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1994-05-09 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING MAY 9, 1994 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Dave Blair Mayor Pro Tem Calla Davis Councilmembers Ron Pyle Bill Moses Bob Phelps Nancy Hardie The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager John Burke City Attorney John Boyle City Secretary Ruth Ann Parish Communication Director Donna Huerta Economic Development Director Norma Nichols Director of Community Services Tom Scales City Engineer Jerry Murawski Director of Finance Charles Cox Director of Parks & Recreation Jeff Fuller Library Director Mary Jane Stevenson Police Chief Jimmy Fawcett Fire Chief Kyle King Director of Public Works Mark Pavageaux City Management Assistant David Reedy Traffic Engineer Dave Davis Recording Secretary Cindee Peters Mayor Blair called the City Council Meeting of May 9, 1994 to order at 7:35 P.M.. The meeting was televised. Vol. 66, Page 96 C~ A.1 INVOCATION. Councilman Moses gave the invocation and led the pledge of allegiance to the flag. MAYOR'S ANNOUNCEMENT Mayor Blair stated after extensive discussion with various authorities concerning the waterfowl disease, the City has decided to release all the captured ducks on Thursday morning. Mayor Blair explained there was no compelling evidence that the waterfowl should be destroyed. Mayor Blair stated city staff would evaluate the disease after close watch of the waterfowl for 30 to 60 days. Mayor Blair stated if another outbreak occurred the waterfowl would then be destroyed. Mayor Blair stated if any resident finds a waterfowl that is dead or sick, to please call the City and city staff would remove the waterfowl and disinfect the area. F~l A.2 PRESENTATION OF 1993 MAYOR'S SCHOLARSHIP AWARDS BY THE TOWN NORTH NATIONAL BANK. Mayor Blair asked Mr. Paul Beeler of the Carrollton-Farmers Branch Independent School District, to introduce the students. Mr. Paul Beeler stated a committee reviewed over two hundred applicants. Mr. Beeler explained that number was narrowed down to approximately twenty and only two applicants would receive a scholarship. Mr. Beeler introduced Ms. Nicole Buras and Ms. Araseli Aguilar. Mr. Beeler stated both students are very involved in their school and both work to help support their families. Mayor Blair stated Mr. Fred Ferguson, President and Chief Executive Officer of the Town North National Bank to explain the scholarship program. Mr. Ferguson gave a brief history of how the scholarship program began with approximately $10,000 which has grown to over $80,000. Mayor Blair and Mr. Ferguson presented the scholarship awards to Ms. Nicole Buras and Ms. Araseli Aguilar. A.3 PRESENTATION OF PROCLAMATION PROCLAIMING MAY 16 THROUGH MAY 22, 1994 AS "NATIONAL TRANSPORTATION WEEK". Mayor Blair read the proclamation and proclaimed May 16 through May 22, 1994 as "National Transportation Week". A.4 CONSIDER PROCLAIMING MAY AS OLDER AMERICANS' MONTH IN FARMERS BRANCH. Vol. 66, Page 97 Mayor Blair stated that in conjunction with the nationally recognized observation of May as Older Americans' Month, the Parks and Recreation Department requests that the City Council proclaim "May as Older Americans' Month in Farmers Branch." Mayor Blair introduced Mr. Hugh McWhorter, Chairman, and Katie Roberts, the Secretary-Treasurer, from the Senior Advisory Council. Mr. McWhorter stated the Senior Center is one of the finest facilities around. Mr. McWhorter stated a monthly calendar of events is published so senior citizens will know what is offered. Ms. Roberts stated there is a program for every senior citizen. Ms. Roberts gave examples of the type programs the center offers. Mayor Blair read the proclamation and proclaimed May as Older Americans' Month in Farmers Branch. Mayor Blair presented the proclamation to Mr. McWhorter and Ms. Roberts. A.5 CONSIDER ACCEPTING DONATIONS OF $1,500 FROM THE CIVIC LEAGUE FOUNDATION AND $1,500 FROM THE FARMERS BRANCH LIONS CLUB TO THE PARKS AND RECREATION DEPARTMENT AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The Civic League Foundation and the Farmers Branch Lions Club wish to donate $1,500 each to the City of Farmers Branch to fund the Summer Youth Sports Clinic. These funds will allow the City of Farmers Branch and the Carrollton-Farmers Branch Independent School District to once again offer a three week sports clinic to 4th, 5th, and 6th grade Farmers Branch residents at no charge. The clinic will be held June 6-24, 1994 from 9:00 a.m. to 12:00 noon. The clinic will be offered through a cooperative effort between the City and the Carrollton-Farmers Branch Independent School District. The Vivian Field Junior High School gymnasium will be provided at no cost. Approximately 130 children participated in the clinic in the summer of 1993. The Director of the Parks and Recreation Department recommends accepting donations of $1,500 from the Civic League Foundation and $1,500 from the Farmers Branch Lions Club. Mrs. Joanne Coleman of the Civic League Foundation came forward and presented Mayor Blair with a check for $1,500. Mr. David Reedy, President of the Farmers Branch Lions Club presented Mayor Blair with a check for $1,500. There being no further discussion, a motion by Councilwoman Hardie, a second by Councilman Phelps, all voting "aye" accepted donations of $1,500 from the Civic League Foundation and $1,500 from the Farmers Branch Lions Club. Vol. 66, Page 98 A.6 PRESENTATION OF PLANS FOR THE FOLKLORE FESTIVAL SCHEDULED FOR JUNE 4 AND 5, 1994 FROM THE FARMERS BRANCH CHAMBER OF COMMERCE COMMUNITY/TOURIST COMMITTEE. Mayor Blair introduced Mr. Eddy Ketchersid. Mr. Ketchersid stated June 4 and 5, 1994 would be the 9th Annual Folklore Festival. Mr. Ketchersid stated the activities this year included arts and crafts, foods from various vendors in the Farmers Branch area, a medicine man and a car show. Mr. Ketchersid reminded everyone of the Dallas Symphony Orchestra concert Saturday night. Mrs. Jerry Wilcox introduced the Heritage Ladies Croquet League and their coach John Land. Mrs. Wilcox issued a challenge for the City Councilmembers to play against these ladies. Mayor Blair stated he accepted this challenge and would like to introduce their coach, Troy Aikman, who in reality is Heath Nichols. Mr. Ketchersid invited all citizens to join in these festive activities on June 4 and 5 at the Farmers Branch Historical Park. A.7 PROCLAIM MAY 15-21 AS NATIONAL PUBLIC WORKS WEEK IN THE CITY OF FARMERS BRANCH. 1 Mayor Blair read the proclamation and proclaimed May 15-21 as National Public Works Week in the City of Farmers Branch. A.8 PRESENTATION OF SERVICE AWARDS. Mayor Blair presented a fifteen year employee service award to Candido Garcia of the Parks and Recreation Department. A.9 PRESENTATION OF BOARD APPLICATIONS. No one presented an application. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B.4. Mayor Blair stated that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. Vol. 66, Page 99 A motion by Mayor Pro Tem Davis, a second by Councilman Pyle, all voting "aye", added items D.1, D.3, and D.7 to the consent agenda. A motion by Mayor Pro Tem Davis, a second by Councilman Pyle, all voting "aye", approved the following Consent Agenda. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF APRIL 18, 1994. B.2 ADOPTED RESOLUTION NO. 94-050 REJECTING THE BIDS FOR A 1994 DOWNSIZE PICKUP. B.3 ADOPTED THE FOLLOWING CAPTIONED ORDINANCE NO. 2116 PROHIBITING U-TURNS ON EASTBOUND VALLEY VIEW LANE AT ALPHA ROAD. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS PROHIBITING U-TURNS ON EASTBOUND VALLEY VIEW LANE AT ALPHA ROAD, PROVIDING A PENALTY CLAUSE; AND PROVIDING A SEVERABILITY CLAUSE. B.4 APPROVED THE REQUEST BY R.M. (ROGER MEIER) FAMILY PARTNERSHIP I, LTD. FOR FINAL PLAT APPROVAL OF R.M. (ROGER MEIER) FAMILY PARTNERSHIP I, LTD., ADDITION. THE SUBJECT PROPERTY IS A 1.8 ACRE TRACT LOCATED ON THE NORTH SIDE OF LBJ FREEWAY, APPROXIMATELY 420 FEET WEST OF THE WELCH ROAD AND LBJ FREEWAY INTERSECTION. D.1 ADOPTED THE FOLLOWING CAPTIONED ORDINANCE NO. 2115 CONSENTING TO THE ASSIGNMENT OF THE TERMS AND CONDITIONS OF ORDINANCE NO. 2101 FROM TELEPORT COMMUNICATIONS DALLAS, INC. TO TCG DALLAS. AN ORDINANCE CONSENTING TO THE ASSIGNMENT BY TELEPORT COMMUNICATIONS DALLAS, INC. OF ALL OF ITS RIGHTS, DUTIES, LIABILITIES, RESPONSIBILITIES AND OBLIGATIONS TO THE CITY AND THE PUBLIC TO A STREET USE AND RENTAL AGREEMENT FOR THE OPERATION OF A FIBER OPTIC NETWORK TO TCG DALLAS, A NEW YORK GENERAL PARTNERSHIP, ENTERED INTO BY THE CITY AND TELEPORT COMMUNICATIONS DALLAS INC. ON THE 6TH DAY OF DECEMBER 1993 WITH THE PASSAGE OF ORDINANCE NO. 2101 AND PROVIDING AN EFFECTIVE DATE. Vol. 66, Page 100 D.3 ADOPTED RESOLUTION NO. 94-052 AUTHORIZING THE SUBMISSION OF A HOUSING REHABILITATION APPLICATION TO DALLAS COUNTY, TEXAS FOR THE 1994 FUNDING CYCLE OF THE DALLAS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. D.7 ADOPTED RESOLUTION NO. 94-061 APPROVING AN INTERLOCAL AGREEMENT WITH ADDISON AND CARROLLTON FOR IMPROVEMENTS TO THE BELT LINE ROAD AND MARSH LANE INTERSECTION. CA CANVASS THE ELECTION RETURNS OF THE MAY 7, 1994 CITY COUNCIL ELECTION. L The following actions were taken to canvass and certify the results of the May 7, 1994 City Council Election: 1. The Mayor read the results of the election. The votes for each candidate are as follows: NAME NUMBER OF VOTES COUNCIL PLACE 3: Marty Giehrl Callas Lea Davis COUNCIL PLACE 5: Ron Pyle 2. The City Council adopts Resolution No. 94-063. 274 394 498 Mayor Blair read Resolution No. 94-063 giving the results of the election. It appearing that Calla Davis received a majority of the votes cast for the office of Councilperson, Place 3, and is hereby declared to be elected to said office to serve after qualifying until the regular municipal election in 1997, and until her successor shall have been elected and shall have qualified. It appearing that Ron Pyle received a majority of the votes cast for the office of Councilperson, Place 5, and is hereby declared to be elected to said office to serve after qualifying until the regular municipal election in 1997, and until his successor shall have been elected and shall have qualified. Vol. 66, Page 101 A motion by Councilman Moses, a second by Councilwoman Hardie, all voting "aye", adopted Resolution No. 94-063 canvassing the election returns and declaring the results of the City Council Election held in the City of Farmers Branch on May 7, 1994. 3. Oath of Office administered by Mayor Blair. Mayor Blair administered the oath of office to Calla Davis to serve the office as Councilmember, Place 3 and to Ron Pyle to serve the office as Councilmember, Place 5, for the City of Farmers Branch in the State of Texas. 4. Presentation of Certificates of Election. Mayor Blair presented Certificates of Election to Councilmembers Davis and Pyle. C.2 ELECT MAYOR PRO TEM AND A DEPUTY MAYOR PRO TEM. A motion by Councilman Moses, a second by Councilman Phelps, all voting "aye", elected Councilman Ron Pyle to serve as Mayor Pro Tem. A motion by Councilman Moses, a second by Councilman Phelps, all voting "aye", elected Councilwoman Nancy Hardie to serve as Deputy Mayor Pro Tem. C.3 CITY MANAGER REPORTS. City Manager Richard Escalante presented an informative report on the happenings and status of various projects in the City. D.1 CONSENT. D.2 CONSIDER ADOPTING RESOLUTION NO. 94-033 AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH HATFIELD CROOKLESS ARCHITECTS INC., FOR ARCHITECTURAL SERVICES FOR RAISING OF THE ROOF OF FIRE STATION NO. 1 AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Funds totaling $130,000.00 are available in the Capital Improvement Projects budget for the raising of the roof of Fire Station No. 1. The inside parking areas for emergency vehicles do not have adequate height to house the modern multi-functional fire engines that are being purchased for the Fire Department. Vol. 66, Page 102 Authorization is requested to execute a professional services contract with Hatfield Crookless Architects Inc., for architectural services to complete this project. Hatfield Crookless Architects, Inc., is recommended after interviews with several architects. The not to exceed cost for architectural services for this project is $14,957.00, plus maximum reimbursable expenses of $2,000.00 for a total not to exceed $16,987.00. The Fire Chief recommends adopting Resolution No. 94-033 authorizing the City Manager to execute a professional services contract with Hatfield Crookless Architects Inc., for architectural services, relating to the raising of the roof of Fire Station No. 1, in the amount not to exceed $16,987.00. Mayor Blair explained with the purchase of newer equipment, higher bay doors were needed in order to house this equipment. There being no further discussion, a motion by Councilman Phelps, a second by Councilman Moses, all voting "aye adopted Resolution No. 94-033 authorizing the City Manager to execute a professional services contract with Hatfield Crookless Architects, Inc., for architectural services for raising of the roof of Fire Station No. in the amount not to exceed $16,987.00. D.3 CONSENT. DA CONSIDER ADOPTING RESOLUTION NO. 94-053 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH SHIMEK, JACOBS AND FINKLEA CONSULTING ENGINEERS FOR ENGINEERING SERVICES REQUIRED TO ANALYZE THE CITY'S WEST SIDE WATER DISTRIBUTION SYSTEM AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The evaluation and computer modeling of the City's west side water distribution system is budgeted in the 1993-94 Water Bond Fund in the amount of $75,000.00. Shimek, Jacobs and Finklea Consulting Engineers was selected in July, 1993, through a formal selection process, to perform the evaluation and computer modeling of the City's east side water distribution system. This was done as part of the design of east side elevated storage tank. Shimek, Jacobs and Finklea has submitted the analysis of the east side for staff review. Staff is satisfied with the technical quality and timely performance of the east side water system analysis. Staff recommends that the firm perform the engineering services for the City's west side water distribution system so that there is consistency when the two models are integrated into one overall model of the City's water distribution system. Vol. 66, Page 103 An Engineering Services Contract has been negotiated with the firm in an amount not to exceed $49,400.00. The engineering services include analysis of the City's west side water distribution system to evaluate the performance of the existing system and to identify improvements needed to support future growth. It should take approximately five months to complete the west side study. The City Engineer recommends the adoption of Resolution No. 94-053 authorizing the execution of an agreement with Shimek, Jacobs and Finklea Consulting Engineers for engineering services required to analyze the City's west side water distribution system. Councilman Moses asked if the location on the map was correct. City Engineer Jerry Murawski replied the location was correct. Councilman Phelps asked if City staff has had time to review analysis of the east side since it was just received, and if so is staff satisfied with the analysis. Mr. Murawski replied that staff is satisfied with the analysis. There being no further discussion, a motion by Coucilwoman Hardie, a second by Mayor Pro Tem Pyle, all voting "aye", adopted Resolution No. 94-053 authorizing the Agreement with Shimek, Jacobs and Finklea Consulting Engineers for engineering services required to analyze the City's west side water distribution system. D.5 CONSIDER ADOPTING RESOLUTION NO. 94-059 APPROVING A CITY- COUNTY AGREEMENT WITH THE COUNTY OF DALLAS TO PROVIDE ASPHALT RESURFACING USING THE COUNTY'S CONTRACTOR AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. A City-County Agreement has been prepared to utilize Dallas County's asphalt paving contractor to resurface selected streets within the City. Sections of streets to be resurfaced include Amsterdam, Hollandale, Maybrook, Nestle, Simonton, Wicker, Windmill, Brandywine, Coral Harbour, Greenhurst, Maydelle, Morningstar, Myra, Old North, Olin, Squire, Sundown, Tanglewood, and Templeton. Approximately 9200 tons of asphalt will be used at an estimated cost of $250,000.00. Funds are available in the Street Resurfacing Program to fund the resurfacing of the streets. The resurfacing work will begin in July and take six weeks to complete. 0 Vol. 66, Page 104 The City Engineer recommends the adoption of Resolution No. 94-059 approving a City-County Agreement with the County of Dallas to provide asphalt resurfacing using the county's contractor in the amount of $250,000.00. There being no discussion, a motion by Mayor Pro Tem Pyle, a second by Councilman Moses, all voting "aye", adopted Resolution No. 94-059 approving a City-County agreement with the County of Dallas to provide asphalt resurfacing using the County's contractor in the amount of $250,000.00. D.6 CONSIDER ADOPTING RESOLUTION NO 94-060 APPROVING A CITY- COUNTY AGREEMENT WITH THE COUNTY OF DALLAS TO REPAIR AND RESURFACE VALWOOD PARKWAY FROM THE CHICAGO AND ROCK ISLAND RAILROAD TO THE WEST CITY LIMITS AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Valwood Parkway from the Chicago and Rock Island Railroad to the west city limits was selected to be resurfaced this year. The estimated cost to resurface the street, including milling and concrete repair, is $80,000.00. Because Valwood Parkway is on the Dallas County Thoroughfare Plan. Dallas County has agreed to provide half of the funding for the improvements to Valwood Parkway up to $40,000.00. Funds are available in the Street Resurfacing Program to repair and resurface Valwood Parkway from the railroad to the west city limits. The City Engineer recommends the adoption of Resolution 94-060 approving a City- County Agreement with the County of Dallas to repair and resurface Valwood Parkway from the Chicago and Rock Island Railroad to the west city limits for one half of the total project cost of $80,000.00 with the County paying 50% of eligible costs not to exceed $40,000.00. Mayor Blair asked why the portion between the railroad and 11 135 was not included in this project. Mr. Murawski replied that portion was in good shape. Mayor Blair pointed out that the railroad crossing was deteriorating because semi- trailer supports were cutting into the crossing. Mayor Blair stated the street profile is steep and contributes to the problem. Mayor Blair asked if there were any plans to rework that portion. Mayor Blair asked if the railroad crossing would be repaired with the resurfacing. Vol. 66, Page 105 Mr. Murawski stated the railroad would not replace the crossing, unless the City would pay for the work. Councilman Phelps asked if during the construction, the west side of the tracks could be built up to help reduce the hump. Mr. Murawski explained the actual profile of Valwood. Mr. Murawski stated the supports on the semi-trailers would only catch the street further down. Mr. Murawski stated staff looked at it and only if Valwood is reconstructed or if concrete was placed in the middle of the tracks would the problem be solved. Mayor Blair asked that City staff work on this and study the profile of the street. There being no further discussion, a motion by Councilman Phelps, a second by Mayor Pro Tem Pyle, all voting "aye", adopted Resolution No. 94-060 approving a City-County agreement with the County of Dallas to repair and resurface Valwood Parkway from the Chicago and Rock Island Railroad to the west city limits. D.7 CONSENT D.8 CONSIDER ADOPTING RESOLUTION NO. 94-062 AWARDING THE BID FOR INSTALLATION OF AN AIR CONDITIONING SYSTEM AT THE MONTGOMERY ELEMENTARY SCHOOL GYM TO LAND MARK INTERIOR BUILDERS, INC. AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The Summer Funshine Program has expanded its enrollment from 200 to 300 participants. In order to make this expansion, additional space is required. The School District has agreed to allow the City access to the gym at Montgomery Elementary School to handle the additional participants. The gym is not currently air conditioned. The budget for this project was initially $30,000, additional funds are available in the fund balance of the fixed asset budget. City and School District staffs have created an inter-local agreement to formalize use of the gym during city programs. The inter-local agreement is another item on this same agenda. The air conditioning system will be utilized and necessary for future programs whether the Summer Funshine and other programs remain in the current form or become drop in type programs. Bid request packets were sent to eleven area contractors. Three bids were returned, all met specifications. Vol. 66, Page 106 The low bid meeting specifications was from Landmark Interior Builders, Inc. in the amount of $39,745. A consultant has been retained for this project, the consultant contract is for $5,750. The total project cost is estimated at $45,495. The Director of the Parks and Recreation Department recommends adopting Resolution No. 94-062 awarding the bid for installation of an air conditioning system at the Montgomery Elementary School gym in the amount of $39,745. Mayor Blair stated the City has used school district facilities before, and in exchange the City has provided lighting on the ball fields for the school. Mayor Blair explained this saves a great deal of expense because the City is gaining the use of a large building. Councilman Moses asked if staff had projected what the utility cost might be. City Manager Richard Escalante stated according to the agreement the City will pay the entire utility costs under the current plan. Mr. Escalante explained the City only pays the cost when the building is being used by the city, however, if the school begins to use the equipment the City would pro rate the costs. Councilman Moses asked how the service of the equipment is being handled. Mr. Jeff Harting, Assistant Director of Parks and Recreation, stated if the City is the only one to use the equipment, the City pays the service and utility costs. Mr. Harting stated if the school district decides they want to use the equipment the service contract will then be put under their contract and the City would pay our part back to the school district. Councilman Phelps asked if the City pays for the utilities during the summer, who pays the costs during the school year. Mr. Harting stated the equipment is sub-metered under the school district and if it is not being used during the school year there should not be a bill. Mr. Harting stated if the City were to have a separate meter, there would be a demand charge of approximately $300.00. There being no further discussion, a motion by Mayor Pro Tem Pyle, a second by Councilwoman Hardie, all voting "aye", adopted Resolution No. 94-062 awarding the bid for installation of an air conditioning system at the Montgomery Elementary School gym for $39,745. D.9 CONSIDER ADOPTING RESOLUTION NO. 94-064 APPROVING A CITY- SCHOOL DISTRICT AGREEMENT WITH THE CARROLLTON-FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT RELATIVE TO USE OF THE Vol. 66, Page 107 MONTGOMERY ELEMENTARY SCHOOL GYM FOR CITY PROGRAMS. Mayor Blair presented the following information for consideration. Expansion of the Summer Funshine Program from 200 to 300 participants requires more space than is available at the Don Showman Recreation Center. Based on the need for more space, the City approached the Carrollton-Farmers Branch Independent School District about use of the Montgomery Elementary School gym. The School District agreed to allow use of the gym, thereby enabling the City to expand the Summer Funshine Program. Based on the expansion of the program, the City has budgeted for and is taking bids on air conditioning the gym. The air conditioning system will be utilized for the Summer Funshine Program and other City sponsored programs that will be held in the Montgomery Elementary School gym. The air conditioning system is a viable addition to this facility based on the City programs that are held there. The system will be utilized and necessary for future programs whether the programs remain in the current form or become drop in type programs. The City and School District have a very positive history of working together for the goal of the community. This agreement will be enable the City and School District to work together to expand a very popular program that benefits many Farmers Branch citizens. The Director of the Parks and Recreation Department recommends adoption of Resolution No. 94-064 approving a City-School District agreement with the Carrollton-Farmers Branch Independent School District relative to use of the Montgomery Elementary School gym for City programs. There being no further discussion, a motion by Councilwoman Davis, a second by Councilman Moses, all voting "aye", adopted Resolution No. 94-064 approving a City-School District agreement with the Carrollton-Farmers Branch Independent School District relative to use of the Montgomery Elementary School gym for City Programs. D.10 DISCUSS CITY COUNCIL MEETING DATES FOR JUNE, JULY AND AUGUST AND TAKE THE APPROPRIATE ACTION. After some discussion, a motion by Councilwoman Davis, a second by Mayor Pro Tem Pyle, all voting "aye", rescheduled the mid-year budget session until May 26 and scheduled only one City Council meeting for the months of July and August which are July 11th and August 15th. Vol. 66, Page 108 D.11 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. Councilman Moses recommended the Judge and Assistant Judge receive prior approval before attending a conference. A motion by Councilman Moses, a second by Council Phelps, all voting "aye", required the Judge and Assistant Judge to receive prior approval before traveling on City business. City Manager Richard Escalante stated just for clarification if City boards have a travel budget they do not need to be authorized by the City Council for approval. Mayor Blair stated this was correct. Mayor Blair stated he felt it important for a member of the City Council to attend the awards ceremony and luncheon in San Antonio for the Texas Urban Forestry Award. Mayor Blair asked Councilwoman Hardie if she could attend and represent the City Council. Councilwoman Hardie stated she could attend the awards ceremony in San Antonio. A motion by Mayor Blair, a second by Mayor Pro Tem Pyle, all voting "aye", granted permission for Councilwoman Hardie to travel to San Antonio for the Texas Urban Forestry Award and to receive the city's award on behalf of the City Council. Mayor Blair stated he needed to attend the annual Public Policy meeting on May 25, 1994 in Austin. A motion by Mayor Blair, a second by Councilwoman Davis, all voting "aye", approved travel for any City Councilmember to attend the Public Policy meeting in Austin on May 25, 1994. Mayor Blair announced that members of the City Council and City staff may need to travel to Austin to meet with the Governor and various officials to discuss the Summer Funshine Program. Mayor Blair asked for approval to travel to Austin although no date has been set. A motion by Mayor Blair, a second by Mayor Pro Tern Pyle, all voting "aye" , approved travel to Austin for members of the City Council to discuss the Summer Funshine Program. Councilwoman Davis asked for approval to travel to Austin on May 16, 1994 to attend a TML Policy Sub-committee of Investor Owned Utilities meeting. Vol. 66, Page 109 A motion by Mayor Blair, a second by Councilman Moses, all voting "aye", approved travel for Councilwoman Davis to travel to Austin for a TML Policy Committee meeting on May 16, 1994. D.12 CITIZEN PARTICIPATION. Mr. Nick Korba stated several weeks ago a person in Johnston Park was knocked down and robbed. Mr. Korba stated he interview 30 people about this incident, only two people knew of this incident. Mr. Korba asked if the police blotter could be put on cable Channel 19 to inform residents of activity in their area. City Manager Richard Escalante stated there is a crime watch telephone number citizens can call to receive information on crime in their area. Mr. Korba stated many residents were not happy with this program and felt cable was a better way to inform the people. Mayor Blair stated an article appeared in the local paper on this robbery. Mayor Blair stated staff would look into this option. Mr. Bruce Klingman stated he was a conservationist and had followed the situation on the waterfowl. Mr. Klingman stated he urged the City Council to follow up on the 30 day check up on the waterfowl. Mr. Klingman urged for immediate action to be taken if the birds continue to become sick. Mr. Klingman stated 10 million birds will pass through this part of the country between September and October. Mr. Klingman stated he is associated with the Wetland Habitat Alliance in Texas located in Nachodoches and they will volunteer their expertise, funds and manpower if the City needs their assistance. MAYOR BLAIR ANNOUNCED THAT THE ITEM LISTED FOR THE EXECUTIVE SESSION WAS DISCUSSED IN THE STUDY SESSION UNDER EXECUTIVE SESSION. THE DISCUSSION ON THE ITEM BEGAN AT 7:15 P.M. AND CONCLUDED AT 7:23 P.M. MAYOR BLAIR ANNOUNCED THAT ACTION ON THE ITEM DISCUSSED WAS RECESSED UNTIL THE 7:30 P.M. MEETING. TEXAS GOVERNMENT CODE, CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION, AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN EXECUTIVE SESSION. E. la DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENTS TO THE LIBRARY BOARD. 2. DISCUSS APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION. Vol. 66, Page 110 3. DISCUSS APPOINTMENT OF REPRESENTATIVE TO DART BOARD OF DIRECTORS. A brief discussion was held by the members of the City Council relating to the appointments to the various boards listed above. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Blair announced that the appointments to the Library Board and the Planning and Zoning Commission will be considered at the next meeting. Mayor Blair called for action to the appointment of a representative to the DART Board. A motion by Councilman Moses, a second by Councilman Phelps, all voting "aye", reappointed Kathy Ingle as the representative for the city on the DART Board. F.1 ADJOURNMENT. A motion by Councilman Moses, a second by Mayor Pro Tem Pyle, all voting "aye", adjourned the City Council meeting of May 9, 1994, at 9:34 P.M. Mayor City Secretary Vol. 66, Page 111