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1991-05-06 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING MAY 6, 1991 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Dave Blair Mayor Pro Tem Bill Moses Councilmembers Bob Phelps Jeff Binford Calla Davis Ron Pyle The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager Steve Carpenter Assistant City Manager John Burke City Attorney John Boyle City Secretary Ruth Ann Parish Communication Director Donna Huerta Economic Development Director Norma Nichols Director of Community Services Tom Scales City Engineer Jerry Murawski Director of Finance Doug Vanderslice Director of Parks & Recreation Jeff Fuller Police Chief Jimmy Fawcett Director of Public Works Mark Pavageaux City Management Assistant David Reedy Traffic Engineer Dave Davis Recording Secretary Cindee Peters Mayor Blair announced that due to failure of posting the agenda within the required 72 hours the meeting must be declared an emergency meeting. Vol. 60, Page 87 Mayor Blair moved that the City Council does hereby find: An emergency and public necessity is hereby found and declared which emergency and public necessity is clearly identified in the notice of this regular City Council meeting namely: ordinance bonds; granting of homestead exemptions for 1991; amendments to City's investment policies; awarding of bid for gas and lubricant products, approving bid for hazardous storage, personnel and land acquisition matters and all other posted items. Mayor Pro Tem Pyle seconded the motion, with all voting "aye" . Mayor Blair announced that a public notice was posted May 4, 1991, declaring the emergency meeting and a separate motion would be required for the following item. Mayor Blair moved that an emergency and public necessity is hereby found and declared, which emergency and public necessity is clearly identified in the notice of this regular City Council meeting namely: reasonably unforeseeing and unstable conditions in the bond market requiring immediate action by the City Council to accept the offer of the Underwriters to purchase the City's general obligation refunding bonds. Councilmember Davis seconded the motion, with all voting "aye". Mayor Blair called the City Council Meeting of May 6, 1991 to order at 7:36 P.M.. The meeting was televised. A.1 INVOCATION. Councilman Moses gave the invocation and led the pledge of allegiance to the flag. A.2 PRESENTATION OF PROCLAMATION PROCLAIMING MAY 5 THROUGH MAY 11, 1991 AS "SMALL BUSINESS IS AMERICA'S FUTURE". Mayor Blair read the proclamation and proclaimed May 5 through May 11, 1991 as "Small Business is America's Future" in Farmers Branch. MAYOR'S ANNOUNCEMENT Mayor Blair announced that Town North Bank would like to present scholarships to two students from R. L. Turner. Mayor Blair recognized Fred Ferguson of Town North Bank. Mr. Ferguson presented a scholarship to Darci Pittman and David Greenstone in the gracious name of the Mayor of Farmers Branch and the Mayor of Carrollton. Mr. Ferguson also invited the City Council to the formal presentation on May 10, 1991 at 7:00 p.m. at the Carrollton-Farmers Branch Independent School District Administration Office. Vol. 60, Page 88 A.3 CONSIDER PROCLAIMING MAYAS OLDER AMERICANS MONTH IN FARMERS BRANCH. Mayor Blair stated that in conjunction with the nationally recognized observation of May as Older Americans Month, the Parks and Recreation Department requests that the City Council proclaim May as Older Americans Month in Farmers Branch. Mayor Blair read the proclamation and proclaimed the month of May as Older Americans Month in Farmers Branch. Mayor Blair introduced Mr. Bob Kleineck, Chairman of the Senior Advisory Council, representative of that group and, through it, all senior citizens in Farmers Branch. Mr. Kleineck thanked the City Council for their support and invited all members of the Council to the annual banquet on May 15, 1991 at 11:30 a.m. at the Senior Center. A.4 CONSIDER PROCLAIMING THE WEEK OF MAY 12-18TH AS "NATIONAL POLICE WEEK" AND MAY 15TH AS "POLICE MEMORIAL DAY" IN THE CITY OF FARMERS BRANCH. Mayor Blair stated The Congress of the United States of America has designated the week of May 12th through May 18th to be dedicated as "National Police Week", and May 15th to be "Police Memorial Day". To emphasize "National Police Week" and "Police Memorial Day" on a local level, the City of Farmers Branch can join other cities nationwide in proclaiming the week of May 12th as "National Police Week" and May 15th as "Police Memorial Day". Mayor Blair read the proclamation and proclaimed the week of May 12-18th as "National Police Week" and May 15th as "Police Memorial Day" in the City of Farmers Branch. A.5 PRESENTATION OF INVITATION TO ATTEND THE FARMERS BRANCH FOLKLORE FESTIVAL TO BE HELD ON MAY 18 AND 19, 1991 BY THE FARMERS BRANCH CHAMBER OF COMMERCE. Mayor Blair stated that the Farmers Branch Chamber of Commerce requests to present to the Mayor, City Council and residents of the city an invitation to attend the Farmers Branch Folklore Festival that is to be held on May 18 and 19, 1991 at the Historical Park. Mayor Blair introduced Mr. Eddy Ketchersid, Chairman of Community/Tourist Promotion Committee with the Farmers Branch Chamber of Commerce. Mr. Ketchersid extended an invitation to all citizens of Farmers Branch as well as to members of the Vol. 60, Page 89 City Council to attend the annual Folklore Festival. Mr. Ketchersid described many of the fun filled events that will take place on both May 18 and 19, 1991. The Dallas Symphony Orchestra will perform in concert on May 18 at 7:30 p.m. A.6 PRESENTATION OF TROPHIES AND CERTIFICATES TO THE WINNERS OF THE CITY'S CURBSIDE RECYCLING CONTESTS Mayor Blair presented the following information for consideration. Students in area schools were asked to be creative and help the City promote the 1991 Pilot Curbside Recycling Program. Kindergarten through third grade students were asked to draw a poster, fourth and fifth grade students were asked to design a mascot, and sixth through eighth grade students were asked to write a slogan. The first place entry in each contest will be used for publicity in the recycling program. The City received 355 entries from five area schools. A special thank you is extended to the contest judges: Nancy Barbour, Gladys and Roy Kneip, Marg Sabo, and Hub Hatcher from the Senior Citizen Activity Center; and Rodger Crammer with the Metrocrest News. Winners in the poster contest were: 1st Place Rebecca Graham Cabell Elem. 2nd Place Corey Maxwell Cabell Elem. 3rd Place Jennifer Santana Montgomery Elem. Honorable Mention Misha Cullum Cabell Elem. Winners in the mascot contest were: 1 st Place Willie Sustanta Farmers Branch Elem. 2nd Place Dayna Gaine McLaughlin Elem. 3rd Place Amanda Chisholm McLaughlin Elem. 3rd Place Samantha Short McLaughlin Elem. Winners in the slogan contest were: 1st Place Candy McAfee Mongtomery Elem. 2nd Place Wilfredo Guevara Vivan Field Jr. High 3rd Place Mack Piah Montgomery Elem. At this time Mayor Blair presented trophies and certificates to all winners present. A.7 CONSIDER REQUEST OF APPOINTING THE WOMEN'S CHARITY ORGANIZATION OF THE METROCREST FARMERS BRANCH WOMAN OF THE YEAR. Vol. 60, Page 90 Mayor Blair gave the following information for consideration. The Women's Charity Organization of the Metrocrest requests the City Council to appoint the Farmers Branch Woman of the Year in order to plan and advertise the activities that involves the city's representative. Mayor Blair announced that the 1991 Woman of the Year was Francis Glancy. Mayor Blair congratulated Mrs. Glancy and stated that she had served on the Library Board and worked with a Committee in preparing and publishing a book entitled "Once Upon A Time in Farmers Branch". A.8 CONSIDER ACCEPTANCE OF DONATION OF 70 BALD CYPRESS TREES FROM THE DALLAS PARKS FOUNDATION AND TAKE APPROPRIATE ACTION Mayor Blair presented the following information for consideration. The Dallas Parks Foundation, through the Trees For Dallas Program, which is sponsored by FINA, wishes to donate seventy Bald Cypress trees to the City of Farmers Branch. The Dallas Parks Foundation is a nonprofit privately supported organization dedicated to the enhancement of greenspaces in and around Dallas. The value of the donation is approximately $3,200. The trees are in twenty gallon containers and are eight to ten feet in height. The trees will be planted in various park locations throughout the city. The Director of Parks and Recreation recommends acceptance of the donation of seventy Bald Cypress trees from the Dallas Parks Foundation. Mayor Blair introduced Mr. Phil Schwolert, Project Manager for the Dallas Parks Foundation. Mr. Schwolert stated that the City of Farmers Branch is committed to the proper protection and care of trees and greenspace. Mr. Schwolert presented T-Shirts to members of the City Council. Councilman Phelps made a motion to accept the donation of 70 Bald Cypress Trees from the Dallas Parks Foundation. Councilman Binford seconded the motion, with all members voting "aye". The motion carried. A.9 CONSIDER ACCEPTANCE OF SECOND QUARTER DONATIONS FOR THE HISTORICAL PARK AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The Historical Preservation and Restoration Board has approved numerous donations to be accessed to the inventory. Mayor Blair recognized Jerry Wilcox, Chairman of the Historical Preservation and Restoration Board. Mrs. Wilcox presented the list of the following donated Vol. 60, Page 91 items: A player piano roller, from Mrs. Robert Long, Farmers Branch. - A late 1800's electrified pump organ, from Mr. & Mrs. Horace Bradford, Farmers Branch. - A wash board and homemade soap, from Mrs. Esther Kempe, Farmers Branch. - Four books and $100.00 cash donation, from Mrs. Louise Bocquin, Dallas. - A nineteenth century cast iron soap pot, from Mr. Leo Rousseau, Henderson, Texas. - A pair of gloves, two hats, and a lace collar, from Mrs. Glenna Grimmer, Farmers Branch. - A nineteenth century grain seeder, from Mr. Art Rousseau, Farmers Branch. - A $100.00 donation to be used to purchase a desk for the School House, was received from each of the following Elementary School PTA's: Rosemeade, Dale B. Davis, Montgomery, Good, and Furneaux. - A $100.00 cash donation from, Mrs. Carolyn Sivess, Farmers Branch, for the purchase of a 45 star flag for the School House. A motion by Mayor Pro Tem Pyle, a second by Councilmember Davis, all voting "aye accepted the various donations for the Historical Park. A.10 PRESENTATION OF SERVICE AWARDS. Mayor Blair presented a twenty year employee service award to Cass Reasor of the Fire Department. Mayor Blair presented a five year employee service award to Frances Arroyo of the Parks and Recreation Department. Mayor Blair presented a five year employee service award to Dora Smith of the Library. A.11 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B.6. Mayor Blair explained that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. Vol. 60, Page 92 Mayor Pro Tem Pyle made a motion, seconded by Councilman Phelps, all voting "aye", approved the following Consent Agenda items. B.2 AUTHORIZED THE CITY MANAGER TO EXECUTE A RELEASE OF LIABILITY FORM WITH FULTS MANAGEMENT FOR USE OF THEIR PARKING FACILITIES ON MAY 18, FOR DALLAS SYMPHONY ORCHESTRA; OCTOBER 25 AND 26 FOR HALLOWEEN IN THE PARK; DECEMBER 7 AND 8, FOR DICKENS IN THE PARK AND CHRISTMAS PAST. B.3 AUTHORIZED THE CITY MANAGER TO EXECUTE A RELEASE OF LIABILITY FORM WITH FULTS MANAGEMENT FOR USE OF THEIR BUILDING AND PARKING FACILITIES AT PROVIDENCE TOWER LOCATED AT 5001 SPRING VALLEY ROAD ON MAY 18, FOR DALLAS SYMPHONY ORCHESTRA. B.4 ADOPTED A RESOLUTION AUTHORIZING TEXAS INDIAN EXPERIENCE AS A CIVIC AND PHILANTHROPIC USE TO BE CONDUCTED BY FRIENDS OF THE FARMERS BRANCH MANSKE LIBRARY ON JUNE 1, 1991 IN THE PARK ADJACENT TO THE LIBRARY. B.5 ADOPTED RESOLUTION NO. 91-067 ACCEPTING A 5-FOOT AERIAL EASEMENT FOR STREET LIGHT INSTALLATION AT 2931 RANDY LANE BY MARY E. BLAKE. B.6 ADOPTED RESOLUTION NO. 91-074 AWARDING A BID FOR TEMPORARY TRAFFIC SIGNAL INSTALLATION ON VALLEY VIEW LANE AT SENLAC AND LUNA IN THE AMOUNT OF $29,110.07. CA CANVASS THE ELECTION RETURNS OF THE MAY 4, 1991 CITY COUNCIL ELECTION. The following actions will be taken to canvass and certify the results of the May 4th, 1991 City Council Election. 1. The Mayor reads the canvass statement. The votes for each candidate are as follows: NAME COUNCIL PLACE 3: CALLA DAVIS CAROL DINGMAN Vol. 60, Page 93 NUMBER OF VOTES 550 1 WRITE IN COUNCIL PLACE 5: RON PYLE 614 JOE DINGMAN 1 WRITE IN 2. The City Council adopts Resolution No. 91-075. Mayor Blair read Resolution No. 91-075 giving the results of the election. It appearing that Calla Lea Davis received a majority of the votes cast for the office of Councilperson, Place 3, and is hereby declared to be elected to said office to serve after qualifying until the regular municipal election in 1994, and until her successor shall have been elected and shall have qualified. It appearing that Ron Pyle received a majority of the votes cast for the office of Councilperson, Place 5, and is hereby declared to be elected to said office to serve after qualifying until the regular municipal election in 1994, and until his successor shall have been elected and shall have qualified. A motion by Councilman Binford, a second by Councilman Phelps, all voting "aye", adopted Resolution No. 91-075 canvassing the election returns and declaring the results of the City Council Election held in the City of Farmers Branch on May 4, 1991. 3. Oath of Office administered by Mayor to Councilmembers Place 3 and Place 5. Mayor Blair administered the oath of office to Calla Lea Davis to serve the office as Councilmember, Place 3 and to Ron Pyle to serve the office as Councilman, Place 5, for the City of Farmers Branch in the State of Texas. 4. Presentation of Certificates of Elections. Mayor Blair presented Certificates of Election to Councilmembers Davis and Pyle. C.2 ELECT MAYOR PRO TEM. A motion by Mayor Blair, a second by Mayor Pro Tem Pyle, all voting "aye", elected Councilman Moses to serve as Mayor Pro Tem. Councilmember Davis, a second by Councilman Binford, all voting "aye", elected Councilman Phelps to serve as Deputy Mayor Pro Tem. C.3 CITY MANAGER REPORTS. City Manager Richard Escalante introduced the new Fire Chief, Kyle King and his wife Debbie. Vol. 60, Page 94 City Manager Richard Escalante gave an informative report on the happenings and status of projects in the departments of the City. D.1 CONSIDER ADOPTING ORDINANCE NO. 1938 PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS IN THE AMOUNT OF $15,590,000 TO ADVANCE REFUND CERTAIN SERIES 1985 GENERAL OBLIGATION BONDS AND ENACTING OTHER PROVISIONS THERETO AND TAKE THE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Interest rates on municipal bonds have decreased over the past several months and are currently at a very low level. In order to take advantage of this situation, Council has discussed in several study sessions the idea of refinancing some of the City's general obligation bonds sold in 1985 through an advance refunding bond sale. The interest rates on the refunding bonds were set on Thursday, May 2, 1991, subject to City Council approval. The interest rates on the bonds, if approved, will average 6.55% and a total of $15,590,000 will be sold to an underwriting team led by Donaldson, Lufkin and Jenrette. This will result in a savings, net of all costs associated with the bond sales of $1,191,831 over the next 16 years and an annual savings of approximately $74,500. Ordinance 1938 provides for the issuance and sale of general obligations bonds in the amount of $15,590,000 and enacts other provisions to provide for the sale of these bonds and the advance refunding of certain 1985 bonds. Staff recommends adopting Ordinance No. 1938 providing for the issuance and sale of General Obligation Bonds in the amount of $15,590,000 to advance refund certain series 1985 General Obligation Bonds. Councilman Pyle had some concern over refinancing at this time. He felt that the City could save more by delaying refinancing and could not support refinancing at this time. Mayor Pro Tem. Moses asked the consultant, Mr. Vince Matrone of Rauscher, Pierce and Refsnes, if he felt the market might drop to lower rates. Mr. Matrone felt that no one knows how long the market will stay low or if it will go even lower. City Manager Richard Escalante stated City Attorney Boyle just received a report on bond rates. City Attorney John Boyle stated that refinancing is not the type of thing that you hold and look at because the City could lose this particular bid. Following more discussion on refinancing of bonds, Mayor Blair made a motion to adopt Ordinance No. 1938, a second by Councilman Phelps, with Councilman Phelps, Councilman Binford, and Mayor Pro Tem Moses voting "aye" and Councilmember Davis Vol. 60, Page 95 and Councilman Pyle voting "nay The motion passed by a 3 to 2 vote. The following captioned Ordinance No. 1938 was adopted. AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF CITY OF FARMERS BRANCH, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 1991, IN THE AGGREGATE PRINCIPAL AMOUNT OF $15,590,000; LEVYING A TAX IN PAYMENT THEREFOR; CALLING FOR REDEMPTION PRIOR TO MATURITY CERTAIN OUTSTANDING BONDS OF THE CITY; AND ENACTING OTHER PROVISIONS RELATING THERETO. D.2 CONSIDER ADOPTING ORDINANCE NO. 1937 GRANTING HOMESTEAD EXEMPTIONS ON TAX ROLLS FOR 1991 AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The City currently offers a residential homestead exemption of 20%, the maximum allowed by state law. It also offers exemptions of $60,000 to citizens sixty-five (65) years of age or older, and $60,000 to citizens under disability insurance benefits under Federal Old-Age Survivors, and Disability Insurance. Such exemptions must be adopted for each tax year and no change in exemptions is proposed for the 1991 tax year. Ordinance No. 1937 provides for a twenty percent (20 residence homestead exemption and a $60,000 exemption to citizens sixty-five (65) years of age or older and a $60,000 to citizens on disability insurance benefits under Federal Old-Age Survivors and Disability Insurance. Once again, the city is offering the maximum exemption for residence homestead allowed by state law. State law does not contain a maximum exemption for citizens sixty-five (65) years of age or older and citizens under disability insurance benefits, but the city's exemption for these is the among the highest in suburban communities. Staff recommends the adoption of Ordinance No. 1937. A motion by Councilman Binford, a second by Mayor Pro Tem Moses, all voting "aye", adopted the following captioned Ordinance No. 1937 granting homestead exemptions on tax rolls for 1991. AN ORDINANCE GRANTING AN EXEMPTION FOR THE TAXABLE YEAR OF 1991 TO A MARRIED OR UNMARRIED ADULT, INCLUDING ONE LIVING ALONE, FROM AD VALOREM TAXATION OF TWENTY PERCENT (20%) OF THE MARKET VALUE OF RESIDENCE HOMESTEAD, BUT NOT LESS THAN FIVE THOUSAND DOLLARS ($5,000); GRANTING AN EXEMPTION OF $60,000 OF THE ASSESSED VALUATION OF RESIDENCE HOMESTEADS OF PERSONS WHO ARE Vol. 60, Page 96 DISABLED FOR PURPOSES OF FEDERAL OLD AGE, SURVIVORS AND DISABILITY INSURANCE AND OF PERSONS SIXTY-FIVE (65) YEARS OF AGE OR OLDER FOR SAID YEAR; PROVIDING A SEVERABILITY CLAUSE AND DECLARING AN EMERGENCY. D.3 CONSIDER ADOPTING RESOLUTION NO. 91-060 AMENDING THE CITY'S INVESTMENT POLICY TO INCLUDE PARTICIPATION IN THE LOCAL GOVERNMENT INVESTMENT FUND FOR TEXAS AND AUTHORIZING THE CITY MANAGER TO EXECUTE A COMMON INVESTMENT CONTRACT FOR JOINT INVESTMENT OF PUBLIC FUNDS IN THE LOCAL GOVERNMENT INVESTMENT FUND FOR TEXAS AND TAKE THE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Changes in State legislation provide for the creation of investment pools, which allow several governmental entities to combine short-term investments to achieve higher returns that might otherwise be available. The Local Government Investment Fund for Texas is an investment pool sponsored by the North Central Texas Council of Governments and managed by Fidelity Investments. The Local Government Investment Fund for Texas is governed by a seven-member Board of Directors comprised of local officials. Resolution No. 91-060 amends the City's current investment policy to allow participation in the Local Government Investment Fund for Texas and authorizes the City Manager to execute an investment contract for participation in the Local Government Investment Fund for Texas. It is recommended by Staff that Resolution No. 91-060 be adopted amending the City's Investment Policy to include participation in the Local Government Investment Fund for Texas and authorizing the City Manager to execute a common investment contract for joint investment of public funds in the Local Government Investment Fund for Texas. Councilman Phelps felt that investing money was a risk the City should not take at this time. A motion by Councilman Pyle to adopt Resolution No. 91-060 amending the City's investment policy as recommended by Staff, a second by Mayor Pro Tem Moses, with Councilman Binford, Mayor Pro Tem Moses, Councilmember Davis, and Councilman Pyle voting "aye", and Councilman Phelps voting "nay". The motion carried with a 4 to 1 vote. D.4 CONSIDER ADOPTING RESOLUTION NO. 91-068 AWARDING A BID FOR MARSH LANE PUMP STATION LANDSCAPE IMPROVEMENTS TO BURNS ENVIRONMENTAL CONTRACTORS, INC., AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Marsh Lane Pump Vol. 60, Page 97 Station Landscape Improvements is a Non-Bond Capital Improvements Project. There is $44,196.00 available for the improvements which include grading, an automatic irrigation system, trees, and turf establishment for the entire site. A total of five bids were received, four of which met specifications. The low bid was from Burns Environmental Contractors, Inc., (B.E.C., Inc.) in the amount of $46,453.52. B.E.C., Inc. has provided adequate qualifications and references for similar work.An additional $2,257.52 is needed to cover the contract amount. Additional funds for the project are available in the Non-Bond CIP Fund contingencies. The City Engineer, the Director of Public Works, and the Director of Parks and Recreation recommend that Marsh Lane Pump Station Landscape Improvements be awarded to B.E.C., Inc. in the total amount of $46,453.52 by adopting Resolution No. 91-068. A motion by Councilmember Davis, a second by Councilman Pyle, all voting "aye", adopted Resolution No. 91-068 awarding a bid for Marsh Lane Pump Station landscape improvements to Burns Environmental Contractors, Inc. in the amount of $46,453.52. D.5 CONSIDER ADOPTING RESOLUTION NO. 91-069 AWARDING THE BID FOR GAS, DIESEL AND OIL/LUBRICANT PRODUCTS AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The 1990-91 departmental budgets include $363,600.00 for the purchase of gas, diesel and oil/lubricant supplies. Eight (8) bids were received and opened on April 12, 1991. The low bid meeting specifications for gas and diesel products was submitted by Fuel Distributors, Inc. for an estimated $237,566.00, and the low bid for oil/lubricant products was submitted by Money Oil Company for an estimated $15,980.71. Mandated delivery fees and taxes are estimated at $85,000, for an estimated total of $338,546.71. The Equipment Services Department recommends adopting Resolution No. 91-069 awarding the bids for the annual supply of gas and diesel products to Fuel Distributors, Inc. in the estimated amount of $237,566.00 and for oil/lubricant products to Money Oil Company in the estimated amount of $15,980.71. Mandated delivery fees and taxes are estimated at $85,000, for an estimated total of $338,546.71. Vol. 60, Page 98 A motion by Councilman Phelps, a second by Mayor Pro Tem Moses, all voting "aye", adopted Resolution No. 91-069 awarding the bid for gas, and diesel products to Fuel Distributors, Inc. in the estimated amount of $237,566.00 and for oil/lubricant products to Money Oil Company in the estimated amount of $15,980.71; plus mandated delivery fees and taxes estimated at $85,000.00. The total is estimated at $338,546.71. D.6 CONSIDER ADOPTING RESOLUTION 91-070 APPROVING THE BID FOR HAZARDOUS MATERIAL STORAGE BUILDINGS AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The 1990-91 Non- Bond Capital Improvements Fund includes $110,000.00 for the purchase of Hazardous Material Storage Buildings. City staff recommends the placement of one (1) building for "Combustibles" and two (2) buildings for "Non-Combustibles" at the Camelot Service Center. Two additional buildings one (1) for "Combustibles" and one (1) for "Non-Combustibles" will be placed at the Senlac Service Center. The low bid meeting specifications for five (5) Hazardous Material Storage Buildings was submitted by Justrite Manufacturing Company in the amount of $76,551.00. The Director of the Equipment Services Department recommends adopting Resolution No. 91-070 awarding the bid for five (5) Hazardous Material Storage Buildings to Justrite Manufacturing Company in the amount of $76,551.00. A motion by Mayor Pro Tem Moses, a second by Councilman Phelps, all voting "aye", adopted Resolution No. 91-070 approving the bid for hazardous material storage buildings to Justrite Manufacturing Company in the amount of $76,551.00. D.7 CONSIDER ADOPTING RESOLUTION NO. 91-071 AWARDING THE BID FOR RECONSTRUCTION OF WILLIAM DODSON PARKWAY, DEMETRA LANE, BUTTONWOOD DRIVE AND A PORTION OF PEPPERWOOD STREET INCLUDING AN ALTERNATE FOR CONCRETE PAVERS AT CROSSWALKS IN LIEU OF PLAIN CONCRETE, TO JRJ PAVING, INC., AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Construction of William Dodson Parkway, Demetra Lane, Buttonwood Drive and a portion of Pepperwood Street, East of Demetra Lane are part of the 1990-91 Non-Bond Capital Improvements Program. Funds are available in the amount of $561,080.00. Ten (10) construction companies were invited to bid the project. Nine (9) bids were Vol. 60, Page 99 received and opened on April 19, 1991. All bids met specifications. The low bid was submitted by JRJ Paving, Inc., in the amount of $305,349.92, with 150 calendar days allowed for completion. Because the Old Farmers Branch Study is recommending decorative crosswalks for the study area, which includes these streets, an add alternate for concrete pavers at seven crosswalks was included in the bids, in the amount of $26,350.00. The total bid including the concrete pavers is $331,699.92. JRJ Paving, Inc., has done work for the City previously and has provided acceptable qualifications and references. The City Engineer, Director of Parks and Recreation and the Director of Public Works recommend adopting Resolution No. 91-071 awarding the reconstruction of William Dodson Parkway, Demetra Lane, Buttonwood Drive and a portion of Pepperwood to JRJ Paving, Inc., in the amount of $331,699.92 including concrete pavers at crosswalks in lieu of plain concrete. A motion by Councilmember Davis, a second by Councilman Pyle, all voting "aye", approved Resolution No. 91-071 awarding the bid for reconstruction of William Dodson Parkway, Demetra Lane, Buttonwood Drive and a portion of Pepperwood Street to JRJ Paving, Inc. TO JRI Paving, Inc. in the amount of $331,699.92. D.8 CONSIDER ADOPTING RESOLUTION NO. 91-072 AWARDING THE BID FOR GUSSIE FIELD WATERWORTH PARK SITE AMENITIES TO M.A. VINSON CONSTRUCTION COMPANY, INC., AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Gussie Field Waterworth Park Site Amenities is a Park Bond Capital Improvement Project. There is $1,086,322.27 available for the construction of this project. The Site Amenities improvements include a picnic pavilion, performance stage, restroom building, gazebo, landscape, automatic irrigation system, resurfacing of the existing tennis courts, installation of all new playground equipment and fall zones, and three horseshoe pits. An 8' wide asphalt pedestrian pathway will begin at Valley View Lane and extend throughout the park connecting to the back plaza of City Hall and continuing to the Historical Park property south of Triangle Supply. Pedestrian level lighting will be installed the length of the pathway along with street lighting for Rawhide Trail. A total of six bids were received, all of which met specifications. The low bid was received from M.A. Vinson Construction Company, Inc., in the amount of $1,038,969.15. M.A. Vinson Construction Company, Inc., has provided adequate qualifications and references. The City Engineer and the Director of Parks and Recreation recommend that the bid for Gussie Field Waterworth Park Site Amenities be awarded to M.A. Vinson Construction Vol. 60, Page 100 Company, Inc., in the amount of $1,038,969.15 by adopting Resolution No. 91-072. A motion by Councilmember Davis, a second by Councilman Phelps, all voting "aye", adopted Resolution No. 91-072 awarding the bid for Gussie Field Waterworth Park site amenities to M. A. Vinson Construction Company, Inc. in the amount of $1,038,969.15. D.9 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. Mayor Blair asked for reports and requests. City Manager Richard Escalante gave an informative report on an ICMA - Community- Oriented Policing (COPS) training workshop that was attended by Police Chief Jimmy Fawcett, Director of Community Services Tom Scales, Parks and Recreation Director Jeff Fuller and himself. This is a new method of dealing with crime and community needs. D.10 CITIZEN PARTICIPATION. There was no one in the audience wishing to speak. 1 MAYOR BLAIR ANNOUNCED THAT THE ITEMS FOR THE EXECUTIVE SESSION WERE DISCUSSED AT THE STUDY SESSION AT 4:30 p.m. Items discussed in the executive session were: E.la DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(g) 1. DISCUSS NAMING FARMERS BRANCH WOMAN OF THE YEAR. Francis Glancy was named Woman of the Year. 2. DISCUSS APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION. 3. DISCUSS APPOINTMENTS TO THE LIBRARY BOARD. The appoints to the Planning and Zoning Commission and the Library Board will be considered at the next meeting. 0 E. lb DISCUSS LAND ACQUISITIONS - ARTICLE 6252-17, SEC. 2(f) 1. DISCUSS POSSIBLE LAND ACQUISITION. Vol. 60, Page 101 This item was discussed and no action was needed at this time. Mayor Blair announced that the Council will reconvene upstairs to the Conference Room to continue discussion of the Study Session Items. F.1 ADJOURNMENT. A motion by Councilman Binford, a second by Councilwoman Davis, all voting "aye", adjourned the City Council meeting of May 6, 1991, at 10:44 P.M. Mayor City Secretary 1 [1 Vol. 60, Page 102