adopted Resolution No. 90-180 approving a construction materials testing agreement with Terra-Mar, Inc., in an amount not to exceed $50,644. D.4 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. There were no Council travel reports or requests. D.5 CITIZEN PARTICIPATION. Student Mayor Greenstone recognized Mrs. Paul, 2516 Leta Mae Lane, who asked the status of replacing the trees in the Gussie Field Waterworth Park. Student City Engineer Samuel Paul explained the project would be going out to bid in late January and that $157,000 in funds were set aside for the project. Student Mayor Greenstone recognized Jasmine Jopling, 2103 Crosby, Carrollton, who asked about the R. L. Turner school logo lion to be painted on the water tower. Student City Engineer Paul stated the water tower with both school logos (R. L. Turner and W. T. White) painted on it should' be completed by the end of December. MAYOR BLAIR ANNOUNCED THAT THE ITEMS ON THE AGENDA OR THE GENERAL SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION IN THE STUDY SESSION ROOM AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION. ARTICLE 6252-17, SECTION 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONAL MATTERS, LAND ACQUISITION. AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. MAYOR BLAIR FURTHER STATED THAT AFTER RECONVENING INTO GENERAL SESSION, THE STUDY SESSION WILL BE CONTINUED ALSO. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - ARTICLE 6252-117, SEC. 2 (g) 1. DISCUSS APPOINTMENTS TO ALTERNATE PLACE 1 POSITION ON THE PLANNING AND ZONING; AND ZONING BOARD OF ADJUSTMENTS. 2. DISCUSS APPOINTMENTS TO THE VALWOOD IMPROVEMENT AUTHORITY BOARD OF DIRECTORS. Vol. 59,,Page 99 A discussion was held relating to appointments to the Planning and Zoning Commission, the Zoning Board of Adjustments, and the Valwood Improvement Authority Board of Directors. b. DISCUSS PENDING AND CONTEMPLATED LITIGATION - ARTICLE 6252-17 SEC. 2(e) 1. REVIEW AND EVALUATE THE CITY MANAGER'S DUTIES AND POLICIES RELATIVE TO THE CITY WORKER'S COMPENSATION PROGRAM AND EMPLOYEE BENEFITS AND CONFER WITH THE CITY ATTORNEY PURSUANT TO THE CODE OF PROFESSIONAL RESPONSIBILITIES OF THE STATE BAR OF TEXAS, ART. 6252-17, (E) AND (G). A discussion was held between the members of the City Council and the Staff relating the City's Workmans Compensation Program. THE COUNCIL RECONVENED INTO GENERAL SESSION. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. 1 Mayor Blair announced that appointments to the boards discussed are taken under advisement and will be considered at the next meeting. E.3 CONSIDER NECESSARY ACTION IN PENDING AND CONTEMPLATED LITIGATION DISCUSSED IN THE EXECUTIVE SESSION. Mayor Blair announced that the Staff presented information to the Council relating to the City's Workmans Compensation Program. F.1 ADJOURNMENT. A motion by Councilmember. Davis, a second Binford, all voting "aye", adjourned the rmeeting of November 26, 1990 at 12:20 a.1ip. Mayor Dave Blair City Secretary by Councilman city council Vol. 59, Page 100