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1994-01-10 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING JANUARY 10, 1994 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers Dave Blair Calla Davis Ron Pyle Bill Moses Bob Phelps Nancy Hardie The following members of the City Administration were present: City Manager Assistant City Manager Assistant City Manager City Attorney City Secretary Communication Director City Engineer Traffic Engineer Director of Finance Director of Parks & Recreation Director of Personnel Risk Manager Director of Public Works Recording Secretary Richard L. Escalante Steve Carpenter John Burke John Boyle Ruth Ann Parish Donna Huerta Jerry Murawski Dave Davis Charles Cox Jeff Fuller Judy Conley Norman Reynolds Mark Pavageaux Cindee Peters Mayor Blair called the City Council Meeting of January 10, 1994 to order at 7:30 P.M.. The meeting was televised. MAYOR'S ANNOUNCEMENT. Mayor Blair stated the City Council, some members of City staff, and the Sister City Committee would be traveling to England and Germany from March 7th - 12th and for Vol. 65, Page 127 those just traveling to Germany the dates would be March 12th - 19th. Mayor Blair invited any resident of Farmers Branch, at their expense, to travel with the City Council and City staff. A.1 INVOCATION. Councilman Moses gave the invocation and led the pledge of allegiance to the flag. A.2 PRESENTATION OF SERVICE AWARDS. Mayor Blair presented a five year employee service award to Ron Harmon of the Parks and Recreation Department. Mayor Blair presented a five year employee service award to Ed Toliver of the Parks and Recreation Department. Mayor Blair presented a five year employee service award to Wimberly Ayles of the Parks and Recreation Department. A.3 PRESENTATION OF BOARD APPLICATIONS. No one presented an application. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1. Mayor Blair stated that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tem Davis, a second by Councilman Phelps, all voting "aye", approved the following Consent Agenda. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF DECEMBER 20, 1993. C.1 CITY MANAGER REPORTS. City Manager Richard Escalante gave an informative report on the happening and status of projects in the departments of the City. Vol. 65, Page 128 C.2 PUBLIC HEARING: CONSIDER THE REQUEST OF TRANS TEXAS INVESTMENT PROPERTIES, INC., TO AMEND THE PLANNED DEVELOPMENT NUMBER 66 ZONING DISTRICT (PD-66) PERMITTED USES AND DEVELOPMENT STANDARDS AND APPROVE AN ASSOCIATED SITE PLAN FOR A RETAIL DEVELOPMENT TO BE LOCATED AT THE NORTHEAST CORNER OF MIDWAY ROAD AND THE LBJ FREEWAY, WITHIN THE PD-66 ZONING DISTRICT, AND TAKE APPROPRIATE ACTION. Mayor Blair stated Trans Texas Investment Properties, Inc. has requested another postponement of this public hearing until January 24, 1994. There being no further discussion, a motion by Councilman Phelps, a second by Councilwoman Hardie, all voting "aye", postponed the public hearing until the January 24, 1994 City Council meeting. D.1 CONSIDER ADOPTING RESOLUTION NO. 93-193 APPROVING STREETS FOR INCLUSION IN THE STREET RESURFACING PROGRAM AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. An important element of the City's commitment to maintain its streets, is the Street Resurfacing Program. The City's annual resurfacing goal is 8 lane-miles per year. The following streets have been recommended for asphalt resurfacing: Valwood Parkway CRI&P RR to west city limits Maybrook Drive . Webb Chapel Rd. to Josey Ln. Nestle Street Valley View Ln. to Havenhurst St. Wicker Street Bee St. to Dennis Ln. Hollandale Lane Queens Chapel Rd. to Webb Chapel Rd. Windmill Lane Heartside Place to Cochise Ln. Amsterdam Road Myra Ln. to Ridgeoak Way. Simonton Road Midway Rd. to Welch Rd. Supplement Streets: Joanna Drive Heartside Ln. to Windmill Ln. Gardenbrook Drive Webb Chapel Rd. to Marsh Ln. Heritage Circle Josey Ln. to Cooks Creek Pl. Langland Road Gillis Rd. to Inwood Rd. Southern Pines Dr... Pebble Beach Dr. to Webb Chapel Rd. If approved by Council, notices will be sent to property owners abutting the streets to be resurfaced, including the supplemental streets and a Public Notice will be prepared for publication in local newspapers. The notification will inform residents of the petition Vol. 65, Page 129 process required to request a public hearing to discuss the procedures to be followed to have their street reconstructed with portland cement concrete in lieu of asphalt resurfacing, and the procedures for overlay deferral of two years. Funding for this project is available from the 1993/94 Non-Bond Capital Improvement Budget. The City Engineer recommends adopting Resolution No. 93-193 approving the list of streets for resurfacing and initiating the notification of property owners. There being no further discussion, a motion by Councilman Pyle, a second by Councilman Moses, all voting "aye", adopted Resolution No. 93-193 approving the list of streets for resurfacing and initiating the notification of property owners. D.2 CONSIDER ADOPTING RESOLUTION 94-001 AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE TEXAS POLITICAL SUBDIVISIONS WORKERS COMPENSATION JOINT INSURANCE FUND TO PROVIDE ADMINISTRATIVE SERVICES FOR WORKERS COMPENSATION. Mayor Blair presented the following information for consideration. The City has been a member in the Texas Political Subdivision Workers Compensation Joint Insurance Fund since 1987. The Fund provides all services that administer the City's self insurance workers compensation program. The Fund is paid fees for these services and a premium for an excess workers compensation insurance policy. The City Council in 1987 authorized staff to establish a self insured workers compensation program in response to continued and escalating costs of workers compensation coverage. The self insured system permits the City to pay for workers compensation expenses as they occur rather than having to pay an insurance premium for complete coverage. In the self insurance program, the City is obligated for the first $300,000 of medical and compensation charges for employees injured in a single occurrence. This $300,000 would be the total City obligation for one or more employees injured in one occurrence. Any expenses in excess of $300,000 for any one occurrence is covered by an excess workers compensation insurance policy up to a limit of $10,000,000. Through a combination of the self insured program, changes in the workers compensation law and the City's active loss control program, expenses for workers compensation have been reduced. Sufficient funds are budgeted in the various departments to pay for workers compensation expenses. Vol. 65, Page 130 The Staff recommends adopting Resolution No. 94-001 authorizing the City Manager to execute an Interlocal Agreement with the Texas Political Subdivision Workers Compensation Joint Insurance Fund for provision of workers compensation administrative services for an estimated cost of $29,719 and an excess workers compensation insurance policy at a cost of $47,845 for a total estimated cost of $77,564 for the 1993-1994 budget year. Councilman Phelps stated if the City had purchased a separate policy, the cost to the City would have been approximately $771,000. City Manager Richard Escalante stated this was correct. Councilman Phelps stated it only cost the City 10% of what a separate policy would have been. There being no further discussion, a motion by Councilwoman Hardie, a second by Councilman Phelps, all voting "aye", adopted Resolution No. 94-001 authorizing the City Manager to execute an Interlocal Agreement with the Texas Political Subdivision Workers Compensation Joint Insurance Fund for provision of workers compensation administrative services for an estimated cost of $29,719 and an excess workers compensation insurance policy at a cost of $47,845 for a total estimated cost of $77,564 for the 1993-1994 budget year. D.3 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. There were no travel reports or requests presented. DA CITIZEN PARTICIPATION. Mr. Nick Korba, 13210 Shahan, presented the City Council several pictures he had taken at various locations in the City. Mr. Korba stated one photograph showed City employees or a City hired contractor removing approximately 20 feet of concrete to put in a small section that was "V" shaped. Mr. Korba asked why so much had to be torn out for such a small portion. Mr. Mark Pavageaux, Director of Public Works, reviewed the photograph and stated he was not sure but thought this concrete replacement was to help the street drain properly. Mr. Pavageaux stated he would find out and let Mr. Korba know the answer. Mr. Korba presented another photograph where dirt had been piled up for several months. Mayor Blair presented this photograph to Mr. Pavageaux and asked staff to remove this Vol. 65, Page 131 pile of dirt. Mr. Korba stated golfers have caused several accidents when crossing Brookhaven Club Drive with motorists stopping for them. This creates traffic backup and accidents. Mr. Korba stated he would like the City to investigate and possibly find a solution to this problem. Mayor Blair stated the City would look into this situation and explained the City has talked with Brookhaven Country Club before concerning this problem. Mr. Korba stated he would also like to see sidewalks around the Library so patrons would not have to walk in the street to reach the building. MAYOR BLAIR ANNOUNCED THAT THE ITEMS FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE STUDY SESSION UNDER EXECUTIVE SESSION. THE DISCUSSION ON THE ITEMS BEGAN AT 5:45 P.M. WITH THE COUNCIL RECONVENING INTO GENERAL SESSION AT 6:00 P.M. MAYOR BLAIR ANNOUNCED THAT NO ACTION WAS TAKEN ON THE ITEMS DISCUSSED IN THE EXECUTIVE SESSION. THE ACTION ON THE ITEMS DISCUSSED WAS RECESSED UNTIL THE 7:30 P.M. MEETING. ARTICLE 6252-17, SEC. 2 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS AND LAND ACQUISITIONS MAY BE DISCUSSED IN THE EXECUTIVE SESSION. THE FOLLOWING AGENDA WAS FOLLOWED: E. la DISCUSS PERSONNEL MATTERS - ARTICLE 6252-17, SEC. 2(g) 1. DISCUSS APPOINTMENTS TO THE FARMERS BRANCH HISTORICAL AND PRESERVATION BOARD. 2. DISCUSS APPOINTMENTS TO THE VALWOOD IMPROVEMENT AUTHORITY BOARD OF DIRECTORS. A discussion was held relating to the appointments to the named boards above. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Blair stated the appointments to the Farmers Branch Historical and Preservation Board and the Valwood Improvement Authority Board of Directors will be considered at the next meeting. F.1 ADJOURNMENT. A motion by Councilwoman Hardie, a second by Mayor Pro Tern Davis , all voting Vol. 65, Page 132 "aye", adjourned the City Council meeting of January 10, 1994 at 8:04 P.M. Mayor i i City Secretary 1 i Vol. 65, Page 133